Document collaboration: attach a written (not digital) signature

Hello, hoping the community can give me some pointers to automate a process.
I am currently part of a business process that requires me to receive a document, affix my written (not digital) signature to it along with a date, and pass it on to the next person. My current workflow is to receive the .pdf, print it, sign it with a pen, re-scan it into a .pdf, and send it on to the next person. I recognize this is a waste not only of time but also of paper and ink, as well.
I have a Wacom digital tablet that allows me to make pen inputs, like a signature. How can I use Adobe Acrobat to sign the document in Acrobat using my digital tablet and pen, skipping the requirement to print it, sign it with an ink pen, and re-scan it? I suspect it may have something to do with layers in Acrobat, but I'm an Acrobat newbie so I'm not too smart on it.
Thanks for your time and help!

There are a number of options. A common thing to do is create a custom stamp, so you can easily apply it whenever needed. For example: http://blogs.adobe.com/acrolaw/2007/02/creating_a_tran_1/
You can also use the Pencil commenting tool. This is what is used when (in Acrobat 9) you select: Advanced > Sign & Certify > Apply Ink Signature
It is a good idea to then flatten the signature so other users can't easily modify it. For this you can use this handy JavaScript-based utility that lets you selectively flatten annotations: http://www.uvsar.com/projects/acrobat/flattener/

Similar Messages

Electronic Signature (Not Digital Signature)

Digital Signature Certificate is very expensive.
Can I implement or create Electronic Signature in InfoPath 2010 or SharePoint 2010 Workflow?
It seems Collect Signature in SharePoint Workflow working on Digital Signature only.
Please help.
Thanks a lot.

How do you integrate Electronic signature to be printed on page / form ?
Are you using any application which converts electronic form into digital or some other form ?
In SharePoint ootb way there is no way to integrate electronic signature, but yes we have option for digital signature.
For electronic signature I found one article (obviously third party), not sure if this fullfils your requiremewnt or not
http://www.infowisesolutions.com/product.aspx?id=SignatureField
Let us know your thoughts on this, thanks
Regards,
Pratik Vyas | SharePoint Consultant |
http://sharepointpratik.blogspot.com
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Email attachments and digital signature

I used to be able to open a email attachment, review it and then digitally sign it.
Since the new IT people came it, the digital signature simply disappears. Any way to restore this function? Thanks.

We experienced a similar problem when Adobe updates were installed. It seems that a recent Adobe update took away the capability to save your digital signature directly to the PDF email attachment, then forward the email with the signed attachment. Now, when we open a PDF email attachment and place a digital signature, as soon as we have entered our password for our digital signature, we are prompted with the "Save As" dialog box asking us to save the document somewhere on the hard drive of our computer (the default location is My Documents). If you hit Cancel, then the signed version does not get saved. The attachment remains unsigned. So we learned we needed to go through the Save As dialog and choose (and remember) a location to save the PDF, such as My Documents or Desktop, then reply or compose a new email and attach the signed version that we had just saved in Documents/Desktop. We used to be able to hit the Save icon in Adobe and save our changes (digital signature) to the email attachment. Having to save the PDF somewhere other than the email itself is an extra step we'd prefer to avoid, and we'd be happy to learn of a way to go back to our old method. I believe the key was that Adobe would save the signed version somewhere in the "temp files" on the C drive and automatically use that version when the email is forwarded. And I think Adobe did away with that, unless there is a way to revert to that method using Preferences?
But I wonder if the Asker of this question is able to click "Place Signature" and has an opportunity to "Save As," saving the PDF on the hard drive of the computer for future attaching? Are you hitting "Cancel" in the Save As dialog?
If you save the signed PDF (i.e. in the default My Documents), then a slightly quicker method than having to browse to the saved document in Documents is, you can click on the envelope icon (Sharing) at the top of the screen. Then click the "Attach to Email" circle and click the "Attach" button. This will generate a new email in your email application (i.e. Outlook) with the signed PDF attached (Adobe pulls the signed version that you previously saved to your Documents). The downside to this is that the generated email will not have the original email thread or subject line, so you will need to add a relevant subject line.
Some of our users reported that they used the Share ... Attach to Email feature and their signatures would get wiped from the email attachment after they hit send. However, this phenomenon has not been witnessed since the most recent Adobe software update.

Multiple Digital Signatures?

Here at my work, we need to use digital signatures in order to protect our sensitive documents. However, sometimes these documents need to go up the chain of command before they are completely "done".
Is there any possible way to have more than one digital signature on a document? When I put my digital signature on something and sends it to my boss and he signs it...it erases the original signature (mine) and his is the only one there.
We need to be able to have both of our digital signatures on the document. Is this possible with this, or any other Adobe software?
FYI: We run on Windows XP, and only a few select people have Adobe Acrobat 7.
Any suggestions, EVEN if it means buying new Adobe software would be appreciated.

It's hard for me to send any files, because most of our documents are snesitive materials, and proprietary information.
We also mainly use things on Microsoft Office 2003 (this document in particular is made via Excel 03), but we are willing to transfer the documents to Adobe in order to get the signatures.
The way we sign things is digitally. However it seems, in no matter WHAT format we use, we cannot make ANY changes to the document without taking the old signature off.
These "documents" usually pertain to job orders, or request forms for new jobs. Several people have to sign off on these forms, and almost all of them need to edit/change/add their own stuff to the forms, as the forms go up the chain of command.
But when the very last person sees it, it needs to be shown as signed by everyone who has seen it. This does not seem possible IF the document is edited in any way.

Purchase Order Print out with Digital Signature

Dear Gurus,
1) we are going to implement release strategy, but still business requirement to have a digital signature, Meaning, if only upto Supervisor release, then PO print should come with Supervisor digital signature, if PR value upto Supervisor & manager release, then PO print should come with Manager digital signature, if PR value upto Supervisor, Manager, GM Reelease, then PO print should come with GM digital signature, Whoever approves last, then their signature should appear in the PO printout - How to Achieve this?
2) If any amement in the Purchase order, then is it possible to reflect in the PO print out as Rev1 , Rev 2...?
Please advice
Thanks
RS

Dear,
Check : http://help.sap.com/saphelp_nw70/helpdata/EN/18/ecb69017ad4765855425b97f666470/content.htm
May be helpful.
Another is scan the signature to bmp and attach the bmp through smartform or sapscript - But this is not digital signature.
Regards,
Syed Hussain.

How can I create digital signatures for my users using Windows 2008 Active Directory Certificate Services?

Hi,
I need to create local digital signatures for my users. How can I do that using W2k8 Active Directory Certificate Services? We are gonna sign Office 2010 documents.
What company offers cheap digital signatures solutions?
Thanks in advanced

Consider the following:
if you use your local CA server to issue digital signature certificates, there is no cost, because you are eligible to issue so many certificates as you need. However, documents signed by these certificates will be considered trusted only within your AD
forest and other machines that explicitly trust your local CA. Any external client will not trust your signatures.
If you want to make your signature trusted outside your network (say, in worldwide), you need to pruchase a certificate from trusted commercial CA (VeriSign, GoDaddy, GlobalSign, StartCom, etc) according to respective vendor price list. In that case you
don't need to have your local CA server, because it is not used. All certificate management is performed by the external CA. A most common scenario is to purchase signing certificate for particular departament principals (head managers) or few certificates
for a whole company (all documents are revised by a responsible person or persons who holds signing certificate and sign them after review).
so, it is not clear from your post what exactly you need.
My weblog: http://en-us.sysadmins.lv
PowerShell PKI Module: http://pspki.codeplex.com
Windows PKI reference:
on TechNet wiki

Digital Signature on Original File

Hi Friends,
I have a requirement which I am explaining below:
There are various status for a document and workflow is triggered for each status. I want to add the Diginal signature of person after he approves / select the status for that document thru workflow on Original file.
If there are multiple pages on the original file I want to add the Diginal signature of person on each page. And also I want to put stamp on below the signature on each page.
Can it be possible. If so Pls. let me know how to do or where can I get the material.
Regards,
Sai Krishna

Hi Sai Krishna,
Yes, both your requirements are feasible to achieve in SAP DMS but via different approaches.
1. For implementing digital signature, the steps are as follows:
Configuration section:SPRO>Reference IMG>CA Components>Approval
-Define individual authorization group
-Define individual signatures
-Define signature strategy
-Define individual signatures to the above signature strategy
-Define signature sequence(if there are more than 1 group involved for approval)
-Define users and restrictions(signature assigned to relevant users)
-Define document status(of document type) or which signature strategy must come into effect
NOTE: Digital signature is status driven(hence its not possible to have it for each original part as desired by you)
2. For implementing stamp feature
Stamp feature is part of 'Redlining Tools' suite.You may add stamp by clicking on the stamp icon in Redlining Tools section of a original(in the edit mode). Provide the necessary details that you need to appear in the stamp. After creating the stamp, from the Favorites section choose the stamp needed and insert the same onto the original drawing.
Hope this helps.
Regards,
Pradeepkumar Haragoldavar
Edited by: Pradeepkumar Haragoldavar on May 31, 2010 7:39 AM

Sign Document is greyed out, option not available

I am trying to sign a form I have filled out digitally, all fields are open including signature block but the Sign Document under tools is greyed out. the form's title includes "(SECURED)" after .pdf. is there a security setting I need to remove? Here is a link to form i am filling out www.dtic.mil/whs/directives/infomgt/forms/eforms/dd2853.pdf
using Acrobat X

The fields in the signature area are not digital signature fields, but rather are normal text fields, so it's intended for you to type your name. If the form did have digital signature fields you would be able to sign them. The type of security that they've applied does not permit you to create new digital signature fields, which is why Sign Document is greyed-out.

Digital Signature tool to Embed Approver signature on PDF Original Files

Hi,
Good Day...!
We have implemented SAP DMS and configured workflow for DMS. When it reaches certain status workflow will be triggered and send workitem to the Approver. If approver can approve or reject based on his review on the original document. If he approves DIR will directly go to released status. Once Approver approves Digital signature has to popup and it has to embed approvers signature on the Original file.
Is there any third party tools available in the market or can any body provide some inputs how to achieve.
Please share your experience, if anybody has implemented the same.
All original files we are using will be in PDF format.
Note: Our requirement is Approver's signature has to embed on to the Original file when he approves the document.
Thanks & Regards,
Prasad.

Hi,
Please find details on digital signature in DMS
Prerequisite
1)You must have Authorization object {}C_SIGN_BGR to be set (ask basis team to do the same) for the digital signature.
2)Following are the authorization object for Documents (If you have all access to the authorization object will be very good, mainly a & b must).
a) C_DRAW_TCD
b) C_DRAW_TCS
c) C_DRAW_STA
d) C_DRAW_BGR
e) C_DRAW_DOK
f) C_DRAD_OBJ
How to config for Digital Signature in DMS
The required settings are made under
       a)Document Management ->Approval?->Define individual Signature .
       b)Document Management ->Approval?->Define Signature strategy .
2.   Assign a signature strategy to the document status .
3.   Also the required settings are made in customizing under
      Document Management - Control data - Define Document Types (DC10) - Define document status.
     Assign a signature strategy to the document status (As per point no.1 in sign start).
4. Save the changes.
5. Create DIR
6. In DIR once the Document status is set for required digital signature, the system informs you that a digital signature is required. Yellow warning will come, enter two times.
7. The Digital Signature dialog box appears. Enter your comment in the text field. Select the individual signature that is assigned to your authorization group in the Signatures to be              executed section and enter the password .Then save it again.6) you can see this digital signaure again, in cv03n, go to top menu Environment --> digital signature. You will get all the details.
Thus the Digital signature process has been completed.
With help of Transaction code SU01 ,in user tab enter your user name and press F7 check first and last name if it is correct its well and good or else go to change mode and enter correct one, save it.Because while making digital signature using user ID and password it is must or else it will give an error.
Additionally check the help link for more details.
http://help.sap.com/saphelp_470/helpdata/en/83/acd928db1c11d397d3080009c17b92/content.htm
Regards,
Deepak Kori

Digital Signature of Invoices (Portugal)

Hello,
We have an issue in customizing of relatives notes Digital Signature of Invoices (Portugal), because the key of table SIPT_NUMR_SD_V is only number range number, and we need the company code as table key, because on exit RV60AFZZ we have establish the same number range for each company code and document type.
For example:
NRIV:
100     RV_BELEG          A%     0000     1101780000     1101794999     1101780000
Z table on exit RV60AFZZ:
        CC           Doc.type year      month number range
100     4200     ZBW     2011     1     A%
100     4200     ZF2     2011     1     A%
100     4250     ZBW     2011     1     A%
100     4250     ZF2     2011     1     A%
100     4300     ZBW     2011     1     A%
100     4300     ZF2     2011     1     A%
100     4450     ZBW     2011     1     A%
100     4450     ZF2     2011     1     A%
100     4500     ZBW     2011     1     A%
100     4500     ZF2     2011     1     A%
100     4550     ZBW     2011     1     A%
100     4550     ZF2     2011     1     A%
100     4600     ZBW     2011     1     A%
100     4600     ZF2     2011     1     A%
100     4650     ZBW     2011     1     A%
100     4650     ZF2     2011     1     A%
100     4700     ZBW     2011     1     A%
100     4700     ZF2     2011     1     A%
100     4750     ZBW     2011     1     A%
100     4750     ZF2     2011     1     A%
100     4800     ZBW     2011     1     A%
100     4800     ZF2     2011     1     A%
100     4850     ZBW     2011     1     A%
100     4850     ZF2     2011     1     A%
Anyone had this issue for different company code assigned to same number range intervals??
Thanks and regards?

Hello,
Sorry I cannot help directly with this, but I have a similar problem.
I have configured a number range into the SIPT_NUMBER_SD_V. This is an SD Number Range based on the SD Invoice Type.
These invoices normally pass into FI as an RV Invoice Type using an External Number Range (so the FI Invoice gets the same number as the SD Invoice).
When I create an invoice in SD, it will NOT release to FI (VFX3). The error message complains that the FI Number Range is not defined in table SIPT_NUMBER_FI_V. But the Customising says that this table is only for Invoices created directly in FI with Internal Number Ranges.
The Customising advises that the FI BTE SIPT should be switched on with BF11. This triggers FI to expect FI number ranges to have an entry in SIPT_NUMBER_FI_V. But this BF11 functionality should only affect FI Invoices created directly in FI with their own number range. I t should not affect SD invoices transferring into FI.
Any advice welcome please ! ! !

Visible digital signature on different pages

We assemble closing documents which individually require a visible digital signature. We would like our client to sign only once the pdf document containg all such documents (resolutions, receipts, agreements, notices, etc) but have the visible digital signature show up at the various pages that require signer's approval. Is there a way to have such signature place holders preconfigured for a specific signatory that only signs (electronically) once the document ? If so, is it also possible to have mutliple signatories with multiple place holders in a lenghty document ? I use Adobe Pro 9.2.
Thank you in advance.

This is a common question, but I'm afraid it's almost certainly the wrong question. It usually comes from trying to translate a system of paper signatures into digital signatures without really examining how different they are.
The key is that digital signatures always, without exception, apply to the whole document. Yes, they might have an appearance on one page, but that is of no importance - in fact I think appearances should be banned because they lead people into the trap of looking at the page to see if it is signed - but this is trivial to fake, and of no security value.
If you have a need to overlap a paper based and digital system, you could use a stamp (not a signature) on each page, THEN sign.

Digital Signature crashes Acrobat 9 Pro

An error occurs when trying to Sign any PDF document, even when opening a very simple, one word (Times New Roman text only) PDF document. After opening the PDF in Acrobat Pro (WinXP Pro SP3), selecting Sign, Sign Document, Acrobat allows proper placement of the signature box, and accepts the password for the selected Signature ID. When <Sign> is then selected, Acrobat offers to save the document, and when the save location (any location) is selected, Acrobat returns the error below.
Adobe Acrobat 9.3 has encountered a problem and needs to close. We are sorry for the inconvenience.
Error Signature
AppName: acrobat.exe AppVer: 9.3.2.163 ModName: acrobat.dll
ModVer: 9.3.2.163 Offset: 00135fb9
The same source PDF document can be modified, or password protected, and then saved without a problem. Only when a digital signature is applied does the error occur. Acrobat has successfully Signed and saved documents on this PC previously, but starting experiencing this error about week ago. I have uninstalled Acrobat, reinstalled ver. 9.0 and applied the two updates to 9.3.2, and have generated new Digital Signatures, all with the same resulting error when signing a document. The new, signed PDF document is actually created, and a Digital Signature is found in the document, but is invalid, reporting:
Error during signature verification.
Signature contains incorrect, unrecognized, corrupted or suspicious data.
Support Information: SigDict /Contents illegal data
I have tried the troubleshooting steps in http://kb2.adobe.com/cps/403/kb403613.html, but without any progress; the error continues to remain. Any advice on how to resolve this will be greatly appreciated. Thanks.

Hi Mike,
After the Save As operation was done, did you see the signature appearance displayed in the signed signature field before you closed the doc? And if did see the signature appearance, did you happen to notice if there was a green check mark displayed in the blue message bar at the top of the file?
Thanks,
Steve

Digital signature in SAP Records Management (SAP Netweaver Folders Manager)

Hi experts,
I have a record with various documents and I want to implement digital signature in documents (Transaction: ORGANIZER). I read in IPS640 SAP Manual that there are a button (key symbol) to do this but I don't have this button. Can you explain me how to implement this?
A lot of thanks in advance.
Regards,

Hi JV,
You need to define the repository in OAC0 transaction. As per my analysis now your document are stored in sap database.
If you are using separate serever then confuigure as follows in OAC0:
Document area : SAP Records Management
Storgae type : RFC Archive
define IP address and port. Then goto CSADMIN and activate the certificate for the same.
or if using SAP Database then make the changes in above areas.
Then these archived documents will get saved in content server instead of sap database.
Hope this will help.
Regards,
Ravindra

Digital signature all pages

How I can put a digital signature on every page?
For example I have a 10-sheet document and want to put the digital signature appears once in all the leaves.
Only one signature and you really are signed all the pages (so visible in all pages).
Do I need another software? ¿What?
Is it only can be done with scripting? A few examples?
PS: I have Adobe Acrobat Pro X
Thanks.

Yes, I need a digital signature field on every page, but exactly the same digital signature on every page. Impossible?
Document signed on all pages with the same digital signature

Digital signature not avalaible on my document

Hello,
I'm working on the implementation of digital signature with the ADS but i have a big problem.The sign button functionnality is not available anymore on my document. In the sign menu, the only button available is the "Preview Document".
The security properties of the document indicates that the Signing is allowed.
My process consists in an offline scenario.
I'm working with adobe reader version 8.0.
Do you have any idea to resolve this problem?
Thx for your help,
Pelaez Lopez Philippe

Hi Philippe,
You could try placing a signature field from the pallete when designing the form in the Adobe Designer.
Then when you run the application (for eg. a web dynpro for java) that contains the Adobe form, you could sign the document with a valid signature.
Hope this helps.

Document collaboration: attach a written (not digital) signature

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