Debit memo issue

Hi all,
I had created a sales order for 5 material (eg: mat-1 to mat-5) from
line item 10 to 50. For mat-5 (which shows line item no.50 in sales
oreder) we had done 4 partial deliveries & collective billing for all
the deliveries (which shows line item no.50,60,70 & 80 in the comm
invoice for each delivery). now i want to genrate the debit memo
request for line item 60 & 80 with reference to billing doc. & the
debit memo.But while posting to accounting (debit memo) it gives me
the error:
ITEM 00050 IN SALES DOCUMENT 480017 DOES NOT EXIST
Whereas 480017 is a debit memo request doc no. & item 50 is not
deleted anywhere in sales order, invoice or in debit memo request.
Plz help to solve this problem.
Regards,
Dhiraj

this is because of Billing block has been set there at sales order line item level.
and please check that and beside also look at copy control VTFA document flow indicator.
thanks
mk

Similar Messages

Credit & Debit Memo Issue

Hi All,
Once i created the Billing and issue to the Customer , my problem is due to some reason my client want to increase or decrease the price for that particular Invoice or Multiple Invoices
and also one more important point is accounting document is open ( Payment is not happened ) some invoices
I have checked the Retro billing Its not working
Can you please tell me how to handle this In SAP because i am new to this scenario
Regards,
Prasanna

Hi,
In VOV8 you can check that Invoice Correction document has "D" as indicator due to which there are two item generated for Copy control, which you can check in VTAF ( copy from Invoice to Order).
Invoice correction request, has SD doc category as K - Credit memo request, and Indicator as D - Invoice correction request.
The indicator "D - Invoice correction request" will control the debit and credit line with the difference.
The standard docment type is RK (T.code VOV8) define in the system for invoice correction request. The credit memo (G2 as standard) will be created as billing document.
An invoice correction request has the following structure:
Header
This contains the data that is relevant for the whole invoice correction request, e.g. sold-to party and payer.
Item pairs
The system creates two items in the invoice correction request for each item in the invoice:
                     Item              Indicator
First item       Credit item     Credits
Second item   Debit item      Debits
You can also set the system so that it doesnu2019t repeat pricing.
You can control this in Customizing under Sales and Distribution Billing Billing documents Maintain copying control for billing documents in the Pricing type field.
The contents of the field depend on the category of the invoice correction request.
Sales document category    Field contents
CR (credit memo request)   E
DR (debit memo request)    F
You can run new pricing for the debit memo request by defining another pricing category in the pricing category field 2.
3. In the credit item, the system completely credits the incorrect invoice item. You cannot change the credit item (apart from the Deletion, Reason for rejection, Billing block and Account assignment fields). Enter the correct price or quantity in the debit memo item. You can let a new pricing run for the item. The correct amount is finally posted.
4. The system calculates the difference between the credit and debit memo item. If there are several corrected items, the system cumulates the values of all the items and calculates a total value.
5. As in credit and debit memo requests, you can:
- Set a billing block for the invoice correction request (or change the settings in the billing type in Customizing so that the system does it automatically).
- Enter a reason for rejection for one or several items.
You can only delete credit items together with their corresponding debit items. You delete items that you havenu2019t changed with a function.
7. The system generates a credit memo. If the total value is positive, the credit memo item does not have a + sign, if the total value is negative, it has a u2013 sign.
If the invoice correction request is characterized as a debit memo request, the opposite occurs.
8. The title of the printout for the credit or debit memo depends on the characteristic that has been assigned to it (sales document category) and not the total value:
Sales document category     Title
CR (credit memo request)   Credit memo
DR (debit memo request)    Debit memo
In the credit item, the system credits the customer with the full value. If you change the debit item (for example, due to new pricing or a change in quantities), this results in a difference amount.
The price condition types used in invoice and in the invoice correction has to be the same. (new condition type added in invoice correction will be ignored).
Regards,
Saju.S

Problem in the configuration of debit memo issue with manual entry of freight

Dear Seniors, i am facing an problem in the creation of a debit memo, i want to generate the debit memo with reference to billing but the entry of freight would be manual, but while doing this it will also took the billing material prices to and the debit memo prices becomes double, so please tell me the solution for this, how could i configure this

Hi
Besides what Lakshmipathi Sir has said, what is your pricing procedure for billing document and debit memo request? Is it same or different? What is there in copy control from billing document to credit memo request? Have you done some efforts before posting here? If yes please elaborate and share the information I asked for. It will help to analyze and suggest some solution.
Thank$

Facing issues while creating Debit memo using FM SD_SALESDOCUMENT_CREATE.

Hello,
           While trying to create a debit memo with reference to a Billing document with help of Fm SD_SALESDOCUMENT_CREATE I'm facing two issues.
1. While the Debit memo is succesfully created - and VBELN of VBAK is getting updated- the doc flow table VBFA is not getting updated with the debit memo number.
2. The condition price values that're being displayed in the Debit memo are completely different from the ones that I'm passing in the FM.
My FM i/p is as follows:
SALES_HEADER_IN- REFOBJTYPE -ZSB1
                                 REFOBJKEY - billing doc num
                                DOC_TYPE - ZDRM
LOGIC_SWITCH-COND_HANDL
SALES_ITEMS_IN - Item details like material, quantity, UoM, etc.
SALES_CONDITIONS_IN-ITM_NUMBER - Condition item no ( taked from T-code V/08)
                                        COND_COUNT - Cond count ( " )
                                        COND_TYPE - Condition type
                                        COND_VALUE - value
                                        CURRENCY - currency
                                        CONDVALUE - value
                                        CURRENCY_2 - currency
SALES_CONDITIONS_INX -ITM_NUMBER - Cond item number ( same as above)
                                           COND_ST_NO      same as above
                                           COND_COUNT     same as above
                                           COND_TYPE       same as above
                                           COND_VALUE - X
                                           CURRENCY - X
Please help me overcome this issue.

Hello,
           While trying to create a debit memo with reference to a Billing document with help of Fm SD_SALESDOCUMENT_CREATE I'm facing two issues.
1. While the Debit memo is succesfully created - and VBELN of VBAK is getting updated- the doc flow table VBFA is not getting updated with the debit memo number.
2. The condition price values that're being displayed in the Debit memo are completely different from the ones that I'm passing in the FM.
My FM i/p is as follows:
SALES_HEADER_IN- REFOBJTYPE -ZSB1
                                 REFOBJKEY - billing doc num
                                DOC_TYPE - ZDRM
LOGIC_SWITCH-COND_HANDL
SALES_ITEMS_IN - Item details like material, quantity, UoM, etc.
SALES_CONDITIONS_IN-ITM_NUMBER - Condition item no ( taked from T-code V/08)
                                        COND_COUNT - Cond count ( " )
                                        COND_TYPE - Condition type
                                        COND_VALUE - value
                                        CURRENCY - currency
                                        CONDVALUE - value
                                        CURRENCY_2 - currency
SALES_CONDITIONS_INX -ITM_NUMBER - Cond item number ( same as above)
                                           COND_ST_NO      same as above
                                           COND_COUNT     same as above
                                           COND_TYPE       same as above
                                           COND_VALUE - X
                                           CURRENCY - X
Please help me overcome this issue.

Use of Dummy material to issue Credit memo/ Debit memo

Hi Guys,
Can I use NLAG material type to create a dummy material to issue Credit / debit memo?
My requirement is to issue CM/ DM for the items that are not defined in material master. What should I consider from stocks/ accounting point view to implement this?
Thnx.

OK..thts gr8!
Well I have defined ZLEG matl type similar to NLEG and created matl for that.
Then I have used that matl in std. CM/ DM...with std G2N and L2N item categories...In account determination proc. KOFI I have maintained req.G/L account and created one cycle. The accounting entries are passing correctly. Using the pricing proc. which I am normally using for my CM /DM.....apart from that is anything required to do?
thnx!

Issue related to Debit Memo Request

hello,
I am facing one issue related to debit memo request,as when i generating Debit memo request through DP90 t code,in debit memo request whatever the line items it will generate through this t code it all are getting in to NON-EDITABLE MODE,so i need to make this in to EDITABLE MODE, i have change in the condition types as "MANUAL" even though its getting in to non editable mode ,so please help me to make this line items in to editable mode.

Hi Abdul,
We have a provision in DP90 itself to change the price of the conditions, if manual changes are allowed to the conditions. Please check the configuration setup of the condition type whether manual changes are permitted or not.
Regards,
SAM

Debit Memo Request Issue

Dear friends,
The copy controls are set for a) Sales Order to Debit memo request (VTAA) & b) Billing to Debit Memo Request (VTAF)
Scenario #1. Sales Order Qty is 10 No (Delivery and Billing done for 10 Nos) and I have created a DMR for qty 5 Nos with reference to the sales order and created the Debit Memo.
Now when I create one more DMR with reference to the same sales order, the qty referenced in the DMR is 15 No
Scenario #2. Sales Order Qty is 10 No (Delivery and Billing done for 10 Nos) and I have created a DMR for qty 5 Nos with reference to the Billing doc and created the Debit Memo.
Now when I create one more DMR with reference to the same Billing doc, the qty referenced in the DMR is 10 No
1. While creating a Credit Memo Request or Debit Memo request whats the standard reference document to be used? Is it Sales order or a Billing doc?
2. I have tested this using standard doc types and I think this is not the correct behaviour.
In both the scenarios, the referenced qty should be 5No when you are creating the DMR for the second time.
Somebody let me know what should be the Ideal way to do it......
Thanks
Isaac

Hi Isaac,
In transaction code VTAA goto OR to DR and look for your Item Category and in that there is a field by name Pos./neg. quantity
and in that you will find the help details as shown below:
The below details will help you for all the documents like Quotatio, Sales Order , billing etc.
Quantity is calculated positively, negatively or not at all
Indicates whether, during copying, the quantity or value in the target
     document has a negative effect, positive effect, or no effect at all on
     the quantity still to be completed in the source document.
Use
The system uses this indicator to determine how the quantity in the
     source document is affected. For example, if you
o   Create a quotation item for 100 pieces,
o   Copy the quotation into a sales order, and
o   Create a sales order item for 80 pieces,
the copying has a positive effect on the quotation. In effect, you have
     added 80 pieces to the quotation quantity that is now considered
     complete. 20 pieces in the quotation remain to be completed.
If you do not make an entry in this field, or set indicator 0, the
source document is not blocked, which allows you to create several
target documents at once (for example, when using EDI and frequent
contract releases).
While the source document (such as quotation or quantity contract) is
being processed, it is blocked. For instance, if you are working on a
quantity contract, no one can create a release order for that contract).
                                                                                In sales documents, for example, you can expect the following results:
o   Quotation   -> Sales order: positive
o   Contract    -> Return: negative
o   Sales order -> Sales order: no effect
In billing documents, for example, you can expect the following results:
o   Delivery    -> Invoice: positive
o   Delivery    -> Cancellation: negative
o   Delivery    -> Pro-forma invoice: no effect
Regards

Debit memo and credit memo reference issue

Dear all,
Here there is case report from our clients:
1) Create a credit memo request CR
2) Post CR with billing type G2
3) Create a debit memo request DR with reference to previous billing doc G2
4) Post DR with BT L2, but it fails when it is released to accounting. The error message shows:
---> Item specified for invoice reference is not an invoice item
       Message no. F5348
      An invoice reference to a vendor credit (vendor in debit) and to a
      customer invoice (customer in credit) is not possible.
Hence, there is the questions:
1) It's SAP standard that DR could not be refereed to G2?
2) If so, why system allow user to do it when she/he creates the DR?
Thank you,
James

Hi,
I just want to tell you this is not the standard practice.
Normal process
order >> delivery >> Invoice
Now here two scenario;s
Scenario 1 - Customer return or some other reason customer canceled and you want to credit him
Credit memo request(reference to invoice) >> Credit memo
Scenario 2 - Earlier invoice is wrong(wrong price) and you wanted to charge customer additional some amount
Debit memo request >> Debit memo.
kapil

Error while creating Billing doc using VF01 for Debit memo req. from RRB

Hi,
I am creating billing doc for my Debit memo req. which is created using RRB(DP90, DP95).
Error message - Item 000010 does not exist.
When I debugged and looked into code it seems following lines are causing problem.
Program
LV60AA28
Line u2013 734
IF vbap-vkgru EQ vkgru_dyn_posten.
    IF vbap-aufnr IS INITIAL .
set AUBEL because it was overwritten by VBAP-VBELN
      vbrp-aubel = vbap-vgbel.
      vbrp-aupos = vbap-vgpos.
      vbrp-autyp = vbap-vgtyp.
This code was not in 4.6 system.
We have just migrating from 4.6 to 6.0 and facing this issue while testing.

First of all you should try to learn how to express in a public forum like this.
On your comments
Do some ground work from your end
why should I ?? if you want you can do ground work or any work. If you post a question, you have to hear patiently all suggestions and dont scribble whatever you want.
You should have some basic
   understanding of SAP ABAP.
You should have posted this question ABAP forum !!!!   Why without any sense you have posted in sales forum ??

Standard Process for Credit Memo & Debit Memos in CRM

Dear all,
What is the standard process for Credit Memo and Credit Memo Creation within CRM Complaint Transaction?
We can successfully replicate Return Items and Replacement Items in ECC Return Order
But I don't know how to process Credit Memo and Debit Memo in ECC.
What are the Accounting Implications takes place once we create and release the credit memo / Debit memo in CRM Complaint Transaction?
How to see the entire document flow?
I can create Credit Memo for a Returned Line Item in CRM without any errors. But I could not see any follow-up transaction or process either in CRM or ECC.
Kindly educate me in this regard. Your suggestions are highly appreciated
Best regards
Raghu ram
Edited by: Raghu Ram on Jun 23, 2010 6:29 PM
Edited by: Raghu Ram on Jun 25, 2010 8:30 AM

Hi suchi,
The following would be very useful to you.
To reduce implementation time for print forms development, SAP has created a set of the most commonly used forms - Preconfigured Smart Forms:
SD: Invoice, Quotation, Contract, Delivery Note, Order Confirmation, Scheduling Agreement, Inquiry, Cash Sales, Picking List
MM: Purchase Order, Request for Quotation, Contract, Delivery Schedule, Good Issue (3 scenarios), Good Receipt (3 scenarios)
FI: Dunning Notice
All can easily adapt these forms to their requirements, saving time and money.
Hope this information has been useful to you.
if you would like to have a smartform of your own i.e a Z or a Y then there is an option to get a sap script copied onto a smartform.
the sap script for the same is -> F140_DOCU_EXC_01
Go to Txn SMARTFORMS and just put the required smart form name in FORM field and then go to the menu bar: Utilities-> Migrate SAPScriptForm and juts type in the Script name which is given above(i.e F140_DOCU_EXC_01 )
I hope this will be an amicable solution.
if helpful pls reward.
Thanks
Venugopal

Short Dump in VF01 while creating debit memo

Hi,
we are trying to create the debit memo in tcode VF01,while saving the doc it is giving dump.
i went to ST22 for error analysis,details are "COMMIT_IN_POSTING" error in FM RV_INVOICE_REFRESH.
Short text
 Invalid COMMIT WORK in an update function module.
What happened?
 Error in the ABAP Application Program
 The current ABAP program "SAPLV60A" had to be terminated because it has
 come across a statement that unfortunately cannot be executed.
the above text copied from ST22.
before putting this thread, i have done complete analysis in SDN .
i have searched for SAP notes.i did't got the proper one.
KIindly can u provide any solution.
<removed by moderator>
Regards,
Manjunath
Edited by: Thomas Zloch on Dec 2, 2011 2:39 PM

Is the debit memo triggering an output type?
I saw similar thing long back and I remember it was caused by a output type with a print program that was doing an illegal COMMIT WORK. Actually sometimes there may be a function call inside the program attached with the output type that may be doing a COMMIT which is not directly apparent.
COMMIT WORK causes runtime error when it occurs in functions called in UPDATE TASK or forms called with ON COMMIT.
Try disabling / deleting the output type (Vf01 -> Goto -> Header -> Output) proposed and then save the debit memo and see if this error goes away. You can also try select the output type and click further data and set dispatch time to '1' (send with periodically scheduled job to avoid this issue.
Check threads with people facing similar issues because of commit in output type programs
Send Immeditely causes COMMIT_IN_POSTING
Need input for error caused while trggering a output type
COMMIT_IN_POSTING
COMMIT_WORK in FM, SO_DOCUMENT_SEND_API1

Debit memo can not be created

Hi All,
We have an issue regarding debit memo. Actually we have created a sales order for $600. But due to internal issues that company code not supposed to have any A/R. So we created a credit memo but with incorrect amount of $540. So again we tried to create a debit memo of $540, but its giving an error message like "Item category XX can not be involved with billing type XXX". Please help me in this issue as it is very urgent.
Thanks
Uday

Hi,
Have you tried to maintain the copy controls between the dr memo and referencing doc for the item category XX i.e. source doc to billing doc and proposed item category for dr memo..?
Pls maintain it and retry creating the Dr memo.
Regards,
Raghu.

Debit memo(DR doc type) baseline date exceding the payment term days

Hi All
For debit memo I am facing a issue where my baseline date for a customer is showing more then the days specified in his(customer's) payment terms.
sales document category is DR and order is created for some customer xyz and payment terms of that customer is showing 0% UP TO 15 DAYS. But when I check it in FBL5n the Net due dt for that order is showing 180 + 15 = 195days.
What can be the reason, is it due to some enhancement or some routine or what , I am not able to figure out from where these days are coming for. I have checked MV45AFZZ , RV60AFZA and other exit s, I couldnt find any code which shows these added 180 days..
Guide me in finding out the source ot this, <removed by moderator>.
Thanks in Advance
Regards
Amit
Edited by: Thomas Zloch on Sep 30, 2011 3:46 PM

HI,
You may need to check the copy control settings between the debit memo request and sales document in transaction code VTAA.
Select the target document type and source document type, and click on the details (header level). Check the routine that is assigned for the field copying requirements for transfering business data.
The routine assigned may be copying the base line date from the source document. You may need to assign other routine or you may need to develop your own routine to resolve your issue.
Regards,

Credit Memo and Debit Memo in AP and AR

Hi ,
Can some please explain the difference between debit memo, credit memo in AP and AR. Please explain with examples......
Regards,
Anil

Hello.
A CM in AP represents a credit in your favour, normally issue by your vendor, with the following accounting:
DR Liability
CR Cost
You can deduct the CM by including it in a payment or, if you vendor send money to pay it, you can create a Refund payment type.
A CM in AR represent a credit in the favour of you customer, normally issue by you, with the following accounting:
DR Revenue
CR Receivables
Your customer, while sending you a payment, may include the CM in that payment, thus reducing it's amount.
Hope it helps.
Octavio.

CIN for credit memo and debit memo

HI
I have manufacturing scenario with excise(CIN) where i need to issue credit and debit memo to customers
Please let me know how this has to be handled in excise point of view,how excise document has to be created,
What is the ETT for credit and debit memo and what is the accounting entries for this

Please search the forum. This has been discussed many times in the forum.
thanks
G. Lakshmipathi

Debit memo issue

Similar Messages

Maybe you are looking for