Draft document numbers
Dear Guru,s
I have a requirement that, i enabled approval procedures for Purchase order type documents.
I just created document no 1 for amount 1000
document no 2 for amount 2000
and document no 3 for amount 3000, but initially all approved type documents are stored into the system in a draft series,
Now my problem starts,
and am approving these documents in a random document wise, the purchase documents are saving properly in First (draft status) approved document will be the first Purchase order (actual number series)
my requirements that, Is it possible to create document number in entering order in to the system after approval ?
regards,
Sanju M S
Hi!
It is not possible to arrange Numbers as we wish. System is continue numbering based on addition (First IN)
Similar Messages
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Save as draft - Document Number
hi experts,
Can we reserve a document number for draft document?
I added a Purchase Order (draft) and then i created another PO but for this PO i want its number to auto-start with 2.
Document No 1 is reserved for Draft PO.
Is that possible?
I do not want to use Manual Numbering.
Thank you.
Regards,
LimHi
Its not possible.if u have post one more doc. then system will increment the no. from the last post doc. no. only..
for ex: last doc no is 100.
u r saving a doc. as draft it no. will be 101.
then when u r posting one more doc. the no will be 101 only ...
now if u posted the draft doc. then no will be 102..
Giri -
Rewrite draft document batch query for live document
Hello Experts,
I have written a query that returns data from DRAFT A/P Credit Memos. It returns all line items and includes all linked batch numbers if any.
I want to run the same query against A/P Credit memos once the document is 'added'. Here's the current query...
select odrf.docentry, DRF1.itemcode, DRF1.dscription, odrf.cardcode, obtn.distnumber, odrf.Docdate as 'Date Opened'
from odrf
join DRF1 on odrf.docentry = DRF1.docentry
left join DRF16 on DRF1.docentry = DRF16.absentry AND DRF1.linenum = drf16.linenum
left join obtn on DRF16.objabs = obtn.absentry
where DRF1.dscription IS NOT NULL
AND odrf.objtype = 19
I'm having a difficult time translating this logic over to live documents. It seems there is no equivalent table to DRF16 on live documents?Yes I tried that. However my RPC16 table is empty. Which is odd because you would think after adding a draft document into a live document the data from DRF16 would show up in RPC16. This appears to be the case for DRF1 to RPC1 tables at least...
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Adding Period Indicator to New Year after creating draft documents in New Y
Hi,
I want to restart the the numbering from 1 in the New Year and so want to attach a new Period Indicator to the New Year. But i am unable to Add Period Indicator to New Year. It was created with Default Period Indicator and is not allowing any change.
I am in SBO 2005 PL38. Also pleas note, some drafts have been created in the New Year.
What i tried:
- I tried deleting the draft documents. No use.
- I changed server date to March 31(previous Accounting Year). No use.
Anybody can help?
Regards
ManishHi Manish,
Let me see if i understood your issue;
You are unable to creat a new period indicator for the new numbering series, did you already creat a new posting period for the new year ?
The drafts created in the new year are with the default period indicator ? if so can you change it and try to delet those drafts ?
if you have opportunity please provide more information.
Regards
Emanuel -
PO ref i need Table Data from GR,IR & Account Document Numbers
Hi Fi/Co Family Please give me valuable suggestion ,
Through PO Number we will get GR Number in TC: ME23, how can I get from table data with reference PO to GR, IR and Accounting Document Numbers.
Regards,
Venkathi
if ur problem is to find the document number only, then go to tcode me23n and give ur PO number and click on PO history tab on item details.
hope it works.award if useful. -
Print Draft Document using Crystal Report in SAP 8.8
I created a Crystal Report Layout using SQL View as data source for AR Invoice which prints out fine. (everthing on 1 page)
To print Draft Invoice, I copied the view to use ODRF/RDF1 instead of OINV/INV1, copied the Crystal report and updated the data source to the new view. When print Draft Invoice, it prints 3 pages - page 1 blank, page 2 just the "DRAFT" watermark, page 3 the crystal report without watermark.
Steps to print Draft Invoice: Sales-A/R > Sales Report > Document Drafts Report > Open selected Draft Invoice document > File > Select Layout and Print...
What is happening behind the scene when printing Draft documents? What is the correct way to print Drafts (e.g. special settings designing Crystal Reports)?
Thanks,
GraceThank you for your reply. It works in this specific report.
But we have both PLD and Crystal Report in the system, changing the settings means the PLD will lose their watermark...
Also, I don't know how the Draft is displayed, but when select Print Preview for Draft, it's asking for parameter (DocEntry), which I have setup a DocKey@ in Crystal Report and set it in the Selection Manager. Does SAP provide DocEntry in Draft Invoice (ODRF) the same way as in Invoice (OINV)?
Thanks,
Grace -
How to freeze the column edit in Draft document?
Hi,
I try the following code and want to freeze the column edit in Item code, Item description and quantity. However, it just work in Sales Order or PUrchase Order those normal marketing document. it doesn't work in Draft document. Anyone can help?
If BusinessObjectInfo.FormTypeEx = "133" And BusinessObjectInfo.Type = 112 And BusinessObjectInfo.EventType = SAPbouiCOM.BoEventTypes.et_FORM_DATA_LOAD Then
If BusinessObjectInfo.BeforeAction = True Then
oForm = SBO_Application.Forms.Item(BusinessObjectInfo.FormUID)
oboDS = oForm.DataSources.DBDataSources.Item("ODRF")
oGenvalue = oboDS.GetValue("U_InvoiceFlag", 0)
Dim oOrderMat As SAPbouiCOM.Matrix = oForm.Items.Item("38").Specific 'Content Row'
Dim oColumns As SAPbouiCOM.Columns = oOrderMat.Columns
Dim oItemColumn As SAPbouiCOM.Column = oColumns.Item("1") 'Item No
Dim oItemColumn3 As SAPbouiCOM.Column = oColumns.Item("3")
Dim oItemColumn11 As SAPbouiCOM.Column = oColumns.Item("11")
If oGenvalue.Trim = "Y" Then
'Set Itemcode and Quantity to non-editable
oItemColumn3.Editable = False
oItemColumn.Editable = False
oItemColumn11.Editable = False
Else
oItemColumn3.Editable = True
oItemColumn.Editable = True
oItemColumn11.Editable = True
End If
End If
End IfHi Anna,
Thanks for posting your code - that helps a lot isolating the issue!
While your code could work, if the SDK would have been implemented differently, it won't do what you want it to:
- There is no et_FORM_DATA_LOAD event fired when a draft is loaded (use EventLogger from the B1DE tools - it would have told you that you are looking at an event that doesn't get fired...).
- Not sure how "BusinessObjectInfo" is defined, but oForm.BusinessObject.Type = "112" does not occurr:
The business object behind the form is the "real" business object - an Invoice ("13") in your case.
Thus your code never reaches the lines where you disable the relevant columns... - you could e.g. use .NET Profiler form B1TE to get at least a better idea of what is happening inside the add-on, if you don't like to step through you add-on code.
- oForm.BusinessObject.Type is a string (remember UDOs!) - not a number.
- Table "ODRF" is not a datasource behind form "133" - please check the form's XML!
If you would like to run that check you have to do it differently - using DI API...
HTH,
Frank
Edited by: Frank Moebius on Aug 3, 2009 4:28 PM -
Error while creating document numbering series via SDK add on
Dear Experts,
We receive the following error while creating the document numbering series through the SDK add on
[Microsoft][SQL Server Native Client 10.0][SQL Server]The incoming tabular data stream (TDS) remote procedure call (RPC) protocol stream is incorrect. Too many parameters were provided in this RPC request. The maximum is 2100.
From the above error message I can suspect the following possibilities
1. The limit for the document numbering must be less or equal to 2100.
2. There is a problem in the coding in SDK where it does not allow more than 2100 lines in the database.
We tried to create manually for the same fiscal year and period indicator disconnecting the add on, the same error occured.
Then we created a seried for a single document with the period indicator for the next fiscal year, it allowed.
After creating the document numbering for the next fiscal year, we were able to create the numbering for the previous year also.
Kindly help us on how to solve the same.
With regards,
Yeshwanth PrakashHi
You have, as far as i can determine without seeing the template,defined no Part Appraiser Column (PAPP) in your template. But you have defined a function on the template to automaticly default the part appraisers.
On the Appraisal document persons (appraiser / appraisee) are getting defaulted as part-appraisers although no part appraisal column excist,and therefor 00 Part Appraisers are allowed. This gives the error. Remove the Part Appraisers default functionality from the template and this problem will be solved.
FYI: The reason why this doesn't give a business check error is that the functions to default participants are BAdI's and we have no means of determining wether or not a BAdI implentation will create an inconsistency on the appraisal document.
Also, the reason that it occurs as a S message and not as E or W is because of programming restrictions in combination with messages. All errors on the Appraisal Document will come as 'S' messages. -
Error while updating the Document Numbering Form
While attempting to update Document Numbering , I received the following error message:
"Another user-modified table "(NNM1) (ODBC -2039) Message 131-183
What does this mean?
thankx and regards,
Vikas GuptaHi Vikas,
Repeat the changes you are trying to make one step at a time and make sure you click on update in both the series screen and the document numbers screen every time.
I've faced this issue and doing this helped.
Regards,
Hamsa -
Document Numbering Series and navigation buttons in SBO
Hi there,
A new set of document numbering is created for new financial year.
e.g. SO11-100001 is for financial year 2011 and SO12-100001 is for financial year 2012.
Due to this setup, we have encountered a problem to use SAP navigation button to search between documents such as when I continue to click u201CNEXTu201D button, the documents would be popup in following sequence:
SO11-100001 SO12-100001 SO11-100002 SO12-100002 u2026u2026
Is there a way to just navigte through SO12 series documents only?
If I use series grouping under "Authorizations", this will totally block the previous year's documents. There may still be open docuemnts from last year and therefore, using "Authorizations" is not a wise option.
If there is a workaround, kindly share with me.
Thanks,
Yadanahi Yadana
in that case u can create a user query displaying the fields u want on the basis on the period indicator i.e. 2011 & 2012
hope this would suffice your concern
Regards,
Manish -
Document Numbering and Series - Reset
hi all
How r u ? I m having a issue regarding the Document Numbering and series
Document Numbering
Document Default Series First no Next no Last No.
A/R Invoice ARI_A 1 1 100000
Series - A/R Invoice - Set up
Name First No Next No. Last No.
ARI_A 1 1 100000
ARI_B 1 1 100000
General Posting Date Due Date
Code Name Active From To From To
FY-08-09-01 FY-08-09-01 Yes 01/04/08 31/03/09 01/04/08 31/03/09
FY-09-10-01 FY-09-10-01 Yes 01/04/09 31/03/10 01/04/09 31/03/10
My Current Posting period is FY-08-09-01
1.After completion of this year FY-08-09-01, the document series ARI_A and ARI_B specified above should reset to 1.
2.In FY-08-09-01 March 24 ' 2009 one invoice is raised , the Invoice Number is ARI_A --7250 but the payment for that invoice is coming during the mid of April 2009 (now the financial year get changes FY-09-10-01 . So how to close the Invoice ARI_A --7250 that had been raised in the previous Financial Year...
Edited by: Rajeswari Palaniyappan on Mar 3, 2009 8:22 AMCheck this thread that answers your question
[Re: How to Re-Initiate the Document Numbering] -
Draft documents for Sales return and Goods return
Morning, Exports,
I got two questions, pls kindly help!
1) The draft documents regually if not with approval process, can be removed from draft list, but once it's with approved process, the "approved" draft document can't be removed. How to have it deleted from the list of draft documents? As there are two many drafts and we need to take them out once its data was adding into system....
2) Where we can see the serial# that picked for the draft document?
Thanks!
EmilyHere are the answers ---
1) The draft documents regually if not with approval process, can be removed from draft list, but once it's with approved process, the "approved" draft document can't be removed. --> TRUE
How to have it deleted from the list of draft documents? --> NOT POSSIBLE FOR DRAFT DOCUMENTS
As there are two many drafts and we need to take them out once its data was adding into system.... --> USE THE "OPEN ONLY" OPTION TO AVOID THE CLOSED / UNNECESSARY DRAFT DOCS.
2) Where we can see the serial# that picked for the draft document? --> GO TO ANY MODULE -> REPORTS -> "Document Drafts Report" --> Document No. [BUT THIS NO. WILL NOT TAKEN IF ANY DOCUMENT IS CREATED AFTER THIS DRAFT OF THE SAME DOCUMENT TYPE. THE FINAL NO. WILL BE THE LAST NO. + 1 OF A PARTICULAR DOCUMENT TYPE] -
I have pdf file with 500 pages created from AutoCad file. In all pages, I have different document numbers.The file is not editable in pdf. How to change all the document numbers using "Comment" feature? Any alternate method? alternate method? I have Adobe Acrobat X Pro and Windows -7 platform.
Yes, I just want to cover up all the pages for those particular area of document numbers.
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Align MM and FI Document Numbers in Logistics Invoice Verification
Hi All,
Need help!
Requirement : Align MM and FI Document Numbers in Logistics Invoice Verification
Followed all the steps as per the SAP documentation : Materials Management > Logistics Invoice Verification > Incoming Invoice > Number Assignment > Maintain Number Assignments for Accounting Documents
As per the SAP documentation the configuration done should be enough to pass on MM Document No to FI document. But its not working as expected.
I have done the following:
1. Assigned MM and FI documents the same number range and both are in sync.
2. MM Documents are configured to be internally generated,
3. FI Documents are configured to be externally generated.
While during MIRO system generates errror and tells "Accouting Doc number are externally configured" (Not remembe the exact error) ? What is the solution for this issue. I need to align the MM and FI Document Numbers in Logistics Invoice Verification.
Gone through articles on internet and all discuss the same steps and configuration.
http://wiki.sdn.sap.com/wiki/display/BPX/HowtoAlignMMandFIDocumentNumbersinLogisticsInvoice+Verification
Kindly provide inputs as to what could be the missing configuration or probable solution.
Thanks!
Dev
Edited by: dev ahuja on Aug 19, 2010 3:03 PMHi,
Following step should be missing in your system:-
*Step 4. Update MM number range assignment. The last step is to assign the MM number range to your MM transaction via IMG menu path Materials Management>Logistics Invoice Verification>Incoming Invoice>Number Assignment>Maintain Number Assignments for Logistic Documents>Transaction - Assign Number ranges. Two transactions are available. LIV contains the following two internal transactions that are used for the MM document number determination:
u2022RD: manual invoice entry (MIRO)
u2022RS: cancel, reverse invoice (MR8M), evaluated receipt settlement (MRRL), EDI invoice receipt, invoicing plan (MRIS), and revaluation (MRNB).
You need to update the number range interval for transaction RD.*
Please check.
Regards,
Gaurav -
Frame Crashes on Save Book After Performing Document Numbering Update
Frame 10 crashes every time when saving book after performing a Format\Document\Numbering update. All of sudden when performing a document "Update" Frame starting generating errors for specific documents in the book. Numbering in docuement does not match numbering for book. So I select those documents generating the error and then do a Format\Document\Numbering and just hit the set button. Then try to save the book and it crashes every time. It crashes for Format\Document\Numbering one document or all of them.
In Frame 7.1/Unix, it is commonly the case that an unrelated crash corrupts the Book's settings for Numbering, although it appears that nothing has changed. It is, of course, a nuisance to reset all the dialogs.
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