Down Payment Assets

Hi Friends,
Can some one tell me teh steps for configuring - Down Payment Assets.
Regards
Ashok Prabhu

Configuration of Down payment in SAP R/3
Step 1:
Create GL account under Current Liabilities - Down payment received.
Select the Line item display; Recon A/c: Customer; Sort Key: 031; FSG: G067
Step 2:
Path: IMG-FA-ARAP-Bus Trans-Down Pmt Recd - Define Recon Account for Customer Down payment
Double click the line D-A-DownPmt-Down Pmt
Enter CoA
Recon A/c: Debtors GL account
Special GL A/c: Down pmt Recd GL acc no
Save
Testing:
1. Tcode: F-29
Customer>>accounbt: Customer GL
Special GL : A
Bank Account: Bank GL
2. Make Sales entry using F-22 (down pmt will be shown in the status)
3. Clearing: F-39; Click the required Down pmt and Save; Even partial is possible

Similar Messages

Down Payments - Assets - Confg

Hiii Gurus
I have configured down payments for customers and vendors , now my client is asking to configure down payments to Assets also...is there any configuration required for Assets ( M ) , if is can any body send me the confg documents regarding Assets Down Payments , or is enough by giving Down Payment GL Account in "Specify GL Account " in AA ??
Plsss help me guys , i wil give full points if it is useful to me....
thanks in advance
regards
ramki

Hi Ramki,
i under stand, but standard SAP there is no down payment functionality for Fixed assets.
do one thing,
same asset you create as a AUC first, then you post down payment transactins to that AUC Asset, once you receive invoice , you adjust the down payment,
finally you settele the AUC to Fixed asset.
i thnk this is teh best optin as of now.
if it ok. or not give reply other wise we will try other optons(we have to explor).
chandra
Edited by: chandrasekharreddy on Dec 27, 2007 12:53 PM

Regarding Down Payment against Asset purchase

Hi SAP GURU
i have one queries regarding down payment made against asset puchase order
I created one asset code, create the PO with accoun assignment categories A, made a advance payment against reference to this PO no .
Now the problem is , asset capitalised date is automaticaly come same as down payment date and it is reflecting in asset explorer , T code - AW01N.
Can any body suggest what is the right way for the whole scenarion , or i am making some mistake .
Is there any config setting i am missing.
Please help me out , issue is very critical.
Thanks in advance.
Regards
Anjan

Hi Anjan,
From your below query, I infer that you have created asset PO and made down payment against PO without goods and invoice receipt. Am I right?
Are you following Valuated goods receipt or non valuated goods receipt concept?
Valuated goods receipt: Asset will be debited at the time of goods receipt
Non valuated good receipt: Asset will be debited at the time of invoice receipt
If you follow valuated goods receipt concept, then at the time of making down payment, asset should not be debited (whatever the value date/ capitalization date be). Please refer SAP note number 310368 (valuated goods receipt paragraph) for reference. In that they have clearly mentioned the steps to make down payment against asset PO without debiting to asset and without any error message. You have to make F5 378 message number from error message to warning message and in posting key 29 and 39, you have to supress the asset related fields. If you have done the above settings, then system will not show any error message to update G/L account in AO90 transaction code for the Acquisition: down payments and Down payment clearing - 2nd and 4th field.
Here we are following the valudated goods receipt and initially I faced the same issue and we sorted out after following the steps mentioned in the above sap note number.
Hope this helps. Assign points if useful.
Regards
Dwarak.

AUC down payment hitting wrong GLS

Dear Experts,
We are using down payment for WIP, complete configuration in OBYR OAYB and assignment of down payment GL and down payment clearing GL are assigned in AO90.
We prepare internal orders book all the expenses and will be settled to AUC in the month end.
At the settlement entries posted will be
Down payment asset acquisition – Debit
Down payment asset clearing – Credit
I have run the complete cycle this down payment acquisition is not added to any acquisition account.
At the time of initial down payment also below entry getting posted without hitting any OBYR configured GLS.
Vendor Debit 29A
Bank Credit 50.
The GLs which are configured in OBYR are hitting nowhere.
The down payment transaction in asset explorer should be nullified when final payment is done even that is also not happening.
We are processing the down payment through ME2DP transaction
Please let me know where I have missed the configuration.
With Regards
Uday

Dear Experts,
I am waiting for the guidance how to knock of the values from asset down payment clearing account,
auc asset explorer is showing additional acquisition value which is equal to down payment value.
Total amount settled to the asset is 240000 through ko88.
acquisition value - 200000
down payment value - 40000
Settlement entry posted while settling from internal order to AUC.
Asset acquisition account - 200000 - Debit
Asset down payment acquisition account - 40000 -Debit
Consumption account - 200000 - credit
Asset Down payment clearing account - Credit - 40000
Asset value is showing 40000 extra as acquisition and I can able to settle this 200000 from auc to normal asset.
This 40000 is showing in down payment acquisition and down payment clearing account.
The asset books and gl are not matching because of this additional acquisition value in asset.
Let me know how to knock of this value in asset.
If required I can provide additional inputs.
With Regards
Uday

AUC down payment

Hi.
I am configuring the AUC with downpayment.
I want to know the configuration steps for AUC down payment.
Also request you to let me know the importance of GLs for AUC down paymnet in AO90 step.
Regards,
Padmavathi

Hi.
I have done the following configuration steps for AUC downpayment. Can anyone confirm whether anything more required to be done. Are these entries correct.
Configuration steps:
1. Minimum configuration required for AUC asset (AUC asset class, AUC asset master)
2. Assignment of GL accounts (AO90). Here i have assigned the AUC acquisition GL account, AUC down paymnet GL account and AUC clearing GL account.
3. OAYB - Transaction type group selection. Here i have given AUC asset class for transaction group 15.
End user Area:
1. Vendor Down payment request (F-47)
Entry : 39A Vendor with spl GL Cr (Noted item) Rs 7700
2. Vendor Down payment (F-48)
Entry: Journal entry entered
29A Vendor Special GL Dr 7700
50    Bank                       Cr 7700
Journal Posted:
50      Bank                                     Cr 7700
29A    Vendor dpecial GL               Dr 7700
70       AUC Down payment Asset Dr 7700
50       AUC Clearing A/c                   Cr 7700
3. Asset acquisiton invoice posting (F-90)
70    AUC Asset     Dr 18000
31    Vendor           Cr 18000
4. Clearing Vendor down payment (F-54)
39A Vendor Special GL Cr 7700
26    Vendor                    Dr 7700
75     AUC down payment Cr 7700
40     AUC clearing GL        Dr 7700
5. AUC settlement (AIAB) . Here i am selecting the down payment clearing line items along with AUC asset line item and giving the distribution rule to settle to main asset.
6. Final settlement (AIBU)
75 AUC asset Cr 18000
70 Main Asset Dr 18000
7. Clearing of AUC clearing GL account.(F-03)
8. Clearing of Vendor line items (F-44)
Regards,
Padmavathi

Error While Posting the Asset Down Payment

Dear Members,
When I am doing Asset down payment through F-48, I am getting the following error.
Before that I would like to inform you that I created 2 GL Accounts. i.e. Down Payments on Assets ( Recon A/c Assets ) and Second GL A/c is Asset Clearing A/c ( With out Recon A/c ).
Further I assigned in T. Code - AO90, I assigned the Down Payments on Assets GL A/c and In Clearing column I assigned the Asset Clearing A/c.
Even though it is giving the following error.
Item category 07000 not allowed in accounting transaction 1000/0001
Message no. GLT2001
Diagnosis
The online document splitting is active in your system. Here, each document is assigned to a accounting transaction variant and each document row to an item category.
You determine for each business transaction variant which item categories can or must be posted here.
The following error occurred for the document you entered:
Item category 07000 in accounting transaction 1000, variant 0001 is not allowed.
System Response
The document cannot be posted.
Procedure
Check the document entered, the derivation of the business transaction variant, the derivation of the item category, and the assignment of the item categories to the business transaction variant.
do the needful at the earliest.
Thanking You
Regards
K. S. Kumar

Hi Sai Kumar,
Go to Document splitting node..
And check against the doc type that you are using in F-48, what business transaction variant is assigned in Classify document types for Document Splitting.
next go to the following node....
Doc Splitting->Extended Doc Splitting-> Define Business Transaction variants
and select your business transaction variant as defined above and copy that and give it a name Z001,
now select Z001 and double click on Assigned Item categories.., then select new entries and add 07000 Asset there and save.. it will give a warning message but just go on saving.
next go to the node Classify document types for Document Splitting again and enter this Business transaction variant againt the document type that u r using in F-48. AND it will work.
Regards,
SAPFICO

Settlement of WBS element down payments to an asset under constructions

The down payment (of the transactions tcode F-47 and tcode F-110), are
always settlement wbs element (tcode CJ88), we do not want to post down
payments to the receiving asset under construction (transaction type
180 or 181).
In the down payments are always taken into account in the settlement to
an asset. The settlement of the down payment is the actual reason for
the previous update of down payments in FI (Transaction type group
15). Furthermore, the settlement of down payments to assets should
not be capitalize.

When you search on this forum try to put Date range "ALL" to get more results. Please read below threads and you will get the solution.
MIRO:Transaction in area 15 contradicts the net book value rule
Transaction in area 01 contradicts the NBV
Looks like you have a negative balance in your WBS which you are trying to settle to FA.

Down payment of assets with purchase order

Hi All,
Down payment made through F-48 against asset purchase order
When purchase order number is entered,it is picking the Asset number and it is capitalising at the time of down payment.
i have gone through the Sap Note number 310368 in detial and have completely tested it out,but still it is throwing the Error F5378.
i have Changed the field status variant in OBC4 and the posting key 39 and 29. the Error message has been changed to warning messsage as prescribed in the sap note.
But still not able to overcome the problem.
thanks in advance
Regards
Prashanth

Hi Prashanth,
Please check the config in the following path:
Financial Accounting (New)> Asset Accounting> Transactions>Acquisitions>Define transaction types for acquisitions>Select transaction type for Down payment> should be UNTICKED capitalise fixed asset check box
Regards,
Babjee

Asset Down payment reconcilation account -error

Hi,
My client requirement is Asset Down payment.For this i am giving Special GL account 120150 in AO90 transaction. Is is giving error.the above spl gl account was maintained in OBYR.The same why it is not accepting in AO90.
Account 120150 not yet defined as reconciliation account in company code 3000
Message no. AC308
Diagnosis
The account assigned for these circumstances (G/L account:down payments) has to be a reconciliation account. This account is not yet defined as such in company code 3000.
Procedure
Define the account as a reconciliation account.
1.Why it is not accepting the Gl account which i have maintained in OBYR-specila GL for down payments?2
2.How to solve this error?
please help me.
Thanks
Kishore

Hi Kishore..
Please maintain your account 120150 as a recon account.
That should solve your problem..
In case you need further clarification, please feel free to write to me..
Good Luck!
Lucid-Mind...

Asset Down Payment - Error code: . AA 834

Hi ,
I am getting below error while doing F-48 Asset down payment entry.
You cannot use this transaction type to post to this asset
Message no. AA 834
Diagnosis
The transaction type entered belomgs to transaction type group 15. It has been specified for this transaction type group, that it is only allowed to post to asset classes for which it has been explicitly allowed (for example, the asset class for assets under construction). The asset to which you are posting belongs to class 16 (chart of depreciation IN). You cannot post to this asset class using the transaction type entered.
Procedure
Check the asset number you entered. You may want to allow posting to this asset class using this transaction type group.
What would be the problem..?
Regards
Ashok

Hi,
Check setting in tcode OAYB. Here you have to allowed downpayment in asset class for which you want to make down payment.
Warm Regards

Error message in down payment on asset purchase order

Hello,,
While i am trying to make down payment request with reference to PO have asset number it is return an error message
*Store a cost element for credit down payments
    Message no. KI165
Diagnosis
    You posted a payment to a CO-relevant object (cost center, order, and so
    on). The payment is therefore recorded in CO.
    If a payment has no order reference, no consumption account can be
    derived. Therefore, CO posts the payment under a default cost element
    created and stored during Customizing.
    You have not yet maintained this default in the system.
Procedure
    Maintain the default cost and revenue elements in the Implementation
    Guide under "Project System" for controlling area CA00.*
I don`t know what is the reason for using this cost element and which type of cost elements that i can use in this issue....
We are not use Down payment clearing account, because Our customer don`t need this account..
Please help me ASAP
Thanks for your cooperation
Hussein

Hello Hussein,
For error message KI165,please maintanin default cost element in OKEP.Down payments have to be posted in CO with cost   elements. In case of purchase orders (or open items in CO), the cost element for consumption can be derived from the purchase order. Thus the down payment in CO is posted with the consumption cost element.
If the down payment does not have any reference to a purchase order, then the cost element for which the consumption will be posted is not known. In this case, the cost element maintained with OKEP is used.
The error message KI165 will occur if no cost element is maintained with OKEP - not regarding whether the actual down payment has a reference to a purchase order and thus will update in CO under the consumption cost element derived from the purchase order. This is always a source of misunderstanding - but I hope it is clear now.
OKEP configuration is absolutely necessary if you do not have a cost element assigned at the time of downpayment request creation.
If after maintaining the default cost element you get some other error then please note that you would need to check the following :
1.Compare the configuration settings for the GL accounts that are used for posting the cash call in EHP4 system with the system without the EHP4 support pack.
2.Check the controlling area settings in both the systems.
Regards Bernhard

Clearing of down payments on assets from prior year

Hello,
we have the following problem with an Asset under Construction (AuC) that has been migrated from a legacy system with down payments in a prior year.
Migration has taken place in 2007 (within the year). The down payment has not been cleared in 2007, but left on the asset for 2008. The clearing of the down payment on vendor side has already taken place in 2007.
When the AuC shall now be settled to a final asset via AIBU, the error message AW605 "Down payment to recipient YYYY area 01 amount XXXX not cleared" appears.
When the down payment on the Asset under Construction shall be cleared first with transaction ABSO (TType 181 "Clearing of down payments from current year"), the following error message appears: AA571 "Not possible to post down payment clearing. There are no down payments".
In our SAP Version 6.0 there is NO transaction type "Clearing of down payments from prior year", though.
Would appreciate any indication how to deal with the issue now - do we need to create a special transaction type for this purpose? If yes, how to configure the settings so that SAP knows to clear down payments from prior year?
Thanks very much in advance for any help!
Gabi

I replied to your second post
But my question is then how does the down payment appears in the CJI3 report
Also, I am aware of your initial post. I feel, the details you gave is insufficient. You have just said there are two down payments made against a PO one is reflecting in WBSE another one is not. It will be difficult for others to suggest you a proper solution, You will have to give more detials as how you made the two down payments and you should tell us apart from appearing in WBSE what are all the other differences ..etc., You should give as much details as possible.

Down payment for assets

Hi,
my cilent is doing ddownpayment for asset(CWIP asset), for this they made Advance payement request , in that they given p.o number.
Now they are doing Advance for that thorugh F-48, here 4 lines are comeing.
001 50 24574 check payment 55000-
002 29A 95324 vendor 55000
003 70 0023100 cwipbirsform 000 55000
004 50 2134000 clrg cp DP tg.asst 55000-
can any body explan why 4 line items are comeing while doing downpayment.
Regards,
balu

Hi,
As you verywell know that, in your accounting entry first two line relates to FI-AP and secondt two line relates to FI Asset Accounting. As Asset Accconting is having its own sub accounts that is we need account for the advance payment in asset accounting also otherwise the CWIP Asset will not get updated which results in FI - GL and FI-AA will not be tallyed.
Hope you know that Once you got the final invoice and when you clear the down payment the entry that you mentioned will get reveresed.
It should be clear that all asset relevant transactions should reflect in FI-AA also that is the reasion system will created four line asset relevant donw payments.
hope it gives some basic idea.
Best Regards,
Kumar

Down Payment for Assets Purchase Order and depreciation

I have created one purchase order for assets now when i am making down payment against purchase order it pick up asset and post down payment correctly without depreciation. But when i am clearing down payment against the vendor invoice it is reversing downpayment in asset explorer [AW01N] with Transaction Type 180 and calculating depreciation on reversal amount. I am using down payment spl G/l indicate "M" even i tried with "A".
Can anyone tell me why it is reversing depreciation on downpayment cleared against invoice when original down payment is not calculating depreciation.

Hi,
As per as my knowledge is concerned, you should treat the cost element as " Category 90 " , this is a balance sheet account.
Please check at your end.
Thanks
Dasa

Standard Asset Report considering Down Payment Differently

Hi
I am executing a report S_ALR_87011964 it gives a out put including a asset which has been acquired in current month and for which 50% down payment has been paid. Another report based on FS10N for that asset executed output excludes that asset for which 50% down payment has been done. Why output of both the report is different and exactly to the amount of down payment I am confused with the logic of both report is it any other way to consider asset for which some down payment has been done.
Thanks

Hi,
The FI report FS10N only shows balances, no down payments.
However, the asset balance sheet report S_ALR_87011964 in asset accounting does show these type of payments on the asset. The logic of these reports are not the same and therefore should not be compared.
I hope this clarifies.
Kind regards,
Brigitte

Down Payment Assets

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