Down payment cannot be copied because it is already closed

Hi experts, can you help me to know what are the Down Payment that can be applied as payment? ex : AR Invoice.
I don't know what status should I used. Here's my SQL query :
SELECT a.DocEntry, a.CardCode, a.Doctotal, a.DpmAppl ,a.DocTotal - a.DpmAppl [DDFBalance] FROM ODPI a
INNER JOIN DPI1 b ON a.DocEntry = b.DocEntry
WHERE a.DocTotal - a.DpmAppl > 0 and b.TargetType != 14 AND a.DocStatus = 'C'

Hi Bryan,
Adding to Edy And Eric's replies, please check the following thread:
Down Payment Invoice Process - SAP Business One 8.82 - SAP Library
Hope it helps.
Thanks & Regards
Ankit Chauhan

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A/R Down Payment Invoice with Discount

Hi,
I have a design question about the "A/R Down Payment Invoice" functionality in SAP B1 (version 8.81 PL09). Consider the following example:
I have a sales order with "total before discount" of 1000 euro. Customer gets 10% discount on this order, so order total is 900 euro.
I ask the customer to pay 300 euro of these 900 euro in advance (= down payment). I create a A/R Down Payment Invoice, I copy the sales order into the invoice. Then, I see the following on my screen: Total before discount = 1000 euro (which is correct), Down Payment = 90% = 900 euro. This is not correct, because 90% down payment would be 810 euro.
I go further and give 300 euro in as "down payment" and I ignore the wrong "down payment percentage". When I create my lay-out for my "down payment invoice", it is not possible to get the discount (of 10% = 100 euro in this example) printed. I only find the following information in the database table (ODPI): Total before discount = 1000 euro (correct), Discount percentage = 70% (NOT correct, should be 10%), Down Payment percentage = 30% (NOT correct, should be 33,33%).
This looks like a huge mistake in the design of a "down payment invoice" in SAP B1. How can I fetch the following data from the database:
1) Total before discount = 1000 euro
2) Discount 10% = -100 euro
3) Total after discount = 900 euro
4) Down payment = 300 euro
I can do line 1 and 4, but cannot find a way to retrieve line 2 and 3.
Regards,
Pieter

Hi Pieter,
Where did you set the discount? Is it on document level?
Have you tried on line level?
Thanks,
Gordon

Customer Down Payment invoice (from delivery) not automatically assigned

If I create a Down payment invoice from Sales Order (and I paied it) on the final invoice the sistem automatically assigne the down payment invoice on the final invoice for the order.
If I do the same think but crerating the Down payment invoice from the delivery (and I paid it) when I create the final invoice I need to assigned it manually.
SBO 8.81 PL 06
I haven't found any set up for this, so I think is an error the sistem must work on the same way if the document is copied from the Sales order or delivey.
Someone know if there is some set up? or I need to open an error message to SAP?
Thanks

My question is:
If I make a sales order.
I create a down payment invoice using copy from SO.
I make the incomuing payment for the down payment invoice.
I create the delivery from the SO
I create the invoice from the delivery
The system apply automaticaly the down payment invoice to the invoice (because I select a delivery that is linked to the so that I used to create the down payment invoice).
If I make a sales order.
I create the delivery from the SO
I create a down payment invoice using copy from delivey.
I make the incomuing payment for the down payment invoice.
I create the invoice from the delivery
The system DO NOT apply automaticaly the down payment invoice to the invoice (even if also this document is linked to the delivery that I use to create the down payment invoice).
I know that I can select it manually. But I can select it manually also if I use the SO to create the down payment instead of the
delivery. Why if the situation is the same in the firs case the system do it automatil^cally and in the second case I need to do it manually?
Of course if I create a Down Payment invoice without selecting any document (SO, delivery..) the system don't know if you want to apply the payment to the final invoice.
But If I select the delivey to create the down payment (the same if I select the SO): I want to apply the down payment to the final invoice of this delivery and not to another delivery.

How to reconcile AR down payment Request with AR Invoice?

Dear All,
SAP B1 2007A SP01 PL07 version.
I have created one AR down payment Request with total amount 1000.00, and then post incoming payment to paid the AR down payment Request, and the AR downpayment request then closed.
Then, I add one AR Invoice with amount 1000.00.
After that, I want to add incoming payment , then I select both (AR downpayment request & AR invoice), but cannot add the incoming payment because the total amount is zero (1000.00 - 1000.00=0.00).
How can I solve this problem?
Thanks in advance for any help.

Hi Kerstin,
Thank you for you reply.
I did test your solution, but its only work for SAP 8.8. But now i'm working in SAP 2007A version. For 2007A version, downpayment request cannot be drawn to invoice.
Anyway, i find out one way. If I add the payment together with another invoice, thats mean the total payment is not zero, then its work. The solution is, make sure the total payment is not zero then it should be ok.
Thanks to everybody for your fast reply. Thank you so much and really appreciate your help.
Regards,
Mat

Freight in Down Payment Invoice

Dear All,
In Sales Order I have added freight in the document and now for this sales order a down payment invoice is been booked and in down payment i am using the option copy from - Sales order and in Document Draw Wizard I am clicking the option Draw All Data ( Including Freight & Witholding Tax ) but in Dow Payment Invoice the freight amount is not coming. Is it possible to bring freight in down payment or this option cannot be done in down payment invoice.
I am using SAP Business One 2005B with patch level 39.
An early response from your end would be highly appreciated.
Thanks and Regards,
Kawish Junaid Mazhari

Dear Ivy,
Thanks for the response. But as frieght charges cannot be copied to down payment invoice then what can be done if in a particular sales order, the Sales order value is less than the down payment. It happens sometimes that the customer gives on account payment and sales order is made after recieving the down payment. But in SAP Business One it seems that a down payment cannot be done more than the sales order value
Does anyone has a solution for the above situation.
Thanks and Regards,
Kawish Junaid Mazhari

Need to apply payment for delivered items only, not full down payment

Version: (8.8 PL18)
Description of requirements: (Be able to handle the right amount of down payment when we copy a sales order to an invoice and there is a back order for some items. It actually works fine when we go on an invoice and we copy from a sales order, the system handles correctly the down payment amount when there is a back order. )
Valid as of: (29/07/2011)
Business needs: (They need to apply only the part of the payment for the delivered quantities, not ALL the payment. In addition, the risk of errors to choose the wrong order is higher when you use the u2018copy fromu2019 function)
Examples: (When you create a sales order with a down payment and you copy this document to an invoice and there is a back order, the amount of down payments should be adjusted according to the back order as it works now for the u2018copy fromu2019 function)
Current Workaround:
(We use the u2018Copy fromu2019 function.)
Proposed solution:
(The u2018Copy tou2019 function should work exactly as the u2018Copy fromu2019 function)

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A/R Down Payments to Draw Error due to partially credited

Thank you in advance for your help - here is my question:
I have started with a Sales Order of $20,000. I then made an A/R Down Payment Invoice for $5,000. When payment came in, it was in the amount of $4,980 so I credited this amount towards the A/R Down Payment Invoice which left a balance of $20. I then went to make an A/R Invoice for the balance of $15,020 but it would not let me use the "Down Payments to Draw" - presumably because the A/R Down Payment Invoice was still Open. Therefore, I went ahead and issued a credit memo to the customer for the $20. I was then able to use the "Down Payments to Draw" from the A/R Invoice to view my A/R Down Payment but when I clicked on the row, I received the following message:
11/01/2009 15:50:55: This document was partially credited [Message 60511-3]
I have not found a way to bring in the payment of $4,980 or how to appropriately adjust my A/R Invoice for the correct amount. Thank you for your advice on what i did wrong or what I can do now to allow me to reflect the money received in the A/R Invoice.
Here is my SAP version information:
SAP Business One 2007 A (8.00.177) SP:00 PL:38

Hi Jeff,
please see this wiki article from the November 2008 edition of the Expert on Phone Newsletter:
[How to deal with a partially credited down payment invoice? |https://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=64389447]
All the best,
kerstin

Down payment no final invoice

Hi,
I have created a down payment. It was ok, I have made the followign steps:
1. Create the downpayment using a millestone billing plan in the SD order
2. Create the down payment request in SD (VF01)
3. Posting the down payment request (VF01)
4. Collect the downpayment (F-39)
However when I have try to make the final invoice, no value have been substracted from the total invoice value (the down payment previously made have to be substracted). Why the downpayment quantity is not substracted in the final invoice?
I appreciate any suggestion
Thanks in advance
NOTE: I have made the down payment customizing:
1 Billing plan.
- Material with item category group 0005 (milestone billing).
- Billing plan type: 01 (Milestone Billing)
- Date category: 03 (Down payment request -proc.)
2 Pricing Procedure:
- Subtotal with the base value calculation formula 2 (net value) before the condition AZWR.
- Condition Type AZWR
   i) Calculation type B (fixed amount)
   ii) Condition category e (down payment request / clearing).
   iii) Included before output tax.
   iv) Condition 2 (item with pricing)
   v) Calculation formula 48
   vi) Printing indicator
3 Sales document: TA
4 Sales document position TAO
5 Billing Document: FAZ (down payment request)
6 Copying control
- From TA  FAZ. Copying requirement 20 entered at item level (item category TAO).
- From TA  F2.    Copying requirement 23 entered at item level (item category TAO).
7 Financial Accounting settings
- Field status definition G031 assigned to reconciliation accounts - For the `received DP' and `DP requests'.
- Posting key maintained for the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system)
- G/L account number assignment for the tax account.
- For posting key 19, set the sales order as an optional field (transaction OB41).
- For field status variant 0001, field status group G031, set the sales order as an optional field.
- Assign the company code to the field status variants (transaction OBC5)

Hi Gonzalez
Say in the sales order ->item data -> billing data you have given the data as follows
Say for example :
Net value - 5000
No. billing date     date              billing type         amount
1st billing date     - 07/11/2008        FAZ              1500
2nd billing date   -   14/11/2008        FAZ               1000
Final Billing date   - 15/11/2008        F1                 2500
So when you create 1st billing you will get Rs 1500/- and for the 2nd billing you get amount of Rs.1000/- and When you do your final billing then you will get Rs.2500.
But when the 1st billing doc gets generated for Rs1500 it has to be cleared by FI also and even for the 2nd billing document and finally for the last billing date.Then the accounting gets cleared
Regards
Srinath

Down payment cannot be copied because it is already closed

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