Customer/Vendor Down Payments (Raise & Post)

Hi Friends,
Question:
I am technical guy, now i want to know how to raise a vendor/customer down payments & how to clear those in FICO.
I tried in F-47, F-54, F-32, F-53...... but i didn't get the correct way.
Doing:
My intention is, i am generating a report with the help of Vendor Doc Number (BELNR). I am getting the number(BELNR) for Vendor/Customer Invoice from F-53.
So is it possible to get the BELNR from F-53 for Down Payments.
Additional Point:
My Knowledge: Creation: vendor invoice (FB60) & customer invoice (FB70)
Payments vendor payments (F-53) & customer paymetns (F-31).
I need a answer for Question Block alone
Thanks a lot
Ganesh

It's dependent on the process (Business Process) - The only way you can find this info is when the users enter the PO info while creating a down payment request.
In order to make the above step mandatory, PO/Other field representing this Info must be be a required field for Alternative Reconciliation Account.
Nandita

Similar Messages

Customer & Vendor Down payment through Cash Journal

Hi
I want to post customer & Vendor down payments through Cash Journal .Kindly tell me is it possible in ECC6.0 if yes please note down the required points which will help me sortout my problem
Thanks in Advance
Regards
Praveen PC

Hi,
You may following procedure
1.) Create one Intermediate clearing account (under open item management)
2.) Post amount from cash journal to intermediate account by selecting relevant business transaction
3.) Use transfer with posting option ,to transfer the balance from intermediate account to spl.vendor/customer
Afer the transfer the balance intetermediat account balance will become zero
Thanks&Reards
Guru Prasad

How t o do customer / vendor Down payment Mass entries

Hi gurus,
Can any body tell me How can i do the customer & vendor mass Advances down payment entries? when i tried to use the T.code: F-29 (customer down payment) i fill the first line item &when i go through the following path: Select GOTO Tab >>> GL item fast entry is supress (which is in grey colour)
for doing fast entry how can i activate the GL item fast entry button?
Please help me to workout this issue.
Than'x,
Dhananjay R.

Hi Dhananjay,
Inspite of going for Mass entries through G/L fast entry, you should go for a BDC program for the same.
Just ask your ABAPER to record BDC for F-48 and F-29.
As you said above that this is a routine exercise in your company, then please go for BDCs. This is the
only appropriate solution. You can also have a single BDC for F-48 and F-29 insted for going 2 separate BDCs.
Regards
Sandeep Panwar

FM actuals using F-48 (Post Vendor down payment)

Dear sirs,
I would like to know if it is possible to turn a COMMITMENT posting in FM into ACTUALS, by using transaction F-48 (Post Vendor Down Payment).
Thanks a lot,
Artur Campos

Hi KK,
The long text of the error gives indication on how to define the missing
customizing:
Short Text
No special G/L acct defined for acct type K sp.G/L ind. A recon.acct
212000
Message no. F5 008
Diagnosis
You want to post via a special G/L indicator which was not maintained
completely in the system. The specification on which reconciliation
account is to be updated in the general ledger is missing.
System Response
The line item cannot be entered.
Procedure
In system configuration enter a special G/L account corresponding to
reconciliation account for account type and special G/L indicator.
Please check your setting are correct and complete via transaction
fbkp-> special g/l-> here make a new entry for
-account type K
-special g/l indicator you require
-releavnt chart of accounts
-g/l account
I hope this clarifies.
Regards,
Abhisek

F-48 (post vendor down payment:header data)

Hi Experts,
Good Evening to you,
when i was posting F-48 (post vendor down payment:header data) i was getting an error of No Special G/L acct defined for acct type K sp. G/L ind B recon.acct so at that time i went to OBYR and given in Acct type-K SGL Ind-B in that given Recon account and Special GL Account both the numbers but still the erroring is coming. Later i went to FS00 and checked in Control Data that the GL Account the reconciliation account-vendor is already given but still the error is coming.
So if anybody faced the same error means let me know.
Awaiting for your golden replies & points will be assign for useful answers.
Thanks & Best Regards,
KK

Hi Rams,
The problem of "No Special G/L acct defined for acct type K ....." has been rectified when i specify the Special GL A/c in OBYR.
Now the issue is i gave a wrong Sp GL account in OBYR and posted a document later i recongnise that i gave wrong SP GL and went back to OBYR and gave the correct SP GL A/c number. So there was a posting has done earlier 1 document so can you tellme how to change from Old Sp GL to New Sp GL.
Awaiting for your golden reply.
thanks & best regards,
KK.

Vendor down payment clearing without VAT posting.

Hello SAP Gurus,
I have following issue:
Currently our Vendor down payments produce VAT postings when clearing with final invoice, which is correct.
But we have some old vendor down payments which does not include VAT and needs to be cleared without any impact to VAT postings.
User is using F-44 transaction and can not define any tax code for postings, system calculates it automatically.
It is not possible to make VAT posting happen and then make reversal postings fot VAT accounts as well.I tried to check flag 'Posting without tax allowed' and uncheck 'Post automatically only' in account master data. And then make manual posting using that account via FB01 but system still requires tax code to be entered because Tax category in account master data is set to '<' I'nput Tax Account'. It is impossible to change Tax category let's say to ' * ' because account have balances on it.
Could anyone advice how can I clear these downpayments without VAT posting?
Thank you,

I have tried to enter 0% input tax code, but still I'm not able to post document because of error msg:
Tax entry not possible in this item
Message no. FF724
Diagnosis
You can not enter a tax amount in this item since, due to the posting amount entered and the tax code, a total tax amount of zero has been calculated.
This could either be due to the fact that the tax code has been defined with a value of 0%, or because the posting amount entered (that is, the tax base) is too small.
Example:
With a tax rate of 15%, a tax amount greater than zero will only be achieved with a base amount greater than 0.04. With values of 0.03 and less, it is therefore not possible to enter a tax amount.
Procedure
Only enter tax amounts in conjunction with tax codes for which a percentage rate not equal to zero has been defined. Make sure that in documents with several G/L account items you enter the total tax amount in an item with a sufficiently high posting amount.

Error in Vendor Down payment F-48

Hello,
I got an error message during posting Vendor down payment in F-48:
" Balancing field "Profit Center" in line item 003 not filled. The field Profit Center marked as balancing is not filled with any value in line item 003, even after document splitting. "
I'm using vendor down payment using VAT code.
I think it's related to document splitting customizing.
Can someone help me on this ?
Thanks in advance
Tarek

Hi
The Concept of Document Splitting is that you must use same Profit Center in all the line items of an Document.
Not only in Down Payments , in Invoices also or in any document entry.
i will give you 1 example, suppose an Invoice is there,
31 Vendor 10000
40 expense g/l a/c 5000 x1(x1 iscost center , profit center in x1 is x)
40 expense g/l a/c 2000 x2(x2 is cost center , profit center in x2 is x)
40 expense g/l a/c 3000 x3(x3 is cost center , profit center in x3 is x)
If you give different cost centers , but they are also having different profit centers , then the total amount should be written on which profit center? this is logic , which profit center it will pick?
Regards
venkat

Error during Vendor down payment f-48

hi
When i doing vendor down payment by F-48 and i enter bank services charges than this msg display.Can anybody telll me what the solution for it?
Acct determination not defined for trans. BSP in chart of accts CHPL
Thanks
Rekha

Hi Rekha,
Please check the following customizing
1. Go to FBKP
2. Click on Automatic Posting
3. Now click on Bank transaction
4. Double click on BSP and assign the GL Account for Bank Charges
Hope above should work
Regards,
Jigar

Vendor Down Payment Clearing: F-54 or F-44

Hi
I have made a down payment (with Spl. GL indicator) to a vendor, using F-48. Then I book an invoice using FB60. I kept the two amounts same and ignored WT to keep things simple.
Now i want to clear the down payment against the invoice. I use F-54. The clearing transaction is getting posted. However, the Invoice is lying open (credit entry) along with the Clearing document (debit entry). On the other hand the down payment document (debit) is getting cleared with the Clearing document (credit entry). This means I have two open line items and two cleared line items. I can clear the two open items again using F-44.
I have two questions:
1. What is the use of F-54 here since I have to use F-44 eventually?
2. While doing F-54, Posting Key for the debit line item is 26 : Payment Difference. This is could not understand.
Can anyone please help me out on this?
Thanks in advance
Aninda

Dear Aninda ,
I will explain you with following example.
Recon account(Vendor)---3000000
Advance to Vendor----
4005000
Exp a/c----
7575100
Bank a/c----
5000100
1. Advance to Vendor (spl gl -A)(F-48)
Vendor a/c    (SPL-A)( GL- 4005000)        DR   1000
                  T0 Bank a/c (GL-5000100)                  1000
2. Invoice posting
Expenditure a/c ( GL-7575100) Dr      1000
     To Vendor Account(GL-3000000)     1000
3. Clear Vendor Down Payment (F-54)
Vendor a/c (GL-3000000) DR                1000 (Posting key-26)
     To Vendor a/c (SPL-A)( GL- 4005000)          1000
It means Credited spl GL-A has converted from advance to Normal open item. Amount has been transferred from Advance to Vendor GL to Normal Recon account.By this way Advance account shows Nil Balance with debit(F-48) and Credit (F-54)
The remaining 2 line items i.e., Credit (F-43) and Debit (F-54) shows as open items. In the next step we need to knock off those line items by manual clearing or automatic clearing.
4. Normal Clearing (F-44)
It will be posted without line items.
I hope i am able to help you out to understand process

Vendor down payment request over PO value

Hi All,
I have a requirement for vendor down payment request amount compare to PO value checking.
I have PO with total value - 600 USD.
When I create down payment request using F-47, I input amount 1000 USD.
The system never show me any message.
I want the SAP to block me from posting down payment request over PO value.
I've read in the forum, to change message type F5373 with error type. But the message never appear in my F-47 screen.
Anyone can help me, what am I missing here ?
Thanks,

Hi,
You are right about message F5 373. But this is applicable at the time of the Payment of the Advance i.e. F-48. It is not available at the time of creating the Advance Payment Request against T Code F-47.
If you want to have this control in the Payment Request, then you will have to use the validation, which you can put with the help of your abaper.
Regards,
Amit

Vendor Down Payment issue

Dear Expert
While doing F-48 Vendor Down Payment am getting below Error
Customer 450822 is not defined in company code 1000
Message no. F5102
Diagnosis
No master record was created in company code "1000" for customer number "450822".
System Response
System error.
Procedure
Maintain the customer master record "450822" in company code "1000" or correct the account number.
Regards
Ajeesh.s

Hi ,
Instead of typed Vendor number can you please do F4 and then look for vendor in Comapny code 1000 . I know its sound bit strange but I would like to check this .
Can you Please check in OBYR for Special GL indictor A and check the reconciliation account for your Chart of account . It may be posible that you have assigned customer reconciliation instead of vendor

Vendor down payment

Hi,
is it possible to pay vendor down payment with F-58 (not F-48) after dowing a request by F-47 ?
what is the consequences of that, and what is the procedure that i must follow ?
i hope your help
regards

<b>I will explain with one example:</b>
1 You have made a down payment of USD 10000 through F-48.
2 You have received first invoice for USD 3000. First u have to match (clear) against your down payment using F-54. The balance will become now USD 7000.
3 You are again posting another invoice for USD 5000.
4 Carry out the step in 2 and the balance will be now USD 2000.
5 Now you are posting another invoice for USD 5000.
6 After clearing thorugh F-54 u will have a balance amount payable to the vendor will USD 3000.
7 Now you can pay this amount either theorugh automatic payment program or thorugh F-58 to pay this amount. Hope this is clear to you now.

F-48 & F-47 Vendor Down payment

Hi Experts,
We are in need to add purchase order in vendor down payment requests and in vendor down payment. Purchase order field needs to add as mandatory field.
Please advise how to add PO field as mandatory in vendor down payment requests and in vendor down payment.
Thanks & Regards,
Kuldeep Dubey

Hi Kuldeep,
There are below three ways out of which you have to take decision which one best suits for you...
1. Make field madatory for Field Status Group in GL Account.
For this you must have FSG assigned to GL which is very unique then only it will serve purpose otherwise PO field will be madatory for all the GL accounts to which this FSG is attached.
2. Make field madatory for the posting key 29.
This will make PO field mandatory for other special Gl transactions also for vendors. For example if you give travel advance to your employee where no PO is required but system will madate you.
3. Set up Validation in GGB0.
This might be the best available option since it can be specific to Transaction Codes only.
Analyse your system and impact of implementing any of the above and take a decision.
Regards,
Chintan Joshi

Vendor Down Payment Request on WBS (F-47)

Dear Fellows:
I have came across a problem that while creating a Vendor Down Payment request (T.code: F-47) on WBS, my system is not stoping me over budget exhaust. I have Budget of 100 and i create request for 101, system allows it and post the document.
Vice Versa if i create a Vendor Down Payment request over Commitment iten, then system check the budget and generates message.
any good solution to it would highly be appreciable.
Regards.

Hi,
The budget availability check is done only against the assigned values and
Following entried does not contribute to the Assigned value
    V: Value type not relevant (<> Act./Plan/Stat.Act./Stat.Plan/Commt)
    D: Delivery
    S: Settlement to object with no budget control
    R: Revenue cost element
    C: Cost element is exempt cost element
    M: Minimum from actual + commitment and plan per order value update
    P: Plan value is not on apportioned order / network
    B: Plan Costing Single Position
    S: Funds Commitment in Balance
So the down payment is not covered for the calculation of the assigned value.
Hence no check is carried out for the Availability check.
hope its useful.
Reward points if useful.
Thanks..

Vendor Down Payment Clearing F-54

Hi,
I am clearing Vendor Down Payment using BDC for T-code F-54. I have Invoice no and Down Payment Document No, which needs to be clear against that Invoice.
But, how to determine the position of that DP Document number in the next screen when i am using BDC? T-Code F-54 selects Down Payment Docs from table BSIK. So, in which sequence DP Document will be displayed in table control in the next screen? (e.g. {based on document no, Posting date} =>(ASC/DSC)).
e.g: Invoice no: 7100000001 DP document: 5240000004
after entering Header data on F-54 you will get below data,
DP Document:
1.       5240000001
2.       5240000004
3.       6600000003
4.       6600000004
So, how to determine my DP Document is @Position no: 2.??
Thanks in advance.

Nilesh,
BDC is unable to select document in sort postition. This is a manual input and SHDB recording can't choose DP documents like that.
I would recommend you clear downpayment by F-51 or change document FB03 for invoice reference field. It's same effect of F-54 however depends field status of of your installation screen.
Best Regards

Customer/Vendor Down Payments (Raise & Post)

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