Data Transfer about AR Partial Payment

Hello.
I'd like to transfer AR partial payment data as below from old SAP environment to new one.
No.1 AR 100 / Revenue 100 (for billing document)
No.2 Cash 70/ AR 70 (for partial payment)
When I create the docment No.2 by t-cd:F-28(Incoming Payment),
It has the document number of No.1 in REBZG for linking No.1 and No.2 .
I want to transfer each AR documents with REBZG.
Could I create such document from FB01 or input REBZG into transfered data from FB02 ?

Hi,
For posting partial Invoice, At the time you received 50000, post it through F-28 only as a partial knockoff against a particular Invoice and at the time you enter second part of the Payment in excess of 50000, the system will not accept as the remaining amount of the Invoice is 50000 only.
For Fifo Invoice Clearing -
At the time of Posting F-28, click on "Distribute by age" the system will automatically clear the value on FIFO Basis.
Regards,
Prashant

Similar Messages

Importing incoming payments using data transfer workbench

Hi experts
I am using data transfer workbench for incoming payments, but incoming receivables are checks.
I am using three templete files
1.Payments
Recordkey Cardcode Docdate
1                 A0001      21102009
2.Payments_check
Recordkey Lineno Checkaccount Checknumber Checksum Duedate
1                       0               161016                1234                11500        21102009
3.Payment Invoice
Recordkey Lineno Docentry SumApplied
1                     0               616000012      11500
In the field docentry i am placing the invoice number ,i did tried placing the payment number as well in both the cases i am getting the same error. Invalid document number for rct2.docentry Application defined or object defined error 65171
What should i do to resolve this error.
Thanks and regards
Rohan

Hi Rohan,
Document number is usually not the same as your DocEntry. Run a simple query to find it out:
SELECT T0.DocEntry FROM OINV T0 WHERE T0.DOcNum = '[%0\]'
Also the Date format should be YYYYMMDD.
Thanks,
Gordon

Partial Payment posting in AR and clearing of invoice on fifo basis

Dear Gurus,
It is related to partial incoming payment in AR and clearing of invoices on FIFO basis, let me clarify my requiremnt through an Example
Assume there an ivoice of PKR 100,000 in customer Account XYZ
Company received partial PAyment of PKR 50,000 on specific date
Data entry clerk enters payment in F-28 in partial payment tab and assign it to invoice (please note that at present payment is not being assigned and both item invoice and payment remains open without any assignment with each other)
assume next payment which data entry clerk tries to enter with this refernce is PKR 60,000 while reamining amount with this invoice refernce is PKR 50,000 ,system should not allow to enter excess amount with partial paid invoice i.e. user has to be restricted to enter PKR 50,000 against this invoice
As data entry clerk enter partial payment and there is any other open invoice, system should not allow to enter payment till clearance of first open invoice
means specific requirement is
in case of partial payment with refernce to invoice, at the time of data entry system should chekc that no any other invoice is open in AR ledger
as partial payment document is entered system assign this document to Invoice
if data entry clerk tries to enter acess amount with refernce to invoice, system should not allow means Invoice amount = Payment amount
please advice procedure to meet this requirement
BR
sajida

Hi,
For posting partial Invoice, At the time you received 50000, post it through F-28 only as a partial knockoff against a particular Invoice and at the time you enter second part of the Payment in excess of 50000, the system will not accept as the remaining amount of the Invoice is 50000 only.
For Fifo Invoice Clearing -
At the time of Posting F-28, click on "Distribute by age" the system will automatically clear the value on FIFO Basis.
Regards,
Prashant

Partial payment in APP

hi sap experts,
Is there any way that i can make a partial payment to a particular line item while running app. if so what should i configure in addition to the normal configuration. my payment method is check.
Thanks in advance,
Regards
pavan kumar

Pavan,
If you know the portion and due date for the next partial payment, i suggest you to create a Payment Term (Installment payment), as soon as you posted a document a line item will split according to the due date of the partial amount and get paid according to the due date.
for ex..
An invoice amount is 10,000.00 dated 1st jan 11
5000 is due on 31st Jan and balance on 15th Feb,11.
Payment term of installment as :
50% due 30 days from the inv and balance 45 days frm the invoice. According to the payment term of Installment the invoices will be get paid.
Hope this help you to solve ur problem.
rgrds,
YJ

Any info about EDT (External Data transfer)

Hi,
I am working in insurance module of SAP. There is a business object called Business Partner which we need to migrate from legacy to R/3.
Now for migration of Business partner generally LSMW is not used. People here use EDT (External data transfer).
Does some one know about EDT as data transfer tools ?
Regards,
Rajesh.

Hi Rajesh,
Please check this EDT online document.
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/CADATA/CADATA.pdf
Hope this will help.
Regards,
Ferry Lianto
Please reward points if helpful.

Baseline date for Partial Payment in FB05

When we created partial payment for SD invoice in FB05, the baseline date for line item is defaulted to today date. How to change this default date to original invoice date? Is there any OSS note that could do this? We are in version 4.7.

Yes we are aware that baseline date determine in Payment Term setup OBB8.
Our setup for Baseline date is Document date. We have invoice with document date e.g 01/01/2007. When we create partial payment using FB05, and do simulation. The baseline date change to new document date (e.g today date). We also aware that we can modify the baseline date directly in simulation. But we need to automate this, so we need to check if there is OSS notes that will default baseline date to original Document Date instead defaulted to new Document Date.

Information about Data Transfer in mySAp retrail

Hello
I have a quetion I need to learn about Data Transfer then I have a guide to Initial Data Transfer in mySAP retrail version 1.2 Octuber 2001.
So, my question is: Are there another guide most recently about this topic? or these guide is fine for starting.
Thanks for your answers
Danny

Hello,
You have posted a question that is related to system transports. Unfortunately this category is not related to these kind of questions. SAP TM deals with logistics in the real world - moving pallets, containers, loading trucks, etc.
To learn more about SAP TM please visit [http://service.sap.com/scm-tm|http://service.sap.com/scm-tm]
Therefore I will now move this thread to the category Software Logistics. Thank you for your understanding.
Kind regards,
Nico van Os.

Error importing Incoming Payments using the Data Transfer Workbench

Every time I try to import Incoming Payments using the Data Transfer Workbench I get an error that the Update Failed - Can not find this object in B1Application-defined or object-defined error65171. I'm using the 3 templates for Payments, Payments_Checks and Payments_Invoices. I've filled them out as I've seen in other postings in this forum. Based on the error message, I really can't tell what I'm doing wrong. Could someone please take a look at my files and let me know what might be causing the error?
I'm using SBO 2007A PL41. Here's what I have entered in my templates for my test file.
Payments file
RecordKey 1
DocEntry (blank)
CardCode 1033985
DocDate 20081215
DocTypte rCustomer
TaxDate 20081215
Payments_Checks file
RecordKey 1
LineNum 0
AccounttNum 0
CheckAccount _SYS00000002152
BankCode CC
Branch 12345
CheckNumber 1
CheckSum 78.7
CountryCode CA
DueDate 20081215
Trnsfrable tNo
Payments_Invoices file
RecordKey 1
LineNum 0
DocEntry 31791
InvoiceType 13
SumApplied 78.7
Thank you.

Hi Suda,
As far as I can tell from the threads you forwarded (and other searches I've done on here), my files are correct. I tried filling out the templates exactly as explained in the first link (see my data below) but it still isn't working. It just gives me the same generic error.
Payments
Record Key....CardCode.....DocDate
1...................1033985.......20081217
Payments_Checks
RecordKey....CheckAccount........CheckNumber....CheckSum
1.................._SYS00000002152..1..................... 78.7
Payments_Invoices
RecordKey....DocEntry.....SumApplied
1..................31791..........78.7
Is it correct that the Payments file should not contain anything in the DocEntry column? (I know that the DocEntry in my Invoices file is the DocEntry of the Invoice). I have a feeling that I'm making a stupid mistake somewhere but I just can't figure it out. Any ideas?
I really appreciate your help with this.
Thanks,
Charlotte

About eCATT and Data Transfer

Hi,
I have a confusion.
Can I consider eCATT as a standard data transfer tool.What may its greater advantage be?
Thank you

SAP CATT - Computer Aided Test Tool
Just sharing my experiences with CATT (although, I have not used this feature in the last 2 years or so !).
Simply, any one in SAP can use this tool as long as you can access to the tcode. I used CATT atleast in 3 different SAP modules. Typically, in SAP projects, CATT execution is a favorite task for "technical" associates. When the technical resources are either not available immediately or their plate is full with other important tasks, functional associates can simply jump into this activity, since there is no coding or programming involved. This tool has been a great gift from SAP since I am a functional person and could not do coding ! I can remember at least 30 or 40 occassions where I used CATT to get this and that done.
Below find few examples:
1. Created multiple sales orders (excess of 200) in a matter of minutes for the purpose of end user training
2. Created multiple purchase ordes (excess of 200) in a matter of minutes for the purpose of end user training
3. Created Deliveries for the sales orders in a matter of minutes for the purpose of end user training
4. Created config. entires, if the volume of records is large. I remember once I entered 900 records.
5. Extensively used in preparing the transactional data for the purpose of archiving. It worked impeccably.
6. Loading of master data (example: material groups)
Note: Upon execution of CATT, it is very possible that some records will fail, which have to be addressed manually. SAP really needs to further enhance this area of CATT because, there is no easy way of identifying the failed ones, it has to be done manually. One workaround is simply download the result into an Excel and using sort feature of Excel, identify the failed ones and deal with them manually.
With Compliment by: Ranga Rachapudi
CATT stands 4 Computer Aided Testing Tool
Although CATT is meant for as a testing tools, many SAP users have now use CATT frequently to upload vendors master data and make changes to other master record.
SAP Consultant and Abapers tends to used it for creating test data.
With CATT, you don't have to create any ABAP upload programs and this save on development time. However, you still have to spend time on data mapping into the spreadsheet format.
The transactions run without user interaction. You can check system messages and test database changes. All tests are logged.
What CATT does is record you performing the actual transaction once.
You then identify the fields that you wish to change in that view.
Then export this data to a spreadsheet to populate with the data required.
This is uploaded and executed saving you keying in the data manually.
To perform CATT, it has to be enabled in your production environment (your systems administrator should be able to do this - SCC4).
You will also need access to your development system to create the CATT script.
User Guide for Data Upload
The use of CATT is for bulk uploading of data. Although CATT is primarily a testing tool, it can be used for the mass upload of data. The way CATT works is like a real user actually inputting on the SAP screen. You prepare a set of data that are required to be input into the system and execute what you called a Test Case and CATT will do the boring task of keying for you.
Over-all procedure
The over-all procedure to upload data using CATT is as follows:
· Creation of the CATT test case & recording the sample data input.
· Download of the source file template.
· Modification of the source file.
· Upload of the data from the source file.
Details of each step are provided in the following paragraphs.
Detailed Procedure
Creation of the CATT test case:
Creation of the test case is completed as follows:
· Execute Transaction SCAT
· Name the test case. Test case name must start with Z. It is also good practise to include the transaction code in
the test case name (e.g. Z_IE01_UPLOAD for the upload of equipment)
· Click the Record button.
· Enter the transaction code (e.g. IE01)
· Continue recording the transaction. Ensure data is entered into every field that is to be used during the upload.
· Save the test case.
Download the source file template
Download of source file template is conducted in two stages as follows:
· Creation of import parameters:
· Within transaction SCAT, Double Click on the TCD line in the Maintain Functions screen.
· Click the Field List button (Field list is displayed).
· For every field that you wish to upload data, double click in the Column New field contents (This creates an
import parameter).
· In the Maintain Import Parameter Pop-Up:
· Delete the default value if not required.
· Press Enter
· The New field contents column now contains the character & followed by the field name (e.g. &EQART). This
is the name of the import parameter.
· Repeat this for every field (in every screen) to be uploaded.
· Back out and save the CATT test case
· Download of source file template:
· Use the path GOTO -> Variants -> Export Default
· Select path and file name (e.g. C:TEMPZ_IE01_UPLOAD.TXT)
· Click Transfer
Modify the source file
The downloaded source file template is now populated with the data that is to be uploaded. This is completed as follows:
· Using Excel, open the tab-delimited text file.
· Do not change any of the entries that already exist.
1st row contains the field names.
2nd row contains the field descriptions.
3rd row displays the default values which are set in the test case.
4th row contains a warning that changing the default values in the spreadsheet has no effect on the actual default values.
· The data to be uploaded can be entered in the spreadsheet from row 4 onwards (delete the 4th row warning &
replace with data for upload).
· Save the file as a Text file (Tab delimited).
Upload data from the source file
Uploading the data is completed as follows:
· Execute the CATT test case
· In the Execute screen:
· Set processing mode to Errors or Background (your choice).
· Set variants to External from file.
· Click the Choose button and select the file to be uploaded.
· If uploading to another client, click the Remote execution button and select the RFC connection to the required client.
· If uploading to the current client, click the execute button.
Also, refer the links....
http://www.sap-img.com/sap-catt.htm
http://sap.ittoolbox.com/documents/popular-q-and-a/catt-procedure-1795
http://www.thespot4sap.com/Articles/CATT.asp
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCCATTOL/BCCATTOL.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCCATTOL/CACATTOL.pdf
Reward Points if this helps,

Posting a partial payment for customer receipts with full amount

Hi,
Is there a way by which I can post the full amount of the invoice as a partial
receipt (that is without clearing the open items but at the same time linking the invoice and the amount). If I use F-28 the system clears the line item if the partial payment amount equals the invoice amount.
The scenario here is a PDC received from the customer. I would like to post the credit to the customer account as a partial payment and debit a special GL account for PDC received. For finding out the customer ageing I shall not use the credit (as the PDC has not yet materialised). This can be done by posting the PDC entry using a different document type and excluding it from the selection criteria. At the same time customer account statements should be sent to him/her after considering the PDCs received (the assignment field will contain the invoice number and therefore can be summed). Only when the PDC is deposited and cleared do I want to clear the partial payment (if the amounts match) using the assignment field. The Cheques due on any date can be obtained from the Special GL account.
Or can anyone think of a better way to solve the issue.
1. PDCs should be credited to the customer account when it is received.
2. The users know about the invoices pertaining to the PDCs only at the time of posting the PDCs and not during the time it is deposited into the bank. Therefore the linking should be done at the receipt of PDC stage itself and not later.
3. Customer account statements have to be sent after considering the PDCs.
4. A/R information system should not consider the PDCs received to the customer account.
5. I should be able to quickly choose the cheques I want to deposit and transfer it to the Incoming Bank Account.
Any help will be appreciated with points (and lots of them )
Rgds
Shivram.

Hi
I would suggest you treat the PDC as a noted item which is only for statistical purpose. You can post the PDC cheque to the customer account through transaction code F-38 which will post as noted item in the customer account. If you want to analyse the age-wise outstanding from the customer exclude the noted item. You can enter the invoice no for which payment is received in the assignment column which will be useful for sorting purpose. If you want to know what are the cheques to be deposited for the day, you can take the same by selecting the due on date from the customer accounts using the noted item indicator. By using this indicator the credit management for the customer can also be done.
After depositing the cheque, reverse the statistical posting and make fresh posting as debiting Bank a/c and crediting customer account.
Hope it will help you to some extent.
Regards,
K Lakshmanan

Display Totally paid items(cleared items), partial payments and residual pa

Hi Experts,
I am working on one requirement,
Requirement: Display Totally paid items(cleared items), partial payments and residual payments.
I am fetching data from BSAD table for Totally paid items, but I want to understand what are the fields to check when fetching data.
Partial payments: Please let me know the logic to get data for partial payments from BSID table.
Residual payments: what are the tables to check for residual payments and the logic.
What are the fields that i have check and what are the fields that I have to check and get.?
Please let me know what ever you know about this.
Regards,
Dileep,

Hi,
All types of Payments either Totally paid items(cleared items) or partial payments and residual payments the Document Number serious will b same. Try to extract by Filtering Assignment Field .
Thanks
Goutam

One-time vendor partial payment

Hi to all SAP FI gurus.
Need your help on this as I am making a partial payment to an invoice set-up with a one-time vendor.
I am getting a pop-up message that says "Do you want to transfer CPD data from the invoice?".
What does this mean and will this always be popping up everytime I make a payment?
Thank you all!

Hi,
Please refer the below link.
http://help.sap.com/saphelp_47x200/helpdata/en/45/b425a4d5910743984fd90ab2d925fa/content.htm
Regards,
Raj

Data Transfer Workbench can copy sales & purchase modules's data?

Hi,
Just wondering that,any way to copy the Sales & Purchase Modules's data from existing company to new company? Copy Express can't do it. But how about Data Transfer Workbench can copy?
Thanks
Regards,
Danny
Edited by: Danny Gan on Mar 18, 2008 5:21 AM

Danny,
How many field from the ORDR or RDR1 have to exported depends on the business logic implemented and what was being used. No one can really provide a standard set of 5 or 10 fields as you know the clients business better than anyone in the Forum.
If the Client used User fields then data from the user fields should also be exported.
The base fields from ORDR would be CardCode, DocDate, DocDueDate, Transpcode (shipping code), SlpCode, GroupNum (Payment terms code), etc.
Similarly on RDR1, ItemCode, Quantity, Price and any additional row level information that may pertain to their business
Suda

FIAP extraction and partial payment

Hi experts, i having a problem about partial payment on FIAR extraction process.
My problem is that the last partial payment hasn't the reference invoice.
Could you help me.
Thanks a lot.
Regards.
Andrea

Hi,
please find below mentioed start routine code.Let me know if any issues on this
Regd
sivaraju
data : i_tab like DATA_PACKAGE,
           it_tab like TABLE OF i_tab,
           it_tab1 like TABLE OF i_tab.
data : i_fiap like /BIc/AzFIAp_O300,
         it_fiap LIKE TABLE OF i_fiap.
data : loopx LIKE sy-tabix.
refresh : it_tab, it_fiap, it_tab1.
* BREAK-POINT.
it_tab[] = DATA_PACKAGE[].
it_tab1[] = it_tab[].
DELETE it_tab1 where INV_DOC_NO is INITIAL.
sort it_tab1 by INV_DOC_NO inv_item comp_code inv_year.
delete ADJACENT DUPLICATES FROM it_tab1
      COMPARING INV_DOC_NO inv_item comp_code inv_year.
if not it_tab1[] is INITIAL.
    SELECT *
      from /BIc/AzFIAp_O300
      into TABLE it_fiap
      FOR ALL ENTRIES IN it_tab1
      where AC_DOC_NO = it_tab1-inv_doc_no
      and   item_num = it_tab1-inv_item
      and   comp_code = it_tab1-comp_code
      and   fiscyear = it_tab1-inv_year.
    sort it_fiap by AC_DOC_NO item_num comp_code fiscyear.
endif.
loop at it_tab into i_tab where INV_DOC_NO is not INITIAL.
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               fiscyear = i_tab-inv_year BINARY SEARCH.
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      i_tab-DOC_DATE = i_fiap-DOC_DATE.
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      netduedate.
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endloop.
refresh : DATA_PACKAGE.
DATA_PACKAGE[] = it_tab[].
* if abort is not equal zero, the update process will be canceled
ABORT = 0.

Data transfer legacy

dear all
Can eny one tell me about data transfer legacy?
How are modules interagted and what are means of data transfer for intra module.
Thanks in advance.

Hi,
You would use LSMW to upload master data and either BDC/BAPI for uploading transaction data.
Visit the following link:
Re: sap general
Where you would find more information about BDC and LSMW.
For information regarding LSMW steps visit the following link:
/people/hema.rao/blog/2006/09/14/lsmw--step-by-step
http://help.sap.com/bp_blv1500/BL_US/html/dataconv_lsmw.htm
The SAP System consists of a number of components that are completely integrated with one another. This integration allows the various departments and units of an enterprise to share and maintain the same information.
Purchasing is a component of Materials Management (MM). The Materials Management (MM) module is fully integrated with the other modules of the SAP System. It supports all the phases of materials management: materials planning and control, purchasing, goods receiving, inventory management, and invoice verification.
The tasks of the MM Purchasing component are as follows:
    External procurement of materials and services
    Determination of possible sources of supply for a requirement identified by the materials planning and control system or arising directly within a user department
    Monitoring of deliveries from and payments to vendors
Good communication between all participants in the procurement process is necessary for Purchasing to function smoothly.
<b>Integration</b>
Purchasing communicates with other modules in the SAP System to ensure a constant flow of information. For example, it works side by side with the following modules:
    Controlling (CO)
The interface to the cost accounting system (Controlling) can be seen above all in the case of purchase orders for materials intended for direct consumption and for services, since these can be directly assigned to a cost center or a production order.
    Financial Accounting (FI)
Purchasing maintains data on the vendors that are defined in the system jointly with Financial Accounting. Information on each vendor is stored in a vendor master record, which contains both accounting and procurement information. The vendor master record represents the creditor account in financial accounting.
Through PO account assignment, Purchasing can also specify which G/L accounts are to be charged in the financial accounting system.
    Sales and Distribution (SD)
Within the framework of materials planning and control, a requirement that has arisen in the Sales area can be passed on to Purchasing. In addition, when a requisition is created, it can be directly assigned to a sales order.
http://help.sap.com/saphelp_erp2005/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm
Hope this will help.
Regards,
Naveen.

Data Transfer about AR Partial Payment

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