Prepare automatic clearing in SPRO

Hi,
Am about to configure in SPRO for automatic clearing for GL. I noticed that there is a critereon 1, 2 , on so on.
If ever the criterion 1 is GSBER and criterion 2 is ZUONR, it will not clear if one of them is missing? Is it "and" or "Or".
Please advise.
Eve

Hi Evelyn,
For the automatic clearing the system Check all the criteria entered in SPRO for account before clearing.
if one of these criteria is missing it will not clear the documents of this account.
so all the criteria must be respected to success an automatic clearing.
in your case the 2 criterion (GSBER and ZUONR) must be the same to clear documents.
Regards

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Automatic clearing of FI documents

When I reversed a MIRO invoice through MR8M, the invoice was successfully reversed, but the corresponding FI documents were not reversed. Is that normal, shouldnt the FI document be reversed automatically. We are using ECC 6.0.
The system gave me the following message:
Document reversed with no. 5200000218: Please manually clear FI documents
Message no. M8282
Diagnosis
The invoice was successfully reversed. The FI follow-on documents cannot be cleared automatically in the present release.
Procedure
You must clear the open vendor items manually.
Please help me asap.
Thanks
RF

ratheeshfico,
You can use F.13 to clear them on a daily basis.
To do so, go to "Prepare Automatic Clearing" in SPRO.
The matching criteria should be something like:
Acctype: K
Acct Range: 1 - 999999999
Criteria: XBLNR, BLDAT, EBELN etc

How configure GR/IR Automatic Clearing

Hi Friends,
How I configure GR/IR Automatic Clearing. Whatu2019s the path in SPRO t-code. Please help me.
Regards,
Hemant Maurya

Hi,
To set up automatic clearing, follow the path below:
Financial Accounting-> General Ledger Accounting -> Business Transactions-> Open Item Clearing -> Prepare Automatic Clearing
Here you can define rules for matching documents while clearing the GR/IR or any other account. You have the option of setting 5 matching criteria.
As an example, you can use the following 2 criteria for matching in GR/IR account:
EBELN (PO number) EBELP (PO Line item).
Cheers.

Automatic Clearing for Partial Payments

Hi All,
I have posted a partial payment with all the permutations and combinations and trying it to clear with F.13 but clearing is not happening.
Can anyone advise how to go about it.

Hi
check your clearing setting in below path
SPRO
>Financial Accounting (New)
>General Ledger Accounting (New)
>Business Transactions
>Open Item Clearing
>Open Item Processing
>Prepare Automatic Clearing
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Automatic Clearing Program not clearing in production run -

Hi All,
I am getting strange problem. I am trying to execute F.13 transaction code and When I run in test run mode its selecting all the relavent POs for GRIR clearing. But when I execute the same in Production run, its not at all picking the POs for GRIR clearing. Can anyone explain me why its not picking in Production run........

Hi Chandra,
you must check the criterion of automatic clearing in the two environnements (test and production). may be there are differences. if it's the case you make changes.
IMG path for the criterion of automatic clearing :
Spro > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Business Transactions > Open Item Clearing > Prepare Automatic Clearing
hope this helps
regards

Automatic clearing in electronic banking

Hi all,
I'm working with the electronic banking program to import statements and want to clear items from sub ledger accounts automatically.
From the tests I have done so far, it seems that SAP always tries to locate the business partner via the bank details FIRST. In other words:
IF business partner bank details are provided in the electronic bank statement
THEN SAP takes this as leading in order to determine the business partner
I do not want SAP to start the search via the bank account details. I have been using interpretation algorithm 020 (doc.number) and 031 (doc.number and customer from document) but still SAP always starts searching for the business partner based on the bank details.
My test case is as follows:
- I have a customer A without bank details maintained
- I have a vendor B with bank details maintained
- Customer A is in fact the SAME business parter as vendor B although they are not linked in their master data
Now Customer A makes a payment to me and the bank provides the bank details of the customer AS WELL AS the invoice number. SAP then starts matching and finds vendor B because the customer bank details are maintained in the vendor master. Clearing from the vendor does -of course- not take place because the invoice exists on the customer, not the vendor. So a payment advice is created which holds the vendor account AND the invoice number.
I cannot get SAP to avoid finding the vendor, and instead, find the customer with help of the document number that is also in the bank statement file.
Hope the case is clear, any suggestions would be highly appreciated.
Rene

Hi Jay,
Open items for G/L Accounts, Vendors and Customers can be cleared automatically by running the Clearing Program
Set up predefined criteria for automatic clearing (Configuration)
Program groups those items from an account that have the same
u2022 Trading Partner ID
u2022 Reconciliation Number
u2022 Currency in which the General Ledger is updated
u2022 Four freely definable criteria
The program groups together items from an account that have the same reconciliation account number, currency, and Special G/L indicator, as well as pre-defined criteria from the document header or item such as the allocation field, reference number and amount.
If the balance, in local currency, of the items within a group is zero, the system automatically clears them and creates clearing documents.
Prerequisites for using the automatic clearing program:
u2022 Accounts must be managed on an open item basis.
u2022 Accounts to be cleared must be defined in customizing.
The automatic payment program does not clear noted items, statistical posting, down payments, bills of exchange and items with withholding tax entries.
When clearing open items in a foreign currency, differences may occur due to fluctuations in exchange rates. The system automatically posts these differences as realized gains or losses.
Config: IMG>FA>GL. Accounting>Business transactions>Open item clearing>Prepare automatic clearing.
AS well see the notes for better understanding.
Hope it gives better understanding.
Respectfully,
Vyas

GRIR Automatic Clearing at the time of GR

Hi Experts
In GRIR clearing account system automatically cleared open items when perform following entries:
1. Entry at the time of GR
     Inventory A/C      Dr
     GRIR A/C          Cr
2. Entry at the time of LIV
     GRIR A/C           Dr
     Vendor A/C          Cr
When performing second entry system should automatically cleared open items but in my case it wonu2019t, when I go to FS10n and seeing the GRIR account system shows both debit and credit entries but they are still showing OPEN as red sign, although my balance in GL showing zero, due to this there is a long list of open item showing which is wrong, if any one have an idea please comment or share their valuable input.
Thanks in Advance.
Regards
Ashfaq

Hi Ashfaq,
You should check the configuration that has been made for automatic clearing of the GR/IR account. You can search for "automatic clearing" in SPRO or directly use transaction code OB74.
Here you define as to based on which parameters F.13 will match the Dr. and Cr. and clear the same.
You can also define and assign tolerances. For eg if there is a small difference between the Dr and the Cr. you can tell the system to still clear these two items.
Based on what you mention, I think you are confusing the postings here. F.13 will not post anything on to the vendor account.
Are you sure you ran F.13 not in test mode and in production mode? Please check this to make sure the GL items have been cleared.
Also when you run F.13, remove the flag from the vendor account. In the selection parameters only provide the GR IR Account.
Regards,
Karthik

Automatic clearing in POR procedure

Hi,
I have the problem with POR procedure. I configured the POR procedure and it works correct when the invoice amount is identical as file amount.
But when the amount in file differs from invoice amount (even in the range of standard tolerance limits), the POR creates batch input using the transaction FB01 and not FB05. And the invoice is not cleared. Is there the possibility to clear also these items for which the payment amount (from POR file) differs from invoice amunt in range of the customer tolerance limit?
I found the SAP notes - 365439 and 1125229. The note 365439 gives the solution but the note 1125229 changes it.
I don't know which note I should download and how to resolve my problem.
Can you help me in this issue?
Regards
Aleksandra

Hi Jay,
Open items for G/L Accounts, Vendors and Customers can be cleared automatically by running the Clearing Program
Set up predefined criteria for automatic clearing (Configuration)
Program groups those items from an account that have the same
u2022 Trading Partner ID
u2022 Reconciliation Number
u2022 Currency in which the General Ledger is updated
u2022 Four freely definable criteria
The program groups together items from an account that have the same reconciliation account number, currency, and Special G/L indicator, as well as pre-defined criteria from the document header or item such as the allocation field, reference number and amount.
If the balance, in local currency, of the items within a group is zero, the system automatically clears them and creates clearing documents.
Prerequisites for using the automatic clearing program:
u2022 Accounts must be managed on an open item basis.
u2022 Accounts to be cleared must be defined in customizing.
The automatic payment program does not clear noted items, statistical posting, down payments, bills of exchange and items with withholding tax entries.
When clearing open items in a foreign currency, differences may occur due to fluctuations in exchange rates. The system automatically posts these differences as realized gains or losses.
Config: IMG>FA>GL. Accounting>Business transactions>Open item clearing>Prepare automatic clearing.
AS well see the notes for better understanding.
Hope it gives better understanding.
Respectfully,
Vyas

Automatic clearing in GL

Hi all,
Can you anybody pls explain about "Automatic clearing " in GL.
And where it is exactly required in GL,and what are configuration needed.
Thanks&Regards
Jay

Hi Jay,
Open items for G/L Accounts, Vendors and Customers can be cleared automatically by running the Clearing Program
Set up predefined criteria for automatic clearing (Configuration)
Program groups those items from an account that have the same
u2022 Trading Partner ID
u2022 Reconciliation Number
u2022 Currency in which the General Ledger is updated
u2022 Four freely definable criteria
The program groups together items from an account that have the same reconciliation account number, currency, and Special G/L indicator, as well as pre-defined criteria from the document header or item such as the allocation field, reference number and amount.
If the balance, in local currency, of the items within a group is zero, the system automatically clears them and creates clearing documents.
Prerequisites for using the automatic clearing program:
u2022 Accounts must be managed on an open item basis.
u2022 Accounts to be cleared must be defined in customizing.
The automatic payment program does not clear noted items, statistical posting, down payments, bills of exchange and items with withholding tax entries.
When clearing open items in a foreign currency, differences may occur due to fluctuations in exchange rates. The system automatically posts these differences as realized gains or losses.
Config: IMG>FA>GL. Accounting>Business transactions>Open item clearing>Prepare automatic clearing.
AS well see the notes for better understanding.
Hope it gives better understanding.
Respectfully,
Vyas

Automatic clearing Error

Hi guys,
I have an issue where the user is running F.13.
He is giving a document number to clear and GR/IR clearing accounts in the select G/L account field.
The output generated is not selecting any items(vendors,customers or g/l accs).
The output says no clearing procedures are carried out in the error log.
The user says he wants to clear the GR/IR account and he is asking why he is not able to do that.
I am pretty new to F.13.
can anyone please explain.
thanks
srikanth.

Hi
Check the below mentioned all settings are done before you do F.13.
1) PREPARE AUTOMATIC CLEARING , PATH--Financial Accounting > General Ledger Accounting >Business Transaction >Open Item clearing >Prepare Automatic Clearing.
In this activity you enter the criteria for grouping an account's open items for automatic clearing. The clearing program clears the open items that are grouped together if their total balance equals zero in local and foreign currency.
You must enter the following standard criteria:
account type
account number or a number interval
2) Define Tolerance Group For G/L Posting.
3) Create Accounts For Clearing Differences.
( For G/L account clearing, tolerance groups define the limits within
which differences are accepted. In this activity you define the accounts
to which these differences should be posted.)
HOPE THIS WILL HELP YOU
REGARDS.

GL account automatically cleared by the bank statemetn document

Hello all,
I would like to ask you a question.
We have done the payments by payment run to the vendor , FI document 2000008482 has been created, Then we received the bank statement which created the document 101481822 and the GL account used for this payment 2435000022 was automatically cleared by this bank statement documents 101481822
Usually they do manual clearing by f-03 but for the accoutn 2435000022 its automatic
I have 2 questions
1. where in customizing you set up this option that the GL account is automatically cleared when posting bank statement
2. if they need to reverse payment document, how this could be possible? as if they want to reset the clearing docuemtn, they would have to reverse the bank statement document
thanks for your feedback, its reallt apprecited
regards
Hana

You should feel happy if the system clears the payment document. This what the behavious is expected.
When you made the payment it goes to bank sub account, then when you upload the bank statement, then the system expects to clear based on the cheque number etc.
However, if you do not want you can still stop them from clearing and then entry only gets posted. But again, you will be doing the same job what the system is doing by using F-03 or F.13
Please check your posting type against the posting rule
SPRO ==> Bank Accunting ==> Business Transactions ==> Electronic Bank Statement -==> Make Global Settings for Electronic Bank Statement ==> Posting Rules
Thanks,
Ravi

Automatic clearing

Hi All,
Prepare Automatic clearin (OB74) is set at the chart of accounts level. The Chart of account in question is being used by multiple company codes. Our issue now is a few company codes want the particular GL xxxxx to be cleared on the basis of BUKRS & ZUONR and few others want it to be cleared on the basis of BUKRS & BLDAT. How can this be accomplished?
Please provide inputs.
Thanks,
Lakshmi

Hi Chintan,
My requirement is as follows:
Company code 111 wants the setting to be like this - GL account - 12345 Criterion 1= BUKRS, Criterion 2 = BLDAT
Company code 222 wants the setting to be like this - GL account - 12345 Criterion 1= BUKRS, Criterion 2 = ZUONR
Both company code 111 & 222 have the same Chart of accounts & for the same GL they want to have different settings. Is it possible?
Thanks,
Lakshmi

Automatic Clearing in F.13 post differences

Hi,
Presently, we run automatic clearing of g/ls/vendors/customers in F.13.
There are no tolerances, only balances that equal nil post.
We now have a scenario that for one particular G/L we want to set a tolerance of say £0.50p that would post to another holding code.
This would happen during the nightly run of F.13.
This would mean that if the DR on the assignment field matched the CR entry of the assignment field and the amounts were in a predefined tolerance for that GL the document would post - with the difference going to a holding account.
Can anyone advise of the configuration steps involved in this? Bearing in mind we do not have any tolerances set up for other documents?
Any help would be great.
Elaine

Hi,
If you want to set a tolerance of 0.50p then you can set that at GL level in the following path:
SPRO - financial accounting - general ledger accounting - business transactions - open item clearing - clearing differences
- Define tolerance groups for GL accounts
Or
you can set at clearing differences level. Path
SPRO - financial accounting - general ledger accounting - business transactions - open item clearing - clearing differences
- Create accounts for clearing differences.
Whichever is best you can choose that.
Hope this helps.

Automatically clear the open items for a GL account cross company codes

Hi FICO experts,
Can anyone help me on the following issue urgently?
There are journal entries posted to same GL account with different company code. Is there any way to automatically clear the open items sitting in the GL account in company code A to against the open items for the same GL account in company code B.
The example is below:
Journal in company code A
Dr. 840410      $100
Cr. 111300       $100
Journal in company code B
Dr. 111301   $100
Cr. 840410      $100
Now I want to automatically clear account 840410 by using assignment or text in the journal entry.
It will be highly appreciated for any instructions.
Adele

Hello Adele Wang,
You can enter cross-company code transactions in one step in the General Ledger, Accounts Receivable, and Accounts Payable application components. This function would be used, for example, for centralized procurement or payment.
Integration:For centralized payments, each individual company code enters its own invoices separately, while a central company code pays them. When you are clearing open items, the system makes clearing entries between the company codes participating in the clearing procedure. These clearing entries represent the receivables and payables that exist between the company codes in centralized payment.
Prerequisites:You have specified which company codes are to be processed via a single company code. In this specification, you can distinguish between clearing transactions. You can therefore have different combinations of company codes for incoming and outgoing payments.
You have specified the clearing accounts that record the receivables and payables between the individual company codes. The system posts to these accounts automatically when clearing the open items.
You need to make the required settings in the activity Prepare Cross-Company Code Manual Payments in Customizing for Financial Accounting (Accounts Receivable and Accounts Payable->Business Transactions->Outgoing Payments->Manual Outgoing Payments).
Features:For each company code, the system generates a separate clearing document. A joint transaction number marks these documents as belonging together.
Example:For a clearing transaction (incoming payment, outgoing payment), you have agreed in Customizing that if company code 0001 is specified, open items are also selected from other company codes (0002 and 0003).
Hope I had been able to help you. Please assign points.
Rgds
manish
Clearing can then also be carried out if the account to be cleared has not been created in company code 0001. As long as no items have to be posted to this account in company code 0001, it is not necessary to create a master record for the account in company code 0001.
See also:

Automatic clearing problem

Dear All:
I am facing problem while excecuting Automatic clearing for GIR/IR Account. In F-03 i can see open item standing in GLs related to GRIR Accounts but when i run automatic clearing for them it picks up all open items and clears nothing except few. What can be the possible reason. Is there any alternative T CODE for GRIR Clearing. P

Hi,
Check the automatic clearing rules maintained in SPRO.
Ensure all the postings are done through MM and FI. If there is any manual postings then system wont clear those. For this you have clear those open items manually through F-03.(remove post automatically in FS00)
The clearing rule should be purchase document, Purchase oder item and wrbtr(amount).
In F.13 there is one option called GRIR account special prcess. Check with that option once.
Revert back still problem not resolved.
Regards,
Sankar

Prepare automatic clearing in SPRO

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