DMS Document Server Copy

Hi
We have two contents servers installed, one for live and one for test to store our documents in.
We have done a client copy of live to test but now we want to copy the actual documents that are attached to the dirs from one contents server to another.
Any advice on how to do this
Thanks
Barry

Hi,
Thanks markus. In Quality we face the problem of accesssing the DMS files using backup, is it required that we should have the same repository name as production DMS content repository and same DMS content category OACT.
Our OS version and platform are same.
Anirudh,

Similar Messages

DMS Content server copy to Quality

Hi,
What needs to be done to copy production content server 6.4/MaxDB 7.6 data environment to quality server.
We have created repository of the same name as in production to quality server, and then plan to use note 962019.
Please let us know the steps to be followed.
Thanks.
Anirudh,

Hi,
Thanks markus. In Quality we face the problem of accesssing the DMS files using backup, is it required that we should have the same repository name as production DMS content repository and same DMS content category OACT.
Our OS version and platform are same.
Anirudh,

DMS document from Cache server!

We are able to retrieve DMS document(PDF) from Content server but not from Cache Server using URL generated from
CALL FUNCTION 'SCMS_URL_GENERATE'.I even tried Pushing the Doc to cache using DMS_KPRO_FILL_CACHE, Doc exists in Cache when i check operation=statGet2 but my URL does not give me the document
*-Cache server
SELECT SINGLE * INTO S_SCMSCACHE
FROM SCMSCACHE
WHERE HOST = 'TSTCS2'.
CALL FUNCTION 'SCMS_URL_GENERATE'
EXPORTING
COMMAND = 'get'
CONTREP = CREP_ID
DOCID = P_DMS_DOC2LOIO_LO_OBJID
COMPID = 'data'
ACCESSMODE = 'r'
SIGNATURE = 'X'
SECURITY = 'F'
*USE_LOCATION = 'A'
*LOCATION = 'TSTCS2'
*CACHE_TO_USE = S_SCMSCACHE
IMPORTING
ABSOLUTE_URI = URI_STRING
HTTP_URI = HTTP_URI
HTTPS_URI = HTTPS_URI
CACHE = S_SCMSCACHE_O
ENDIF.
ELSE."Content Server
CALL FUNCTION 'SCMS_URL_GENERATE'
EXPORTING
COMMAND = 'docGet'
CONTREP = CREP_ID "'Z_DLS_DOC_DU1'
DOCID = P_DMS_DOC2LOIO_LO_OBJID
ACCESSMODE = 'r'
SECURITY = 'F'
ENDIF.
Edited by: Madhu Gudur on Oct 24, 2009 3:59 AM

I'm not expert in this area, but I don't understand why you try to read directly the cache as by definition, a cache is managed by the application itself. Why don't you read the document as usually, and let the system read the cache by itself?

Archiving DMS documents (DIR) into the content server

Hi Gurus
Please tell me the basic configuration for archiving the DMS documents. it is asking me to maintain the following table entries (TOAOM, TOAAR, TOACO and TOADV).
the requirement is to archive the DIR in to content repository and the procedure how to retrive it
Jai

Dear Jai,
to set up a Content Server please remember the following steps:
1) Content Server sizing with the hardware specification - Functional Consultant.
Content server sizing has to be done by functional consultant based on clients requirement related to different application files and their sizes for approx 1 year and based on this it has to be estimated to next 5 years if requried.
2) Preparing the Server - Basis
the content server sizing done based on inputs has to be given to basis for checking the hardware specification,server size and also the platform on which content server will be installed (Unix,Windows etc).
3) Creating Content Repositories - Functional Consultant with information of the server details from the Basis guy.
once content server is installed, it has to be configured by creating content repositories and categories by functional consultant with the help of Basis.
4) Creating Storage Category: Functional Consultant.
must be done by functional consultant with the help of Basis.
5) Configuring KPRO - Functional Consultant.
once content server is up, KPRO functionality also will start working but to direct files to content server instead of Sap Database, configuration in backend has to be done by Functional Consultant.
Best regards,
Christoph

Using DMS Content server for Archiving HR documents

Hi SAP Gurus,
with the details gathered from the forum we could suggest the client to go for Archiving there Documents for storing there HR related Documents, like Resumes, salary hike litters, leaves etc....
but as we do have DMS here and intending to get a Content server for DMS, can we use the same content server for archiving the HR documents also,
or the other way round if we go a Big archiving server, can we store DMS documents there using it as Content Server,
Thanks and Regards,
Priya S

Yes, you can use the content server. Just create an ArchiveLink Repository on the server and you can use it for HR.

Upload documents to DMS content server from other tcodes like MIRO

Hi Experts,
How can I upload my document to DMS content server through transactions like MIRO.

Hi Sunil,
You can't uplaod from different t-code, you need to upload it thru CV01n only. One exception is there which is BDC t-code SHDB for batch uploading. But from other t-code you can't uplaod a document into SAP DMS content server.
One another option is create a z-tcode for the same. i.e. for MIRO create ZMIRO.
In statndard environment you can attache but it will not saved in content server. Only thru CV01n it can be done.
I hope this will resolve the query.
Regards,
Ravindra

To featch the documents (.PDF,.DOC etc) from DMS (Content server)

I want to featch the document like pdf,doc etc through ORACLE databse.The documents are in DMS content server having MAXDB as database

> I want to featch the document like pdf,doc etc through ORACLE databse.The documents are in DMS content server having MAXDB as database
Ok, where's the question in this post?
Anyhow, SAP content server is available on MaxDB only.
The documents in it are stored in LOB-columns with a content server-internal format.
To get the stored files back as documents they must be fetched via the content server.
Once the files are correctly received from the content server you may store them to another database again.
But there is no direct way to move them from MaxDB content server to Oracle.
regards,
Lars

DMS Document not getting created thru Webdynpro ABAP Strange Problem

Dear all,
My requirement is that I have a Webdynpro ABAP application sitting on SAP Server1 and I am having a FileUploadUI Element in there for uploading files and we have SAP Server2 with the DMS configured. So, what we have done is we have an RFC in SAP Server2 and we are calling it from our webdynpro ABAP application sitting on SAP Server1. And we are calling BAPI_Create2 with all the necessary parameters in this RFC to create the DMS document with the file from webdynpro ABAP application. But its not working. I am passing the Presentation Server File Path of the File to the BAPI_create2.Even if I write the file to the application server of SAP Server2 and then pass this file path to the BAPI_Create2 then also it doesn't work but when I execute this RFC locally in the SAP Server2 with the presentation server file path It executes successfully.
I don't know what I am missing.
Please help.
Thanks and regards,
--Sonal

Dear Thomas,
Suppose I have got the file copied to the application server in SAP Server2 using datasets from WDA in SAP server1.
Now I have an RFC say ZFILE_UPLOAD in SAP Server2 for which we have made an SAP ABAP RFC Connection from SAP Server1. In this RFC I am calling BAPI_create2 using the application server filepath(of SAP Server2) in docfile parameter along with ur suggested destination then also it doesn't work. Gives an error that "error in storing and checking file" i.e. Error 253.
One more query how to handle the file upload of different file types say I am uploading a pdf file from my webdynpro abap application in SAP server1. Then I get the xstring and pass it to ZFILE_UPLOAD and convert it into binary and write it there in SAP Server2 using datasets. Is it possible to upload any kind of file and then creating the DMS document out of it?
and how to call this RFC?
Thanksn and regards,
--Sonal

HR Benefit-Claim Attachments from portal & linkage to DMS content server

Hello DMS Experts,
Our client is using standard HR functionality for telephone bill claim and attaching scanned bill copy through enterprise portal during creation of claim.
Due to higher frequency of file upload there is issue that PCL4 cluster size increased upto 600 GB within short time & total available size in 800 GB.
In the above scenario, client is expecting solution from DMS side to resolve this issue. Clients main concern is to reduce attachment load from ECC server. Could you help me how to arrest this problem through DMS functionality?
1. I tried to find the solution through Archive linking as there is no standard DMS object link for HR.
I got following Object type with link TOAHR. ( PREL, PAPL, PBS_NOTIF, CERTIFPAYD, EMPLOYTXDE, GLOBASSIGN, GLOBASSIGN ), but I failed to get object type for Employee No. & Claim No. to link the document through OAAD transaction.
Do you know the Archive linking object type to link the document to employee no. & claim no. ?
2. Since default Storage type setting for HR repository "HR_KW_CONT" is SAP System Data base, If I create standard HR repository "HR_KW_CONT" (assuming PCL4 cluster attachments stored in this repository) on DMS content server through OACT transaction, can i divert the attachment from SAP data base to content server?
3. If you have any other solution to resolve this issue, please guide me.
I look forward to your response.
Thank you very much in advance.
Thanks&Regards,
Sudhir Rahase

Hi
Here can you find more information about how to add more objects to link to
http://help.sap.com/saphelp_erp60_sp/helpdata/en/b2/c043a66fab11d1949500a0c92f024a/content.htm
BR/Håkan
Edited by: Hakan Anderberg on Aug 2, 2011 3:12 PM

DMS Document stored in SAP DB: Not shown in SAP PLM Web UI

Dear Team,
Is it by design that DMS documents which are stored in SAP DB are not shown in WEB UI...
I get and error on the display document that " KPRO unchecked "
how ever in ECC i can see the document with originals and thumbnails and complete DIR..
Thanks for advice...!
Best regards,
Shashikumar BS

Hi,
Please check if a storage category is maintained in your system. You can use the Content Server (KPRO) storage type. Launch transaction DC10 and choose the
relevant document type which you use. Display its details and you will find a flag called ‘Use KPRO’. Flag it to use the KPRO storage type which is recommended by SAP. You can manage your storage categories and KPRO settings by transaction CSADMIN
Best regards
Tamas

DMS (document management) integrate document in product

Hello,
I want to integrate documents in my products (crm) in background. My documents are located in my server sap. ( so I have a URL of my document : file://server/folder/test.doc)
I have found only one mean. I try to use DMS (document management service) programming interface with the FM
1 - SDOK_LOIO_CREATE : I create a logical document
2 - SDOK_PHIO_CREATE : I create a physical document
but after..?
when do I download my document? when do I create the link with my product?
There is a documention here
http://help.sap.com/saphelp_crm31/helpdata/fr/15/aea9375d79fb7de10000009b38f8cf/frameset.htm
but it is not enough for me.
Can you help me, please?
Say me it's possible with DMS...
an example of coding is helpfull..
which FM uses..
Many thanks in advance for anything help,
Servane,
nb: I have tried to use BDS services but it use only in foreground.

no idea?

DMS Document is not opening in ITS screen

Hi All,
We are on EP 7. 0 SP 17 & ECC 6.0.
Our HODs are approving PO's and PR's through Portal through UWL. But when they are opening a PR or PO with DMS document
attachment, the attachment file is not opeing in ITS screen.
Thanks & Regards,
Bharat Mistry.

Hi Bharat,
Have you tried to execute the same t-code in the WEBGUI directly? The result is the same? You can check SAP note 1058218 (ITS Up/Down: open document with application directly) too (I don't the SAP_BASIS version from your backend system).
You also need to be sure that the document you are trying to open is in the app server and not in a local PC (via network drive): this will not work.
Regards,
Cristiano

DMS Content server / Master guide

Hi Friends,
I try to search info on details for DMS Content server. I found only content server. Is there any differnce for DMS Content server.
I want to understand the sizing / planning / DB usage for DMS purpose.
Can I get any where DMS Master Guide for finding all above details.
We are using the SAP data base only for storing the documents. I will be selecting KPro for doc. types.
Does we need to create Content table. How to do that ?
I know very little in basis activities. If u can give the details I will discuss with ABAP & Basis persons to sort out.
Regards,
Sai Krishna

Hi,
Thanx for the info.
We are using the SAP data base only for storing the documents. I will be selecting KPro for doc. types. In this case I don't require any content server.
I have gone thru the PDF of SAP Content Server for Windows Installation Guide and noted down the following info:
1. caluclation methodology and compression for each type of document (say doc / PDF etc). and noted
2. Increase in data over perticular period
3. on an average how many users accessing documents at a perticular time.
I have done the following settings Maintain Storage System in OAC0.
Content Rep. : DMS_C1
Document area- DMS Document management system
Storage type - 03 SAP system data base
Rep. Sub type - Normal
Version no : 0045
Contents table: DMS_CONT1_CD1
Physical Basic Path - E:\usr\sap\IDS\SYS\global\
Shall I know what is the use of Physical path. What should be given correctly. More over I am trying to create ne wone it is greyed out (display mode)
ThenI assigned Storage system to Storage Category in OACT in the following way :
Document Area : DMS
Content Rep. : DMS_C1
DMS_CONT1_CD1 Table already created. When I see the table
PH_CLASS ; SDOKPHCL (SDOK: Physical information object classe)
Is it all required from bais side or server side. All places I found info regd. HTTP Content Server only. For that reason I want to confirm.
Or else pls. let me know where can I get the required info.
Regards,
Sai Krishna

Not able to upload file in DMS(Document Mang. system) using Web dynpro ABAP

Hi All,
I am facing a problem while uploading the file into the DMS ( Document Management System ) from Webdnrpo .
I am using the BAPI - BAPI_DOCUMENT_CREATE2 to create the document .
CASE - 1
when i am providing the storage category mention below and no data carrier1
ls_documentfiles-storagecategory = 'ZHMEL_CS'. it is not able to upload the document in the DMS system and when i check
in the debugg mode it giving error as ""Error while checking in and storing: C:\TEST.TXT "" .
CASE - 2
When i am not using the storage category and providing the the data carrier as default
ls_documentdata-DATACARRIER1 = 'DEFAULT'. It is able to create the document in the DMS but i am not able to read that document .
I checked with DMS Consultant that DMS is configured for ZOL ( documenttype) with a storage category as 'ZHMEL_CS'.
The code which i have used is below :
ls_documentdata-documenttype = 'ZOL'.
ls_documentdata-documentversion = '00'.
ls_documentdata-documentpart = '000'.
ls_documentdata-description = 'Test Document'.
ls_documentdata-laboratory = '001'.
ls_documentdata-WSAPPLICATION1 = 'TXT'.
ls_documentdata-DOCFILE1 = 'C:\TEST.TXT'.
ls_documentdata-SAVEDOCFILE1 = 'C:\TEST.TXT'.
*ls_documentdata-FILESIZE1 = 000000000000.
*ls_documentdata-FILESIZE2 = 000000000000.
ls_documentdata-WSAPPLICATION1 = 'TXT'.
ls_documentfiles-DOCUMENTTYPE = 'ZOL'.
ls_documentfiles-DOCUMENTPART = '000'.
ls_documentfiles-DOCUMENTVERSION = '00'.
ls_documentfiles-storagecategory = 'ZHMEL_CS'.
ls_documentfiles-WSAPPLICATION = 'TXT'.
ls_documentfiles-DOCPATH = 'C:\'.""lv_filename.
ls_documentfiles-DOCFILE = 'TEST.TXT'."lv_filename.
ls_documentfiles-description = 'Test Document'.
ls_documentfiles-language = 'EN'.
ls_documentfiles-CHECKEDIN = 'X'.
APPEND ls_documentfiles to lt_documentfiles .
*&----Fill Descriptions
w_descr-language = 'EN'.
w_descr-language_iso = 'EN'.
w_descr-description = 'Test'.
append w_descr to lt_descr.
clear w_descr.
**w_hostname = 'HMEL-DV1R3_DR3_00'.
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
EXPORTING
documentdata = ls_documentdata
*hostname = 'content-srv'
*pf_http_dest = 'SAPHTTPA'
*pf_ftp_dest = 'SAPFTPA'
IMPORTING
DOCUMENTNUMBER = lv_DOCUMENTNUMBER
return = gv_return
TABLES
documentdescriptions       = lt_descr
documentfiles              = lt_documentfiles.
Please let me know your valuable inputs on the same ..
Edited by: Omm Awasthi on Dec 30, 2010 12:22 AM
Edited by: Omm Awasthi on Dec 30, 2010 12:25 AM

Hi omm , from functional side your require a document type and content repository
I have used below code in a function module to create document , we have create object link as PO to the doc.
FUNCTION ZFM_SR_CREATE_FROM_EXTERNAL .
""Local Interface:
*" IMPORTING
*"     VALUE(IV_DOCUMENTNUMBER) TYPE DOKNR OPTIONAL
*"     VALUE(IV_DOCUMENTTYPE) TYPE DOKAR OPTIONAL
*"     VALUE(IV_DOCUMENTVERSION) TYPE DOKVR OPTIONAL
*"     VALUE(IV_DOCUMENTPART) TYPE DOKTL_D OPTIONAL
*"     VALUE(IV_STORAGE_CAT) TYPE CV_STORAGE_CAT OPTIONAL
*"     VALUE(IV_DOKST) TYPE DOKST OPTIONAL
*"     VALUE(IT_DM_FILES) TYPE ZDM_TT_FILES OPTIONAL
*"     VALUE(IV_EBELN) TYPE EBELN
*" EXPORTING
*"     VALUE(EV_DOCUMENTNUMBER) TYPE DOKNR
*"     VALUE(ES_RETURN) TYPE BAPIRET2
V00.00 DD.MM.YYYY                                                   *
*********************New Method of Uploading File*********************************
CONSTANTS path_name    TYPE dms_path
           VALUE '/tmp/'.
CONSTANTS log TYPE dms_path VALUE '/tmp/logFO.txt'.
DATA: ls_draw TYPE bapi_doc_draw2,
        lt_documentfiles TYPE TABLE OF bapi_doc_files2,
        ls_documentfiles TYPE bapi_doc_files2,
        ls_dm_files TYPE zdm_files,
        lv_filename TYPE string,
        lv_ext TYPE string,
        lv_file_type TYPE draw-dappl,
        lv_file_name TYPE dms_path,
        lv_msg(80) TYPE c,
        lt_objectlinks TYPE TABLE OF bapi_doc_drad,
        ls_objectlinks TYPE bapi_doc_drad,
        lv_ebelp   TYPE ebelp
Prepare Data
MOVE iv_documentnumber TO ls_draw-documentnumber.
MOVE iv_documenttype TO ls_draw-documenttype.
MOVE iv_documentversion TO ls_draw-documentversion.
MOVE iv_documentpart TO ls_draw-documentpart.
ls_draw-statusextern = iv_dokst.
ls_draw-statusintern = iv_dokst.
ls_draw-username = sy-uname.
LOOP AT it_dm_files INTO ls_dm_files.
    SPLIT ls_dm_files-filepath AT '.' INTO lv_filename lv_ext.
    CALL FUNCTION 'CV120_DOC_GET_APPL'
      EXPORTING
        pf_file   = ls_dm_files-filepath
      IMPORTING
        pfx_dappl = lv_file_type.
    TRANSLATE lv_file_type TO UPPER CASE.
    OPEN DATASET log FOR OUTPUT IN TEXT MODE ENCODING DEFAULT.
    TRANSFER lv_ext TO log.
    ls_documentfiles-wsapplication = lv_file_type.
    TRANSLATE ls_documentfiles-wsapplication TO UPPER CASE.
    CONCATENATE path_name
                       lv_filename
                        lv_ext
                        INTO lv_file_name.
    CONDENSE lv_file_name NO-GAPS.
    TRANSFER lv_file_name TO log.
    OPEN DATASET lv_file_name FOR OUTPUT IN BINARY MODE MESSAGE lv_msg.
*Transfer Attachment Content to Application Server
    TRANSFER ls_dm_files-content TO lv_file_name.
    CLOSE DATASET lv_file_name.
    TRANSFER 'move data to lt_files' TO log.
    ls_documentfiles-storagecategory = iv_storage_cat.
    ls_documentfiles-docfile = lv_file_name.
    ls_documentfiles-DOCUMENTVERSION = IV_DOCUMENTVERSION.
    APPEND ls_documentfiles TO lt_documentfiles.
    CLEAR lv_file_name.
    CLOSE DATASET log.
ENDLOOP.
IF iv_ebeln IS NOT INITIAL.
    ls_objectlinks-objecttype = 'EKPO'.
    SELECT SINGLE ebelp INTO lv_ebelp FROM ekpo WHERE
                                      ebeln = iv_ebeln
                                      AND loekz eq space.
    CONCATENATE iv_ebeln lv_ebelp INTO ls_objectlinks-objectkey.
    APPEND ls_objectlinks TO lt_objectlinks.
ENDIF.
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
   EXPORTING
     documentdata   = ls_draw
     pf_ftp_dest    = 'SAPFTPA'
     pf_http_dest   = 'SAPHTTPA'
   IMPORTING
     documentnumber = ev_documentnumber
     return         = es_return
   TABLES
     objectlinks          = lt_objectlinks
     documentfiles = lt_documentfiles.
DATA:   ls_doc_data type bapi_doc_draw2,
   ls_doc_datax type bapi_doc_drawx2,
   ls_return type bapiret2.
Set value for document data
ls_doc_data-statusextern = 'IW'.
ls_doc_data-statusintern = 'IW'.
Set value for document data check
ls_doc_datax-statusextern = 'X'.
ls_doc_datax-statusintern = 'X'.
CALL FUNCTION 'BAPI_DOCUMENT_CHANGE2'
EXPORTING
    DOCUMENTTYPE               = 'ROS'
    DOCUMENTNUMBER             = IV_DOCUMENTNUMBER
    DOCUMENTPART               = IV_DOCUMENTPART
    DOCUMENTVERSION            = IV_DOCUMENTVERSION
    DOCUMENTDATA               = ls_doc_data
    DOCUMENTDATAX              = ls_doc_datax
HOSTNAME                   =
DOCBOMCHANGENUMBER         =
DOCBOMVALIDFROM            =
DOCBOMREVISIONLEVEL        =
SENDCOMPLETEBOM            = ' '
      pf_ftp_dest    = 'SAPFTPA'
      pf_http_dest   = 'SAPHTTPA'
CAD_MODE                   = ' '
ACCEPT_EMPTY_BOM           = ' '
IMPORTING
   RETURN                     = ls_return
TABLES
CHARACTERISTICVALUES       =
CLASSALLOCATIONS           =
DOCUMENTDESCRIPTIONS       =
OBJECTLINKS                =
DOCUMENTSTRUCTURE          =
   DOCUMENTFILES              = lt_documentfiles.
LONGTEXTS                  =
COMPONENTS                 =
move es_return to ES_RETURN.
IF es_return-type CA 'EA' ."NE 'E' AND es_return-type NE 'A'.
    "do nothing
ELSE.
    CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
      EXPORTING
        wait = 'X'.
ENDIF.
LOOP AT lt_documentfiles INTO ls_documentfiles.
    DELETE DATASET ls_documentfiles-docfile.
ENDLOOP.
ENDFUNCTION.

How to see the DMS document number in PO / PR?

Dear experts,
I am using DMS. I have created a document in DMS and I have linked it to the PR & PO line items. Till it is fine.
But I am not able to find out this document in PR / PO. Can some one help me how can I find the document number in PR / PO??
Thanks in advance.
Regards,
Praveen

In the ME23N screen , there is icon which likes a pin on paper between the Item over screen and the Item screen . If you click this icon , a new window with all the DMS documents linked to the PO would appear.
This is in the same line of the delete , lock , copy etc ..sequence .
-Hari.

DMS Document Server Copy

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