Document Library limitation

Question

In my organization the limit for our document library is 5000 items. Is it something that is hard set by share point or it is a setting by our admin. What are the risks of expanding the number beyond 5000 item? what are the actual limits? 

Answer 1

Dear Karan<o:p></o:p>
Normally that's why Microsoft Best Practices tells about capacity planning. You can store more than 5000, but when you are going to view them in Default
View, Even you see 30 items (by default) in view settings. SharePoint will Query through all 5000+ items to give you that 30 items. which is a additional load to the server.<o:p></o:p>
To restrict that, SharePoint itself give you the 5000 limitation which you can change from Central Administration under List Throttling settings in
Web Application General Settings. <o:p></o:p>
but it will solve your problem temporary. once you reach that number, you will have same issue. <o:p></o:p>
what you can do is based on the usage of List you can create Multiple Views which can filter your items less than 2000 ( 2000 is recommended value
by Microsoft per view)<o:p></o:p>
it will save your server performance, same time you can identify few columns which you can make indexed columns (columns you will use to create filters)<o:p></o:p>
let users to use newly created views instead of giving default view<o:p></o:p>
this is one option. <o:p></o:p>
Creating folders and move items in to folders will give your ability to view items more than 5000, because it will give you an effect like you use indexed columns
<o:p>Cheers</o:p>