Digitally sign receipt of employee handbook?

Please help me understand the best-practices e-workflow for obtaining employee acknowledgement that they have read and agree to abide by the contents of an employee handbook.
HR has created the handbook in Word, saved as .pdf and wants to "add the ability to have each employee acknowledge receipt with an electronic signature." What would be a logical chain of events here?
If HR makes the .pdf document available on a shared drive (5MB, so not practical to email), they would send link in email. Employee opens document, reads, then is asked to click on the unsigned signature field.
The majority of our staff do not have a digital signature. Will each one at that point be taken to a link to create one?
So now an employee has applied their digital signature. Do they save the signed version to that same folder, so that HR ends up with 120 signed versions of this 5MB document on the shared drive that they then have to check through to determine who has not yet signed one?
Even assuming staff has named their signed version of the document appropriately (EmplHndbk_TomJones.pdf, EmplHndbk_AnnSmith.pdf, etc.), HR has no way of knowing whether the new document version has actually been "signed" without opening each one, right?
Is the employee then re-saving his signed version to his own personal file area to look at when necessary? Or are they expected to always access the .pdf from the link that was sent to them originally (and which they would have no way of knowing if updates had been added since they signed it)? And what's keeping someone from deleting someone else's signed file from this public shared drive?
Also, how would this process best be handled if the original document is posted on our Intranet (rather than sent as an email link to a copy of the handbook on a shared drive, as described above)? How would the fact that an employee has digitally signed the online document indicating their acceptance be communicated back to HR? What is the procedure when the online handbook is modified?
I'm just having a hard time wrapping my head around this whole process, and think I am coming to the conclusion that this circumstance (e.g., merely acknowledging that you have read and will abide by the contents of this document) does not call for a digital signature.
Would appreciate input on the best way to handle.
Thanks! ~Carol

I am not sure you can have a signature field in a form, but if so I would add a form sheet to the handbook. You would not want them to return the full document, so submitting the data with a submission button would be the desired process if possible. The data can be imported to the form (maybe just the form page used in the document) and printed out for tracking. Digital signatures can be created, but are not necessarily validated in the manner you are suggesting. We have digital signatures that are stored on a protected memory stick, requiring a password to add the digital signature. Not sure of the details, but at least this gives you a bit to think about.

Similar Messages

Cannot save file after it is digitally signed

Hello, I work for the IT Dept at my company and one of our employees is having trouble saving PDF files after digitally signing them. He received the error message:
The document could not be saved. Can not save to this file name. Please save the document with a different name or in a different folder.
After each signature, Acrobat asks to save the file, which he does. The strange thing is that he may sign the same document 4 times, and the error might only occur on the last attempt to save. It will successfully perform it the first three times. I cannot find a pattern to the errors. The times he gets the error messages don't necessarily all happen on the last attempt, it might be the first or the middle. I have tried updating the program and searching around through the options to find any setting which may be applicable, but have had no luck. I have been trying to solve this problem for a few days now and I can't make any progress.
Does anyone eles have this problem or have a solution?

I don't have an answer as I have never seen the problem. However, for those that might be able to answer the question they will likely want to replicate the problem. It would be helpful to know what OS (and if 32 or 64-bit) and what version (include subversion) of Acrobat -- latest 10.1.4. If you can create a sample document that has the problem, then folks may have an easier time to repeat it. A document can be posted either at one of your sites, Acrobat.com, or maybe dropbox.

Interactive Employee Handbook in Flash?

I have been given the task to generate a new employee
handbook / standard operating procedures manual, and I want to make
it a digital, interactive file in lieu of a boring old notebook.
I'm pretty familiar with Photoshop & InDesign, but am
self-teaching myself Flash. Before I dig too deep, I just want to
make sure it's possible.
My idea is to have the table of contents, with links to each
section, etc.
Any advice, suggestions, etc is greatly appreciated!

Thank you for the advice!
Do you know if there is a way to limit what a viewer can see
using a password? (I know, now it's getting very complicated). For
example, the manual would include Administration Policies &
Procedures, Sales Policies & Procedures, Accounting Policies
& Procedures, etc. I would like to be able to give the same
manual to everyone, but limit the Accounting personnel to only the
Administration & Accounting Policies & Procedures.
I definately think that I will use InDesign instead of Flash,
since it's possible in both worlds and I am much more familiar with
the InDesign world...
Thank you for all of your help!

Distributing Forms after they have been digitally signed.

Adobe Acrobat Pro XI Version 11.0.07
I would be very grateful for help received in responding to my question. I have checked the messages, at length, but cannot find an appropriate answer/solution.
This is my Company Policy document workflow.
1.PDF created with form fields as well Digital Signature Fields.
2. Document is sent to Reviewer1 for approval and Digital Signs. ( any edits are made to document prior to signing)
3. Document is sent to Reviewer2 for approval and Digital Signs.
4.Final reviewer Digital Signs.
Now that the Policy has been approved by the Management Team, the Policy is ready for employees to read and complete the form fields
- Name
- "I have read and understood this document:Check box
- email address
When I go to Distribute forms via internal server I get the following message, "Acrobat is not able to create a usable response file from the returned form because the form restricts need operations"
This allows me to ensure that a management approved policy has been published and we can collate the information as to who has read and not read the document.
Many, many thanks for your assistance
Graeme

So you have something that looks like this, where there is a submit button somewhere on the page and some data you want to submit:
If you get the Properties of the button, and then select the Actions tab you should see something like this:
Then if you select Submit a form and then click the Edit button you should see something akin to this:
Finally, make sure you click the Select fields button and only select fields that are going to contain data. In other words, no signature fields:
That should work for you,
Steve

HP EliteBook drivers not digitally signed

Hi,
Big problem here - I have upgraded a new HP Elitebook 840G1 from Win8.1 to our companies Enterprise Win7 x64 image.
When trying to install some of the drivers from the Official HP Support page for this model I am getting Programme Compatibilty errors saying the drivers are not digitally signed and I should uninstall them.
In particular I recieved this error after installing HP 3D driveguard. I uninstalled the program but it appears to have left the disc driver behind as when the laptop is now booted up it goes into system recovery mode. The only way I can get it to boot is to F8 and select to disable driver signature enforcement... NIce one HP!!
The IDT PC audio driver also throws up an error saying it is not digitally signed although the PCI REaltek media driver did go in OK.
Anyone with any ideas of how to fix the broken 3D drivegaurd issue??
I cant beleive that HP are offering up drivers that are not properly digitally signed....

If that unit doesn't come with 8.1 support asking for help on unsupported O/S will not get forum user help here. Want User forum help here you need to go back to the supported O/S then others can help you. You don't install unsupported O/S and expect to get support.....HP will also tell you that as well.
I am a Volunteer to help others on here-not a HP employee.
Replies aren't online 24/7 because of Time Zone differences.
Remember in this Day and Age of Computing the Internet is Knowledge at your fingertips if you choose understand it. -2015-

Is Acrobat Pro right for us. We have an Employee Handbook that needs editing. Some is current pdf, some from an older version. Want to get all into one handbook, have the table of contents automatically adjust and link to specific pages from the ToC.

Is Acrobat Pro right for us. We have an Employee Handbook that needs editing. Some is current pdf, some from an older version. Want to get all into one handbook, have the table of contents automatically adjust and link to specific pages from the ToC.

You can download the trial version (http://helpx.adobe.com/acrobat/kb/acrobat-downloads.html) to convert the PDF back to WORD if you do not have the original. The conversion may not be perfect, but it is typically better than starting from scratch. You may be lucky and get a good result. You might check the settings (in the save screen) to try retain format versus retain text flow. The format version can be a pain to edit since it creates a bunch of text boxes. The flow version may require you to reformat in WORD, but you likely would want to do that anyway.

How to Digitally sign a PDF report/Mail automatically?

Hi experts!
I have cron'ed shell script that runs a report (Oracle Reports 6i) and the output the report is a PDF document which i send it as an attachment to a mail recipient on my MS. Exchange server.
This is working fine!
Now, i wish to digitally sign either the message or the PDF document it with a Digital Certificate (from Verisign).
Can you please guide me on how this can be done? Should I do it at the Database level, Application server level or the OS level (sendmail)
[Assume i already have already received my certificate from Verisign]
Thank you in advance for your precious time and replies.
Best Regards
Yogeeraj

Please see this video from Acrobatusers.com's Donna Baker (there is no audio)

After upgrading to iOS 5, my iPhone 4 takes a very long time to open digitally signed emails. I've tried with the SMIME settings enabled, but that doesn't help either. Any ideas on how to resolve this? Thanks in advance.

After upgrading to iOS 5, my iPhone 4 takes a very long time to open digitally signed emails. I've tried with the SMIME settings enabled, but that doesn't help either. Any ideas on how to resolve this? Thanks in advance.

I suspect you may have a corrupt photo or image that is causing the sync to fail or quit. You might want to try removing all of your photos by deselecting them in iTunes then sync - and try adding them by each sub-folders until you are able to nail down which sub-folder of photos, that causes the sync to stop or gives you errors.

Email cannot be read when it is only digitally signed

I, and my boss (using a Curve) have been having continuous trouble with reading emails that have been digitally signed. Now, before people start running down the basics, here's what I have done so far:
1. Installed latest ROM for both devices, still waiting on 4.5 for my 8830...
2. Installed S/MIME application on both devices
3. Installed latest Desktop OS on both machines and synchronized certificates from desktop to device and back
Here is the systems we are using:
1. Exchange 2003
2. BlackBerry Enterprise Server (version unknown, not my department)
3. Verisign certificates, managed on-site
Here are some of the caveats we are experiencing.
1. We can read signed and/or encrypted messages from Outlook (03/07), Entourage (04/08), and Thunderbird problem-free
2. We can read signed AND encrypted, or encrypted ONLY, messages from Mulberry, but we cannot read signed ONLY messages from Mulberry
There is no error message, in fact everything "looks" normal, we are just unable to view the body of the emails. What we do see is similar to this:
Received Using: <mailbox> (S/MIME)
Message Status: Opened
To: <me>
Sent: <date>
From: <Mulberry User>
Subject: <subject>
<img><img> Trusted
[1 Attachment]
application: Unknown (2K)
The <Mulberry User> did some research and sent me the following information:
This is a signed message sent from Outlook:
MIME-Version: 1.0
Content-Type: multipart/signed;
        boundary="----=_NextPart_000_00CE_01C99022.D841F9A0";
        protocol="application/x-pkcs7-signature";
        micalg=SHA1
This is a signed message sent from Mulberry:
MIME-Version: 1.0
Content-Type: multipart/signed; micalg=sha1;
protocol="application/pkcs7-signature";
boundary="==========45CF5864B8BBBF80D9D4=========="
See any difference between those two?
According to the RFC, the "application/x-pkcs7-signature" MIME type is supposed to be handled, by clients, the same as the "application/pkcs7-signature" MIME type, which is the "correct" MIME type. So Mulberry handles it correctly. Outlook does not. And neither does the Blackberry. Because *all* clients *should* honor both types.
http://www.ietf.org/proceedings/05nov/RFCs/rfc2311.txt
"C.1 Early MIME Types
Some early implementations of S/MIME agents used the following MIME types:
   application/x-pkcs7-mime
   application/x-pkcs7-signature
   application/x-pkcs10
In each case, the "x-" subtypes correspond to the subtypes described in this document without the "x-"."
"This memo also discusses how to use the multipart/signed MIME type defined in [MIME-SECURE] to transport S/MIME signed messages. This memo also defines the application/pkcs7-signature MIME type, which is also used to transport S/MIME signed messages. This specification is compatible with PKCS #7 in that it uses the data types defined by PKCS #7."
3.4.1 Choosing a Format for Signed-only Messages
There are no hard-and-fast rules when a particular signed-only format should be chosen because it depends on the capabilities of all the receivers and the relative importance of receivers with S/MIME facilities being able to verify the signature versus the importance of receivers without S/MIME software being able to view the message.
Messages signed using the multipart/signed format can always be viewed by the receiver whether they have S/MIME software or not. They can also be viewed whether they are using a MIME-native user agent or they have messages translated by a gateway. In this context, "be viewed" means the ability to process the message essentially as if it were not a signed message, including any other MIME structure the message might have."
This means that the Blackberry is required, by RFC, to be able to read a signed message even without the aid of S/MIME capable software. The fact that it does not is a failure of the Blackberry.
The above email was in reference to the fact that all of these emails that cannot be read on the devices, can be read in Outlook, and when a signed message is sent from Outlook, it can be read on the devices. Furthermore, this is not to say that the information above is 100% valid and correct, but I am hoping that it sparks some discussion and hopefully a resolution can be found.
Thanks for your time in reading this.
Andrew
BB8830

Well not 100% sure but in my experience the following setting is the problem "Enable S/MIME Encryption on Signed or Weakly encrypted messages". This setting is a per server setting and is found in the general options of the server.
When this is set to true the BES encryptes the message again over the signed message...but then for some reason unknown it doesn't decrypt it back when the client reads it.
Maybe you could ask your admins and try it out and see if it works...

Unable to digitally sign and save a PDF document

I am currently using ADOBE ACROBAT 8.0 Professional (Ver 8.1.0). I provide proofreading service for a client. The client provides me with a PDF which I use the comment and mark up tool to indicate required changes. Once all of the comments are complete, I mark the document approved or disapproved and attach a digital signature.
Recently, many files that I have recieved from the client will not allow me to sign and save the PDF. I can save the PDF without the signature but not when it is digitally signed. The error reads:
"The document could not be saved. A number is out of range"
I queried my client to find out if they have made any changes. They have recently upgraded to Illustrator 4 and they create the PDF's for me from the Illustrator files they work from. There are four teams using the same Illustrator program but not all of them are producing files that I cannot sign and save.
Can anyone tell me what the error indicates? Is there a property assigned to the document that I can not recognize that refers to this problem.
Since the files I work on contain proprietary information, I prefer not to attach them to this forum. If anyone is interested in helping, I will share a file to fully explain my problem.

I will try that, thank you.
Jim Dodge
English Proofreading Coordinator
ASIST Translation Services
4891 Sawmill Road, Suite 200
Columbus, OH 43235-7266
www.ASISTtranslations.com
Tel: 937-596-6649
NOTICE: This electronic mail transmission is for the use of the named
individual or entity to which it is directed and may contain information
that is privileged or confidential. It is not to be transmitted to or
received by anyone other than the named addressee (or a person authorized
to deliver it to the named addressee). It is not to be copied or forwarded
to any unauthorized persons. If you have received this electronic mail
transmission in error, delete it from your system without copying or
forwarding it, and notify the sender of the error by replying via email or
by calling ASIST Translation Services, Inc. at (614) 451-6744, so that our
address record can be corrected.

Can no longer digitally sign PDF's with Adobe Reader 9

On our government network some of us have been upgraded to Adobe Reader 9 but now we can no longer digitally sign some PDF files.
People with Adobe Reader or Pro 8 can. Here is a link to one of the documents:
www.unl.edu/nrotc/Nc3065.pdf
I'm also attaching the document.
The document security shows as "Digital signing allowed" in Adobe Reader 8 but "Not allowed" in Adobe Reader 9.
Is there something wrong with Adobe Reader 9 or something we need to change?
Any constructive advice would be appreciated.

I cannot say for sure, but some of the technology the government uses (like the IRS) uses older technology that is no longer support in version 9. For example the IRS tax forms cannot be fillied in and saved using Reader 9. My bet your seeing a similar problem. There is no workaround. You will need to go back to Reader 8 or get Acrobat 9 Pro or Standard.

How to automate digital signing PDF Files in batch

I am trying to find a way to automate as much as possible the placing of a digital signature on a set of PDF documents. We have Adobe Acrobat Pro 8.1 and the machine has MS Office 2003 with Vista Business. Here's a scenario: A set of documents exist in a TO-BE-SIGNED folder, each unsigned. The user uses MS Access 2003 form with a button with VBA code to open and show the first document in the folder. The AcroExch.App, AcroExch.AVDoc, and AcroApp.Show APIs are used to do this. I found code on the internet to do that. Rather than having my client now have to go through all the manual steps to place a digital signature on the document, I want to streamline it to a single click if possible. Right now he has to click Advanced > Sign and Certify > Place Signature > then click and drag > then enter his password > then click sign > then save and close the doc. Can all this be automated? An added bonus would be automatically saving or moving the signed doc to a different folder when it is signed.
I have created a stamp that allows me to add a stamp with just two clicks. Can such be done to add a digital signature? Is it possible to add a button to the toolbar to do this? Can it be done in Access VBA using some Acrobat API calls? Another feature I want to include is moving quickly from one document to the next in the TO-BE-SIGNED folder. Like the arrow buttons take you from page to page, can a button be added to the Acrobat toolbar to take you from doc to doc in a particular folder? Or can that be done using VBA and some Acrobat API calls? To maintain the security of the password protection and yet cut down on clicks and keystrokes, I would like to input the password just once at the beginning of the session and have it remembered or applied to all the docs that get signed as long as that session is open.
I've found some software that purports to do much of the above, but they are all very expensive and assume a big business with big bucks. If anyone knows of inexpensive software that will REALLY do this, I'm open to that as well, though I'd like to control the process myself if possible. I consider myself a beginner with Acrobat and using API calls and would appreciate any help anyone can give. Is the above clear and even possible?
PS: I'm new to this site and using SDK. I posted this under Security (thinking digital signatures) and was asked to post it here, which I'm glad to do.
Thanks much!

Our workflow is such that on infrequent occasions, we have a digitally signed PDF file and the doctor wants to append a scanned note to it. In the past, we could do this, but not now. In the past, when we added the scanned doc, we received a message saying that the doc is already signed and asking if we want to overrwrite the doc. If we respond Yes, then Acrobat would allow it and the signature would indicate that the original part of the document was not modified, but that something had been changed--namely, a doc had been appended. The signature indicated that something had changed since it was added, but it still allowed the append. The signature would have an exclamation point in a yellow triangle indicating the doc had been updated since signed. For our purposes, that was okay because we know what the change is based on the original doc and we know what is appended. Now, however, we cannot append at all. The only thing that is different that I know of is that the doc was signed with software that is not Adobe Acrobat, even though the other software uses an Adobe Acrobat self-created digital signature.
I hope I've explained that clearly enough.
Thanks for your help.

Digitally signing using Acrobat XI and Mac OS 10.9.2- won't let me type signature- the box appears but can't adjust font or any other aspect of text.

I just purchased Acrobat XI pro for Mac. I have OS 10.9.2 When I got to digitally sign, it only allows me to sign using certificate- which does not render a legible name- and is an apple authorization certificate. Or if I go to "type text" the only type showing in the box is Helvetica 12. I can't adjust that. then I put my name in and that's it. It does not look like a signature. I was hoping to insert an image
or at least have it look like a signature.
What can fix this?
Darcy

When I click "place signature" I only have one option.
It asks me "How would you like to create your signature?
The only option available to me is "use a certificate- When I attempt to use another option there are some but they are not available to me."use an image" draw my signature, or type my signature
are not available.
For that reason I went to preferences to see what I could do to change the settings- and all I could do was manage the certificate signature- so that it looks better than it did.
As an aside- after doing that- the document went on and the person couldn't sign because it had an "open password" If you also know about that- that would be great.
This is the only reason I purchased the Adobe XI so I could draw my signature or type it and have it appear as a signature.

Error 2148073513 When Attempting To Digitally Sign In Acrobat 11 Standard

I'm attempting to use Acrobat 11 Standard to digitally sign a PDF document with a 2048 bit certificate from our internal certificate authority, and I'm receiving the following error:
Error encountered while signing:
The Windows Cryptographic Service Provider reported an error:
The requested operation is not supported.
Error Code: 2148073513
The operating system is Windows 7 Enterprise x64. When I remove Acrobat 11 Standard and install Acrobat 9 Standard on the same Windows 7 system, I am able to successfully sign the document using the same certificate that was giving the error with 11. Also we have been using Acrobat 9 on Windows XP with these same certificates for a long time and never encountered issues with digitally signing.
Any ideas of what might be causing this issue?
Thanks in advance
Josh

Hi Josh,
The error message comes from Windows (not Acrobat), but Acrobat 11 is probably asking Windows to do something that it can't. What it is I don't know because the error message is too vague. One thing we can do is to take Windows out of the picture and see if you can sign when Acrobat accesses the digital ID itself as opposed to asking Windows to do the work. This is a two step process, first, export the digital ID from Windows into a file, and then import the file into Acrobat (it's not really an import, but I'll leave it at that for now).
Step 1 - Export the Digital ID
Launch Acrobat
Select the Edit > Preferences menu item
Select Internet from the Categories list box
Click the Internet Settings button
Select the Content tab on the Internet Properties dialog
Click the Certificates button
Highlight your digital ID and then click the Export button
Click the Next button on the Welcome panel of the Certificate Export Wizard
Select the Yes, export the private key radio button, and then click the Next button. If this radio button is disabled you can stop here and let me know that the private key is not exportable
Select the Include all certificates in the certification path if possible checkbox & the Export all extended properties checkbox and then click the Next button. Only select the top and bottom checkboxes, DO NOT delete the private key!
Create passwords for the file and then click the Next button. You will need this password to sign with so make sure it is something you can remember.
Pick a file name and location. Browse for a location you can remember as you will need to know where you put the file in order to use it to sign with. Click the Next button.
Click the Finish button
Click the OK button on the confirmation dialog
Click the Close button on the Certificates dialog
Click the OK button on the Internet Properties dialog
Step 2 - Add the file to Acrobat
Select Signatures from the Categories list box
Click the More button in the Identities & Trusted Certificates group box
Click the Add ID toolbar button
Click the Next button
Click the Browse button
Navigate to and select the file you exported above and then click the Open button
Enter the password you used above and then click the Next button
Click the Finish button
You will see two items in the list box with the same name. Highlight the one whose Storage Mechanism is "Digital ID File"
Click the Usage Options toolbar button and then select Use for Signing
Close the Digital ID and Trusted Certificate Settings
Click the OK button on the Preferences dialog
The next test is to see if you can sign a file. Please let me know if it works or not.
Thanks,
Steve

Adobe PDF iFilter 9 for 64-bit platforms does not index my PDF files with Digital Sign

Adobe PDF iFilter 9 for 64-bit platforms does not index my PDF files with Digital Sign, why?

hi Phillip
i am not sure what you mean
I downloaded the ifilter and installed it
then configured everything as shown in the pdf file
I tried indexing from scratch exactly as i did successfully in the other computer
and got some errors in the log file
i checked the sql server log and the event viewer logs and got :
Error '0x80004005' occurred during full-text index population for table or indexed view '[Pirsumim_ext_ck].[dbo].[T_PUBLICATIONS]' (table or indexed view ID '2073058421', database ID '14'), full-text key value 0x0000027A. Attempt will be made to reindex it.
The component 'PDFFilter.dll' reported error while indexing. Component path 'C:\Program Files\Adobe\Adobe PDF iFilter 9 for 64-bit platforms\bin\PDFFilter.dll'.
Informational: Full-text retry pass of Full population completed for table or indexed view '[Pirsumim_ext_ck].[dbo].[T_PUBLICATIONS]' (table or indexed view ID '2073058421', database ID '14'). Number of retry documents processed: 1. Number of documents failed: 1.
Changing the status to MERGE for full-text catalog "Pirsumim_ext_catalog_ck" (5) in database "Pirsumim_ext_ck" (14). This is an informational message only. No user action is required.
Informational: Full-text Auto population initialized for table or indexed view '[Pirsumim_ext_ck].[dbo].[T_PUBLICATIONS]' (table or indexed view ID '2073058421', database ID '14'). Population sub-tasks: 1
the same dll worked fine in another computer...
how can i see more details what is wrong with this dll ?
meidad

Digitally sign receipt of employee handbook?

Similar Messages

Maybe you are looking for