Down payment through cash journal

hi,
i have a requairment i.e travel advance to employees,
we treated every employee as a vendor,
how can do this travel advance to employees
thanks and regards
venkat ravi

1. Spl GL indicator cannot be used in FBCJ.If cash advance has to be given then it can be treated as normal payment to vendor w/o spl gl indicator. ie select your vendor payment business transaction which will post the accounting entry Vendor Dr. to Cash Cr.
Employee vendor will get debit to his account in rare case and hence debits, in this case, in employee vendor account could be construed as advances.
2. If client insists that advances to employees should be identified only with spl gl, then you can create a new business transaction whereby you can transfer the balance to say, travel advance clearing account.Accounting entry would be Travel advance clearing A/c Dr. and Cash Cr. From this account you can make advance payment to vendor using spl gl in transaction F-48. Accounting entry would be Vendor with Spl Gl Dr. to Travel Advance clearing. As a control mechanism you should always ensure zero balance in travel advance clearing account. This is only a work around and not a standard solution.
Regards,
Rengaraj

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Customer & Vendor Down payment through Cash Journal

Hi
I want to post customer & Vendor down payments through Cash Journal .Kindly tell me is it possible in ECC6.0 if yes please note down the required points which will help me sortout my problem
Thanks in Advance
Regards
Praveen PC

Hi,
You may following procedure
1.) Create one Intermediate clearing account (under open item management)
2.) Post amount from cash journal to intermediate account by selecting relevant business transaction
3.) Use transfer with posting option ,to transfer the balance from intermediate account to spl.vendor/customer
Afer the transfer the balance intetermediat account balance will become zero
Thanks&Reards
Guru Prasad

Down payment through cash jour

Hai All,
My client requires to do all postings through cash journal including down payments.
So I need to post a down payment through cash journal
Can any one suggest me on this.
Cheers

Hi,
The down payment is a special G/L transaction and is not supported by the cash journal.
If you need to do it, you have to post the down payment (in the cash journal) to a clearing account and from there with the special G/L indicator to the AP/AR... not a sophisticated solution!
RR

Handling Excess payment through Cash Journal

Dear Experts,
I have a requirement from my client that in case of any excess payment against Invoices, the excess payment should go to the Payment On Account(Advance Account) automatically while accepting payment at Cash Desk either through cash or check.
I have configured all the settings but still unable to post the excess payment to Advance account.
Can anyone please help me on this problem
Thanks in Advance
Kumar

Hi,
Please check your settings SPRO in Open Item Management->Clearing Control-> Define Specifications for Clearing Types.
Ensure that for Clearing Type 19 (Cash Desk), your ''Payment on Account'' setting is set appropriately.
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Ivor Martin

Advance through cash journal to vendor( through t.code F-48)

hi SAP guru,
i am getting error while makng advance payment through cash journal t. code-f-48
"payment amount is larger than cash on hand ,change amount"
   though i have sufficent cash balance even it is showing this error.
total available cash balance=rs 2,35,000 ans we are making advance of rs 2,00,000. getting above error but when we are making payment of Rs 1,00,000 it has posted and again we made another posting of rs 25,000 it also posted. but remaining(Rs 75,000) we cant post advance to the vendor.
our Petty cash A/c amount received from head office through inter bank transfer.i have ceck all receipt no any receipt is park, all receipt are fully posted so there is no any question of less balance.apart from this i also chek tables of cash journal which automatically updated when cash received from head office.tables are 1.TCJ_position
2.TCJ_documents
3.BSIS
4.BSEG
5.BSIA
6.BSAS.
      the cash balance which are showing under fbl3n,FBCJ same are showing under above when i saw it in production through BASIS consultant.it means all cheques are fully posted.
             one thing i want to tel you that l we are making this transaction for the month of 31st may 2010 not for today i.e 04-03-2011.because earlier we are using Tally now all previous transaction of tally are mapping into sap.
    so, i want to inform all of you that this is back day posting in the month of        31st   MAY 2010, so above balance of rs 2,35,000 standing in cash journal on this date.and we want to pay advance cash on this date i.e 31st may 2010.
before 31st may 2010 imean on 30-05-2010 we have only cash balance of rs 35,000.
and we received cash from head office on 31-05-2010 of rs 2,00,000 and we have to make advance payment of rs 2,00,000 to a vendor on the same day.but when making advance of rs 2,00,000 CANT DO THIS.can anyone suggest? one interesting thing is when i reduced amount to rs 1,00,000 it posted again doing so by rs 25,000 it also posted but remaining rs 75,000 cant and getting above error-
"payment amount is larger than cash on hand ,change amount" though i have still rs 1,10,000. then why this is coming?

Please check any future date documents are posted in system.
that means if you are trying to post on 05.03.2011 for the amount 5000 and balance is 10000. But if there is any document posted on 06.3.2011 with amount 7000, system will not allow to post document on 05.03.2011 eventhough you have balance on 05.03.2011.
Just check, It can be one of the reasons.
Regards,
Ganesh Lokam

Vendor Advance through Cash Journal

Hi,
Is it possible to post Vendor advances (downpayment) through Cash journal. Client will pay advances to employees for travel. We created employee as a vendor and we need to pay and recover advances from vendors.
Is it possible to post vendor advances through Cash journal.
Best Regards
Raj

Hi,
this question has been asked so many times in this forum.
check the below thread.
[Re: down payment,fbcj]
Thanks,
Srinu

Process vendor invoice through Cash Journal

Hi all,
Is it possible to process vendor payment invoice (FB60) through Cash Journal (FBCJ) rather than paying through F-53/58?
BR
Nayab

Thanks to Dark duck for advising SAP Note 532888
According to note, SAP doesn't provide standard functionality. Though it provides BAPI, which can be called when opting for customize solution.
Our process goes like,
1. Our users are on different location
2. HR Department issues a slip (assume BONUS) to few people which should not be given them through Payroll, but through cash
3. On receiving the slip, users visit petty cash counter, show the slip and gets there amount
4. Usually, such big payments are not available ATcash counter, therefore the person at cash counter ask user to visit tomorrow.
5. The next day, accountant go bank and collect cash, which is then paid to user
We can do customization which will automatically create an invoice and pay employee(which is already created as vendor) through FBCJ, then manually clear vendor through F-44. But then
1. accountant will have to do double work
2. amount can be paid which does not match invoice amount, lets say through typo
Our final solution is to create interface, in which all such invoices are shown. When accountant clicks particular invoice, it will call BAPI and entry would be save in Cash Journal through provided BAPI. Do you think its a feasible solution or there should be some other workaround?
BR
Edited by: Nayab Siddiqui on Dec 4, 2009 7:59 PM

Asset postings through cash journal

Hi gurus,
Is it possible to post the asset postings through cash journal. I want to debit the asset no. in FBCJ. If it is possible how the configuration has to be done.
BSR

Hello
Cash journal is purely for cash reciepts and cash payments.
If an payment towards purchase of asset needs to be made, then first create the master record in AA and try to make the debit.
I am not sure whether it would work, because an aquisition requires a transaction key of 200 or 210, which is not available CJ screens.
I wonder if you can do it. But please test it, mind you first create asset master record.
Reg
assign points if useful

Down payment through Wire Transfer

SAP gurus,
I need to configure the system for Down payment to the vendor. I can use F-47 for posting the Down payment requests and this will be recognized by the Payment program (F110). I want to know how to handle Down payment through Wire transfers. Currently the client is using F-53 for Wire transfers. The issue is this does not recognize entries thru F-47.
Also please let me know in which case we use F-48 for down payment.
Thanks for your kind attention to the issue!..you will be promptly rewarded with points.

F-48: Down Payment to Vendor
Down Payment is a function that uses Special GL indicators.
Special GL Transactions allow the user to post the document to an alternative GL account instead of normal vendors reconciliation account. They are defined in Customizing for Vendors and Vendors reconciliation accounts.
You can always post down payment directly or use Down Payment request as a template.
As far as I know, F-53 is used for manual outgoing payment for vendors.
F-47 which is mainly used for Down Payment request can be used to post a down payment manually later or using the automatic payment program.
Hope I have given you the basic points.
Assign if points if helpful to you in any way.
Regards,
NareN.

DOWN PAYMENT THROUGH APP

Hi
Is it possible to pay down payment through APP, because when I am trying I am getting error in edit proposal,
Please provide me steps
I will assign points
Thanks
Radha

Hi Radha,
It is possible to make down payments in APP. The steps are as follows:
In the Tcode FBZP, click the first button, ie., All company codes and double click your company code.
In the special GL Transactions to be paid for vendors field, you need to Give "F" (Down payment request) as the input.
Now before running APP, you need to post a down payment request to the respective vendor in the TCode F-47 (Dont forget to give the special GL indicator F while posting Down payment request).
Now if you run APP in the TCode F110, you notice that the down payment is made to the vendor automatically.
Hope this answer helps you. Please assign points if found useful.
Regards,
Sreekanth....

Withholding Tax on Down payment through F-58

When we made the down payment having with withholding tax deduction
through F-58(FBZ4) against down payment request clearing, if we give
gross amount to the extent of Withholding tax showing as not assigned
amount, If we give net amount clearing is happened properly.
But if we use manual payment for down payment through F-48 against down
payment request clearing gross amount is working fine. Same should be
applicable in case F-58(FBZ4) also.
for example we have created down payment request for Rs. 1,00,000/- and
Tax code assigned for the payment 2% (Rs 2,000/-), at he time of down
payment request clearing(F-58) if we give the amount 1,00,000/- we are
not able to clear and make the net amount paid. If we give Rs.98,000/- it
is working fine. But same logic not working in F-48.
is this program error or standard SAP logic is like that.

Dear,
this is the SAP Standard System Design.
If You create the DP using F-58, You will have to insert the bank amount minus the WT amount (net).
If You create the DP using the transaction F-48, You can insert the total bank amount because pushing the button "Create DPs" the System will scorporate it, creating the WT line item.
The result in both the cases is the same:
001 50        0000113100 Dte Bank (domestic)                  9.000,00-
002 29A      0000100214 Vendor                                    10.000,00
003 50        0000177000 Withholding tax                          1.000,00-
I hope this helps.Mauri

Purchase of Fixed Asset through Cash Journal

Please let me know whether it is possible to purchase a Fixed Asset through Cash Journal without the Internal Order route?

Hi,
You can not procure Asset directly from Cash Journal. Also it is not the Best Practice to procure asset from Cash.
Still if you want to procure an asset from Cash Journal, there is a workaround available. You have to route the transaction via Clearing Account (Balance sheet A/c). The Business Transaction in the Cash Journal will be mapped to a Clearing account specifically created for Asset Procurement. The entry which will be passed is
Asset Clearing Account Dr.
Cash A/c Cr.
Then you will have to pass a entry for taking this amount from the Asset Clearing account to the Asset. The entry will be
Asset A/c Dr.
Asset Clearing Account Cr.
You have to activate the Open Item Management for the Asset Clearing Account.
Regards,
Amit

Process/steps down payment through Automatic payment

Dear Group Members,
How to make down payment through Automatic Payment ( T code F110)
Pleas let me know the steps
Regards
shamulheq

Hi,
You can follow the steps provided by Venkat, but there is a limitation when you process down payment with F110.
Becuase based on down payment request, when you post a down payment document through F110, system will default a payment block A in the posted doument.
So, when you will post the actual invoice, system will pay that invoice in full, and will not net the down payment you already posted. Example:
Step1) Vendor Down Payment: $300
Step2) Vendor Invoice Posted: $1000
Now you expect SAP to pay the net credit balance of $700, but F110 will pay $1000 instead if you forgot to manually clear the invoice against the down payment. We used the following substitution rule to force the system to pay the net amount:
1)First create a set for all your company codes: T-code GS01 e.g. Set Name: Y_COMP_CODE, Field BUKRS
2) Transaction OBBH
Prerequisites:
BKPF-BUKRS IN Y_COMP_CODE AND
SYST-TCODE = 'F110' AND
BSEG-BSCHL = '29' AND BSEG-UMSKZ = 'A'
Substitute Field Pmnt Block with a blank
Thanks
Ron

Asset capitalisation through cash journal FBCJ

Hi Experts
Please help me in asset capitalisation directly through cash journal - FBCJ.
I mean FI doc should be "Debit Asset code and credit Cash account " through FBCJ.
Is it possible. Kindly assist.
Regards
Kuldeep Dubey

Hi Kuldeep,
Asset account is a reconciliation account. Hence you cant add it to the cash transaction list in the config for allowable transactions in Cash Journal settings.
The work around is pay the amount thru a dummy vendor account thru cash journal . And use f-90 for capitalization of asset as well as setting of the dummy vendor entry done in cash journal.
The dummy vendor will be useful for you to track how much assets purchased from cash book.
Regards

Special GL Postings through Cash Journal

Hello All,
We are implementing EHP 4 SAP ERP 6.0 NW 7.01 in Vietnam. We have found that we can not post Special GL transactions through Cash Journal. It is vey much necessary for the client to post Employee advances and loans through Cash journal. Their 90% transactions for employees goes through Cash. We have searched for solution in SDN, and there so many message relating to this but could not found any work around solution for this problem.
Client does not want to post transfer posting to special GL later.
Could anybody guide us to have some work around solution for this?
Thanks in advance
Regards
shankar

Hi Shankar,
Look at below thread
Special GL indicator in Cash Journal
Regards,
Chintan Joshi.

Down payment through cash journal

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