Disabling selected Purchase Order field(s) after released/approved

Hi Experts,
I have a requirement to disable specific Purchase Order fields after released via ME29N.
For example, in Purchase Requisition - I can "Release Indicator - Field Selection Key" to control Purchase Requisition screen layout. However, for Purchase Order - the configuration for "Release Indicator" consist only standard default "Chgable" options.
Question:
Is there a way to customize the Purchase Order "Release Indicator" for screen layout based on customer requirements other that using the default as mentioned above?
Thank you.
Steven

Hi Padmasri,
I understand your explanation on the standard SAP behavior.
Nevertheless, I'm looking for some flexibility to meet customer requirement. Like in Purchase Requisition, there is option to further customize the screen layout by linking it to the "Release Indicator".
Therefore, apart from the standard 6 options given by standard SAP, can we add/customize the options? For example, my customer may one to change a field in the Purchase Order even after released.
Thank you.
Steven

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Auto mail of purchase order to vendor after final approval(release)

hello all,
my requirement is that.after creation of purchse order and final release,my client want to send the puchase crder automatically to vendor via mail.
pls explain me settings for same.
i have already search the sdn threads,but not got the exact settings for this scenario.
thanx in advance for your valuable reply.
regards
simran

Hi,
You could have searched in SDN for query sending PO by e-mail to vendor. There are a lot answers. OK.
As required by you purchase order automatically will send to vendor via e-mail after final release, then set Dispatch time as 4 {Send immediately (when saving the application)} in NACE t.code in application EF for your PO output type and save. Also maintain condition record for PO output type in t.code: MN04 and keep Dispatch time as 4 {Send immediately (when saving the application)} with other parameters (document type, purchase organization etcu2026.)
For more check links for details setting e-mail setting for PO
http://www.architectsap.com/blog/sap/sap-mm-purchasing-send-purchase-order-by-mail-to-vendor-in-sap/
http://www.sap-img.com/materials/external-send-sending-po-by-email.htm
Regards,
Biju K

Purchase Order not subject to release strategy

Good day everyone!
I've created one release strategy for all my purchasing documents. The characteristic is net value, and the value of this characteristic is >=0.00. Meaning, ALL purchase orders are subject to release strategy.
After I did the release strategy in SPRO, I created a few PO and when I tried to release them, I got this message: "Purchasing document 45xxxxxxxx not subject to release strategy".
My question is: How to assign purchasing document to release strategy?
Please help. Thank you in advance.
Anisah

hi
yes you have to use table CEKKO for PO release strategy , now , in PO you can't create without clasification so it will be applicabe for whole PO not for line items ,
now below i am giving u one by one steps , follow and let me know .
The release code is a two-character ID allowing a person to release (clear, or approve) a requisition or an external purchasing document. The release codes is basically controlled via a system of authorizations (authorization object M_EINK_FRG).
Use SE12, structure CEKKO to check all the fields available for controlling the Purchase Order.
e.g. If the total value for the Purchase Order exceeds 10,000, release strategy 01 is assigned to the Purchase Order. There is only one characteristic created in this example. For controlling the Purchase Order type, create characteristic for CEKKO-BSTYP and the value NB.
CT04 - Create Characteristic   e.g. NETVALUE
Click Additional data Table name CEKKO      Field name GNETW    and press enter
(for currency dependent field, you are prompt to enter the currency which the system then converts the currency of the Purchasing document into this currency)
In the Basic data (X refers to tick),
X    Mutliple values
X    Interval values
In the Value data, in the Char. value column, type >10000 and press enter
Save your data
CL02 - Class
Class - Create REL_PUR
Class type - 032
Click Create
Description - Release Procedure for Purchase Order
In the Same Classification section, click Check with error
In the Char. (characteristic) tab, type NETVALUE to assign your characteristics to the class
OMGS - Define Release Procedure for Purchase Order Type
Release Group - New entries
Rel.group   Rel. Object   Class                 Description
02                                 REL_PUR        Rel. Strategy for PO
Release codes - New entries
Grp         Code
02           01
Release indicators
Release indicators           Release        Description
      0                                                        Blocked
      1                                     X                Release
Release Strategy
Release group   02
Rel.strategy    01
Release codes   01
Release status   0
                        1
Classification   Choose your check values
OMGSCK - Check Release Strategies
(make sure there are no error messages)
Once the Purchase Order is not release, buyers will not be able to print the Purchase Order.
Goods Receipts will be shown with Message no. ME 390 - Purchasing document XXXXXXX not yet released.
In 4.6c, Purchase Order with Release Strategy have a tabs at the end of the Header. This allowed the buyers to check the release status of the Purchase Order.
The person with the release authorization have to use ME28 to release the Purchase Order.
regards
ravikant dewangan

ME21n - Purchase order field exit??

Hi
Does anybody know what the ME21n (enter purchase order) field exit would be so that I can default a particular G/L account (HKONT) when the account assignment group is 'F' & the purchasing org is a particular value?
If you can also confirm if that is going to be possible with coding in that field exit I would appreciate it....
Thanks all for your time...

Screen Exit
Please remove the TDS-related input fields on the PO entry screen on the customer data tab (PO line details).
- TDS account
- TDS cost code
- TDS sub code
1.     Goto Transaction Code Me21n
Fill the following fields
Enter
Give the input values in following fields from ORGDATA TAB
Purchasing org
Purchasing group
Company code
Vendor
Enter
Select Customer Data tab like following
USER EXIT : MM06E005 (Customer fields in purchasing document )
 Goto : T.Code : SMOD
     Give the Enhacement Name : MM06E005
     Click on Display
     Click on Components Push Button
     Double click on function module EXIT_SAPMM06E_016( Export Data to Customer Subscreen for Purchasing document item)
     Double click on Include ZXM06O01.
     Insert the following coding in that include
SET PARAMETER ID 'BUK' FIELD g_ekko-bukrs.
LOOP AT SCREEN.
    IF screen-name = 'EKPO_CI-ISMSUBTITLE1'.
      screen-input = '0'.
      MODIFY SCREEN.
    ENDIF.
*>>>>>>>>>>>>>>>>>>>>>> Begin of insert CR336/BG1 >>>>>>>>>>>>>>>>>>>>>>
    IF screen-name = 'G_EAN11'.
      screen-input = '0'.
      MODIFY SCREEN.
    ENDIF.
*<<<<<<<<<<<<<<<<<<<<<<< End of insert CR336/BG1 <<<<<<<<<<<<<<<<<<<<<<<
*>>>>>>>>>>>>>>>>>> Begin of Changes for K896570/501411945 <<<<<<<<<<<<<
IF screen-name = 'EKPO_CI-TDSACCOUNT'.
      screen-input = '0'.
      MODIFY SCREEN.
    ENDIF.
IF screen-name = 'EKPO_CI-TDSCOST'.
      screen-input = '0'.
      MODIFY SCREEN.
    ENDIF.
IF screen-name = 'EKPO_CI-TDSSUB'.
      screen-input = '0'.
      MODIFY SCREEN.
    ENDIF.
*>>>>>>>>>>>>>>>>>> End of Changes for K896570/501411945 <<<<<<<<<<<<<
*>>>>>>>>>>>>>>>>>>>>>> Begin of insert SM1 >>>>>>>>>>>>>>>>>>>>>>
    IF ( screen-name = 'EKPO_CI-TDSACCOUNT'
      OR screen-name = 'EKPO_CI-TDSCOST'
      OR screen-name = 'EKPO_CI-TDSSUB'
      OR screen-name = 'TDS_TXT_1'
      OR screen-name = 'TDS_TXT_2'
      OR screen-name = 'TDS_TXT_3'
      OR screen-name = 'TDSACCOUNT-DESC'
      OR screen-name = 'TDSCOST-DESC'
      OR screen-name = 'TDSSUB-DESC' ).
      IF g_ekko-bukrs(2) <> 'U6'.       "not a theatrical company
        screen-invisible = '1'.
        screen-input     = '0'.
      ELSEIF g_flag = 0.                "display only
        screen-invisible = '0'.
        screen-input     = '0'.
      ELSEIF g_flag = 1.                "change
        screen-invisible = '0'.
*>>>>>>>>>>>>>>>>>> Begin of Changes for K896570/501411945 <<<<<<<<<<<<<
       screen-input     = '1'.       "Fharook Syed
        screen-input     = '0'.        "Fharook Syed
*>>>>>>>>>>>>>>>>>> End of Changes for K896570/501411945 <<<<<<<<<<<<<
      ENDIF.
      IF screen-name = 'EKPO_CI-TDSACCOUNT'.
        screen-required = '1'.
      ENDIF.
      MODIFY SCREEN.
    ENDIF.
*>>>>>>>>>>>>>>>>>>>>>> End of insert SM1 >>>>>>>>>>>>>>>>>>>>>>
 save & activate.
 Repeat the above process in ME21N to see customer data fileds in CUSTOMER DATA tab
After the above Modifications CUSTOMER DATA is   displaying like this
rewars if useful

Purchase Order not subject to release strategy for contract rel. strategy

Hello, I am trying to set release strategy for contracts (TCODE: ME31K). I have created characteristic, which use table CEKKO and field name BSTYP in Addnl data tab. I have checked values, and they are correct. Then I have assigned in release strategies in classification view value contract. But when I try to check release strategy in ME31K with green flag, it display error: Purchase Order not subject to release strategy. (I have tried to do the same strategy in purchase order, of course with value Purchase order, and it works nice).
So I have checked this release strategy with this codes:
CL24N ok,
CT04 ok,
CL30N ok,
CL20N ok,
Release simulation in release strategy works,
Then I found out that I should check SE38, SE37 but I do not understand how to use them (according: Purchasing Document Not Subject to Release Strategy).
Thank you for your help in advance.

I haven't said to use EKPO table in characteristics. You have to use CEKKO - BSTYP in characteristics.
I've just said the compare the value which you have given in Release strategy - Classification and EKPO table for the particular contract.
Also compare your release strategy settings with many existing documents in SCN.
Check your Classification should be like that.
You may see the error message in ME31K. Just save the contract then go to ME32K/ME33K or ME35K you can see the release strategy will effect for the contract.

Purchase order Field LIke Material , Non editable by using Trax code Me22n

Guru
How to make Purchase order Field LIke Material , Non editable by using Trax code Me22n
Thanks

Hi
Check this in SPRO- SAP IMG- Material Management - Purchasing- Purchase order- Define screen lay out at document level
In this select the particular field selection key and change the material field to display.
Hope it will do
Regards,
Raman

Purchase order field optional for Movement type

Hi SAP friends ,
Please let me know the config path to make the purchase order field as optional for particular mvt types that are used in MIGO transaction to receive the overage stock or reversal of overage stock
Regards,
JR.

Hi John,
If your posting a 101 movement against a purchase order then there is probably no way of making the PO optional, as this is a designed process
I guess I need to understand the process in more detail
In the Interim please look at the following customising settings
Materials management > Inventory management > Inventory management and PI > Field selection for for goods movement
Materials management > Inventory management > Inventory management and PI > settings for enjoy transactions > fields for goods movements
Regards
Steve

F-40 Add Purchase Order Field

Dear All,
I awant to add purchase order field in T-Code F-40. Following is Scenario.
Transaction to be processed : Outgoing Payment
PstKy : 29 (Special G/L Debit)
Account : (vendor Account)
SGL IND : J
uner more data also it is not showing. I have also used T-Code OB41 but still it is not showing PO field in first screen.
Dinesh

Hi,
Following are the steps i have gone through.
1. T-Code OBXT to search G/L Account, then i gone through the combination AcctypeSGL Ind (KJ). Then Chart of Accounts. Then i Listed all G/L which are in used.
2. T-Code FS00, Field Status Group.
3. T-code : OBC4, Then Field Status Group(which is in use of G/L Account) and marked purchase order field as required field under (material management/purchase order)
Still it is not showing purchase order field in first screen of F-40.
Dinesh

Purchase order field in Cash Journal

Hi,
We want to post expenses with reference to Purchase order in Cash Journal. Purchase order field is not available in the Cash Journal. How to update the purchase order field in Cash Journal.
Regards,
Azeem

Hi,
In Cash journal, there are fields which are standard from the program SAPMFCJ0 and Control FTCJ_E_POSTINGS.
So you can see in FBCJ, while you post transaction line at the extreme right, you can see "configuration" there you can see the available fields. If you want to include, contact ABAP consultant or SAP team.
Regards,
Ramesh.

Purchase Order E-mailing with Release Strategy

Hello,
We are experiencing an issue when e-mailing a Purchase Order which has a release strategy. When the order is released, the confirmation e-mails are going to the person who releases it when it is supposed to go to the person who has created the P.O. We are using a Smartform P.O. based on /SMB11/BL_MM_PO_L and print program /SMB40/FM06P. I must note that there was a bug found in the aforementioned print program and before that was fixed e-mailing would not work at all.
We have also attempted to use all combinations of standard unmodified print programs and standard unmodified smartforms and have had no luck at getting the confirmation e-mail to send to the correct person this way either.
SAP has recommended that we use program SAPFM06P with form Medruck. While this combination does work correctly, Medruck is not a Smartform. Has anybody here used a smartform Purchase Order with a release strategy and had the confirmation e-mail send to the created and not the releasor?
Below is a list of the print programs and forms we have tried in various combinations. We are running ECC6/Basis 7
Print Programs:
/SMB11/FM06P
/SMB40/FM06P
SAPFM06P (Sapscript Only)
Forms:
/SMB11/BL_MMPO_L
/SMB11/MMPO_L
/SMB40/MMPO_L

Hi,
Purchase order via e-mail in SAP sys,the configurations and pre-requisites are follow:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
For more details, check SAP note:191470
Regards,
Biju K

VKM1 Status and Purchase Order Fields

Hi Everyone,
I'm new with SD and not familiar with transaction VKM1. I have a task that needs to get the corresponding Status field and Purchase Order field for a corresponding VBELN. To what table can I map these data?
Please help.
Many Thanks!

Hi
Kindly use the belwo tables and fields
VBAK--BSTKD --POurchase order
VBUP-GBSTAOverall processing status of the SD document item
Regards
Damu

Purchase order field change

How can i change this length to be appear again

Hello Mohamed,
The length is adopted from data element definition in the system for that purchase order field.
Please ensure you have authorization to change the standard layout of your PO screen. Also check the structure MEPO1211 and the field length of your required fields.
Regards,
Amit

Table for picking PURCHASE ORDER field corresponding to accounting document

Dear All
Table for picking PURCHASE ORDER field corresponding to accounting document.
Thanks
Rahul Jain

Dear Jayram
I know that Purchase order field can be picked from BSEG table but i am not able to capture the data into it. Whenever i book a invoice through FB60 or MIRO i give the reference PO number which is not getting updated in BSEG, BSAK and other relevant tables.
Thanks
Rahul Jain

221 movement type with Purchase Order Field mandatory in MIGO

Hi,
When i enter , 221/261 movement type in SAP in MIGO screen .
What is the way to make purchase order field should displayed ? in SAP
Regards,
Rajendra D. Sawant

can you please explain the business need of getting a Purchase order number for while issuing the material with 221 /261
i have also checked in OMJJ eventhough the field EBELN is available in field catalouge but by adding it in OMJJ in 221 the screen does not appear there & probably the reason is that SAP does not support the need of that field there
IF at all you want to get a PO field in Screen then first copy 221 to create a new movement type and then look for some screen exit and enhance the table of MSEG/MKPF with a custom field by appending a structre.
Edited by: Sap: IN on Oct 17, 2011 11:45 AM

Purchase order field selection.

Dear All,
I have one query.
The filed selection for purchase order can be done only for some specific purchase organisations.
When I do field selection this field should reflect only for some specific purchase organisations.
Thanks in advance.
With Rgds,
Babu

the field selection key is assigned to Document type.
First create diff a Field selection key with the field combinations at
Spro > MM > Purchasing > Purchase order > Define screen layout ,
Then you nedd to create Many Document types as per your Requirement and then assign Field selection key for the doc type
Then Use BADI ME_PROCESS_PO_CUST and allow different Pur org & Doc types

Disabling selected Purchase Order field(s) after released/approved

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