Debit memo in AP

Hi Consultants,
We have a requirement to creation of Debit memo in AP for Purchase order and this should be tagged to PUrchase Order and user can see this debit memo in payment process
Please advice me.
Thanks,
Ashok.

Hi
Please follow the following steps to match the credit memo to a Purchase Order:
1) Enter a credit memo type invoice
2) Enter a negative amount and all basic information, but do not manually enter the distributions
3) In the invoices window, select the Purchase Order from the match button Poplist. You also have the option of selecting the Invoice and the Receipt as well and match it against the credit memo.
4) If this is a price correction, than check the price correction checkbox and enter a value for the invoice number.
5) If you want to associate an invoice with the credit memo, then enter the invoice number as the search criteria.
6) You can create invoice distributions by matching to Purchase Order Shipment lines or if you want to match in detail, you can navigate to the distributions button and continue the match at the purchase order distribution level.
7) Choose the match button to create invoice distributions for the credit memo.
The effect of matching the Credit Memo to Purchase Order Shipments is as mentioned below:
Payables prorates, based on the quantity billed, your credit amount across all purchase order distributions associated with the purchase order shipment to which you match the credit/debit memo. Payables automatically creates
invoice distributions for the credit/debit memo based on the purchase order distributions associated with the purchase order shipment you match to. Payables updates the quantity billed for each purchase order shipment and its orresponding distributions by the amount of the credit/debit memo. Payables also updates the amount billed on the originally matched purchase order distributions.
The effect of matching the Credit Memo to Purchase Order Distributions is as mentioned below:
Payables updates the quantity billed for each purchase order shipment and its corresponding distributions by the amount of the credit/debit memo. Payables also updates the amount billed on the originally matched purchase order distributions.
Hope this helps.
Thanks and Regards
Manish Jain.

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First of all you should try to learn how to express in a public forum like this.
On your comments
Do some ground work from your end
why should I ?? if you want you can do ground work or any work. If you post a question, you have to hear patiently all suggestions and dont scribble whatever you want.
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BAPIs to create sales orders for Returns and Debit Memo Request

Hi,
I have to create a sales order for document type Returns as well as a debit memo request.The BAPI 'BAPI_SALESORDER_CREATEFROMDAT2' is giving the following error message for Debit Memo Request document creation as well as for Returns.
761 Unpermitted combination of business object BUS2032 and sales doc. category L
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Look at the code done by me
Program Name:                                                        *
SAP Name    : ZAXXXXXX               Version    :                    *
Programmer : Chris Dong of ITDC                    *
Description :                                                        *
Includes        :                                                    *
Function Modules: XX_XXXXXX                                          *
Transactions    :                                                    *
Programs        :                                                    *
REPORT XXXXXXXX LINE-SIZE 80
                 LINE-COUNT 65
                 MESSAGE-ID ZA
                 NO STANDARD PAGE HEADING.
CLEAR l_order_partners.
l_order_partners-partn_role = 'AG'.
l_order_partners-partn_numb = '0001202491'.
APPEND l_order_partners TO li_order_partners.
CLEAR l_order_partners.
l_order_partners-partn_role = 'WE'.
l_order_partners-partn_numb = '0001202491'.
APPEND l_order_partners TO li_order_partners.
Sales document type
l_order_header_in-doc_type = 'ZDR'.
Sales organization
l_order_header_in-sales_org = '1000'.
Distribution channel
l_order_header_in-distr_chan = '01'.
Division
l_order_header_in-division = '04'.
REF DOCUMENT
l_order_header_in-REF_DOC = '9100000144'.
order reason
l_order_header_in-ord_reason = '925'.
item number
l_order_items_in-itm_number = '000001'.
material no
l_order_items_in-material = '000000000007000012'.
Qty
l_order_items_in-target_qty = '0000000000100.000'.
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*BUS2096 Debit memo request " OSS NOTE 93091
CALL FUNCTION 'BAPI_SALESDOCU_CREATEFROMDATA'
EXPORTING
ORDER_HEADER_IN = l_order_header_in
BUSINESS_OBJECT = 'BUS2096'
WITHOUT_COMMIT = ' '
CONVERT_PARVW_AUART = ' '
IMPORTING
SALESDOCUMENT = l_vbeln
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TABLES
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Message was edited by:
        Chris Dong
null

Standard Process for Credit Memo & Debit Memos in CRM

Dear all,
What is the standard process for Credit Memo and Credit Memo Creation within CRM Complaint Transaction?
We can successfully replicate Return Items and Replacement Items in ECC Return Order
But I don't know how to process Credit Memo and Debit Memo in ECC.
What are the Accounting Implications takes place once we create and release the credit memo / Debit memo in CRM Complaint Transaction?
How to see the entire document flow?
I can create Credit Memo for a Returned Line Item in CRM without any errors. But I could not see any follow-up transaction or process either in CRM or ECC.
Kindly educate me in this regard. Your suggestions are highly appreciated
Best regards
Raghu ram
Edited by: Raghu Ram on Jun 23, 2010 6:29 PM
Edited by: Raghu Ram on Jun 25, 2010 8:30 AM

Hi suchi,
The following would be very useful to you.
To reduce implementation time for print forms development, SAP has created a set of the most commonly used forms - Preconfigured Smart Forms:
SD: Invoice, Quotation, Contract, Delivery Note, Order Confirmation, Scheduling Agreement, Inquiry, Cash Sales, Picking List
MM: Purchase Order, Request for Quotation, Contract, Delivery Schedule, Good Issue (3 scenarios), Good Receipt (3 scenarios)
FI: Dunning Notice
All can easily adapt these forms to their requirements, saving time and money.
Hope this information has been useful to you.
if you would like to have a smartform of your own i.e a Z or a Y then there is an option to get a sap script copied onto a smartform.
the sap script for the same is -> F140_DOCU_EXC_01
Go to Txn SMARTFORMS and just put the required smart form name in FORM field and then go to the menu bar: Utilities-> Migrate SAPScriptForm and juts type in the Script name which is given above(i.e F140_DOCU_EXC_01 )
I hope this will be an amicable solution.
if helpful pls reward.
Thanks
Venugopal

Excise invoice for debit memo

Hi ,
I have a problem related to excise invoice for debit memo ,problem is ,
We have created the order,delivery,billing and excise invoice for the basic price of Rs.100.
But now the basic price has increased,and its become Rs.120.
So that ,now we have created the debit memo requeste and debit memo for the balance amount of Rs.20.But as you know that there is no delivery, so we can not create the excise invoice for debit amount (Rs.20).
So for that amount I tried to create the excise invoice with t.code J1IH (other adjustment),but this amount is going in cenvat clearing account.
So can you please guide me that how can I create the excise invoice to debit the cenvat suspence account.
Please reply ASAP.
Regards
Prabudh

Hi everyone,
I am waiting for reply.
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Excise invoice with reference to credit memo/debit memo

Normally we create Excise Invoice with reference to Inter company Invoices . Is it possible to create Excise invoice w.r.t. Credit Memo/ Debit Memo. If Yes , then what are the settings that needs to be maintained and where?

Excise JV thru J1IH transaction is one option. It gives you 6 options.
1.Material Doc for written off
2.materail doc for non production
3.Additional Excise
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5 TR6 Challan
6.Cacel Excise Invoice

A/R Credit Memo & A/R Debit Memo

Hello Experts,
In Sales A/R section, we have an option A/R Credit Memo which hits the credit side of the customer (...works fine).
For Debit Memos, I could not find an option, what I can see is only A/R Invoice of "Service Type". I think it is not an appropriate option. As it generates an Invoice document.
Please help, how would I hit the customer Debit side ?
Regards,

In function debit memos are identical to invoices,
(i.e) A/R invoice of document types
items/services can be treated as A/R debit memo.
Jeyakanthna

How to create Debit Memo in SAP.

Hi Experts !
We wanted to create a debit memo even after closing a purchase order i.e. payment is made to vendor.These debit memos are mainly related with pricing differences and overshooted logistics cost. We can make use of Subsequent cr/dr function, but it requires an invoice/credit memo from vendor and we can enter this as subsequent credit/debit. But in our case we need to send a debit note to the vendor. Remember it has to affect A/P and Cost accounts in this transaction. I request you to kindly help me in this regard.

hai chalam,
you can create a debit memo to the vendor after closing the po also.
Under Financial Management --> you will find create credit memo in that you will find document type for debit memo, enter document type, like that u can create debit memo
if vendor is one time vendor he will returns the amount as per debit memo, or if he is a regular vendor it will be converted as down payments or amount will be reduced in the next invoice.
hope this will help You.
with regards
srinivas

How to create debit memo in SAP R/3

Hi Experts !
We wanted to create a debit memo even after closing a purchase order i.e. payment is made to vendor.These debit memos are mainly related with pricing differences and overshooted logistics cost. We can make use of Subsequent cr/dr function, but it requires an invoice/credit memo from vendor and we can enter this as subsequent credit/debit. But in our case we need to send a debit note to the vendor. Remember it has to affect A/P and Cost accounts in this transaction. I request you to kindly help me in this regard.

Hi,
I am trying to understand your requirement; You want to pay the vendor after the PO is closed(Del Comp;Inv recieved & Payment done). The payment has to be done because of Pricing diff/overshooted logistics.Did you receive a revised invoice for this? How this is reflected in the system?
Warm Regards
Anup Varghese

Debit memo issue

Hi all,
I had created a sales order for 5 material (eg: mat-1 to mat-5) from
line item 10 to 50. For mat-5 (which shows line item no.50 in sales
oreder) we had done 4 partial deliveries & collective billing for all
the deliveries (which shows line item no.50,60,70 & 80 in the comm
invoice for each delivery). now i want to genrate the debit memo
request for line item 60 & 80 with reference to billing doc. & the
debit memo.But while posting to accounting (debit memo) it gives me
the error:
ITEM 00050 IN SALES DOCUMENT 480017 DOES NOT EXIST
Whereas 480017 is a debit memo request doc no. & item 50 is not
deleted anywhere in sales order, invoice or in debit memo request.
Plz help to solve this problem.
Regards,
Dhiraj

this is because of Billing block has been set there at sales order line item level.
and please check that and beside also look at copy control VTFA document flow indicator.
thanks
mk

Debit Memo Request Issue

Dear friends,
The copy controls are set for a) Sales Order to Debit memo request (VTAA) & b) Billing to Debit Memo Request (VTAF)
Scenario #1. Sales Order Qty is 10 No (Delivery and Billing done for 10 Nos) and I have created a DMR for qty 5 Nos with reference to the sales order and created the Debit Memo.
Now when I create one more DMR with reference to the same sales order, the qty referenced in the DMR is 15 No
Scenario #2. Sales Order Qty is 10 No (Delivery and Billing done for 10 Nos) and I have created a DMR for qty 5 Nos with reference to the Billing doc and created the Debit Memo.
Now when I create one more DMR with reference to the same Billing doc, the qty referenced in the DMR is 10 No
1. While creating a Credit Memo Request or Debit Memo request whats the standard reference document to be used? Is it Sales order or a Billing doc?
2. I have tested this using standard doc types and I think this is not the correct behaviour.
In both the scenarios, the referenced qty should be 5No when you are creating the DMR for the second time.
Somebody let me know what should be the Ideal way to do it......
Thanks
Isaac

Hi Isaac,
In transaction code VTAA goto OR to DR and look for your Item Category and in that there is a field by name Pos./neg. quantity
and in that you will find the help details as shown below:
The below details will help you for all the documents like Quotatio, Sales Order , billing etc.
Quantity is calculated positively, negatively or not at all
Indicates whether, during copying, the quantity or value in the target
     document has a negative effect, positive effect, or no effect at all on
     the quantity still to be completed in the source document.
Use
The system uses this indicator to determine how the quantity in the
     source document is affected. For example, if you
o   Create a quotation item for 100 pieces,
o   Copy the quotation into a sales order, and
o   Create a sales order item for 80 pieces,
the copying has a positive effect on the quotation. In effect, you have
     added 80 pieces to the quotation quantity that is now considered
     complete. 20 pieces in the quotation remain to be completed.
If you do not make an entry in this field, or set indicator 0, the
source document is not blocked, which allows you to create several
target documents at once (for example, when using EDI and frequent
contract releases).
While the source document (such as quotation or quantity contract) is
being processed, it is blocked. For instance, if you are working on a
quantity contract, no one can create a release order for that contract).
                                                                                In sales documents, for example, you can expect the following results:
o   Quotation   -> Sales order: positive
o   Contract    -> Return: negative
o   Sales order -> Sales order: no effect
In billing documents, for example, you can expect the following results:
o   Delivery    -> Invoice: positive
o   Delivery    -> Cancellation: negative
o   Delivery    -> Pro-forma invoice: no effect
Regards

Creating a debit memo request with reference to an invoice

Hi,
An invoice shows wrong MWST value because of incorrect customer tax classification as Tax exempt. I corrected the cust tax classification to "Liable for Tax". Then I tried to create a debit memo request with reference to the incorrect invoice. Thats a requirement by the customer. Invoices with incorrect VAT are not to be cancelled. A specially created VAT only sales order (Debit memo request) is used to create a sales order with 0 net value and correct MWST . But while trying to create the debit memo request, the system picks up the same old condition record for the MWST. How to overcome this situation ?
The copy control for the item category from billing doc to debit memo request is set to "B" that is new pricing. I even tried to update pricing. But it does not work. Changing the Service rendered date or the pricing date to current date also does not help.
Please help.
Regards.

This is working fine. What I did was
1: create a new pricing procedure
2: made the PR00 condition statistical
3: using a routine calculate the MWST based on the PR00. But PR00 itself does not contribute to the net value. This part is working fine. I could create debit memos successfully.
The problem is if we change either the customer or the material tax classification after creating the invoice, and then create a debit request with reference to the incorrect invoice, the system still considers the old tax classfication and therefore the old MWST rate. If I create a debit request without reference, the new rate is applicable.
I hope I have made clear.
Regards.

Billing a Debit Memo to a Vendor in CRM

Hi,
I am creating a warranty claim document from a service confirmation document in CRM 7.0
Once the claim is approved i am triggering a debit memo doc which can be billed in crm.
Now while creating an invoice i am getting few errors as shown below:
Error in document: BEBD 0090000158CRMB CDVCLNT501 ( Message Class RW / No. 609 )
Object not known in CO ( Message Class IAOM / No. 028 )
Postings to account 210040 (company code 2070) are only possible in currency EUR ( Message Class F5 / No. 353 )
Account 560001 requires an assignment to a CO object ( Message Class KI / No. 235 )
I have also done the CO integration for warranty claim doc.
Any hints will be appreciated.
Regards,
PP

Hi
A Billing type is cancelled by its Cancellation Billing Type, which is specified in the Billing Type details screen (VOFA).
In standard, Credit memo(G2) is cancelled by Cancellation Billing type(S2).
So, check in VOFA for billing type G2, whether Cancellation billing type S2 has been proposed/maintained.
Create cancellation (VF11) for G2 and system by default will create S2 type of Billing.

Short Dump in VF01 while creating debit memo

Hi,
we are trying to create the debit memo in tcode VF01,while saving the doc it is giving dump.
i went to ST22 for error analysis,details are "COMMIT_IN_POSTING" error in FM RV_INVOICE_REFRESH.
Short text
 Invalid COMMIT WORK in an update function module.
What happened?
 Error in the ABAP Application Program
 The current ABAP program "SAPLV60A" had to be terminated because it has
 come across a statement that unfortunately cannot be executed.
the above text copied from ST22.
before putting this thread, i have done complete analysis in SDN .
i have searched for SAP notes.i did't got the proper one.
KIindly can u provide any solution.
<removed by moderator>
Regards,
Manjunath
Edited by: Thomas Zloch on Dec 2, 2011 2:39 PM

Is the debit memo triggering an output type?
I saw similar thing long back and I remember it was caused by a output type with a print program that was doing an illegal COMMIT WORK. Actually sometimes there may be a function call inside the program attached with the output type that may be doing a COMMIT which is not directly apparent.
COMMIT WORK causes runtime error when it occurs in functions called in UPDATE TASK or forms called with ON COMMIT.
Try disabling / deleting the output type (Vf01 -> Goto -> Header -> Output) proposed and then save the debit memo and see if this error goes away. You can also try select the output type and click further data and set dispatch time to '1' (send with periodically scheduled job to avoid this issue.
Check threads with people facing similar issues because of commit in output type programs
Send Immeditely causes COMMIT_IN_POSTING
Need input for error caused while trggering a output type
COMMIT_IN_POSTING
COMMIT_WORK in FM, SO_DOCUMENT_SEND_API1

Facing issues while creating Debit memo using FM SD_SALESDOCUMENT_CREATE.

Hello,
           While trying to create a debit memo with reference to a Billing document with help of Fm SD_SALESDOCUMENT_CREATE I'm facing two issues.
1. While the Debit memo is succesfully created - and VBELN of VBAK is getting updated- the doc flow table VBFA is not getting updated with the debit memo number.
2. The condition price values that're being displayed in the Debit memo are completely different from the ones that I'm passing in the FM.
My FM i/p is as follows:
SALES_HEADER_IN- REFOBJTYPE -ZSB1
                                 REFOBJKEY - billing doc num
                                DOC_TYPE - ZDRM
LOGIC_SWITCH-COND_HANDL
SALES_ITEMS_IN - Item details like material, quantity, UoM, etc.
SALES_CONDITIONS_IN-ITM_NUMBER - Condition item no ( taked from T-code V/08)
                                        COND_COUNT - Cond count ( " )
                                        COND_TYPE - Condition type
                                        COND_VALUE - value
                                        CURRENCY - currency
                                        CONDVALUE - value
                                        CURRENCY_2 - currency
SALES_CONDITIONS_INX -ITM_NUMBER - Cond item number ( same as above)
                                           COND_ST_NO      same as above
                                           COND_COUNT     same as above
                                           COND_TYPE       same as above
                                           COND_VALUE - X
                                           CURRENCY - X
Please help me overcome this issue.

Hello,
           While trying to create a debit memo with reference to a Billing document with help of Fm SD_SALESDOCUMENT_CREATE I'm facing two issues.
1. While the Debit memo is succesfully created - and VBELN of VBAK is getting updated- the doc flow table VBFA is not getting updated with the debit memo number.
2. The condition price values that're being displayed in the Debit memo are completely different from the ones that I'm passing in the FM.
My FM i/p is as follows:
SALES_HEADER_IN- REFOBJTYPE -ZSB1
                                 REFOBJKEY - billing doc num
                                DOC_TYPE - ZDRM
LOGIC_SWITCH-COND_HANDL
SALES_ITEMS_IN - Item details like material, quantity, UoM, etc.
SALES_CONDITIONS_IN-ITM_NUMBER - Condition item no ( taked from T-code V/08)
                                        COND_COUNT - Cond count ( " )
                                        COND_TYPE - Condition type
                                        COND_VALUE - value
                                        CURRENCY - currency
                                        CONDVALUE - value
                                        CURRENCY_2 - currency
SALES_CONDITIONS_INX -ITM_NUMBER - Cond item number ( same as above)
                                           COND_ST_NO      same as above
                                           COND_COUNT     same as above
                                           COND_TYPE       same as above
                                           COND_VALUE - X
                                           CURRENCY - X
Please help me overcome this issue.

Debit memo can not be created

Hi All,
We have an issue regarding debit memo. Actually we have created a sales order for $600. But due to internal issues that company code not supposed to have any A/R. So we created a credit memo but with incorrect amount of $540. So again we tried to create a debit memo of $540, but its giving an error message like "Item category XX can not be involved with billing type XXX". Please help me in this issue as it is very urgent.
Thanks
Uday

Hi,
Have you tried to maintain the copy controls between the dr memo and referencing doc for the item category XX i.e. source doc to billing doc and proposed item category for dr memo..?
Pls maintain it and retry creating the Dr memo.
Regards,
Raghu.

Debit memo in AP

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