Doubt with Invoices - SD

Hi All,
I need to generate a Report for Open Invoice item wise for SD, Can you please guide me how to approach this report.
Which are tables tat needs to be accessed for Invoices? How to check whether Invoice is open or not?
Can someone send me a Sample code with this regard.
Any inputs will be kindly appriciated..
Thanks,

Hi Goutham/John,
Thanks for your Inputs.
So i need to use VBRK and VBRP tables for Invoice report.
I guess its very much similar to the way we do for Sales order line item wise report. Where we first we get all the Sales order from VBAK and then fetch all the corresponding line items from VBAP.
Is it the same procedure?
Please tell me the corresponding field names that i need to use in both the tables.
Thanks again..

Similar Messages

Dunning letter via email with invoice attachments

Hi Experts,
We have requirement where in dunning letter should be send to customer via email along with invoice attachments.
We have copied standard script F150_DUNN_02 to custom one as per requirements and configured it in SPRO. We are using BTE 1040 to fetch the customer email address and assign it to structure c_finaa-intad.
This serves the purpose partially. The email goes to customer with dunning letter as an attachment properly.
The question here is how to send additional invoice attachments in the same mail? For example, if dunning letter contains 3 line items, then email should have 4 attachments( 1 dunning letter and 3 invoices).
Is it possible by some config steps? or please suggest me suitable approach to solve the problem.
Appreciate your help.
Thanks
Swati

Hi Partha,
Here are the steps that you can follow :
1. Using following SPRO path assign the dunning form.
Financial Accounting (New) > Accounts Receivable and Accounts Payable > Business Transactions > Dunning > Printout > Assign Dunning Forms
2. There is standard BTE (00001040) that is provided by SAP which is called when dunning is run. SAP has also provided sample function module SAMPLE_PROCESS_00001040 to indicate how to use the BTE. The FM imports I_KNA1 strutcure and pass back structure C_FINAA.
3. Copy the standard FM to custom Z-FM and using I_KNA1-ADRNR fetch customer email address. If email is maintained, set c_finaa-nacha = 'I' and c_finaa-intad - <email>.
4. You can also set the title of PDF file in email by setting c_itcpo-tdtitle as per requirement.
5. Goto transaction FIBF. Settings-> Process Modules-> of SAP Application
6. Add new entry with Process 00001040, application FI-FI and function module as custom FM created in step 3.
Above steps are enough if you want to send dunning email to customer. If there is a need to send invoices as an attachments along with email then there is a need to enhance the standard FM PRINT_DUNNING_NOTICE. I used following approach to achieve the purpose.
a. I created another custom FM to send invoices which I am calling from PRINT_DUNNING_NOTICE. For this, I am using implicit enhancement option to modify standard code. With this option, I am able to send 2 emails back-to-back one with dunning letter and other containing all invoice attachments with respect to dunning letter.
Let me know, if you need further guidance.
Regards,
Swati

Purchase Order Reprot with Invoice verification details

Hi Friends,
I need a SAP standard report, in which I can get the PO details for a perticular period of release date along with Invoice verification details, i.e. how much value has been passed and how much is pending.
Can you please suggest any SAP standard report for the Subject.
Kraheja.

Hi
Check ME2n report with selection parameter as GUTSCHRIFT or ME80fn with purchase order history.
Thanks

Purchase Order with Invoice Plan

Hi,
I need to understand working with Invoicing plans for a Purchase Order. Especially the service PO for the rents and other related services.
How the PO is linked to the Invoice Plan and how the process happens in SAP?
Thanks in advance!

Creating an Invoicing Plan
The following procedure describes how to create an invoicing plan with the pre-Enjoy ordering transactions (ME21, ME22, ME23).
The procedure described is also applicable u2013 with certain restrictions u2013 to the Enjoy purchase order (ME21N, ME22N, ME23N).
If you are using the Enjoy purchase order, you will find:
·         The Invoicing Plan button and the indicators for GR-based invoice verification (GR-Based IV), service-based invoice verification (Srv.-Based IV), evaluated receipt settlement (ERS), and invoice receipt (Inv. Receipt) among the item details on the Invoice tab page.
·         The account assignment among the item details on the Account Assignment tab page
·         The Goods Receipt and GR Non-Valuatedindicators among the item details on the Delivery tab page
Prerequisites
Vendor Master Record
Before you can use the invoicing plan with automatic settlement, the Evaluated Receipt Settlement Delivery indicator must be set on the Purchasing Data screen in the vendor master record.
(If you wish to enter invoicing dates manually, this is not necessary.)
Purchase Order
●     We recommend using a framework order (that is a purchase order with a validity period and a reason for rejection). The invoicing plan can adopt the validity period specified in the PO header.
●     PO items for which you wish to use an invoicing plan must have account assignment irrespective of whether a material with a master record, a material described by a short text, or an external service is involved.
●     The GR/IR control facility must be set up in such a way that no goods receipt (or, in the case of services, no service entry) is expected - only an incoming invoice. If you wish to have automatic settlement, you must also set the Evaluated Receipt Settlement indicator.
If you nevertheless wish to allow service entry sheets for the item (e.g. for information purposes only), you must set the GR Non-Val. indicator.
Customizing
Under Purchase Order à Invoicing Plan in Customizing for Purchasing, you can maintain data such as the desired invoicing plan types, date categories, and date descriptions.
Procedure
       1.      Create a purchase order with account assignment (framework order).
Click to access the item overview (or the overview of service lines if you chose item category D for services).
       2.      Enter the desired material or service, the quantity, and the price.
       3.      Select the desired item and click Account Assignments to access the account assignment screen. Enter the account assignment for this item.
       4.      Click to access the item detail screen. Check that the GR/IR control indicators are set correctly on the item detail screen.
○     The GR and GR-Based Invoice Verification or Service-Based Invoice Verification indicators must not be set.
○     IR must be set.
○     You must set ERS if you wish to have Evaluated Receipt Settlement.
○     If you wish to have service entry sheets purely for information, for example, allow non-valuated goods receipt (i.e. select the GR Non-Val and GR indicators).
       5.      Choose Item ® Invoicing Plan. A window appears, in which the invoicing plan types predefined in Customizing are suggested. Choose the desired invoicing plan type and click Continue.
You can use the following invoicing plan types:
○     Periodic Invoicing Plan
■      You use the periodic invoicing plan if the total value of the PO item is to be invoiced in each period.
■      The system creates the invoicing dates automatically on the basis of the settings in Customizing.
■      The invoicing date and the amount to be invoiced are shown for each settlement period (e.g. month). In the case of the periodic invoicing plan, the amount represents the total value of the PO item.
■      You can change the suggested dates and block individual dates for automatic invoicing if necessary.
■      You can enter the start and end dates for the invoicing plan.
■      With the Dates from and Dates to fields, you can determine that an invoicing plan does not contain invoicing dates extending over the entire validity period of the purchase order but only for a certain period within that validity period. (E.g. within a validity period from 1.1. to 12.31, only dates within the period 1.1. to 06.30.)
■      With the Horizon field, you control how far into the future dates can be created. If you enter a date rule that adds six months to the current date here, invoicing dates will be created for just half a year in advance in each case.
The system automatically creates new dates if you change the invoicing plan or when you invoke the transaction for Updating Periodic Invoicing Plans. See Generating Further Invoicing Plan Dates
■      The In Advance indicator allows you to specify whether the invoice is to be created with regard to a prior or subsequent period. (E.g. at the beginning of February, either in advance for the month of February or in arrears for the month of January).
■      In addition, fields with information on the existing invoicing plan are displayed (e.g. the calendar upon which the date determination process is based).
○     Partial Invoicing Plan
■      You use the partial invoicing plan if the total value of the PO item is to be invoiced in several partial amounts.
■      You get an empty date overview in which you can manually enter the desired dates.
■      If you work with a reference invoicing plan, the system automatically generates dates in accordance with the reference plan.
You have the following options:
●      You create a reference invoicing plan in Customizing for the invoicing plan type.
●      You enter an existing invoicing plan as reference plan directly in the invoicing plan for the PO item.
■      You can flag a date in field B (Billing/Invoicing Rule) as follows:
●      As a down payment (percentage or value)
●      As an invoicing date (percentage or value)
●      As a final invoice
       6.      Click to return to the item overview.
       7.      Click to save the purchase order item with the invoicing plan.
You can then start the automatic invoice creation process during invoice verification.
For more information, refer to the section Settlement of Amounts Due Under Invoicing Plans.
Once assigned to an item, the invoicing plan type (e.g. partial invoicing plan) cannot be changed. If you wish to assign a different invoicing plan type, you must delete the item and create a new one.
Generating Further Invoicing Plan Dates
If you have assigned a periodic invoicing plan to a PO item but have not initially defined invoicing dates covering the entire validity period of the purchase order, you can generate further dates in due course.
You have created a PO item with a periodic invoicing plan for a certain planned procurement. The purchase order is valid from 1.1. to 12.31. When creating the invoicing plan, you specified one invoicing date per month for the first half of the year. You have not yet planned any dates for the second half of the year because you do not wish information from the invoicing plan to be passed on to purchase order commitments at this stage, for example.
By mid-June, it is clear that the PO is to proceed as envisaged, and you therefore wish to schedule invoicing dates for the remainder of its validity period.
Procedure
To schedule further invoicing dates, proceed as follows:
Choose Purchase order ® Follow-on functions ® Period. invoicing plan
Specify the purchase orders for which invoicing dates are to be generated in the invoicing plan and perform the function.
A log can be created if desired.
Result
The system adds further dates on the basis of information such as the validity period or horizon from Customizing, the purchase order, and the invoicing plan.
regards,
indranil

Credit note with invoice reference are not concatenate in F110

When I create a credit note with invoice reference by VA01, the fields payment term, Baseline date for due date calculation, Assignment and Payment method are copied correctly from invoice to credit note, but in FI document the field invoice ref. 'BSEG-REBZG' is not filled. So when I run the transaction F110 Automathic Payment (for Italy) the invoice is rigthly payed but the credit not is included into Exceptions with the note 'No pymt possible because items with a credit bal.still exist'. If I put in the field 'BSEG-REBZG' the reference to the invoice, the one and credit note are concatenated and I have a rigth parzial payment.
There is a way to have this link when I post the Fi document by vf01-vf02 without putting it manually using FB03?
Thank you in advance
Gianluca.

hiii
please refer thi link reconciliation in 2005
https://websmp208.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000789632007E
i would suggest you to upgrade your version, as reconciliation is very easy in higher versions
please refer sap note no 1051038.
Thanks
Rizz
Edited by: Mohammed Riyaz on Apr 24, 2009 4:01 PM

Why need to link credit memo with invoice

Hi, gurus,
I received an AP invoice valued $2222 and then received a credit memo valued $222 about 1 week later.
Now I need to make payment.
I was told it's good to link credit memo with invoice by entering invoice number in the field "invoice reference" when creating credit memo. But I'm not sure why it's better because system will pick up both items anyway when i entered $ 2000 using f-53 to make outgoing payment.
The only reason i can think of is this link will guarantee that credit memo has the same terms of payment with invoice.
Is there any other good reasons? Any help will be appreciated.

Dear,
We need to link credit memo with invoice against for two obvious reasons
1.. Future tracking of all credit memo i-e if we gave excess credits to vendor then it was against which invoice. This will create linkage and tracking of credit memo with invoice that will be shown in FBL1N .
2..At the end of specific time period ,month or quarter ,its a normal practise to reconcile vendor balance as per SAP ledger to that of vendor's own book. At that time you will need credit memo track also that against which invoice was the credit given.
This all can be achived after posting credit memo with refrence to invoice number. Audit perpective should also be kept in mind. Hope this will help you
Regards

Doubt with creation of Model in the application Webdynpro Java

Good Morning,
I have the following doubts with the fields when i am creating a models in WebDynpro Java
Model Package
Source Fólder
Default logical system name for model instances
Default logical system name for RFC metadata
Logical Dictionary
Dictionary Type Package.
Can Help me?
Kind Regards

Hi,
Please check this link:
[https://wiki.sdn.sap.com/wiki/display/WDJava/FAQ%20-%20Models%20-%20Adaptive%20Web%20Service]
Thanks and Regards

Down payment not cleared with invoice trans f-54

Hi All,
I need help with down payment clearing with invoice. Purpose is to have open residual item for not paid invoice part.
I made such steps:
1. Vendor down payment request, trans F-47, (for instance) 90Eur
2. Make down payment, trans F110, 90Eur
3. Vendor invoice receipt, trans. FB60, 115Eur
4. Clear down payment, trans. F-54.
The problem is that clearing document is created, but actually down payment for 90Eur and invoice for 115Eur are not cleared, and residual item for 25Eur is not created. Using payment program (F110) again system suggest to pay whole invoice sum - 115Eur - that is quite dangerous.
I will be very thankful for your help.

Hi,
Have you cleared down payment against the invoice no. in F-54 ?
If you do so, there will be a link between the invoice & down payment document no. During F110, system will select both the documents together.
Also check in T code FB00 (Editing options) under "Open Items" tab, whether "include invoice reference" check box is selected.
If not, then select this check box & try the transaction once again.
Hope this helps you.
Regards,
Ashutosh

TDS TAX AMOUNT IS NOT MACHING WITH INVOICE WTAX AMOUNTu2019

Dear All,
I am Facing Following Problem in TDS
While creating an A/P Invoice after putting row level information when user click on u2018ADDu2019 button u201CWithholding Tax Tableu201D opens for deduction of TDS amount. When user selects u201CWithholding Tax Codeu201D in u201CWithholding Tax Tableu201D to deduct TDS amount for an invoice system shows WTax amount as per rate of deduction. But when user click on u2018OKu2019 to u201CWithholding Tax Tableu201D window, WTax Amount will comes as zero on A/P Invoice window.
Then when again user will go to u201CWithholding Tax Tableu201D and manually put the value of WTax Amount system reflects it on A/P Invoice window.
In case when we set approval procedure to A/P Invoice, this invoice goes for an approval. After coming back as approved invoice when originator of invoice going to u2018ADDu2019 the same document system shows an error as u2018TDS TAX AMOUNT IS NOT MACHING WITH INVOICE WTAX AMOUNTu2019
please reply me ASAP
Thanks & Regards,
Swapnil

hi
try this
We need to follow the following steps
u2022     Open the BP master for which TDS needs to be deducted go to the accounting tab followed by tax option and then click on the checkbox subject to withholding tax
u2022     Click on the option WTAX codes Allowed and select the TDS Category
u2022     On the previous window click the check box pertaining the checkbox u201CTDS OVERLOOKu201D
Regards,
Manish

ISSUE: TDS REVERSAL DURING ADVANCE CLEARING WITH INVOICE

Dear All
I am having problem related to TDS reversal.
For e.g
Advance payment to Vendor: rs 10000/
Tds deducted is rs 200/
Now Invoice posted for amount is: 100000/
Tds deductes is rs 1000/
We know that TDS on rs 10000 is deducted twice which is generally reversed during advance clearing with invoice through F-54. But when I am clearing Ad. with Invoice, no TDS is getting reversed.
Please help me on this issue or is there any other way of doing this process.
points will be awarded
Thanks in advance
sandeep panwar

Hi
run the program RWTF010 in SE38
Regards
Sanil Bhandari

List of PO with Invoicing Plan

Hi,
is there any way to extract a list of PO's with Invoicing plan?
I mean, I would like to have a sort of ME2N where I can see also the Invoicing Plan for each PO, with the rates already invoiced and noy invoiced.
Thnak you
Fabio

In ME2N, choose the dynamic selection..
Also check MRIS report....
Check the similar thread Po's with invoice plan- aggregation | SCN

Problem with Invoice

Hi Experts,
Iam facing a problem with invoice document with batch wise . If I enter one batch it taking 2 mins to add the the invoice document.i have removed Sp transaction notification and format searches even then it is taking 2 mins. So kindly give me solution how to solve this issue.
client system Os Windows 7
Ram 4 GB
No addons connected and Lan was working without any abrupts.
Regards
Jenny

Hi Jenny,
Is this issue happen all the machines or it happens only at one specific machine?
If it is happens on a specific machine, try to reconfigure the lan settings of the machine or reinstall the B1 client.
You can check the sbo-common sevt table. this always triggered in some versions. this can cause performance issues.
I hope it helps,
János

Invoice price is not equal to po price with invoice plan

Hi experts,
I have one po with invoice plan like below,1st item was closeed.
Start Date : 2007/11/29
InvDate         Description                         %                  Invoice value   Currency                        T                    R                   DC
2007/11/30     Down payment-     5.00     44,000.00         USD          1     C     W1
2007/11/30     Down payment-     30.00     264,000.00         USD          1     A     W1
2010/11/30     Prior to ship                          50.00     440,000.00         USD          1     A     W1
2010/11/30     After Accepta     15.00     132,000.00         USD          1     A     W1
In mir7, I put the po item in screen po reference and system give me 836,040.87 USD. I think the correct amount is 836,000, how the system logic to calculate invoice amount when po with invoice plan?

Hi,
please read from FAQ note 499523 the questions and answers 16, 23 and 25.
Regards,
Edit

Doubt with a Insert query!

hi friends i have a doubt with a query in sql here is the following code.
INSERT INTO
                     (SELECT employee_id, last_name,
                                  email, hire_date, job_id, salary,
                                  department_id
                       FROM employees
                      WHERE department_id = 50)
           VALUES (99999, 'Taylor', 'DTAYLOR',
                        TO_DATE('07-JUN-99', 'DD-MON-RR'),
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INSERT INTO EMPLOYEES (employee_id, last_name,
                                  email, hire_date, job_id, salary,
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                    VALUES (99999, 'Taylor', 'DTAYLOR',
                        TO_DATE('07-JUN-99', 'DD-MON-RR'),
                         'ST_CLERK', 5000, 50);What advantage does the first query have over the second one.
Thanks in advance to everyone.
Regards,
Manoj

Those two statements are identical.
However this one would be different:
INSERT INTO
(SELECT employee_id, last_name,
        email, hire_date, job_id, salary,
        department_id
   FROM employees
   WHERE department_id = 50
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VALUES (99999, 'Taylor', 'DTAYLOR', TO_DATE('07-JUN-99', 'DD-MON-RR'), 'ST_CLERK', 5000, 50);The "WITH CHECK OPTION" would guarantee that only employees for department 50 are inserted.
see also:
http://download.oracle.com/docs/cd/E11882_01/server.112/e17118/statements_10002.htm#i2066598
Edited by: Sven W. on Mar 17, 2011 7:22 PM - typo correction

PP application with invoice having currency other than PP.

Dear All,
Please note that we are using Oracle EBS R-12 and maintaining our books in Pakistan Rupees as well as enabled all of our banks with Multiple currency (AP/AR) both.
Can we apply PP (USD) with invoice (PKR)?
Regards,
Abdul Hafeez

Hello Abdul.
Yes you can.
For example, you can apply a USD receipt to one invoice denominated in euros (EUR) and another in Canadian dollars (CAD). You can apply receipts to invoices, debit memos, and chargebacks.
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Doubt with Invoices - SD

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