Define mail attributes, dynamic action

I am attempting to set up a dynamic action that is triggered when the STATE field in IT0000-0001 is changed. I am using the Send Mail step indicator M using feature M0001.
My question is how shall I test it, where shall I put My mailid. Does it works for external mail as well
Pls guide.
rgds
AJ

Hi AJ,
Yes. This can be made to work for external emails as well. Hope you have created an entry in the view V_T588Z for calling the feature M0001 on change in the required field.
Now you need to create a distribution list which contains the email id of your IT support. You can create a distribution list (DL) in transaction SO04. Even if you have just one email id as the recipient never mind just create a DL for this single email id and name it as say DL_FOR_IT_MAIL.
Now you need to create the text content for you mail. For this you need to proceed to transaction SO10. Enter the required text name for example MAIL_TO_IT_SUPPORT and choose the text id as PAMA. Now click on create. Enter all the content that you need to send out as email.
Once the above steps are done you need to configure the feature M0001. For this go to PE03 and enter M0001 and choose decision tree. Click on "Change". Under the decision tree you will find some configurations already existing for infotypes 0001, 0006 and 0002. Now keep your cursor on "INFTY" and click on create. You will be presented with a list of infotypes. Select infotype 0000.
Now an entry for 0000 will be added to the decision tree. Keep the cursor on the string "0000" and click on create. A pop up window for choosing node types is opened. Select the option "Return Table" and click ok. You will get a window with a series of blank rows. Here you will have to enter the following entries in the rows,
IDTXT MAIL_TO_IT_SUPPORT
OUTBX X
DISTR DL_FOR_IT_MAIL
After doing this configuration your system would send the email to the distribution list with content defined in MAIL_TO_IT_SUPPORT.
Note: Your SMTP settings have to be configured properly by your basis team. Even if it is not ready you can create an entry of 0000 infotype and check the transaction SOST. If the dynamic action was successful in sending the email you will find an entry here.
Follow these steps and let me know if you have any problems.
Thanks,
Prasath N
P.S:
The return table content should be read as
IDTXT<single space>MAIL_TO_IT_SUPPORT
OUTBX<single space>X
DISTR<single space>DL_FOR_IT_MAIL
Message was edited by:
Prasath Natesan

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<removed_by_moderator>
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Infotype Number (INFTY): specifies the infotype for which you want the dynamic action triggered
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Sequence Number (NO): refers to a sequential number.
Step (A): specifies a particular type of action. No dynamic action is executed if the function character has a value other than one of the following:
             P: Plausibility checks, which allow you to check certain conditions.
             I: Calls an infotype for processing
             W: Called after the I statement and used to assign values to screen fields while creating or copying another infotype record through the I statement
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             V: Lets you treat collectively a number of fields for which you want to define a common dynamic action
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Requirement: When the postal code or the city of an employeeu2019s permanent residence is changed in infotype 0006, an email should be sent to the administrator.
INFTY    SUBTY    FIELDN    FC          NO.    STEP       VARIABLE FUNCTION
0006           1             ORT01      06             001           V               PSTLZ
0006           1             PSTLZ      06             002           M               M0001
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Kapil

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Infotype Number (INFTY): specifies the infotype for which you want the dynamic action triggered
Subtype (SUBTY): narrows the focus to a specific subtype
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Function (FC): specifies the various maintenance operations to which your dynamic action would respond. They are 02 (change); 04 (create); 06 (create and change); 08 (delete); 10 (change and delete); 12 (create and delete). Dynamic actions are only applicable in maintenance operations, not in display functions.
Sequence Number (NO): refers to a sequential number.
Step (A): specifies a particular type of action. No dynamic action is executed if the function character has a value other than one of the following:
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Requirement: When the postal code or the city of an employeeu2019s permanent residence is changed in infotype 0006, an email should be sent to the administrator.
INFTY    SUBTY    FIELDN    FC          NO.    STEP       VARIABLE FUNCTION
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HI Eliz,
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Infotype Number (INFTY): specifies the infotype for which you want the dynamic action triggered
Subtype (SUBTY): narrows the focus to a specific subtype
Field Name (FIELDN): starts your action when a maintenance function is performed on a particular field
Function (FC): specifies the various maintenance operations to which your dynamic action would respond. They are 02 (change); 04 (create); 06 (create and change); 08 (delete); 10 (change and delete); 12 (create and delete). Dynamic actions are only applicable in maintenance operations, not in display functions.
Sequence Number (NO): refers to a sequential number.
Step (A): specifies a particular type of action. No dynamic action is executed if the function character has a value other than one of the following:
             P: Plausibility checks, which allow you to check certain conditions.
             I: Calls an infotype for processing
             W: Called after the I statement and used to assign values to screen fields while creating or copying another infotype record through the I statement
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             V: Lets you treat collectively a number of fields for which you want to define a common dynamic action
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Variable function part: The variable function part along with the step indicator forms the core part of your action. It specifies the processing details when the dynamic action is triggered. For example:
The maintenance of dynamic actions is done via the view V_T588Z, as shown in Figure 1 (IMG menu path Personnel Management>Global Settings in Personnel Management>Basic Settings>Infotypes>Create Dynamic Actions).
Requirement: When the postal code or the city of an employeeu2019s permanent residence is changed in infotype 0006, an email should be sent to the administrator.
INFTY    SUBTY    FIELDN    FC          NO.    STEP       VARIABLE FUNCTION
0006           1             ORT01      06             001           V               PSTLZ
0006           1             PSTLZ      06             002           M               M0001
The V statement on line 001 is used to link the two fields to the M statement. The statements relevant to field PSTLZ are also applicable to the ORT01 field.
When a record is created or changed in infotype 0006 of permanent address, an email is sent using the feature M0001. Information such as the recipient address, subject, and content of the mail is derived from M0001
Warm Regards,
Kapil Kaushal

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Hi All,
I am able to create records in IT0019 whenever a child is maintained in IT0021.
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P - check conditions under which something is done
I - maintain infotype record
W - set default values for new record
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F - call a routine
M - send mail
The variable function part
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P: Plausibility checks, which allow you to check certain conditions.
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= equals
< less than
<= less than or equal
> greater then
=> greater then or equal
<> not equal
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Infotype Field .... Ind. Variable function part
.... I INS,19,01/D
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Action - INS, MOD, COP, DEL
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W
Default values for new record
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Set the defaults for the infotype, subtype, object ID, start and end dates using an I step and not a W step.
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F: Call a routine
Calls a FORM routine (subroutines in ABAP) during your action. The routine may reside in or out the module pool MPNNNN00.
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Example
Infotype Field ..... Ind. Var.function part
0016 PRBZT F PROBATION
0016 PRBZT I INS,19,01
0016 PRBZT W P0019-VTRMN=PRBEND
Module pool MP001600 contains the PROBATION routine. This routine uses the entries in the fields P0016-PRBZT and P0016-PRBEH to determine the end of the probation period which it stores in the field PRBEND.
The system creates a new 'Dates' record with the reminder date = PRBEND.
V
Cross-reference to another step
Lets you treat collectively a number of fields for which you want to define a common dynamic action Here, you can combine fields to groups. The variable function part contains the value in the field which follows the "field" column. Steps which are specified only for the following field are also triggered for each of the other fields.
M
Sends SAP Office mail
Enter the name of the feature which defines the characteristics of the mail.
hope the information will help you in clearing your doubts
guds
Edited by: guds on Apr 29, 2009 1:06 AM

Straightforward dynamic action not working properly in 4.1 anymore

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Has anyone an idea what can be the problem here?
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Hi Robert,
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BTW, if you have so many Y/N checkboxes, you might want to have a look at our "Simple Checkbox" item type plug-in at http://apex.oracle.com/plugins
Regards
Patrick
My Blog: http://www.inside-oracle-apex.com
APEX Plug-Ins: http://apex.oracle.com/plugins
Twitter: http://www.twitter.com/patrickwolf

Error: in sending mail through dynamics actions

Hi Friends,
I have a problem in sending mail through dynamics actions . In this we pass a subroutine in dynamics actions which send an mail when promotion action occured.
Problem is that sometimes it will send an mail or sometimes not. I have no idea to solve this problem.
Can anyone suggest me .
Thanks ,
Anish
Moderator message : Duplicate post locked. Continue with thread [send mail through dynamic actions|send mail through dynamic actions].
Edited by: Vinod Kumar on Sep 5, 2011 10:19 AM

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Hi gurus!
My client wants us to generate a mail to the Admin when an employee changes his 0002 or 0021 infotype
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Soniya

Hi,
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http://wiki.ittoolbox.com/index.php/Dynamic_Action
http://www.sapconfig.com/index-3.html (look for "Dynamic Action Mail for Infotype". This will require registration but free.
Thanks.
Regards
Kir Chern

Define mail attributes, dynamic action

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