Distribution and Assessment Cycles

Could anyone tell me the difference between distribution and assessment cycles?

hi,
in distribution the original primary costs are sent from the sender to the receiver. thus the original costs can be seen in the receiving cost centre.
in assessment the primary costs are assigned to a secondary cost element in an Allocation structure and the secondary cost elements are seen in the receiving cost centre
assign points if useful.
regards

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Difference between Distribution and Assessment cycle

Hi,
Can any one help me regarding the above(Difference between Distribution and Assessment cycle)
Thanks in advance
Rajani

HI,
Assessment:
Assessment was created to transfer primary and secondary costs from a sender cost center to receiving controlling objects. During assessment, cost centers or business processes can be used as senders .n The receivers for an assessment can be a cost center, WBS element, internal order, cost object, or a
business process. You can restrict the number of receiver categories in customizing. n Primary and secondary postings are allocated at the end of the period by means of the user-defined
key.
n During assessment, the original cost elements are summarized into assessment cost elements
(secondary cost element category = 42). As the system writes fewer totals records, the assessment
has a better performance than periodic reposting and distribution.
n Line items are posted for the sender as well as for the receiver, enabling the allocation to be recorded
exactly. The system does not display the original cost elements in the receivers. Therefore,
assessment is useful if the cost drilldown for the receiver is not important, for example, as in the case
of the allocation for the "cafeteria" cost center.
n Similar to distribution, the partner is updated in the totals record during distribution.
n You can reverse assessments as often as required.
n You use the Cycle -Segment method to define sender-receiver relationships.
Distribution:
Differences between periodic reposting and distribution are due to information content and
performance.
n For periodic reposting, no separate credit record is written on the sender for the cost element in the
summary report. Instead, the totals record for the cost element is reduced on the debit side, which
means that the original debit amount can no longer be checked there ("unclean credit"). However,
during distribution, the system writes a totals record for the credit ("clean credit"). The information
on the receiver is the same for periodic reposting and distribution ("clean debit").
n Compared with periodic reposting, during distribution, the system also updates the partner in the
totals record for the sender. This means that the partner can be displayed in the information system
on the totals record level.
n As fewer totals records are written during periodic reposting, performance is better than during
distribution. See customizing for an example with figures that illustrates this aspect. Under utilities,
make settings for the SAPscript text display, then call up the text by choosing Periodic reposting,
Distribution, or Assessment from the menu.
Regards,
Meenakshi

Distribution and Assessment Cycle

Hi,
I am trying to create assessment and distribution cycle in production client. But system is giving me an message that system is not modifiable. The transaction code is S_ALR_87005742 - Define Assessment and S_ALR_87005757 - Define Distribution. Is this a configuration activity?
Please help.
Regards

Hi,
Be default, you cannot modify allocation cycles in produtction environment as the settings demand a change request (transport) to be open. However, this could be changed. Please, implement note 326080 for that.
Regards,
Eli

Distribution and Assessment

Hi,
I want to know what is the exact difference between distribution and assessement in CO. What situation we do distribution and assessment.
Regards
Babu

Hi,
Distribution: Distribution allocates primary costs only.
Example: your company has Admin dept, HR dept and Canteen Dept all are cost center.
At the month end company wants to distribute the costs of canteen to both Admin and HR dept in 40 and 60 % respectively.
If you are talking abt distribution it will allocate primary cost to admin and HR dept.
Example :- Canteen expenses incluedes Rent 1000/-, Power bill 1000/- so the total expenses of canteen will be 2000/- Rs and if i run distribution cycle. System will post 400 as Rent and 400 as electrity in Admin and
600 as rent and 600 as electricity in HR dept.
so when you see the report of Admin you can trance teh cost of rent from canteen and cost of electricy for canteen costs." Here you can trace the costs"
If you use Assessement it will be allocated using the assessement cost element .
once you run assessemnt cycle system will simply post 800 as canteen costs(As assessement cost elemnts). orighinal cost element will lose its identity.
." Here you cannot trace the costs"
Assessement : Assessement allocates primary and sencondary cost elements
Best Regards
Ashish Jain.
Message was edited by:
Ashish Bohara

Actual Distribution and Assesment Cycle

Dear All,
Please let me know how to create distribution and assesment cycle with transport request, please let me know any Snotes need to apply for create in non editable scenariou.

Dear All,
Please let me know how to create distribution and assesment cycle without transport request, please let me know any Snotes need to apply for create in non editable scenariou.
please note i want to create cycle in the non editable scenario without transport request.
Regards,
Rama Mohan

(KP97) Copy All Secondary Costs and Assessment cycles to Another Version

Does anybody know if transaction KP97 is capable of copying all planned secondary costs residing on a cost center from one version to another? The only secondary cost we have been able to copy are the activity allocations. We would like to be able to copy Overheads, Settlements and Assessments from one version to another.
Does anybody know of any SAP functionality that will allow you to copy assessment cycles in CO from one version to another? Currently everytime we create a new version we have to recreate the assessment cycles in the new version...it sure would save us a lot of time if we could copy them.
Any help would be greatly appreciated!

Hey,
I currently encounter the same problem, but I do not have the solution...
I can tell you the following: "If you want the plan allocation data (such as assessment or distribution) to also be available in the target version, you need to make the corresponding allocations in the target version. You need to create the cycles in the target version. You can reference the cycles in the source version for this". This is the official explanation of the SAP Help website.
The copying of secondairy postings from settlements should be possible, but the copying of figures which result from settlements do not work when I run transaction KP97...
You can find the information on the underneath location.
http://help.sap.com/saphelp_47x200/helpdata/en/08/514c8743b511d182b30000e829fbfe/frameset.htm
I hope this can help you a bit.
I hope others will give there opinion, so we can solve this problem.
Regards,
Karolien.

RE: ControllingPeriods in Distribution and ascessment cycle

Hi,
When i am creating the cycle canteen
cycle period start date shall imention date 01.05.2009.
When i am running the Distribution cycle Error
start on reading date31.03.2009.only ended on the 31.05.2009
System Response:01.01.2009 canot to be processed.

Hi Rao,
If you are running this cycle before the start date in distribution cycle, then it is not possible because start date in not editable in KSV2. If you are running after date in cycle then end date can be extended in KSV2.

Cost center Group & Assessment cycle

We are running CC reports for CC groups X and Y - Report GR55, Report group 1000 - Run in both currencies Pesos and USD by running in both currency modes.
Requirement:
1) How can we see the net balance in CC reports after assessments out = 0 in both Pesos and USD currencies.
2) Where we can see the link between Cost center Group and Assessment cycle.
Thanks,
Raju

Hi,
1) You will see the credit entries in the report after the assessment is run. Here, report should have configured in such a way, you can see both debit and credit entries.
2) If you have assigned the KSB1 Actual cost line report to the report, you can doubte click and see from which cost centers the values have flown through assessment.
Trust this helps much!
Cheers!

Difference between Costing Sheet and Assessment & Distribution Cycle.

Hello Co Experts
I need to understand the exact difference bewteen Costing sheet and Assessment dictribution cycles and their use for applying overhead cost to cost object especially Project WBS. Kind request to illustrate the preference of these two functionalityover each other with respect to business scenarios.
Best Regards
Adwait A Deshpande
help.sap.com

Hi Deshpande,
The purpose of both are completely different.
Assessment or Distribution cycles are used to transfer cost from the service/utility cost centers to the Production cost centers.
Where as Costing sheet is a tool where you configure how system should calculate Production, Material ,Administration & Selling&Distribution in Product costing.
Hope this helps.
Thanks & Regards,
Ravi Kumar

Distribution criteria list in Assessment cycle takes time

Dear Peers,
When I click the tab 'Receiver Tracing factors' of the COPA Cost Center cycles, a dialog 'Distribution criteria list' which asks for one more selection for confirming the receiver parameters. After selecting all of them, it takes very long time but in vain.
In my case, I want to allocate the selling overheads on the basis for those products with particular batch, say, which starts with say '1' by giving the range as 1AAAAAA TO 1ZZZZZZZ. This '1' denotes one of the manufacturing plants. Hence, I want to pick up the batches which have been sold across the company code in other plants as well as in depots numbering 100+. I had already created the summarization levels and now I had refreshed it but it has no effect on it. Do we need to create seperate summarization level manually for this and how? Is there any thing other than summarization, we need to do?
Regards,
Ashok singh

Hi Ashok
Summ levels can be used in Assessment cycles... Your "Distribution List" tab might take time to finish...
However, I would ask you to assess your req once again... This level of allocation is more likely to cause performance issues
however, if no of docs in COPA is not much, then you need not worry
What worries me is that you cant use non-segment level chars as receivers in COPA assessment cycle.. have you specified BATCH No as segment level char in KEQ3? If yes, please undo it.. Else, you are going to face a nightmare situation
Regards
Ajay M
Edited by: Ajay Maheshwari on Jan 10, 2011 3:04 PM

Assessment Cycle VS Distribution Cycle

Hello Frds,
I am having tough time to know difference between Assessment Cycle VS Distribution Cycle.
1) Steps to Define these Cycles
2) Simple Scenarios would be great help
I understand that Distribution is used to allocate Primary costs and Assessment is used to allocate Primary and secondary costs.
Appreciate your help!
Jag

Hi,
The main difference between Assessment cycle and Distribution cycle is - in case of Assessment we use secondary cost element.
An example to highlight the difference is as under:
Common Costs incurred for example for Factory Cafeteria are booked to Cost Center - Z using primary cost element 400100 (Amount $ 100). During period end closing the costs are be allocated to Cost Centers A, B and C in the ratio of 50%, 20% and 30% respectively.
Distribution:
Sender Rule: Posted Amounts
Sender Cost Center - Z
Sender Cost Element - 400100
Receiver Cost Centers are A, B and C
In Receiving Tracing factor - we specify the percentages for each cost center.
When distribution cycle is executed. Cost Center Z will be credited by $ 100 and Cost Center A, B and C will be debited with $50, $20 and $30. All the postings will be made using the primary cost element 400100.
Assessment:
Assessment Cost Element: 600100.
Sender Rule: Posted Amounts
Sender Cost Center - Z
Sender Cost Element - 400100
Receiver Cost Centers are A, B and C
In Receiving Tracing factor - we specify the percentages for each cost center.
When assessment cycle is executed. Cost Center Z will be credited by $ 100 and Cost Center A, B and C will be debited with $50, $20 and $30.
In Assessment all the postings will be made using Assessment Cost Element - which is secondary cost element.
The advantage of Assessment is the original postings made to the primary cost element are retained.
In this example, if we execute a report for Cost Center Z for Cost Element 400100, we can still display the values. If we execute the report for cost element 400100 and 600100 together, the value will be zero.
Hope this clarifies.
Thanks
Murali.

Cost centre distribution & Assessment cycles

What is T.Code & navigation path for checking weather a GL A/C is used in any Cost centre distribution and in any assessment cycles?

KSV2
SPRO> Controlling> Cost Center Accounting> Actual Postings> Period-End Closing> Distribution> Define Distribution> Change Actual Distribution
Give your cycle name and start date. In Header Data Screen click on overview and select the segment you want to view
In tab Sender/Receiver you can see the desired information.

COPA Assessment Cycles and FI Period closing.

Hi Gurus,
I have question related to the COPA Assessment cycles.
We have closed the FI Period 03 and running the COPA Assessment cycles. while running the same, for few of the assesment cycles are completed and for the rest of the few cycles it is error out stating the Period is closed.
Why it is running successfully for few cycles and why it is complaining for Period closing for the others. We are on ECC 6 Version of SAP.
Error out cycles contains Cost accounts and Asset Account GL Accoutns.

Hi:
If your CO allocation has some external postings (like GL or fixed assets) or generating some intercompany documents, then it needs FI to be open also. It happens sometimes if the allocation goes external so it would need fI period to be open also. If FI is close but CO is open, it would only work for CO specific allocations and others would error out.
Please check the cycle/segment which is in error. If it is suppose to hit FI, then FI (OB52) and CO (OKP1) periods should be in sync.
Thanks.
Rahul

Assessment cycles, gr55 and ke30

hi there,
we have many assessment cycles, cost objets, report painter, Z and COPA reports. I am sure we cant transport master data but can have transport requests for config in IMG. Can we transport the sets/ reports from DEV-QA- Prodn? I am referring to gr31/gr51 and COPA reports?
Also can we transport the assessment cycles along with their segments?
Thanks.

Hi,
Report Groups and reports in report painter can be transported from DEV-QA-PRD. You can do this using T.code GCTR.
You can also transport sets from DEV-QA-PRD. Go to GS02 Change sets. Mention the set you want to transport and then go to utilities in menu bar. Under utilities you will have the option of transport which have transport request has sub node.
Please assign points if useful.
Regards,

Tables for amount of document against assessment cycle & distribution cycle

Hi,
Please let me know in which table the transaction value of document(s) are updated in CO module when we run the assessment cycle & distribution cycle ( through T Code - KSV5 OR KSU5).
With regards,
B.Padhy

Hi,
The documents are updated in COEP table.
Regards,
Eli

Distribution and Assessment Cycles

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