Down payments (One recon account mapping to different special recon account

Hi,
       I'm stuck in configuring special gl indicators for down payments for vendors.
we have one recon account for vendor and there are 6 different gl for downpayments.
but the down payment request takes in only one combination of recon and special gl
Ex: U - 20000(A/P) - 14100(Prepayment - Rent)
      T - 20000(A/P) - 14102(Prepayment - Asset)
      M - 20000(A/P) - 14104(Marketing)
I was able to configure special gl indicator for down payments but the down payment request "F" is the same for all the special GL (U,T&M)
when the down payment request is made its show one account for all the special Gl indicator but on payment appropriate its posted in correct account.
This was causing lot of confusion to the user. Please suggest away to get around this.
Secondly there is Accrued Liabilities accounts how this should handled.
Thanks for your support
Regards
Kalyan

Hi Dominic,
It not allowing to create another noted item indicator other than F (Error MSG; Down payments and noted items not possible for special G/L indicator I)
Thanks for your time and support
Regards
Kalyan

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Dear Vyas,
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Can any1 explain why do we use special GL accounts. What kind of special gl accounts exist and how does this concept of special gl accounts works? I know they are used in down payment, are there any other place where special gl accounts are used.
Thanks,
shruti

Hi,
Let me explain your question in Accounting point of view -
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Down Payment Accounts

Hi everybody,
following up to my thread "G/L Account Determination - meaning of accounts" I precise my question regarding the down payment accounts in this separate thread.
I've made several simulations of Down Payment Processes on a demo database (using Down Payment Requests as well as Down Payment Invoices). In order to understand the automatic journal entries created by this two operations together with the posting of incoming payments I recognized that the system only used the Down Payment Clearing Account and the Down Payment Interim Account (taken from the customer's master data) but never used the Down Payment Receivables. My question is under which circumstances the system needs the Down Payment Receivables.
My second question concerning this is:
Down Payment Tax Offset Account (Is it a separate tax account for Down Payments - If so It can be theoretically the same account that will be used for output taxes on conventional A/R invoices?)
Thank you for your help and best regards
Greg
Edited by: gregAT on Feb 16, 2012 6:52 PM

Hi Greg,
In USA localization, they don't have this account (Gordon already point this out).
In Indonesia here, we always use Australia / NZ localization and regarding this down payment receivable, we also have this option in Australia / NZ localization. I also have database with Singapore localization, and they have this option also.
Now, as far as I know, no document posted that will automatically result in journal entry posting to this account. If you're wondering then why this option exist at first place, the answer is this : based on my experience, not every setting in SAP B1 had an impact pertaining to automatic journal. Some of the account setting only serve as a field to contain information, not necessarily related to automatic journal.
That being said, personally I think this field existed to stored the information if you want to maintain control account for down payment invoice based on this particular customer
Let me give you an example:
You have customer = C001 - ABC Company
You set the Account Receivable (in tab Accounting) = 113001 - Trade Receivables
You set the Control Account - Down Payment Receivable (also in tab Accounting) = 113009 - Receivables Down Payment
You set the Down Payment Clearing Account = 253001 - Advance Sales
If you create an A/R Invoice, the following journal should created:
Dr. 113001 - Trade Receivables
Cr. 241001 - Tax Payable
Cr. 411001 - Revenue
As you can see, above action will result in posting to 113001, as your setting of Account Receivable.
Now, if you create an A/R Down Payment Invoice, the following journal should created:
Dr. 113001 - Trade Receivables
Cr. 241001 - Tax Payable
Cr. 253001 - Advance Sales
As you can see, SAP still post the A/R to 113001. However, if you want to separate the receivable created from A/R Invoice from A/R Down Payment Invoice for particular customer, you could change the account from "Accounting" tab in A/R Down Payment Invoice document, "Control Account" field. There you can amend the control account to 113009 for instance.
Therefore, your journal posting of the down payment invoice should be like this:
Dr. 113009 - Receivables Down Payment
Cr. 241001 - Tax Payable
Cr. 253001 - Advance Sales
Don't ask me why we still need to amend this manually if we already set the control account in business partner master data
Maybe in future version we could post to this control account if we already set it in customer master data. But, for this moment, it only contain the account information with no impact of automatic posting.
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Hi all,
The case concerns the down payment request in a belgian company code:
1/ The process begins with the posting of a FAZ document type from SD module (through transaction VF01) => Therefore a down payment request is posted in FI with special G/L account "F". This document is a statistical document.
2/ But in the belgian legislation this statistical document should be in program RFUMSV00 and therefore the VAT must be declared.
I found a program(RFUMSANF that SAP developped to create another document in reference of the down payment request document issued from SD but with a different numbering. The fiscalist told me that he can't accept because the belgian legislation said that it's the down payment request number that must appear in the declaration and in the solution provided by SAP we're obliged to create a new document number => Therefore there is a gap in the sequential numbering generated from SD.
If you have already faced this problem, thanks for telling me what were your answers and what kind of solutions have you implemented to solve this problems.
I take any help.
Thanks a lot for your help.

Hi,
The concept of Downpayment is to have the advance payment received booked in the system by creating a downpayment request/invoice.
In your case the Downpayment Request is 100%, so it becomes difficult to apply the same to the Invoice in the Payment window.
Through Internal Reconciliation window, the same cannot be reconciled. Check Note no. : 1340606 regarding the system behavior.
The following options can be checked in the COPY of the database :
1) Option of applying the Downpayment Request and the Invoice and making a payment of 0.01 cent and then transfering the same to the Rounding account.
2) Checking the option of AR Reserve invoice in case there is 100% Downpayment.
Please check and consult the account of the company.
Kind Regards,
Jitin
SAP Business One Forum Team

BELGIAN DOWN PAYMENT REQUEST --Need a feedback experience

Hi all,
The case concerns the down payment request in a belgian company code:
1/ The process begins with the posting of a FAZ document type from SD module (through transaction VF01) => Therefore a down payment request is posted in FI with special G/L account "F". This document is a statistical document.
2/ But in the belgian legislation this statistical document should be in program RFUMSV00 and therefore the VAT must be declared.
I found a program(RFUMSANF that SAP developped to create another document in reference of the down payment request document issued from SD but with a different numbering. The fiscalist told me that he can't accept because the belgian legislation said that it's the down payment request number that must appear in the declaration and in the solution provided by SAP we're obliged to create a new document number => Therefore there is a gap in the sequential numbering generated from SD.
If you have already faced this problem, thanks for telling me what were your answers and what kind of solutions have you implemented to solve this problems.
I take any help.
Thanks a lot for your help.

Hi,
The concept of Downpayment is to have the advance payment received booked in the system by creating a downpayment request/invoice.
In your case the Downpayment Request is 100%, so it becomes difficult to apply the same to the Invoice in the Payment window.
Through Internal Reconciliation window, the same cannot be reconciled. Check Note no. : 1340606 regarding the system behavior.
The following options can be checked in the COPY of the database :
1) Option of applying the Downpayment Request and the Invoice and making a payment of 0.01 cent and then transfering the same to the Rounding account.
2) Checking the option of AR Reserve invoice in case there is 100% Downpayment.
Please check and consult the account of the company.
Kind Regards,
Jitin
SAP Business One Forum Team

AP Down Payment Invoice Service

Dear all,
When I made an AP Down Payment Invoice Service, I want to choose Down Payment Clearing account from GL Account (row level), but when I browse the GL Account, there's no account appear.
Anybody knows ?
This is different with AP Down Payment Invoice Type Item, where at GL Account field (Row Level) , I can browse / choose any account, a list of account appear when browse.
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Surya

Hi Surya......
The DP Account is unique at AP Down Payment Service Level.
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Can some one tell me teh steps for configuring - Down Payment Assets.
Regards
Ashok Prabhu

Configuration of Down payment in SAP R/3
Step 1:
Create GL account under Current Liabilities - Down payment received.
Select the Line item display; Recon A/c: Customer; Sort Key: 031; FSG: G067
Step 2:
Path: IMG-FA-ARAP-Bus Trans-Down Pmt Recd - Define Recon Account for Customer Down payment
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A/P Down Payment Invoice Item/Service Type

Dear Experts,
Just wondering why in A/P Down Payment Invoice for the Item Type, the G/L Account i can view and select the G/L Account in a List. However, in A/P Down Payment Invoice for the Service Type i ONLY can view and select the only one G/L Account which i have been set at Adminstration-> Setup-> Financial-> G/L Account Detremination-> Purchase Tab for Down Payment Clearing Account.
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Thanks.
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Error while posting Down Payment

Hi,
I got error while posting down payment in F-48. the error was "Special G/L Indicator P is not defined for down payment".
Thanks,

Hello,
"Special G/L Indicator P is not defined for down payment" because you have not maintained this indicator in your system. For maintain this you go to TC: OBYR, dbl down payment indicator P, , give your chart of accounts and press enter. Here you have to give normal Recon A/c and Alternative Recon A/c and save it. Now, go to TC: F-48 and you will able to post it now.
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