Currency updation in travel expense

Dear Team,
I want to configure receipt currency in travel management, so when an employee creates his travel expense currencies mentioned below should be displayed in receipt currency.
Please let me know the T-code for configuring the same.
Thailand                          BHT
China                               YUAN
Philipines                       Peso
Regards,
Pinky

Hi !
M correcting my answer......
In the TRIP Schema Thier is a separate flag option for 'Additioanl Designation'.
Path :IMG>Financial Accounting (New)>Travel Management>Travel Expenses>Dialog and Travel Expenses Control>Define Schema and Individual Field Control> Select TRIP Schema -Domestic Travel >F8 >
In the same screen under the head of Activate Entry Screen
1. check box Enter Address for Destination
2. check box for Additioanl Destinations.
3. TRIP Segment
4. Advances
5. User Data
2nd Check box is for Additional Destination
Regards
Sheetal

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FM to update Travel Expenses?

Any BAPI/FM to directly update the travel expenses in PR05? I have a flat file wherein I have PERNR, and his travel expense details. I want to update the data into SAP. If no FM exists, I know we can do a BDC. But anyone aware of any FM?
thanks in adv.

Hi ,
Following FMs might help you for travel expense update.
TRIP_WRITE_PERIO
TRIP_WRITE_HEAD
TRIPS_WRITE_KMSUM
Let me know if it works for you.
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Shekhar

TCode PRRW: Document Currency not taken from Travel Expense Report Currency

Hi,
We created a Trip Request using TCode TRIP and also created Travel Expense Report for the same Trip in which some of the payments were to be made to Vendor. We have Travel expense receipts in currency SGD. After settling the Trip and creating Posting Run, we made postings to FI using TCode PRRW. As a result of TCode PRRW, system considered INR as document currency and made postings in INR (same is also reflecting in the FBL1N report for Vendor).
Why system is considering INR as document currency instead of SGD as the expense receipts were entered in SGD in Travel Expense Report?
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CMC Team

Hi Aldo Manuel Sanz Castro,
Can you please explain in detail what are the changes you had done i am also facing the same problem if you share information in detail alone with screen shot it will very helpful to me
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Text Editor update in PR05 ( Travel & Expense )

Hi,
I am trying to update editor in PR05. I am using function module HRTRV_IF_MODIFY_TRIP to update PR05. For some reason, I am trying to update the editor. But I am getting below error message.
Field PTP71-EDITOR_TEXT(9) does not exist
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PR05 only updates Travel Expense tables: PTRV_*
To update Travel Request tables: FTPT_* you will need to go thru another transaction, such as TP04.
Travel Data is a one way street - Travel Request data (FTPT_) will be copied up to the Travel Expense tables (PTRV_) one time only (When travel request is approved). After this point, any changes to the Travel Request data (FTPT_) will not be copied up to the Travel Expense tables (PTRV_). Data never goes in the other direction - from PTRV_* back down to FTPT_*.
Hope this helps.

Currency issues while booking travel expenses

Hi Experts,
I have configured Travel Management for India, while processing Travel expenses facing the following issues from user.
1.Meals & Meals-Paid is showing over limit separately instead of consolidate for per day. The same error is pop up against all the expense head e.g. Hotel, Taxi etc..
For Example: If there are two expenses on meals (Cash & Paid) on a single day and the expenses limit is $50.00 then system is calculation both the expenses as separate expenses. Suppose I am capturing $60.00 for Cash & $80.00 for Paid then it should give me a over limit of $90.00 however it is giving the over limit of $10.00 on cash & $30.00 on paid expenses.
2. System is not calculating over limit in USD if we are entering corporate card or cash transaction in INR.
In this case if we are pulling the credit card transaction (Meals of Rs. 60) where the expenses limit is $50.00 system is given the warning message that the meals is over limt by 10 INR.
Please advise me to solve this issues.
Thanking you,
Kanna

Hi Ravi Shankar,
We could solve that ALE Error and now i can post to FI. But now when i create new expense report and settle the same it is taking next posting period automatically and when i post in PRRW it is giving following error.
Check posting run 0000000042
E RW609 Error in document: TRAVL 0000000045 AEDCLNT220
E F5201 Posting period 002 2009 is not open
Posting run 0000000042 has errors
I am not able to find the reason for this error. Please let me know how this can be solved.
Thanks and Regards,
Shilpashree

Travel management: Input tax for each travel expense

Dear forumers,
I've got the following problem with input tax.
I activated input tax for my country variant in Customizing IMG Global settings for each trip provision variant, second option "Input tax per trip expense type".
I also put the tax code to each travel expense which should be taxed.
But still amounts are not posted in FI with input tax codes.
When I tested the situation in Testing system, everything worked fine. Then I did the same customizing in Development in order to transfer to Production system and copied requests to Testing. And from that moment, amounts are posted to FI without taxation even in Testing system. Don't know, what went wrong 'cause everywhere I did the same manipulations.
Can anyone help me to solve the problem?
Best regards,
Eldar.

Hi
what is the rule in schema?
i had similiar problem, i.e. the tax code is not updated in the FI document.
can you advice what might go wrong?
thanks in advance!

Travel management-- Control Parameters for Travel Expenses-- Define global

We have setup provision variants for:
India, UAE, Africa (since travel expenses in these countries need to be settled in the local currency).
For each of the above variants, we have done the following settings in IMG node:
Travel management-->Control Parameters for Travel Expenses --> Define global setting
I have selected the respective country for the "Country grouping" field. i.e. for India Variant, it is set to India and similarly for UAE etc.
Is this correct? What is the impact if in India variant this field ("Country grouping) is set to UAE?

hi
the settings which you set is right.
you will have inconsistency between the settings you made in the other areas.

Fiori Approve Travel Expenses Accept / Reject error

Hello,
I have installed the Approve Travel Expenses app and it looks to be working okay appart from the approve / reject buttons.
I have setup the scenarios using transaction SIMGH.
These are the only configuration changes i could find i need to make. In the guide for approve travel expenses it mentions to make sure tables SRA008_T_CONFIG and SRA008_T_TASKTYP are maintained and that the Travel Management module is installed and configured.
I cant find the paths in IMG to check the tables and also don't know how to check that the Travel Management module is installed and configured correctly. I will mention though that the client uses a custom workflow for travel expense approvals which is why I have defined the approval workflow task as TS90100025.
The error I get in the Fiori app is:
"{\"error\":{\"code\":\"SY/530\",\"message\":{\"lang\":\"en\",\"value\":\"Decision 0003 cannot be perfomed on workitem 000011503389.\"},\"innererror\":{\"transactionid\":\"1D25B0E3BE78F1EF8561005056B07C8E\",\"timestamp\":\"\",\"Error_Resolution\":{\"SAP_Transaction\":\"\",\"SAP_Note\":\"\"},\"errordetails\":[{\"code\":\"/IWBEP/CX_MGW_BUSI_EXCEPTION\",\"message\":\"Decision 0003 cannot be perfomed on workitem 000011503389.\",\"propertyref\":\"\",\"severity\":\"error\"}]}}}"
Any help will be greatly appreciated.
Kind Regards
Jared

Hi Masa,
My colleague pointed out that the task needs a user decision for the app to run and the approve/reject task is set as an activity.
I will ask the workflow consultants to update the workflow. Ill test the app again and post back here with the results.
Kind Regards
Jared

Displaying Travel Expense form as attachment to UWL workitem

Hi experts,
We have customized the travel expense workflow that is WS20000040.
When the requestor raises a travel expense request it goes to the manager for approval in his UWL.
There by default, according to the standard functionality, when approver clicks the particular work item, he can see an attachment attached to the work item, which on clicking, leads to transaction PR05.
Within that transaction when he clicks 'Travel Details' only then he can see the PDF for travel expense form.
Our requirement is, instead of opening the transaction, the PDF should open directly as soon as the approver clicks the link.
Please help.
Regards,
Pranita

Dear Pranita
I hope you are well and many thanks for using the SAP Discussion Forums .
In relation to the scenario that you have described you mentioned the following:
You have customized the travel expense workflow that is WS20000040.
When the requestor raises a travel expense request it goes to the manager for approval in his UWL.
Your requirement is, instead of opening the transaction, the PDF should open directly as soon as the approver clicks the link.
Ok firstly a point to highlight here is have you attempted to reproduce this issue in more than one browser type? Also is compability mode currently enabled on the web browser platform that you are utlizing.
Ok in terms of background functionality and the underlying operations of this scenario the predefined actions which occurs once a workitem is clicked in the UWL depends on XML configuration or via the SWFVISU transaction. By default, the item type configuration for the corresponding work items is set to launch the expense report form.
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** SAMPLE **
WS20000040
<ItemType name="uwl.task.webflow.decision.TS20000131.ECCCLNT100" connector="WebFlowConnector" defaultView="com.sap.pct.erp.mss.tra.view.TripApprovalView" defaultAction="com.sap.pct.erp.mss.tra.action.DisplayExpenseForm" executionMode="default">
<ItemTypeCriteria systemId="ECTCLNT140" externalType="TS20000131" connector="WebFlowConnector"/> <CustomAttributes>
You should be able to set the predefined open action here.
Also there are two key points to remember when you are working with XML files.
XML files and the UWL follow the notion of precedence. Therefore once you make a change in the UWL XML the file needs to be reuploaded with a new priority of high in order for changes to come into effect and the UWL Cache needs to be cleared.
XML files should be backed up and copied so changes can be reverted easily if required.
Kindly update me as per your findings.
Kind Regards & All The Best
Troy Cronin - Enteprise Portal Support Engineer

How to add Comments in travel expense?

Hi,
How to add Comments in travel expense?Using the FM HRTRV_IF_ADD_RECEIPT. I have gievn the input in the Input Table TEXT.
Eg:-
TEXTID = R001
TEXTLINE = Comments.
It is not updating in the Backend.How to solve this.
Regards
Bala..

Hi madapati,
I debugged the FM HRTRV_IF_ADD_RECEIPT and came to know that for adding comments, have to give
input to the Input table ADDINFO. while giving inputs to this input table, i am getting the error like shown below.
Field PTK33-PLACE. does not exist in the screen SAPMP56T 1310
I checked this screen in the PR01 and PR05 Tcode. There was no screen exists with this screen number 1310. The standard FM HRTRV_IF_ADD_RECEIPT is using BDC for adding the receipts,comments,addinfo ,etc., But i checked the screen number in BDCDATA of standard FM HRTRV_IF_ADD_RECEIPT for adding both comments and addditional information(addinfo) , there the screen number was SAPMP56T 1310. But in the PR01 it was like this SAPMP56T 1960 .
How to solve this issue, and how i have to add comments.
Please send any sample program if u have.
Regards
Bala.

Travel expense approval worklfow

Hi,
i have used standard workflow : WS20000040 for travel expenses, i can able to trigger the event when travel expense form created and also i can approve the trip,but i want to know whether it's really got approved or not,please let me know how to check it, whether it is getting updated in any table after approving ..
Thanks in advance.
ram

Hi,
Please check in the Table PTRV_PERIO .
It has all the trip status updation and one of the important table for all travel related standard reports.
The fields are :
ANTRG ANTRG CHAR 1 0 Travel Request or Trip Approved (Indicator) Travel Request status
ABREC ABREC CHAR 1 0 Open / To be Settled / Settled (Indicator) Travel settlement status.
Regards,
Sabari Prabhu.

Travel Expense settlement

We are using ESS only for Travel Request and Travel Expenses. I have the following queries:
1. Can we enter non-travel related expenses also in TRAVEL MANAGEMENT module for e.g. Petrol, mobile (company provided) bill etc.
2. Without using PR05 tcode in R3, is there a way to settle trips (i.e. Approval status = Settled) expenses in ESS? Because after my expense report workflow gets over the final status shows as: Approval status = Trip Approved.

Hi
You can enter the expense types such as petrol or mobile.
With reference to the settlement, for any updation you have two status. If you see for Trip approved itself, you will have one more financial status as to be settled, once it is settled the status will move to Trip approved/Settled. Once FI posting run is created the status will be Trip Approved/Transferred to FI
Regards,
Lakshmanan Krishnan

Approve Travel Expenses FIORI Application

Hi,
I have a problem in Approve Travel Expenses FIORI Application. The application was configured and implemented as shown in the SAP documentation platform :
http://help.sap.com/fiori_bs2013/helpdata/en/be/2c66528841745fe10000000a441470/content.htm
My problem is the application doesn't import any travel expenses that was created in PR05 TCODE. I can approve any expenses in SAP. The Odata message service returned OK code in /IWFND/MAINT_SERVICE. The Employee Master Record Creation was assigned to my s-user. I Have all roles and Manager Statut.
Should I maintain both tables :
SRA008_T_CONFIG
SRA008_T_TASKTYP
if i won't want to use a specific work-flow ?
Should i use a work-flow ?
Are there any SAP customization to do with my s-user ?
Any SAP Tcode to create / Approve travel expenses ?
All packages are updated.
I thank you in advance.
Tags edited by: Michael Appleby

Hi Majbar,
Your issue is in HR workflow configuration. If workitem is in inbox, Fiori app can read it.
For SAP Business Workflow troubleshooting, you should look at event trace and workflow log.
SAP Note 1098805 Troubleshooting Tips & Tricks for workflow issues
SAP Note 547601 FAQ workflow, runtime environment and troubleshooting
SAP Business Workflow FAQ
Regards, Masa
SAP Customer Experience Group - CEG

PR05: Travel Expense Manager

Hi SAP Gurus,
We are having the following requirements in related to Travel Expense Manager (Trip) PR05 screen.
1. Tax field grey out.
2. Currency Field Grey out.
3. Warning message to say to convert the currency if the region that is put other than AU in the selection screen of travel Claim.
4. Default Cost Centre from Infotype 0001 in travel Manager screen.
5. System to default end date with system date and grey out.
6. Give access to employee to change the claim after approved and before postings etc.
I would be thankful if any one gives hints to proceed with the above requirements.

Hi Vishnu,
With regard to the client requirement for the travel expense in PR05.
1. Tax field Grey out. -- Please go define global settings and set as No input tax and you wont get the option of tax field in PR05
2. Currency Field Grey out. -- This is a standard functionality, where you cannot hide out currency. Employee has to define the receipt currency.
3. Warning message to say to convert the currency if the region that is put other than AU in the selection screen of travel Claim.-- If the employee spent in another currency, he will mention the respective currency and there is no warning message for this.
4. Default Cost Centre from Infotype 0001 in travel Manager screen. -- It would automatically pick the default cost center mentioned in Org Assignment.
5. System to default end date with system date and grey out.-- How can you default the end date? Can you explain in detail of your requirement?
6. Give access to employee to change the claim after approved and before postings etc. -- Employee would be able to change the expense report, till it is posted.
Hope this helps.
Regards,
S.Srikanth
Edited by: SrikanthS on Jan 31, 2011 11:42 AM

MSS: approve travel expenses of managers

Hello Experts,
could you please give me advices for standard-process within MSS (on NWBC for html; using POWL - no WF) for managers who shall be allowed to approve their own travel expenses. I was thinking of following opportunities:
1. Save travel expense in approved status -> nothing to do more for approval
2. Save travel expense in unapproved status -> daily report sets those in approved status
3. Approve their own travel expenses in MSS
Or do you know other/more practical opportunities?
Please also give me tips on how to set up the process.
Thanks a lot!
Best regards
Raphael

You can use this to get the approval by managers running. http://wiki.scn.sap.com/wiki/display/ERPHCM/Workflow+Customizings+in+Travel+Management http://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=235799439
FPB_MAINTAIN_PERS_M Personalization Dialog DIA_CO_CCA_TR User Name Update Input Data only checked Hit 'execute' On the next screen enter P for Selection by field If you choose 'P' (Selection Using List of Personnel Numbers), then you also need to select the Personnel Numbers. - Hit button 'Multiple Selection for Personnel Number' - Hit button 'Multiple Selection' - Use wildcards in 'Last Name' (eg: a*) to get a list of Personnel numbers. - Use the button 'Select all' and then hit the green tick to confirm - Hit F8 to copy the selection to the pers. dialog - Save the personalization dialog.

Currency updation in travel expense

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