Custom invoice Entry
Hi Everyone...
User is trying to post a custom invoice.when he enter PO/Scheduling Agreement Details in required field,system is showing items automatically.But earlier it was not showing item details,they used to enter details manually.
Now also he can over write item details with correct values,but there are some variances in accounts in the end.
So,what could be the reason for this Sch.Agreement it is giving item details at the time of Invoice.
I have checked with other Sch.Agmt,when i entered in the invoice page,it is nt showing any item details....
Please reply me...
Thanks and Regards
Hi
These Item details you refer - are they the values. If yes they are picked from the condition record. Check the condition record for this SA and also the older ones.
Regards
Dev
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Custom field in Basic data screen of invoice entry screen
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3. Item data screen
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but our requirement is to add custom fields in the basic data screen.
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Not able to pos customer invoice
Hello,
I am working on IDES Server, I done all the settingd which req to post the customer invoice.
But at the time of posting the customer invoice the system gives an errore.
"The Entery AGD is missing in table T030B"
I am posting the invoice through
SAP-- AccountingFin AccountingA/RDocument EntryInvoice.
I seen the table it is related to posting keys.The posting keys are inbuilt in SAP.
In the same case I am able to pos the invoice through
SAP-- AccountingFin AccountingA/RDocument Entry Invoice General.
Kindly help me on this
Regards
Ravihi
in your case AGD is transaction related to credit memo's the postingk key is "11"
go to ob41 check posting key 11 as below:
posting key : 11
debit/credit indicator: credit
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reversal posting key : 02
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points please . -
Hello Experts,
I have a question regarding the Tcode FB70. We post customer invoice using FB70 and when we do FB70, there appears a open item in FBL5N customer line item display. Can some one explain me the options Overdue, Due and Not due in the field Due date?
Take for example Net60 as payment terms and can someone demonstrate when we will get those three options?
Regards,
SriramHi,
Example: Customer Invoice posted on 01/01/2008 with payment terms Net 60. It means the customer have 60 days of time from the baseline date.
Baseline date is defined in the payment terms which could be posting date, document date or entry date.
In this example we take baseline date as posting date which is 01/01/2008
Not due 01/01/08 + 59 days = 28/02/2008 (still have 1 more day) so until 28th of Feb it is shown as Not Due
Due 01/01/08 + 60 days = 29/02/2008 (to be paid on this day) so on 29th of Feb it is shown as Due
Over Due Any day after 29/02/2008
Until the item is paid it appears as open item in red color circle and once paid, it will become cleared item with green color box
Hope its clear.
Regards
Jyotsna
Edited by: Jyostna on Feb 14, 2008 2:53 PM -
Profit center on FI Customer Invoice
Hi Experts,
I am posting FI Customer Invoice. I wanted to have a profit Center associated for this customer. Could any one let me know how can I achieve this.
Thanks
Rajanikanth.Profit center usually is not assigned to the customer line item. You enter the customer details in the header and revenue/income account in the line items section right? For the revenue/income line item, assign a profit center. Via document splitting functionality, system populates the profit center to the customer reconciliation account line item.
You entry view is as under:
01 Customer XXX 1,000 PC blank
50 Revenue Acct. -1,000 PC A
Once you post, the GL view of the above entry will be as under.
40 Customer recon acct 1,000 PC A
50 Revenue Acct -1,000 PC A -
Urgent !!!! Duplicate invoice entry
Hello Experts,
I have a meeting tomorrow with business people to discuss the problems of "Double Entry Invoice" and how to control that.
Here is what I was told by Business Unit head:
I have observed that we sometimes make duplicate payments, usually through the AP check payments then again via wire transfer, but also could be duplicate invoice entry. I need to understand how this could happen and what we can be done to prevent (or minimize) the possibility of this occurring. Are there any SAP configuration settings we can use that we are not currently using?
I joined very recently in this project and didnt know much about the configuration settings of the System.
How should I deal this situation? Please advise me on what points should I prepare.
Any help in this regard is highly appreciated and duly rewarded.
Regards,
SriramHI Sriram,
In vendor master data you need to check " check double invoice"
In the vendor master, set whether the system should check for duplicate invoices.
The check for duplication of invoice entry aims to avoid invoices being accidentally created and paid twice.
When you enter invoices, the system first checks whether the accounting documents in Financial Accounting and then documents in Logistics Invoice Verification only those that contain errors or that were entered for verification in the background match up according to the following criteria.
Vendor
Currency
Company code
Gross invoice amount
Reference document number
Invoice doc. date
The system only checks invoices. It does not check credit memos or subsequent credits/debits. When you create a duplicate invoice, the system displays a warning or error message, depending on your settings in Customizing.
Exception
For the Argentina country version and for documents in Financial Accounting, both invoices and credit memos are checked for duplicate entries.
If a previously created document is canceled and then created again, the system does not display a message.
Integration with Financial Accounting
One of the following checks is performed in Financial Accounting, depending on the entry in the Reference field:
If you enter a reference document number in the current invoice or credit memo, then the system checks for previously posted invoices or credit memos in Financial Accounting that match the following attributes:
Company code
Vendor
Currency
Document date
Reference document number
If you do not enter a reference document number in the current invoice or credit memo, then the system checks for previously posted invoices or credit memos in Financial Accounting that match the following attributes:
Company code
Vendor
Currency
Document date
Amount in document currency
Your system settings determine whether the system sends a warning or error message when it finds an invoice or a credit memo that matches all the relevant attributes.
Prerequisites
In the vendor master record, select the Chk double inv. (check for duplicate invoice) on the Payments in Accounting screen.
The system only checks for duplicate invoices in Logistics Invoice Verification if you enter the reference document number when entering the invoice.
In the Implementation Guide (IMG) for Logistics Invoice Verification, you can define that the following characteristics are not checked:
(Logistics Invoice Verification ® Incoming Invoice ® Set Check for Duplicate Invoices)
Reference document number
Invoice date
Company code
The result of this is that the system is more likely to find a duplicate invoice, as it checks fewer characteristics.
Note, that if you deselect the Company Code field this can have a negative effect on system performance. This is because the system then checks numerous documents from existing company codes.
Features
During the check for duplicate invoices, the system compares the following entered attributes in the standard system in Logistics Invoice Verification:
Reference document number
Invoice date
Gross invoice amount
Currency
Vendor
Company code
Best Regards
Ashish Jain -
Hi I cleared customer invoice for 100$ by a customer payment in F-28.
Then I used FBRA to reset & reverse this cleared invoice. Now this invoice is open again > but how can I track 100$ received from customer.
II guess there is some misunderstanding about FBRA function. It comes with Reset and also Reset and Reverse. So the question is, which one did you activate? If you had chosen the Reset then the changes done was only to unmatched the cleared items whereby both the invoice and payments becomes open items again.
If you had chosen Reset and Reverse of the payment doc no. then the reset process was done and also the payment was reversed thereby the entry shd have been Dr Customer Cr Bank to reverse and also cleared the payment with the invoice being the only open items waiting to be cleared. -
Customer invoice (FB70)
Hi
can any one clear me
While posting customer invoice (FB70) why system asks for G/L account? As per accounting rules customer is debited and Customer reconciliation a/c is credited that ends double entry book keeping rule. Why one more G/L account on top of Recon a/c, which is posted automatically
thank youEntry gets posted to Customer a/c through reconciliation account. You have to give a GL a/c for revenue.
Your entry would be
Customer (Reconciliation a/c) Dr
To Revenue Cr
Reconciliation is a fictious entry so you cannot consider as an entry to be entered by the user. This rule is derived from the fact that 'we cannot enter/post directly to RECON account'.
That is why system needs a GL account to make the account balance as zero. Manual entry could be:
Customer a/c Dr
To Domestic Sales a/c
(Sales invoiced posted)
Recon entry is automatically made once you post this entry since you have configured your RECON in the IMG.
assign points if useful -
S_P00_07000218: Print Customer Invoice
I tried executing program S_P00_07000218 from FI >> AR >> Reporting >> Singapore. This program is named "Print Customer Invoice"
However, I encountered an error message: "In comp.code BP01 for program RFKORDP2 the default form set is missing"
How should this be fixed? Config or ABAP?
Thanks!Hi
We should make and check settings for correspondence. If you want we can maintain new correspondence types or SAP standards available, and assign the programs for the correspondence types and we can maintain the forms and correspondence Call-Up functions this call up function is used to call the correspondence type at the time of document entry, payment settlement and document display
Path: AR/AP-Business transactions-Out going invoices-make and check settings for correspondence.
Regards
Chandrasekhar -
Customer invoice pdf issue FB70 AND F.62
Hi all
i am woking for new requirement that is customer invoice pdf format
i have done configuration in development 400 and its working proprely
means fb70 if i post document i need generate through F.62
but in dev 200 golden client also i have done same configurations but its giving error.error is as follows
Variant SAPCI does not exist
Message no. DB612
Diagnosis
You selected variant SAPCI for program ZACCRFKORD50.
This variant does not exist.
Procedure
Correct the entry.
pls give the possible reasons as possible
sumathi laxmi1. Start SE38 or SA38
Progrma name: ZACCRFKORD50
Execute to go to selection screen,
Create selection entries as in 400 with same values, save as variant SAPCI.
Now u should be fine.
Reg
Hein -
Customer invoice : where the account are maintained ?
Hi,
when we post a customer invoice, the system generate an FI doc automatically : where it finds the appropriate accounts related to each material ?
please where the settings are done ?
i hope your help
Regards.Hi,
Generally Accounting takes effect from Posting Key and Document Type. Posting key control the debit and credit entry in Accounting and Document type control and defined the nature of acconting.
all the setting comed from tcode VKOA. As far as your case is concerned, when you make the customer invoice, Customer will be debited and sales will be credited. Customer Gl will take effect direct from its master data maintained. i.e Reconciliation Account and posting key will be 01. and for sales, posting key will be 50.
Regards,
Jigar
Edited by: Jigar Thakkar on Aug 1, 2008 4:19 PM -
Hi
If I posted Customs Invoice before GR in say 30.04.2010 & cancelled the same on 01.05.2010,
Why
MIRO
Cenvat Clg (Cr) entry is splitted with Cenvat Clg & Purch variance acct (Db) while cancelling Invoice.
Is this a correct or not ???
VinayIt is wrong g/l postings. Check excise g/l clearing accts in CIN Settings.
-
Double invoice entry at the FI Level
Where do I go in the FI level not to allow double invcoice entry.
Thanks
AG> Csaba Soltesz,
> Could you explain both:
> How do I set up the FI_DUPLICATE_INVOICE_CHECK
> validation and also how to do it for MIRO
> transactions.
> I would appreciate feedback.
> Thanks
> AG
Hi Ana,
sorry for the late reply.
For the FI check, there is no specific setup. Only thing you need is to set the corresponding flag in the vendor master (company code view). Then, if the prerequsites are met (see below), a warning message will appear.
How the check is working in FI? (ie., FB01, FB60 or similar, NOT logistics invoice verification, for LIV, see below):
1. Is this a vendor line (account type K)?
2. Is the flag set in the vendor master?
3. Is the line item sales relevant (based on the posting key, e.g., 31 is sales relevant, 25 is not)
4. Is this a normal document? (not recurring, parked, clearing, sample doc)
5. Do we know the document currency?
6. Do we know the document date?
7. Is the amount in document currency <> 0?
If the answer to all of the above was YES, then the check is carried out. What is actually checked, is table BSIP. Every time when you post a document meeting the above criteria, BSIP will be updated. Next time the BSIP entries are checked.
And here the checking rules:
IF the reference field (BKPF-XBLNR) is filled in, then the message is issued when there is a BSIP record already with the same:
- company code
- vendor number
- document date
- reference
- document date
- D/C indicator
IF the reference field is NOT filled in, in addition to the above, the amount in document currency is also checked in BSIP, so that field must match too in order to get the message.
The message is F5 117 and the type can be changed in customizing (view V_T100C) as usual for customizable messages.
The above list also answers another question in this thread: NO, it is not possible to check it cross company code. I.e. if you have entered an invoice for company code A, then you can enter the very same invoice for company code B, there will be no message at all. You need to create some validations (transaction OB28) to achieve this. The standard check is working within the same company code only, see the list above.
Now, that was the pure FI thing, how about Logistics Invoice verification (MIRO, etc.). Here, you have some more configuration options. The function module called here is MRM_FI_DOCUMENT_CHECK.
The check in Logistics Invoice Verification is carried out only if the below criteria are met:
1. Reference field is filled in (!!!!! extremely important!!!!)
2. This is an invoice (and not a credit memo... see RBKP-XRECH must be X)
3. The vendor number is known
4. The flag is set in the vendor master (company code view).
The check is made against BSIP again, but WHAT exactly is checked, i.e., which fields must match, is customizable. In table T169P, you can tell the system which fields you want to consider as indicators for a double invoice entry. You can choose from: Reference, Company code, Document date.
Here is part 2 of the answer to the previous question: YES, Logistics Invoice Verification can be set up in a way that invioces are checked cross-company code. If you do NOT mark the field company code, than this field is not checked, and the same invoice cannot be entered for 2 different company codes.
First, the system tries to find a BSIP record with the same values in the fields below:
- Vendor number
- Document currency
- Amount in document currency (this only if Reference is NOT ticked in table T169P)
- Company code (only if ticked in T169P)
- Document date (only if ticked in T169P)
- Reference (only if ticked in T169P)
If there was a BSIP entry found, message M8 108 will appear as a warning. Again, you can change the msg type to error if you like (user-specific).
Also, Logistics Invocie Verification can be a 2-step procedure: first, the invoice creation (entry in table RBKP) and second, the posting of this invoice to Accounting (entry in table BKPF). In most cases, this happens in the very same moment when you press Save in MIRO, but it could be also set up in your company that you do these 2 steps separately.
That's why after the posted invoices (BSIP) were checked, the system tries to check the invoices not yet posted to Accounting (invoice document status is "Not yet posted"). This is to make sure an entered but not yet posted invoice is also checked early enough. Basically the same fields as above are checked, but the message is a different one: M8 642. Default type is warning, changeable to Error if you like.
Hope that helps, points welcome
Csaba -
Hi all,
When i was trying to post customer invoice with FB70
i am getting the following error message
"In the company code ####, the number range 18 is missing for the year 2008."
Please help me out with this.
Thanks in advance!
SriHi,
Please maintain the number range for Document type in following IMG
SPRO > Financial Accounting (New) > Financial Accounting Global Settings (New) > Document > Document Number Ranges > Documents in Entry View > Define Document Number Ranges for Entry View
Please maintain the number range 18 for fiscal year 2008.
Regards,
Jigar -
Document Splitting - Bank and Customer Invoice
Hi Experts,
I have document splitting method 0000000012 and under that Business transaction 1000 i have created a new transaction variant for the client specific requirment
Further for this combination i have linked item category 04000 for bank accounts with all categories attached to it and 02000 for Customer accounts with revenue attached to it
Now when i pass a customer invoice for profit center A and when i clear this using F-28 giving profit center B, the system is inheriting Profit Center A form customer invoice and for the bank line item it is split according to the base row which is Customer invoice hence both item reflects profit center A and profit center B which is keyed in totally ignored
My client requires that the inheritance from customer invoice needs to be ignored and the profit center needs to be updated as per manual entry. hence the entry should like the following
Bank Dr Profit center B
To Customer Cr Profit Center B
Profit Center Clearing A/c Dr Profit Center A
To Profit Center Clearing A/c Cr Profit Center B
I have not given automatically split tick in any of the linked categories
Please adviceHi Expert,
Go to the below Path: IMG -- Financial Accounting (New) -- General Ledger Accounting (New) -- Business Transactions -- Document Splitting Activate Document Splitting
Here you need to UN-select the Inheritance Check box.
Inheritance: Indicator is not set ('UN-Select Check box ')
Lines can be left without account assignments, even if the document splitting characteristics in the document are unique. Exception: You have set the Standard Account Assignment indicator.
Inheritance: Indicator is set ('Select Check box ')
Indicator is set('X')
If the rule-based document splitting produces lines without account assignments, these lines inherit the document splitting characteristics.
Regards,
GK
SAP
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