Drilldown Journal Entries - R12
Hi folks,
On e-Business r12, to view JE transactions from GL Superuser, functions are needed for some particular sources (ex.: Oracle Purchasing).
I'm looking for a document which defines all security functions related with Journal Entries transactions.
Regards
Hi Guna/BSR,
can you send the doc. to me also pls.
[email protected]
Thanks in advance
Murali
Similar Messages
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R12 AP create account process success while no journal entries produced
Hi,
Enviroment:12.0.4
in AP, the invoice validate and create account all done successfully. while to query journal entries, there isn't any produced journal entries.
During the create account process, there is no error message, therefore i cann't find what is the problem.
can anyone give me a guide to how to find the problem is?or what the problem is ?
any help will be appreaciated.
Regards,
Chelseajust to give a background of this process in R12
As we know there are two methods to create Payables Accounting in R12,
1.Online Accounting method
The Online Accounting method can be called from either the Invoice or Payment workbench and has the following modes:
Draft - The accounting is only created in the XLA Subledger tables and is not transferred to the General Ledger. Draft accounting can be recreated based on changes to the transaction data or accounting rules.
Final - The accounting is created in the XLA Subledger tables and is not transferred to the General Ledger. Accounting created in final mode can not be recreated/altered. Run the Transfer Journal Entries to GL program to transfer these entries from the XLA subledger tables to the General Ledger tables.
Final Post - The accounting is created in the XLA Subledger tables and is also transferred and posted to the General Ledger tables.
2)Create Accounting process.
The Create Accounting process has similar options, you can create accounting in Final or Draft mode and if Final mode is selected, the Transfer to GL parameter can be used to automatically transfer the accounting created by the corresponding run. When the Create Accounting process transfers the journal entries to GL it only transfers the accounting created by the process that calls it. If there is accounting created by the online option = Final or a previous Create Accounting program that was not transferred, that accounting will not be transferred. The Transfer Journal Entries to GL program needs to be ran separately to transfer any accounting created online or created by a previous Create Accounting process that did not transfer the entries.
Based on the above cases, the following are possible causes of journal entries not transferred in R12:
1. The accounting is created in Draft mode and can not be transferred.
2. The accounting is created in error and can not be transferred.
3. The accounting was created by Online Accounting with Final Mode.
4. The accounting was created by the Create Accounting process with Transfer to General Ledger = No
Hope this makes a clear understanding and you know the root cause. -
Period LOV in GL journal entry from r12
I am trying to do some customization for the period LOV in GL journal entry form.
In found the below SQL from the record group of the LOV:
SELECT period_name,
start_date,
end_date,
period_num,
period_year
FROM gl_periods
WHERE period_set_name = :PARAMETER.period_set_name
AND period_type = :PARAMETER.accounted_period_type
ORDER BY period_year DESC, period_num DESC
Since, I don't know how to get the values for :PARAMETER.period_set_name and :PARAMETER.accounted_period_type ....I ran the SQL
select * from gl_periods where period_name = 'APR-15'
in toad to find values for period_set_name and values and period_type and then ran the main SQL in toad but it returned lot of records ~500.
But, in the application PERIOD LOV just displays open periods. I am wondering if you can tell me how it works.
I checked to form to make sure there is no existing personalization for PERIOD LOV.
Thanks.Hi,
I am pasting my comments next to yours :
These are the issues that needs to be resolved:
• Depreciated balance are over stated in Fixed Assets and needs to be adjusted to reflect what is in GL. => I wasn't sure how this was was possible, since I assumed that your Asset depreciation journals in GL were being fed from FA. So if depreciation was thought to be incorrect in FA, its corresponding balance in GL should've been incorrect as well. But I guess that's not the case because your other questions imply that some of these assets were acquired and their might have been some conversion activity involved.
• Fixed Assets mass additions are selecting GL accounts that should not be selected. We need to know how to change the criteria for selection. +=> Check the Asset Clearing and CIP clearing accounts on your asset categories+
Later:
• We need to learn the proper way to convert assets we acquired from acquisition into our Oracle Fixed Assets system, so that depreciation start at the time we acquire the assets. => That is correct, you could change your original date placed in service to the acquisition date as part of conversion and if you have the correct prorate convention, they should depreciate the way you want it to. -
Dear all,
I am working in Oracle R12.1.1. Now I have transfered the Payable Accounting to G/L but when I open the concern Journal Entry in the G/L, I observe that Drilldown button is disabled.
May I know the reason for it.
Is there any Profile to be attached. so that this drilldown button is enabled.
Hence through this drilldown functionality i can see the transactions coming from feeder (Subledger) Module.
Regards
Hitesh ParsawalaCheck the following links and the data looks fine.
http://www.orafaq.com/node/2242
http://www.orafaq.com/node/2250
By
Vamsi -
Error while posting to Tax Journal Entry for sales and use tax
Hi,
I am trying to post a journal entry (FB50) to cleanup and correct the liability on our sales and use tax. All lines are giving warnings and messages.Give me a suggestion on how to get it to post . Or if needed, another solution to correcting the balances in the sales and use taxes.
But the entry to a/c # 226530 is giving an information message but still wouldnu2019t save.
The Error message is
Enter the tax base amounts for account 226400 in company codeAFCO
Message no. F5A375
Diagnosis
You are posting directly to a tax account. Enter the tax base amounts per item using the function "Tax Amounts".
Kindly help me how to fix the above issue.
Thanks
SuvarnaYou may want to check out the following notes... they may shed some light on your problem.
681930 - Posting on tax account possible w/o specific. of base amount
1090096 - FB60 / MIRO - Checking direct tax after change (F5A375)
944978 - FB60 / MIRO - check of direct tax after change -
Decimal Places in Item Cost must be 6 characters while in Journal Entry 2.
I have the following problem:
Accounting needs to see and work with 2 decimal places, but the item cost is needed in 6 decimals.
If I register a A/P Invoice and i go to the Journal Remark, the Journal Entry should be in 2 decimals. If i look for the Item Cost on the Wharehouse this cost should be in 6 decimals.
Is there a way to handle Accounting in 2 units and Cost in 6 Units
Thank You very muchHi Saul,
The request appears illogical, how can the accountant work with 2 decimal places & the item valuation is held with 6? The stock account with 2 decimals will never match the stock audit report with 6 decimals.
I'm afraid the SAP Business One core functionality does not cater for this need. There are no 'behind the scenes' journal entries. A JE is legally binding so you need to decide whether you wish to work with the most accurate calculations regarding item cost as possible (6 decimals) or accommodate the accountants & work with 2 decimals in the journals.
You might want to take the nature of the stock into consideration, if there are huge quantities at small individual prices 6 decimals might be better, if you use mainly standard cost &/or have no major cost fluctuations when using MAP/FIFO, 2 decimals might be sufficient.
All the best,
Kerstin -
NULL Value in Journal Entry and Wrong Tax Summary
Hi people,
I need your expert help for a big problem that appens to some customers.
They run SAP BO 8.8 SP:00 PL:12
This is the scenario:
You insert a new documet, A/R Invoice or A/P Invoice is the same, problem appear in all of them.
After you insert the document, using SQL Server Management try this Select statment:
Select * from JDT1 where JDT1.debit is null OR JDT1.credit is null
A list of record where listed. And, this is the problem, NULL values are all in the VAT Lines in debit or credit colums.
If you try to make a SUM(debit-credit) you discovery that, 1000,00-null=null
Consequently, TAX Sumary report, that probably use arithmetic operation like me in SELECT statment, count a wrong number when null values in DEBIT or CREDIT column in JDT1 for VAT declaration.
How could I solve? And how i can make invoices store 0 rather than NULL in the VAT Line?
Thanks in advance for your tips and solutionsThaks Neetu for your answer.
I thinks there is a misurandertanding.
My problem is not SQL.
My problem is the SAP TAX Report.
I used SQL only for check data and discover why SAP raise a wrong TAX Summary report.
So, my question is: Why invoices write null values in journal entry, and how I can solve the problem that TAX summary report use null value in operations so the results are wrong.
Thanks,
Jonny Cortonicchi -
Preview of Journal Entry - G/L effect , GL Mapping reference
Hi All,
I have observed that due to non availability of preview of Journal Entry - G/L effect, there are chances that customer/users come to know of wrong G/L Mapping after the posting of transaction.
If an option to preview the G/L effects before adding a transaction e.g. A/R Invoice,Sales Delivery etc... is available than the customer/user can rectify the G/L Mapping or the G/L selection at the transaction level.
Also if one column say GL mapping reference can be added in Journal Entry, the purpose is to store infromation from where the SAP B1 has picked up the GL e.g. from GL increase , GL deccrease , Price Difference from Item Group,Ware House,Item Level GL Mapping.
Best Regards,
Samir Gandhi
Edited by: Samir Gandhi on Apr 22, 2009 7:30 PMDear Peter Dominik,
I think it is good to show the to be Journal entry effect on click on Add botton, this way user will not have to take additional pain click on preview button to see the JE, but for all cases every user will have to forcefully see the JE screen and confirm that it is OK, and he/she will not be able to change it.
BR
Samir Gandhi -
Background Journal entry for Incoming payment
Dear Experts,
Would you please help me in how to get the journal entry for an incoming payment entered as "payment on account".
The relationship map does not show this, but I can see the credit entry for the customer is passed.
same happens for incoming payment made for specific AR invoices.
SAP Doc says...
Result
An incoming payment document is created.
A journal entry that credits the customer and the tax accounts (if tax is involved), and debits the receivable account, is created.
The journal entries of the incoming payments and the paid invoices are reconciled.
The paid invoices are closed; they no longer appear in the Open Items list and in the Incoming Paymentswindow as documents for payment.
So how to check the journal entries for incoming payments.
Regards
Message was edited by: Suman RoyHi,
To see journal entry, drill down arrow at transaction no of incoming payment window.
Thanks & Regards,
Nagarajan -
Automaticly offer outstanding items of a business partner in journal entry
One Customer ist a stright bookkeeper. Hi only likes to book in the journal and won't use the banking wizzard.
Is there a possibility, that there will be automaticly an offer with the outstanding items of the business-partner when making a journal-entry like:
GL 1.000,00 against BP
Thanks for helpingGood morning,
thanks for your answer. I know this proceeding i've written from other ERP-Software (sage).
When you make a journal entry, i'll get an offer of the outstanding items from the BP an i can choose, where i'll subtract the payed amount from.
I see, there is no standard possibility to do so in SBO.
Why you say, that it isn't a good practise to pass yournal entries on bp? -
*Journal Entries while uploading the vendor master data from legacy system*
hi SAP Folks,
can any one of you tell me the journal entries while uploading the vendor master data from legacy system to SAP system.
Eg: legacy system is having 10000 vendors list, 1 reconciliation account and $ 1000000. while uploading all these data from legacy system to SAP what are the journal entries we get.
thanks in advance.
Edited by: ravindranath manikonda on Nov 24, 2008 1:12 PMHi
you will be having only one entry logically
i.e. Opening Bal. clrng A/c Dr.
To Vendor A/c Cr.
regards -
Bank statement Nr in journal entry and Payments
In Notenumber 1374872 (SP 01/PL7) a change has been implemented that the number of the payment run is copied to the remarks of the payment and the journal entry. I think it will be good idea to do the same for the number of the bankstatement in bank stament processing. Hereby the text for the note 1374872. The reason why and the solution are the same.
Regards,
ProSigma BV
Cees Hameete
Symptom
To find the number of the payment wizard run in payments and journal entries, bookkeepers currently have to open the journal entry, navigate to the payment document, and then search manually in the executed payment wizard runs to find the correct number.
Other terms
Incoming payment; outgoing payment; payment wizard; journal entry
Reason and Prerequisites
Functionality description
Solution
To improve usability and provide integrated journal remarks information, SAP Business One was changed as follows:
When an incoming or outgoing payment is generated using the payment wizard, the application adds the payment wizard run number to the "Journal Remarks" field of the payment document and to the "Remarks" field in the journal entry on both header and row level.
The values in the "Journal Remarks" and "Remarks" field have the following structure:
Incoming Payments - [Customer Code] - [Payment Wizard Run Number]
Outgoing Payments - [Vendor Code] - [Payment Wizard Run Number]
SAP intends to provide a patch or patches in order to solve the problem described.
The section Reference to Related Notes below will list the specific patches once they become available.
The corresponding Info file of the patches in SAP Service Marketplace will also show the SAP Note number.
Be aware that these references can only be set at patch release date.
SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.I completely agree with your proposal. We have the same problem at the moment. I hope SAP will implement a solution for this.
-
Manual journal entries created in Ap did not see in Accounts Payable Trial
Hi Experts,
Report Accounts Payables Trial Balance, with parameter Include SLA/Manuals/Other Sources Flag set to Yes, does not show manual journal entries.
These Manual journals entries are created in AP
Navigation: Payables -->Accounting --> Subledger accounting --> Journal Entries.
Ofter creating the journal entries i ran Accounts Payable Trial Balance, when i go through the output i did not see the Manual journal entries which are created in AP.
Please help me it is very urgent.
Regards,
Raju.Pl check your 'Report Defintion' once to ensure that liability accounts that you are using in manual entries are included in report definition.
Regards,
Tarun -
Stock Posting does not tally with Journal Entry
Hi Mentors,
I currently trying to see the cause of a particular issue with the JE being created by Stock Posting.
After scavenging the forums, I came across SAP Note 1525960.
Symptom
On creating Inventory Posting in locked Posting Period, system gives error message 'Period is
locked for new data [Message 131-107]'. Keep the window open, go to Posting Periods to
change the Period Status to 'Unlocked', and then click on 'Reconcile' again. Inventory Posting
is successfully added.
The Transaction Value in the Inventory Audit Report is correct. However the Debit / Credit
amounts in the Journal Entry of Inventory Posting are doubled.
The note was created in 2010, filed under SAP Business One 2007. I tried to replicate it, and it holds true for our system, which is currently 2004B.
When I tried to explain the SAP note to our accountant, she said that she did not encounter the error message, since she was the one controlling the period.
So my question is, if there any other factors that could influence the change in the posting of the JE such that the variance being posted in the JE is more than the actual amount(as verified against "Inventory Posting List" and OINM)?
Some facts about our Finance department's practices.
They enter the "Stock Posting" a month later.
E.G. Stock Posting for Oct2011 Stock Variance
System Date: Nov 16, 2011
Stock Posting - Posting Date: Oct 31, 2011
Thanks in advance!
SeanHi Sir Gordon,
I already checked using your suggested query:
SELECT * from oinm
WHERE NegInvAdjs != 0
found in this [thread|Re: Diffe Amount posting in Same document].
Unfortunately, 2004B does not have the column "NegInvAdjs". The query failed to execute.
Thank you for the guidance,
Sean -
Hi,
G/L Account mentioned on line level does not get hit in Journal entry on GRPO and AP Invoice in SAP B1 9.0 PL - 11
I am creating an independent AP Invoice, there are two issues:
1. On line level G/L Account field is not open for selection
2. I have then selected and updated the account on Form Settings. Same account gets updated on line level.
In Journal Entry selected G/L account on line level shall be hitted. But it does not put any effect on JE. Accounting is set by Warehouse. It picks up accounts from warehouse only.
Need help its urgent.
Thanks in advance.Invoice is Item Type.
G/L Accounts are set by Warehouse. But if explicitly we are want to change the account on line level in that case, it is not getting reflected in Journal entry. On AR Invoice same scenario works perfectly. On line level I can change the accounts explicitly and have the effect on Journal entries.
Issue seems to be on AP side only.
As required please find attached the screen shots.
JEwith mapped GL Account on Warehouse
JEwith different GL Account on line Level via Form Settings
Thanks & Regards
Sonil
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