Define default for excel integration to report painter
Hello,
I am running report painter.
I am using office integration to display the report with Microsoft
Excel.
The Excel opens with left to right display.
I want to display him right to left - but I cannot define right to left
as a default.
Where can I define defalut template for excel integration to report painter?
Regards,
Amit Blumshtein
Hello,
Thank you for the replies. I did resolve the issue above (K9 072), the account group gave me a cost center and cost element that was blocked for use. Once I usees a valid cost center and cost element, the error went away.
We are using SAP version 4.6
With that said... I did receive another error, "Enter a numeric value"
Enter a numeric value
Message no. 00 052
The valid cost centers are alphanumeric, not just numeric. For instance: IT1 is a cost center.
Can alphanumeric values be used? If so, how to I go about making them work with the upload in KP06?
I have looked at the layout in report writer (KP66) and I see no options on allowing alphanumeric values. However, I am very new to this and just may be missing it.
Any suggestions would be greatly appreciated.
Thank you very much!
Rhonda
Similar Messages
-
Add Range Selection for Cost Center in Report Painter
Dear Gurus,
I had a report painter which had Cost Center selection, may I know how to change the cost center selection become in range like shown in below picture?
[Report Painter - Cost Center in Range|http://www.pikipimp.com/pp/pimped_photo/s/image/42/231/888/range-compiled.JPG?ts=1236930732343]
Thank you very much!Hi,
Thanks for your guide, is really detail ~
I had follow your step, create a new variable set for the cost center at GS11.
When I want to include the set (KOSTL2) into the general data selection it prompt this [error|http://www.pikipimp.com/pp/pimped_photo/s/image/42/314/153/ErrorGS12-compiled.JPG?ts=1237172967140] may I know how should I correct it?
Is it my setting was wrong?
Please guide if possible.
Thank you very much!
Warm regards -
How to find the definition for variable creation in report painter
Hi expert,
How/where I can find information about the variable created in basis key figure in the report painter?
What is the mean for basis key figure and variable (set variable on/off check ) in the basis key figure?
Please advice.
thank you.
Regards,
KarenHi chinks ,
Thank you for the prompt reply.
My question is how to display the plan data for fiscal year 2012 with the version 6 without explicit/hard code to input version 6 when user just only key in the fiscal year 2011?Any method or variable can be done in report painter which do not appear in the input screen?And How ?
I have try include the variable for version in the column but it appear in the selection input screen where i do not want the version to be appear in the selection input screen where everytime need to remember which version.
I also have try to include the version in the column without variable and I need to key in the value version 6 which this is hard coded where I can't analyst for plan data for budget 2011 where it required me every time need to change the value in report painter for version 5 in order to be able to view the plan data for budget 2012.
Please help.
Many thanks.
KH -
Define default for purchasing data in prod. order creation
Hi Experts,
Could You, pls help me to define default parameters for production order related purchasing data?
We have a special production, when no BOM used for component list, but components are identified one-by-one in production order. And out of this unique demand we create a PR.
When a component (with no material number) is defined in production order, purchasing value also need to be maintained (such as purchasing group, G/L account , material group). These data always need to be added manually, whoever they are rather standard - so I have tried to set default value as parameter, using parameter ID, but it did not work.
Do You happened to know, how to set default value for this feature?
Thanks in advanceOBYC is not used only for automatic account determination for goods movements (stock items).
For instance, it is used in shipment costing too:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/93/744148546011d1a7020000e829fd11/frameset.htm
G/L acocunt is determined in the shipment cost document, after that of course it will be used by system when posting the goods receipt (service item).
In production order, in the component overview, the G/L account is determined in the way as I discribed. When creating the PR system uses account assignment category "F", and for this G/L account can be determined by OBYC - this is what is happeneing, just a step before, in the production order and it will be copied to PR (I guess).
(I tried to modify the G/L account in OBYC and the change was reflected in PrdOrd for the component, so it is working fine)
As for the user exit: be careful when testing it by debugging. Program run several times reaches it, it is not enough to overwrite the values in the internal structures only once (I'm speaking here about G/L account --> the mentioned account determination overwrites it values a few times - I would set the G/L account not via the exit, but by OBYC)
Edited by: Csaba Szommer on Feb 9, 2011 10:24 AM -
Increase width for Excel and CSV reports
HI ,
I am having problem with data in Excel and CSV reports , since the data is large and the width of the column is fixed its is displaying ###### ,
can u suggest me how to make the wodth of the columns variable depending upon the data passed.
I want to know how to increase the width of column in Excel and csv reports dynamically.
Thanks & Regards
DiptyWhat has this to do with JSF?
It is obvious that it is a setting/bahaviour of Excel. Just doubleclick at the right column border, then it will be widen according to the largest cell contents. -
KP06 excel upload, KP66 report painter error.
Hello everyone,
I am attempting to upload our budget planning into KP06 via the excel flexible upload function.
I have created a new user profile via KP34.
I have created a new layout via KP65.
I have saved the "Generic File" and the excel file created when assigning the layout to the planner profile in KP34.
I enetered the needed information into the excel spreadsheet created above, and saved it as a .txt file.
When I go in to KP06 and attempt to upload the .txt file through KP06, I am getting the following Message:
"The row inserted cannot be processed manually"
When I select this message for mare detail, here is what I see:
The row inserted cannot be processed manually
Message no. K9 072
Diagnosis
You have entered a new row.
The characteristic entered in the lead column or the combinations of characteristics entered in the lead columns cannot be processed manually.
System Response
The entered row is not accepted.
Procedure
Analyze the cause of the error in the corresponding transaction.
I believe that has to do something with the file format or how I setup the layout in KP65. However, I can figure out what the issue is.
I am very new to using SAP Report writer/painter.
Does anyone have any suggestions in resolving this issue?
Thanks in advance for your help,
RhondaHello,
Thank you for the replies. I did resolve the issue above (K9 072), the account group gave me a cost center and cost element that was blocked for use. Once I usees a valid cost center and cost element, the error went away.
We are using SAP version 4.6
With that said... I did receive another error, "Enter a numeric value"
Enter a numeric value
Message no. 00 052
The valid cost centers are alphanumeric, not just numeric. For instance: IT1 is a cost center.
Can alphanumeric values be used? If so, how to I go about making them work with the upload in KP06?
I have looked at the layout in report writer (KP66) and I see no options on allowing alphanumeric values. However, I am very new to this and just may be missing it.
Any suggestions would be greatly appreciated.
Thank you very much!
Rhonda -
How to define variable for below scenario in report
Hi,
iam designing a report in that report if i enter the user selection was for Fiscal Year/Qtr = 2008/Q3, the data retrieved will be the Fiscal Year/Quarter selection and for the last 20 Launch Year/Quarters based on the Fiscal Year/Quarter i.e. from Launch Year/Qtr 2003/Q4 to 2008/Q3.
how to acheive this in report. plz help meHi ,
Need to Use exceptions & conditions for this scenario's & need to create variable for exceptions based on condtions.
Below document provides steps how to make selections at run time for a kfg.
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/60b33a28-dca2-2d10-f3b2-d2096b460b1e?QuickLink=index&overridelayout=true&48842368468641
Regards,
Seshu.P -
Report Painter for B/S , P&L statements
Hii gurus
this is ramki...
Plssss help me in the making of Report painter for Balance Sheet and Profit And Loss Statements , as of now i didn't did Report Painter .
I have tried no.of times , i dont know the confg also...
My client is asking DR & Cr columns for the statements..
can any body plsssss forward to me report painter confg documentation...( atleat for base level confg )
helpers will b great appreciateble..
thanks in advance
regards
ramkiHi
i am sending you a sample of how to createa report in report painter follow it,
Main Steps in Creating a Report Using Report Painter
The illustration below shows the main steps in creating a report with Report Painter:
In this section, you learn how to create a Profit Center Accounting (PCA) report with Report Painter.
For these sample reports, you should focus on the tables that correspond to the SAP application areas with which you are working. The examples shown in this section have been created in Release 4.6C.
Sample Report for Gross Profit Margin
Bungee Corporation wants to use Report Painter to create a gross margin report. This Profit Center Accounting report uses data table GLPCT. The desired PCA report displays the gross margin for each profit center.
Below is an illustration of the completed gross margin report.
Prerequisites to Creating a Report with Report Painter
Before you can create a report with Report Painter, you need to:
Determine the table
Find the library
Create sets
Create variables
The following sections explain these prerequisites.
Determine the Table
Before you can start creating the report, you must decide on the table you need to use. In this example, we use table GLPCT in Profit Center Accounting.
Find the Library
Determine the library you want to use for the desired table.
If you need to create a library, on the SAP Easy Access screen, either:
From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Library → Create.
In the Command field, enter transaction GR21 and choose .
In our example, we use existing library 8A2 for creating a report.
Create Sets
Create the required sets for your report. To create a set, on the SAP Easy Access screen, either:
From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Set → Create.
In the Command field, enter transaction GS01 and choose .
Note that this procedure is not necessary for creating the report given in the example that follows.
Create Variables
Create any variables for the fields that must be entered before the report is executed. To create a variable, on the SAP Easy Access screen, either:
From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Variable → Create.
In the Command field, enter transaction GS11 and choose .
Note that this procedure is not necessary for the sample report in the next section.
Creating a Report with Report Painter
When you are ready to create the report using Report Painter, use the following steps.
Example Task: Creating a report using Report Painter
1. On the SAP Easy Access screen, either:
o From the navigation menu, choose: SAP menu → Information systems → Ad hoc reports → Report painter → Report → Create.
o In the Command field, enter transaction GRR1 and choose .
2. On the Report Painter: Create Report screen:
a. In Library, enter the name of the library to be used for the report (for this example, 8A2).
b. In the Report, enter a name for your report and a short text description.
c. Choose Create.
1.
To help you better understand how to create a report in Report Painter, the next procedures explain the varying substeps. You can either:
o Define the rows (or rows with a formula)
o Define the columns (or columns with a formula)
o Define the general data selection
Define Rows
Example Task: Defining rows (including defining a row with a formula)
To start defining the rows, on the Report Painter: Create Report screen, double click on Row
On the Element definition: Row1 dialog box:
a. To include characteristics in the first row of the report, select the desired characteristics in the Available characteristics frame (for example, Account number)
b. Use to transfer the chosen characteristic to the Selected characteristics frame.
c. In From, enter the account number(s) you want to include in the row definition. Either enter to and from values or a group set (for example, the value 800000).
d. To enter the row heading, choose
On the Text maintenance dialog box:
a. In Short, enter the desired short text (for example, Revenue).
b. To copy the short text into the Medium and Long text fields, choose Copy short text.
c. To continue, choose
On the Element definition: Row1 dialog box:
a. To check if the selection is correct, choose Check.
b. To transfer the selection to the row 1 definition, choose Confirm.
You have now defined the first row.
To define the second row for costs, on the Report Painter: Create Report screen, double-click on Row 2.
On the Select element type dialog box:
a. Select Characteristics.
b. Choose
On the Element definition Row 2 dialog box:
a. To include characteristics in the second row of the report, select the desired characteristics in the Available characteristics frame (for example, Account number)
b. Use to transfer the chosen characteristic to the Selected characteristics frame.
c. In From and To, enter the account number(s) you want to include in the row definition (for example, 400000 and 490000).
d. To enter the row heading, choose
On the Text maintenance dialog box:
a. In Short, enter the desired short text (for example, Costs).
b. Choose Copy short text to copy the short text into the Medium and Long text fields.
c. To continue, choose
On the Report Painter: Create Report screen:
a. You can now choose to add further rows with other required characteristics. In this example, you can create a formula in the third row.
b. Double-click on Row 3.
On the Select element type screen:
a. Select Formula as the row element type.
b. Choose
On the Enter Formula screen:
a. Enter the formula for Row 3. You can either type it in or use your mouse and the formula components buttons. If you type the formula, do not forget the spaces. In this example, Y001 and Y002 represent Revenue and Costs respectively.
b. To check the correctness of the formula, choose Check.
c. Choose
On the resulting Text maintenance dialog box:
a. In Short field, enter the text for the formula field (for example, Gross Marg).
b. In Medium and Long fields, enter the required text (for example, Gross Margin).
c. Choose .
You have now defined three rows (Revenue, Costs, and Gross Margin).
Define Columns
Example Task: Defining columns
On the Report Painter: Create Report screen, double-click on the first column, Column 1.
On the Select Element Type (not shown) dialog box:
a. Select Key Figure with characteristics.
b. Choose .
On the Element definition: Column 1 dialog box:
c. In the Basic Key figure field, use the dropdown to select Amount in company code curr.
d. In the Available Characteristics frame, select the desired characteristic for column 1 (for example, Fiscal Year).
If you want to be prompted for the fiscal year at the time of running the report, you must make this a variable instead of a value.
e. Choose to move the desired characteristic to the selected characteristics frame (for example, Fiscal year).
f. Place your cursor in the From value field and select the checkbox to the left under (variable on/off).
g. To view the possible entries for the From field, choose .
h. From the resulting selection dialog box:
 Select a variable from the list of available variables (for example, CYear).
 Choose .
i. On the Element definition dialog box, choose .
j. On the resulting Text maintenance dialog box:
 In Short, enter a text for the column header (for example, Curr Year).
 To copy the short text to Medium and Long text fields, choose the Copy short text button.
 Choose .
Now you have defined the column 1 for your report.
k. Back on the Element definition dialog box, choose Confirm.
On the Report Painter: Create Report screen, define column 2 and all other columns you choose to define. You can define these columns either by:
o Repeating steps for column 1
o Copying columns
o Entering a formula that calculates the difference between columns (for example, between Current Year and Prior Year [variable is Pyear] in a column called Variance)
Adding a column or formula is similar to adding a row formula. After defining the rows and the columns, the screen would appear as follows.
General Data Selection
After you define the rows and columns, define the general data selection screen for the report.
Example Task: Defining the general data selection screen for the report
1. On the Report Painter: Create Report screen, from the menu bar, choose Edit → General data selection.
2. On the Element definition: General data selection screen:
a. From the Available characteristics frame, select the fields to add to the general data selection as shown.
b. Choose to move the selections into the Selected characteristics frame.
c. Enter the values for each field. (For example, the standard ledger for PCA is 8A to 8E and the U.S. company code in IDES is 3000. This example is a year-to-date report, so all 12 periods are in the range. The standard Version in PCA is 0, the Record type for actual dollars is 0, and CO is 2000).
d. To check the selections, choose Check.
e. To create the definition for the general data selection for the report, choose Confirm.
3. On the Report Painter: Change Report screen:
a. To save the report, choose
To include the report into a report group, choose Environment → Assign report group.
1. On the Insert Report in Report Group dialog box:
a. In Report group, enter a report group name (for example, ZTGR).
b. Choose .
2. On the Create report group dialog box, choose Yes to create and assign to a new report group.
Display and Execute the Report
Example Task: Displaying the report you created in the previous steps
1. On the SAP Easy Access screen, either:
o From the navigation menu, choose: SAP menu → Information systems → Ad hoc reports → Report painter → Report → Display.
o In the Command field, enter transaction GRR3 and choose .
2. On the Report Painter: Display Report screen:
a. Double-click on your report.
b. Review the report display.
c. To execute the report, from the application toolbar, choose execute.
On the Selection screen:
a. Enter the variables used to execute the report (for example, Current Year 2000 and Last Fiscal Year as 1999).
b. On the application toolbar, choose execute.
The report appears. You have successfully created a report in Report Painter.
You can also execute the report through the report group (for example, ZTGR).
1. On the SAP Easy Access screen, choose SAP menu → Information systems → Ad hoc reports → Report Painter → Report Writer → Report group → Execute or in the Command field, enter transaction GR55 and choose
2. On the Execute Report Group: Initial Screen:
o In Report Group, use to select a report group.
o Choose .
3. On the next screen, enter appropriate values and choose .
4. On the next screen, from the menu bar, choose:
o Settings → Column attributes to change the column attributes such as changing the column width, setting the scaling factor, and setting decimal place numbering for number display.
o Settings → Summation levels to specify a range of summation levels for which totals will display.
o Settings → Print page format to change the layout of the report output.
5. To transfer the report to Microsoft Excel or Lotus 123, from the application toolbar, choose .
6. On the Options dialog box, select the radio button of your choice and choose . Note that for the report to open in Microsoft Excel or Lotus 123, you need to have these applications installed on your PC.
7. To get back to the original display of the report, select Inactive on the Options dialog box.
Understanding the Report List
After executing a Report Painter report, several additional functions can be applied to the output to make your reports as meaningful as possible. You can:
Sort on each column.
Highlight rows that meet the threshold criteria, for example any amount greater than 6,000.
Drill down from any line item. Drilling down you can access ABAP programs, transaction codes, SAP Queries, drilldown reports, or other Report Painter and Report Writer reports.
Launch SAP Graphics.
Send the report through SAP mail.
Save as an extract to be brought up later.
Expand and collapse rows.
Change the layout settings.
Display the report in Microsoft Excel with office integration.
hope this gives you an idea, and send me an email to [email protected] i will send you a doc on it,
if this was helpful then assign points ..
regards
Jay -
Report painter issue regarding break up of gl accounts for rows
Hi
I am facing a problem while designing report for balance sheet in report painter. while selecting report format option in formatting option in menu bar system is displaying even zero value rows also. but the problem is for rows which have n number of accounts , it is not showing break up. it is displaying in a single row as a range and its total .
If i go for " print row option" in formatiing in menu bar, then system is not displaying rows with zero balance in accounts . but i am able to get break up over there.
I need both 0 balance rows to be displayed in output as well i need breakup for remaining rows also.
plz suggets me .
Regards
VijayHi vijay kumar,
You need to explode the charactor of Account Number for the item you want to "show break up".
In tc: GR32, double click the item you want to "show break up", system popups the screen for changing charactors values, scroll the horizontal scroll bar to right, you will see the column Explode, change the default value "No explode" to "Explode" for the charactor Account Number and save the report. Then you will see the accounts when you run the report again. -
Hi there ,
Can any one please help me in learning how we can prepare reports using report painter ... please share with me the any learning document & resource from where I Can learn the same ...
Secondly, do we use report painter for PP rather SCM reports ... I have seen in all the cases it is being used in FI reporting ...
Thanks
KaushikDear,
Most of the PP reports are for internal purpose so we never use the report painter.
Report painter is available for FI module.
Report painter is generally used for reporting from totals tables. Your requirement looks more like a query from master data tables. For this you'd better use SAP query (SQ01) or Quick Viewer (SQVI).
Please refer the below is the links to Report Painter
http://help.sap.com/saphelp_erp2005/helpdata/en/5b/d22cee43c611d182b30000e829fbfe/frameset.htm
Re: Report painter
Hope it will clear your doubt.
Regards,
R.Brahmankar -
Regarding report painter for PP module
HI every one,
Is it there any report painter for PP module.
Report painter is available for FI module. Like that is it there any thing for PP module.
Other than SQL Query. Plz suggest me because function people want to do that .
full points will be awarded for correct answer
Thanks and Regards,
P.Naganjana Reddyplz urgent help me in thhis case.
-
Hi friends,
I have a query regarding report painter using single dimension sets.What i need is to create financial report for Mexico and Spain. The financial statement verision or the reporting structure of GL accounts is different in both these FSV's.
So if the user selects a particular financial statement version, say MEX for Mexico in the report painter general data selection the report should display as per MEX structure.
I think its possible to declare single dimension sets FSV1 with basic set as assets,liabilites..and so on as per financial statement version of Mexico.
Similarly another FSV2 as per financial statement version structure of Spain.
But how the system will select the required set based on the FSV selected by the user? Is it possible to give two sets in single report painter row line item?
Hope i am clear, please correct me if i am wrong.
thanks
NellikkaIf you create the entirety of the account reporting hierarchy within the single dimension sets, you could be sure that the set is also defined in the reporting row as a hiearchy and variable with one of the sets as a default.
When the user goes to execute the report, or via reporting variants, they can simply replace the default MEX single dimension set with Spain's single dimension set and it will utilize that to drive the hierarchy of the same row.
If for formatting purposes, however, you need to break that out into multiple report rows, then this becomes slightly more challenging. As long as you can at least keep the highest groupings of major accounts, though you can do it even if it means having multiple single dimension sets to default and have for replacement when executing the report (or via the program variant).
This all assumes the use of Report Painter (GR55) for execution and not the FI Financial Statement Version.
I hope I've understood and helped. (Please assign points if so). -
GRCT HOW TO ADD Z TABLES IN REPORT PAINTER
Hi Gurus
Could you please send me information about how to activate z tables in report painter ? someone said me that i can user transaction GRCT to do that...¿ what aspects must I consider to add a table ?
mail: [email protected]
Regards
Andrés Morenohi Andres,
below are the steps for the Report Painter.....
Create a new report.
Menu Path: Information Systems > Ad hoc reports > Report Painter > Report > Create
On the Report Painter: Create Report screen, enter:
Library 1VK
Report RSS-A
Report Description Report w/Total Row
Hit <Create> button to move to the next screen.
Create the Rows of the Report The first four rows are cost element characteristics
Screen: Report Painter: Create Report
Type Cost Elements in the lead column cell
Double click on Row 1
In the Pop-up window 'Element definition: Row1", enter:
Note: If Pop-up window (select element type) appears, choose 'characteristics' and hit <Enter>.
Select 'Cost Element' as the characteristic in the 'Available characteristics' section
Hit <Move selected to left> button to move the characteristic 'Cost element' to the 'Selected characteristics' section
From 430000
Hit <Change short, middle and long texts> icon (at the bottom of the window)
In the Pop-up for Enter Texts, Enter:
Short Description from Table above for this Account
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Confirm> to close the Pop-up
Hit <Confirm/Enter> to check consistency and close.
Repeat the above steps for the other 3 accounts
Create a formula row to calculate the total of the Cost Element rows
Screen: Report Painter: Create Report
Double click on Row 5 or the next empty row.
In the Pop-up for Select Element Type select 'Formula'
Hit <Enter> to close the Pop-up
In the Pop-up 'Enter Formula'
Use the calculator buttons to create the formula Y001 + Y002 + Y003 + Y004
Hit <Enter> to close the Pop-up
In the Pop-up 'Enter Texts'
Short Total
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Enter> to close the Pop-up
Make sure your cursor is in the cell containing the word Total
Follow the Menu Path: Formatting > Row
In the Pop-up 'Row Formatting'
Overscore checked
Underscore checked
Hit <Enter> to close the Pop-up
Create the first column for actual costs
Screen: Report Painter: Create Report
Double click on the Column 1 cell.
In the Pop-up 'Select element type'
Select Predefined Key Figure radio button, and press <Enter>.
In Pop-up 'Choose predefined column'
Select Actual Costs as the predefined column, and press <Enter>.
In the Pop-up 'Element definition: Actual costs'
Press <Confirm> to check consistency and close.
Define the second column for plan costs
Screen: Report Painter: Create Report
Double click on the Column 2 cell.
In the Pop-up 'Select element type'
Select Key Figure with Characteristics as the element type, and press <Enter>.
In the Pop-up 'Element definition: Column 2'
Value Type 01 (Plan)
Version 0 (Actuals)
Valuation 0 (Legal valuation)
Hit <Change short, middle and long texts> icon
In the Pop-up for Enter Texts, Enter:
Short Plan
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Confirm> to close Pop-up.
Hit <Confirm> to check consistency and close.
Create a formula column to calculate the variance between actual and plan costs
Screen: Report Painter: Create Report
Double click on the Column 3 cell
Assign the points....
Ranjit -
Hello,
I am new to SAP and this forum and have been put in charge of report development for Finance for our organization. I have been delving into report painter on my own with no official training on it and have a few questions I can't seem to find answers to. I was hoping someone here could help.
1. What is the limit to the number of columns in a report painter report?
2. How do I get a literal in the body of a report? In other words, I just want text to appear in one of the lines as a label which would mark different sections of the report.
3. Can I get both p&l activity and balance sheet balances (not activity) in the same column of a report painter report?
4. Is there a way to take report painter reports and import them into an already existing formatted template so that they look nice when printed?
5. How do I get headers to show up in the Excel option of report painter reports?
6. How can I get period end dates to print in reports?
Thank you to anyone who can help.
Mark Gallatry this
<a href="http://help.sap.com/saphelp_47x200/helpdata/en/da/6ada3889432f48e10000000a114084/frameset.htm">http://help.sap.com/saphelp_47x200/helpdata/en/da/6ada3889432f48e10000000a114084/frameset.htm</a>
Thanks& Regards
Naresh -
Re : How to configure report painter
hii kings
could u tell me how to create report . what are the steps require to report painter. In that what is the purpose of Library , how is create the same. We can report Create report Under the library sothat which purpose.Hi,
now i will send it steps
Report Painter
Key Features of Report Painter
Prepare Plan/Actual/Variance Expense Report
Cost Elements Actual Plan Variance
Salaries Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Office Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Travel Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Supplies Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Total Xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx
Use the following account numbers and descriptions in your report:
Account number Description
430000 Salaries
470000 Office
474100 Travel
476000 Supplies
Create a new report.
Menu Path: Information Systems > Ad hoc reports > Report Painter > Report > Create
On the Report Painter: Create Report screen, enter:
Library 1VK
Report RSS-A
Report Description Report w/Total Row
Hit <Create> button to move to the next screen.
Create the Rows of the Report The first four rows are cost element characteristics
Screen: Report Painter: Create Report
Type Cost Elements in the lead column cell
Double click on Row 1
In the Pop-up window 'Element definition: Row1", enter:
Note: If Pop-up window (select element type) appears, choose 'characteristics' and hit <Enter>.
Select 'Cost Element' as the characteristic in the 'Available characteristics' section
Hit <Move selected to left> button to move the characteristic 'Cost element' to the 'Selected characteristics' section
From 430000
Hit <Change short, middle and long texts> icon (at the bottom of the window)
In the Pop-up for Enter Texts, Enter:
Short Description from Table above for this Account
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Confirm> to close the Pop-up
Hit <Confirm/Enter> to check consistency and close.
Repeat the above steps for the other 3 accounts
Create a formula row to calculate the total of the Cost Element rows
Screen: Report Painter: Create Report
Double click on Row 5 or the next empty row.
In the Pop-up for Select Element Type select 'Formula'
Hit <Enter> to close the Pop-up
In the Pop-up 'Enter Formula'
Use the calculator buttons to create the formula Y001 + Y002 + Y003 + Y004
Hit <Enter> to close the Pop-up
In the Pop-up 'Enter Texts'
Short Total
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Enter> to close the Pop-up
Make sure your cursor is in the cell containing the word Total
Follow the Menu Path: Formatting > Row
In the Pop-up 'Row Formatting'
Over score checked
Underscore checked
Hit <Enter> to close the Pop-up
Create the first column for actual costs
Screen: Report Painter: Create Report
Double click on the Column 1 cell.
In the Pop-up 'Select element type'
Select Predefined Key Figure radio button, and press <Enter>.
In Pop-up 'Choose predefined column'
Select Actual Costs as the predefined column, and press <Enter>.
In the Pop-up 'Element definition: Actual costs'
Press <Confirm> to check consistency and close.
Define the second column for plan costs
Screen: Report Painter: Create Report
Double click on the Column 2 cell.
In the Pop-up 'Select element type'
Select Key Figure with Characteristics as the element type, and press <Enter>.
In the Pop-up 'Element definition: Column 2'
Value Type 01 (Plan)
Version 0 (Actuals)
Valuation 0 (Legal valuation)
Hit <Change short, middle and long texts> icon
In the Pop-up for Enter Texts, Enter:
Short Plan
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Confirm> to close Pop-up.
Hit <Confirm> to check consistency and close.
Create a formula column to calculate the variance between actual and plan costs
Screen: Report Painter: Create Report
Double click on the Column 3 cell
In the Pop-up 'Select element type'
Select Formula as the element type, and press <Enter>.
In the Pop-up 'Enter Formula'
Use the calculator functions to create the formula X001 X002.
Hit <Confirm> to close the Pop-up
Enter Variance as the text for all three fields.
Hit <Enter> to close.
Define the parameters for general data selection
Screen: Report Painter: Create Report
Follow the Menu Path: Edit > Gen. data selection
In the Pop-up 'Element definition: General data selection'
Select Controlling Area, Cost Center, Fiscal Year, and Period as the selection characteristics
Hit <move selected to left> icon to move the selected characteristics to the selected characteristics section of the window
Enter the following values for your characteristics:
Controlling area RSS ('from' field)
Cost center - 1000 to 2000
Fiscal year - Current year
Period - 1 to 12
Hit <Confirm> to check consistency and close.
Check the report for any errors and save it
Screen: Report Painter: Create Report
Follow the Menu Path: Report > Check or press < Shift + F6>.
When the system comes back with a message of No errors were found, click <Save> to end.
Assign the report to a report group using the function in Report Painter
Screen: Report Painter: Create Report
After the system has come back with Report RSS-A was saved
Follow Menu Path: Environment > Assign report group
On the Insert Report in Report Group Screen:
Enter Z0#A as the group
Hit <Enter>
In the 'Create report group' pop-up window
Click <Yes> to create the group
Make sure the system has come back with Report RSS-A was saved in Report Group Z0#A.
Execute the report
Screen: Report Painter: Create Report
Follow the Menu Path: Report > Execute
Notice that there are no selection criteria to enter. These were hard coded in the general selection characteristics.
Click the <Execute> icon.
It is a very basic report of plan, actual, and variance costs for a group of predefined cost centers.
it's useful assigne points as a way to say Thanks
Regards
gvr
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