Downpayment--no invoice

Dear Frnds,
The customer creates a booking order with a fixed billing plan ( complete payment to be received in 5 installments). He treats all payments received as advances(liabilities)...not creating an invoice
How do i go abt this scenario.....should I create a down payment request with ref to sales order every time or are there any alternativess. Please assist
Regards
maddy

Lily,
On the Incoming Payment screen, you need to click on the Payment Means (money bag) icon / right mouse click select payment means and confirm the amount.
Simply by opening the incoming payment and clicking Add will cause this error to be displayed.
Correct Procedure is,
Select the Customer on the Incoming Payment window..Right mouse click and Select Payment Means / press CTRL+Y
In the Payment Means window, Amount column enter the Payment Amount 1000.00
Click Ok
Click Add

Similar Messages

F110 - Grouping of downpayment with invoice

Hi SAP gurus,
For a vendors , we have downpayment for 20000 and invoice for 10000. Both the downpayment and invoice have same due date. We have also configured that the sp Gl indicator allowed for payment in FBZP.
So when we run the APP , the system is processing 10000 invoice line item and 20000 downpayment is in exception list. Ideally the system should not clear any of line items as debit is more that credit. Please let me how to solve this issue??
Even in vendor master data, we have not ticked individual payment.
Please help

Check the Payment grouping in config.
Also make sure that this grouping is specified in the Vendor Master
Define Payment Groupings
In this activity you define the grouping keys that are used to settle a customer or vendor's open items together. For each key, you specify a maximum of three fields from the database tables BSIK (vendors) or BSID (customers). Items containing the same entries in the specified fields are settled together. You determine the grouping key used to group together the open items of a customer/vendor by entering this grouping key in the customer/vendor master record.
Example
If you have installed SAP's loans management system (currently being developed), you can use the grouping key to carry out bank collection at the customer, separated according to loan numbers.
Note
If an alternative payee is specified in the master record of the customer/vendor, the grouping key of the payee is used. When clearing between customers and vendors takes place, the key in the vendor master record has priority.
Activities
1. Define the required grouping keys.
2. Ensure that the grouping keys are entered in the customer/vendor master records

Applying downpayment to invoice

Error message occuring when trying to apply downpayment to invoice....
No matching records found 'AR Down Payment' (ODPI) (ODBC-2028) Message 131-183
please assist

Hi Lisa,
Make sure that it is a Down Payment Invoice and not a Down Payment Request that has been done.
Only Down Payment Invoice can be pulled into an Invoice.
Hope it helps.
Jesper

Downpayment with Invoicing Plan

Hello all,
I'm trying to make a downpayment to a Vendor based upon a Purchase order (PO).
Here folows the procedure reflected on the system:
1)Creation of the PO with one valuated material (quantity and amount) item.
in the item invoice, we can have invoice plan based upon % or amount. Therefore,
in the logistics invoice the quantity is not verified.
2)Processing the downpayment by MIRO, it appears as a negative value because there is
no special GL indicator. I do know that by F-48 I can assign the downpayment to the PO.
But, the tricky procedure is that I can't settle a condition at item level in order to
consider it as the downpayment (profit to the vendor) and reduced for the total of invoices.
3)When I do Goods-receipt (GR), it increases the stock quantity but I can't see the finantial
documents related. If I want to enter the logistic invoice, there is no quantity to verify.
Only the ammount is possible to verify.
We would like to enter the Downpayment based on one invoicing plan, but with GR/IV flag active.
If we can be able to do this, everything will work properly as they use in the ancient system.
We can also use a finantial item in order to deturn this problem, but this doesn't compensate
the finantial open items (this means that he has the same sign " - ").
Can anyone help us to solve this problem?
Thank you in advance very much!
Best regards,
Pedro Grabulho.

Hi ,
I give my thoughts on this .
1) I agree that if use F-48 for down payment , u won;t be able to do at the line item level . But u are entering only the Purchase order number as reference and there is no provision for line item . In this case also system won;t allow you to make payment beyond the purchase order value.
2) Once GR Based IV is flagged in the PO , it is not advisable to use MIRO for down payment.
Regards
Mani

AP downpayment - downpayment with Invoice

Hello,
I am trying to implement the AP downpayment flow.
The gap from the standard SAP is that prior to posting a downpayment I receive an invoice, that has to be registrated in accounting:
1. Downpayment invoice
Downpayment account = Vendor
2. Downpayment (preferably posted by F110)
Vendor = Bank account
3. Invoice
Expence = Vendor
4. Payment (for delta: invoice - downpayment) - (preferably posted by F110)
Vendor = Bank account
5. Clearing
Vendor = Downpayment account
The question is:
how did you implement this in SAP? we thought about a special G/L indicator then its reversal for steps 1 and 5.
Thank you,
Oana

Dear,
In order to run vendor downpayments you have3 t-codes by Standard Way:
F-47                 Down Payment Request (Noted items)
F-48                 Post Vendor Down Payment (Off setting Bank Acc)
F-53                 Post Outgoing Payments (Invoice X DP)
And you can define GL accounts in OBYR.
Answering your question I think you could create an invoice in accounting and make a down payment. You should not post the expense this time and so offsetting a clearing account liabilities.
After F-53 you should post credit to offset the liability clearing account and post the debit to the expense.
E.G:
1) Invoice:
Cr. Vendor
Dr. 200000
2) F-48/F110
Dr. Vendor
Cr. Bank
3) F-53
Invoice X Downpayment
4) F-03
Cr. 200000
Dr. Expense
Let me know if it was helpful
regards

Clearing downpayment during invoicing EA19

Dear Experts
- I have posted a down payment for some consumer
- I WANT clearing this down payment during billing EA19
Desired result was that during invoicing, the system would automatic clearing downpayment.
Clearing variant assigned to R41 and R4 in FI-CA
In debugging I have see that OP select in FM - FKK_ALLOCATE_ITEM_FOR_CLEARING . but NOT clearing.
Dear Experts. Please help .

Hi ,
The event R401 is used for selecting the open items for account maintainence before invoicing is done .
Ensure that you have maintained the setting in the following node ;
Spro - SAP utilities - Invoicing - invoice processing - item slection in invoicing - item selection in account maintainence / define sub item .
Here you can define the main and sub , for account maintainence at the time of invoicing .
Hope it helps .
Regards ,
Dewang T.

Link AR Downpayment & AR Invoice

Hello Experts,
I need help with the following scenario:
--> Sales Order is created by user
-->User created AR Down Payment Invoice by using "Copy From" from the Sales Order created in step 1. The DPI is open.
-->After a few days, Sales Order was copied to Delivery
-->Finally user copied Delivery to AR Invoice and added the document without linking Down Payment.
Because of this DPI is open , AR is open as it is not linked to DPI. How can we link Down Payment to an Open Invoice already posted? We know that when user click on payment means on Sales Order to create DPI, system automatically draws DPI to Invoice.

Hi Praneeth,
Personally, I think not-so-perfect solution is better than no-solution at all. I understand completely your concern here, you don't want to create more additional document to rectify certain case, will make your database dirty with adjustment here and there. However, it is better than keep those two document open and unresolved. Just my opinion here.
Best Regards,
Hendry Wijaya

PLD for AR Downpayment (Request & Invoice)

Hi Friends,
Currently the existing SBO settings provide same PLD defaults for AR Down payment (Request & Invoice). For the purpose of export requirements we need to print different documents. Is there any way to have PLD for Request & Invoice separately?
Regards
Shiva

Hi
There is no Such option, u have to make Two PLD for Invocie & Request each, and whenever u changing from Requesst and Invoice u have to change the PLD also.
Giri

Downpayment - invoice blocked for FI

Hello SD experts,
I have a problem in downpayment process when the amount of customer's advance payment is bigger than amount on final invoice. For example: customer paid 25.000 in advance, I posted downpayment and then final invoice is issued only for 23.000. So, we can say we should return to customer 2.000.
Here is how we enter documents in SAP:
1. Sales order for downpayment request is created (with billing plan). We put one item (for example service) with price 25.000.
2. Downpayment request (invoice) is created.
3. We post downpayment to FI (25.000).
4. We create final invoice
On final invoice additional item is automatically added by SAP. Additional item is downpayment settlement. By default both items get same price (value), that is 25.000.
As I said, I want to charge customer only 23.000. So, I change the amount for first item from 25.000 to 23.000. As soon as I do this and save the document, it becomes blocked and accounting document is not created.
It can't be released to FI because I get notice about difference between values of two items on invoice.
My question is: Do we have the process correctly set up ? Are we entering documents in the right way ?
Another thing if I look at the printout, I think is ok. I have a line that says that amount to be paid is -2.000 (cusotmer paid more).
In other cases, if received advance is same or smaller then the final amount, there aren't any problems with blocked invoices.
Thank you for help,
RJ

HI CB,
While posting a invoice by MIRO, if you come across the following message as block for payment than it is because of Three way matching. You can see three way matching status in purchase order status tab in transaction code ME23N and in purchase order history in item detail.
Generally invoice is blocked for payment because of two issues:-
u2022 Price difference: - Price in invoice is higher than purchase order (above tolerance limit).
u2022 Quantity difference: - Quantity in MIRO is higher than MIGO (or good receipt).
Once invoice is blocked for payment you need to release it for payment via transaction code MRBR. For next time while posting an invoice through MIRO you should post invoice within tolerance limit.
You can display and change tolerance limit for invoice verification in customizing with help of transaction code OMR6.
Regards,
Anand

How to knock off Vendor downpayment against Vendor Invoice

Hi,
I have made a Vendor downpayment from F-48 & my entries are
Vendor 7000 Dr
Bank      7000 Cr
I Posted a Invoice for service tax from FB60 with entries
Vendor                            7000     Cr
Building construction       6410.7 Dr
A/P Service tax interim    641.07 Dr
A/P Service Tax ECS      12.82    Dr
A/P Service Tax SHEC    6.41     Dr
TDS                                 71        Cr
In FBL1N the invoice is showing as Open Item.
I want to knock off the Downpayment against Invoice. What is the procedure?

Hi,
Please use F-44 and make sure you have to mention special GL indicator under open item selection tab.
Then only the line item will be diplayed.
Rgds
Murali. N

Cancel/Clear Paid Downpayment Invoice without cancelling payment

Hi,
I have a scenarios where AR Downpayment (DP) Invoices are raised for requesting Deposit from Customer based on Sales Orders.
The DP Invoice are fully paid. (eg 30%)
The Sales Order is raised into a Delivery order and then AR Invoice.
During AR INvoice, the AR Downpayment Invoices are not matched (to offset the amount).
Resulting the AR Invoice is billed 100% instead of 70%.
How can I closed off the DP Invoice without cancelling the Incoming Payment and wihtout raising Credit Note against the DP Invoice?
Can I do some kind of reconciliation against the the DP Invoice to offset against the Invoice? This is to clear away the Deposit Clearing A/C.
Please advice.
Rgds
Jessie

hi,
Raise anothr AR Downpayment invoice for 70%,do incoming payment,
Link both AR downpayments invoice 30% and 70% to ar invoice,
Also check this link
DIFF BETWEEN AR DPINV AND AR DPREQ
Edited by: Jeyakanthan A on Jun 9, 2009 7:20 PM

Automatic Clearing of Down payment at the time of creating Invoice

Dear All,
I have created a Service Purchase order. This is assigned to a WBS element.Then i created a vendor downpayment request against this order using F-47 then posted same from F-48. Then i created service entry sheet and accepted it.Now when i am creating a invoice in MIRO for this Service order, system gives an information message that Downpayment exists. But invoice amount is not reduced by the amount. Also downpayment is not reversed automatically. Is there any way to achieve this? I had to manually Clear downpayment after invoice is posted.I want that to happen automatically.
Regards,
Kamal

Hi Rafi,
Thanks for this information. We are running on ECC 6.0 / EHP4 & also the biz funtion activated. .
As of now, we are receiving just an info msg at the time of MIRO.
Is mere activation of this biz funtion enough or do MM & FI need to configure something to achieve automatic downpayment clearing?
regards

Downpayment

hi
My question is regarding WHT on downpayment and invoice
Presume for an invoice amount of Rs.100000/-, at the time of downpayment receipt on Rs.50000/-(eg. @10% WHT is deducted and receive 45000/-) from customer.
Now at the time of invoice which is raised for Rs.100000/- a WHT of Rs.10000/- shall be deducted, Whereas an amount of Rs.5000 had already been deducted.Now with this 10000/- on invoice + 5000/- (already deducted at the time of downpayment) the TDS balance deducted shows Rs.15000/- instead of Rs.10000/-
please suggest how to deal with this scenario
regards
Edited by: dominocook on Aug 25, 2008 9:04 PM

Hi,
You can manually enter at WHT tab in the header data panel on which amount system should calculate WHT, in your case you have to give gross amount 50000/- only since you have already deducted on 50000/-. Otherwise, while doing advance adjustment clearance, system will automatically reverse for advance WHT amount.
Try once and give feedback.
Regds
Sarma BH

Reversed Invoice appearing as unpaid invoice in FMJ2

Hi Experts,
My customer is trying to carryforward unpaid invoice to the next fiscal year during year end closing. They happen to retrieve invoices that have been reversed. By right, reversed invoices should not be picked up for carryforward. What i realised was these invoices have been reversed incorrectly.
These invoices are tagged to a downpayment request. A douwnpayment request clearing is used to clear the downpayment and the invoice. However, my users went to reverse the invoice without reversing/reset the downpayment request clearing. I think that is the cause for FMJ2 still picking up the original invoice as unpaid invoice. Do anyone encounter such problem before?
More detailed scenario:
1100000001 - Employee Advance
2000000001 - Downpayment Request
1900000001 - Invoice
1200000001 - Downpayment Request Clearing (Clear invoice + downpayment)
1900000002 - Invoice (Invoice being reversed, without resetting/reverse downpayment clearing)
1900000003 - Invoice (New Invoice for the downpayment)
2000000002 - Incoming Payment( To clear 1200000001 and 1900000003)
I have tried to reverse the incoming payment 2000000002 and the downpayment clearing 1200000001. But 1900000001 is appearing in FMJ2 as unpaid invoice.
Please assist.
Regards,
Wilson

Hi Experts,
My customer is trying to carryforward unpaid invoice to the next fiscal year during year end closing. They happen to retrieve invoices that have been reversed. By right, reversed invoices should not be picked up for carryforward. What i realised was these invoices have been reversed incorrectly.
These invoices are tagged to a downpayment request. A douwnpayment request clearing is used to clear the downpayment and the invoice. However, my users went to reverse the invoice without reversing/reset the downpayment request clearing. I think that is the cause for FMJ2 still picking up the original invoice as unpaid invoice. Do anyone encounter such problem before?
More detailed scenario:
1100000001 - Employee Advance
2000000001 - Downpayment Request
1900000001 - Invoice
1200000001 - Downpayment Request Clearing (Clear invoice + downpayment)
1900000002 - Invoice (Invoice being reversed, without resetting/reverse downpayment clearing)
1900000003 - Invoice (New Invoice for the downpayment)
2000000002 - Incoming Payment( To clear 1200000001 and 1900000003)
I have tried to reverse the incoming payment 2000000002 and the downpayment clearing 1200000001. But 1900000001 is appearing in FMJ2 as unpaid invoice.
Please assist.
Regards,
Wilson

TDS on Downpayment/Partial Payments

Hi Freinds,
My client is facing a problem regarding TDS deduction. i.e, TDS is getting deducted both at downpayment and invoice posting. i want to know whether any configuration is there , where the system identifies the net amount after downpayments/partial payments for TDS.
Note; The client doesnt want to change withholding base amount Manually
and also i have tried the central invoice proposition in the withholding tax type , but it is not working. can anyone help me with this.?...
points wil be defnitely awarded.
thanks and regards
Mohammed A SUlfeekhar

Hi Madhu and All
Here i got some doubt
1. F-48 10000/- tds on 1000/-
2. F-43 50000/- tds on 5000/-
3. f-54 10000/- reverse the tds on 1000/-
4. F-53 40000/- no TDS
in the 4 point f-53 we need to make payment of Rs.36000 with no tds .....
because the tds amount is got reverse of Rs.1000/- in point no.3 so net payment made is 9000/- only. the balance has to be paid is
total invoice -- 50000
less tds       --    5000    -
less advan   --   10000   -
Add tds on adv
(F.54)          --    1000 +
Net amount    -- 36000
Can you calrrify me in this regards.
I would be thankful for giving clarification
Regards,
Raga.

Downpayment--no invoice

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