Dual Control in Cash Book

Hi
We need to allow ceratin users to just enter and save the transactions in cash Journal (FBCJ). These users should not be able to post the transactions. The other users should be allowed to post the transactions. We can create authorization groups and assign the same to cash journal in TCode FBCJC0. What is the authorization object for the same.
Regards
Sanil Bhandari

Hi Sanil,
The authorization object is F_FBCJ.
Thank You

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Cash book -FBCJ authorization for configuration of layout - need help

Hi All,
We are facing problem that our end users who all maintaining the cash book are all keep changing the alv layout by clicking the configuration button, I need to control this activities....
Regards
Krishnamoorthy T
Edited by: Krishnamoorthy T on Dec 28, :02 PM

Hi Krishnamoorthy,
Please arrest the authorization for all the end user and please go to the field status and make the filed suppressed.
Warm Regards,
Sivakumar Sathiaymoorthy

Use of business partner functionality in combination with dual control

Is there a generally agreed upon procedure to use the business partner functionality in combination with dual control? The problem is that when you block a business partner, the customer/ vendor master data aren't blocked automatically. You can then still use them in transactions, which leads to problems.
So is there a way to make this work or a procedure to do this?
Niels Vanwingh

Thanks Masa,
I did notice the 'Add external supplier from' in create supplier or bidder option. However there is a small catch and your experience may help.
Let me explain the requirement and scenario here in SRM 7.
We are implementing the Registration of Supplier scenario; both ROS and SRM are in same client. When a potential supplier registers themselves in the registration system, a BP number is created (an Internal number range is defined for this). After accepting the potential supplier in pre-select screen the purchaser has two options to transfer the potential supplier from the ROS system to SRM
Option 1: He can select the accepted potential supplier from the supplier directory option and transfer the business partner to SRM. In this case the business partner number of the potential supplier is retained in SRM and a business partner with supplier and bidder tag is created. However the purchaser does not have any option to select which type of business partner he would like to create like supplier or bidder.
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Sandeep

Dual Control for Vendor/Customer Master Data

We can set Dual Control for Vendor/Customer Master Data. I have set it. According to the cycle, I have customized sensitive field, and make changes in Vendor/Customer A/c. Here the changes will be confirmed by other user who is authorised to confirm the changes. In this scenario, I would like to know, can we avoid this confirmation once we have actived? If, no than how could we confirm the changes and where can we set authorisation?

Dear,
No, You cannot avoid the dual check if You activate it. Another user by FK08 has to confirm the changes.
Then You can delete the field for the dual control into the table T055F and no check will be done in the future.
I hope this helps.
Mauri

Unable to print Remarks field from InBank book & Cash Book Reports

Hi,
for this bankbook and cashbook reports, we are using Financial Reports-> Accounting -> General Ledger
in this General Ledger Interface, "BP and Accounts" are two types. For both of modes, i am using same PLD Report.
I draged the Outgoing payment Remarks and Incoming Payment remarks on the Report, but i am unable to see the Remarks data on the report. when i drag the "Journal Remarks" field it is displaying on the report.
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- for bank book and cash book, General Ledger is the right Report or any other?
plz hep me asap. urgent.
Regards,
Nagababu

I don't think you would be able to add Outgoing payment Remarks and Incoming Payment Remarks to this template. They are neither available for display nor is the OVPM or ORCT tables available to be added as a table to the PLD.
Suda

Cash Book Report

Hi Guys,
I am Looking for a Cash Book Report from sap b1.
I have tried using the General Ledger Report but i need it as Column wise. and i have searched for ' 'XL-CashBook.ixr' but i didnt find this file.
If i have 3 Accounts i need it to display it as in columns for those 3 accounts for the given period.
Pls anybody give me some solution to get the report.
Regards,
Vamsi

Hi ,
try below query:
SELECT
DocNum,
STUFF((SELECT ', ' + CAST(DocEntry AS VARCHAR(MAX)) AS text()
FROM RCT2 b
WHERE a.DocNum = b.DocNum
FOR XML PATH('')), 1, 2, '') AS DocEntry
INTO #Invoices
FROM RCT2 a
GROUP BY DocNum
ORDER BY DocNum
SELECT T0.TransId, T0.Account, T0.Debit As Credit, T0.Credit As Debit, T0.ShortName, T0.ContraAct, T5.CardCode As Code, T5.CardName As Name, T0.TaxDate, T0.DueDate, 'Ch.No. ' + Cast(T4.CheckNum As VARchar) + ' Rec. No. ' + Cast(T4.RcptNum AS VARCHAR) + ' ' + IsNull('Invoice No. ' + T3.DocEntry, '') + ' ' + IsNull('Clear Date ' + Convert(VARCHAR, T2.MthDate, 103), '') + IsNull(T0.U_Narration, '') AS U_Narration,
T0.TransType, T0.BaseRef
INTO #Ledger1
FROM JDT1 T0
INNER JOIN OACT T1 ON T0.Account = T1.AcctCode
INNER JOIN JDT1 T2 ON T0.TransId = T2.TransId AND T2.Account = @CashAccount
LEFT JOIN OCHH T4 ON T0.TransId = T4.TransNum AND T0.Ref3Line = T4.CheckNum AND T0.Credit = T4.CheckSum
LEFT JOIN OCRD T5 ON T4.CardCode = T5.CardCode
LEFT JOIN #Invoices T3 ON T4.RcptNum = T3.DocNum
WHERE T0.ContraAct = @CashAccount
AND (T0.ShortName NOT LIKE 'S%' AND T0.ShortName NOT LIKE 'C%')
AND T0.TaxDate BETWEEN @Start AND @Finish
AND T0.TransType = 25
UNION ALL
SELECT T0.TransId, T0.Account, T0.Debit As Credit, T0.Credit As Debit, T0.ShortName, T0.ContraAct, T1.AcctCode As Code, T1.AcctName As Name, T0.TaxDate, T0.DueDate, T0.U_Narration, T0.TransType, T0.BaseRef
FROM JDT1 T0
INNER JOIN OACT T1 ON T0.Account = T1.AcctCode
WHERE T0.ContraAct = @CashAccount
AND (T0.ShortName NOT LIKE 'S%' AND T0.ShortName NOT LIKE 'C%')
AND T0.TaxDate BETWEEN @Start AND @Finish
AND T0.TransType 25
UNION
ALL
SELECT T0.TransId, T0.Account, T0.Debit As Credit, T0.Credit As Debit, T0.ShortName, T0.ContraAct, T1.CardCode As Code, T1.CardName As Name, T0.TaxDate, T0.DueDate, T0.U_Narration, T0.TransType, T0.BaseRef
FROM JDT1 T0
INNER JOIN OCRD T1 ON T0.ShortName = T1.CardCode
WHERE T0.ContraAct = @CashAccount
AND (T0.ShortName LIKE 'S%' OR T0.ShortName LIKE 'C%')
AND T0.TaxDate BETWEEN @Start AND @Finish
SELECT T0.Account, Sum(T0.Debit) As SumDebit, Sum(T0.Credit) As SumCredit
INTO #OpeningBalances
FROM JDT1 T0
WHERE T0.TaxDate BETWEEN @YearStart AND DateAdd(dd, -1, @Start)
AND T0.Account = @CashAccount
GROUP BY T0.Account
SELECT 0 As TCode, 0 As TransId, T0.Account, T1.AcctName, T1.GroupMask, T0.SumDebit - T0.SumCredit As Debit, 0 As Credit, 'Dr.' As BalType, '' As Code, '' As Name, '' As TaxDate, '' As DueDate, '' As U_Narration, T1.AcctCode As Code1, T1.AcctName As Name1, 0 As TransType, '' As BaseRef
FROM #OpeningBalances T0
INNER JOIN OACT T1 ON T0.Account = T1.AcctCode
WHERE T1.GroupMask = 1
Or T1.GroupMask = 5
UNION
ALL
SELECT 0 As TCode, 0 As TransId, T0.Account, T1.AcctName, T1.GroupMask, 0 As Debit, T0.SumCredit - T0.SumDebit As Credit, 'Cr.' As BalType, '' As Code, '' As Name, '' As TaxDate, '' As DueDate, '' As U_Narration, T1.AcctCode As Code1, T1.AcctName As Name1, 0 As TransType, '' As BaseRef
FROM #OpeningBalances T0
INNER JOIN OACT T1 ON T0.Account = T1.AcctCode
WHERE T1.GroupMask = 2
Or T1.GroupMask = 4
UNION
ALL
SELECT 1 As TCode, T0.TransId, T0.Account, T1.AcctName, T1.GroupMask, T0.Debit, T0.Credit, '' As BalType, T0.Code, T0.Name, T0.TaxDate, T0.DueDate, T0.U_Narration, T1.AcctCode As Code1, T1.AcctName As Name1, T0.TransType, T0.BaseRef
FROM #Ledger1 T0
INNER JOIN OACT T1 ON T0.Account = T1.AcctCode
Thanks,
Neetu

Cash Book, Bank Book & Purchase Register

Hi ABAP Gurus
I want to print Cash Book, Bank Book & Purchase Register from my SAP ERP System. I do not have any ABAP Programmer for which reason I cannot develop any ABAP Program for the same. Can any one of you send me the ABAP Programs to print Cash Book, Bank Book and Purchase Register ASAP ?
I will offer you maximum number of points if you do the needful.
Thanks & Regards

>
Anil Manke wrote:
> Hi ABAP Gurus
>
> I want to print Cash Book, Bank Book & Purchase Register from my SAP ERP System. I do not have any ABAP Programmer for which reason I cannot develop any ABAP Program for the same. Can any one of you send me the ABAP Programs to print Cash Book, Bank Book and Purchase Register ASAP ?
>
> I will offer you maximum number of points if you do the needful.
>
> Thanks & Regards
Then you need to find the money to hire an ABAPer or jusy do without the requirements.
Do you really think people will spend time doing development for you in return for SDN points?! Most people I know work for money. SDN points do not clothe or feed a family...

Dual control on sensitive fields change

Dear Expert
i would like to understand the implementation steps for dual control function. is there any complete guidance that able to share?
i have the following questions too:
based on my study, i don't see where is the control on this dual control function? because we still can post invoice and payment except blocking in payment run only.
in the standard functionality, is there any notification can be sent to authorised person whenever there is a change of sensitive field?
if the change is rejected, any notification can be sent to the person in charge, and how to do this?
so when a change is being rejected, but the change is remains effective, meaning that user needs to change back to old value manually?
is there a field named "One Time Account" in vendor master data? this was one of the sensitive fields that highlighted by IT auditor.
thanks in advance for any feedback.
Rgds
Joslyn Tan

Hi,
Please go through the following path for configuration :
Point No. 1
1> Customer
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Customer Accounts --> Master Data --> Preparations for Creating Customer Master Data --> Define Sensitive Fields for Dual Control (Customers)
2> Vendor
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Vendor Accounts --> Master Data --> Preparations for Creating Vendor Master Data --> Define Sensitive Fields for Dual Control (Vendors)
Point No. 2
You can execute transaction code FD08 in background with a periodic job for each User ID who has authorization and tick on Accounts to be confirmed by me and send the output via mail through distribution list or each user can view output by viewing spool by going to transaction code SP01.
Point No. 3
Same as point 2 only need to select option Accounts refused.
Point No. 4
Yes
Point No. 5
Same as point 1
Hope your issue gets resolved.
Regards,
Tejas

Dual control for vendors per Company code

Hi,
we are going to setup dual control (sensitive fields) for master data of vendors (fk01, fk02).
Is there a possibilty to use dual control only for certain company codes and not all?
How can I restrict this - via workflow, user authorisation, user exit?
Any idea or solution?
Thanks in advance.
Best regards,
Yvonne

Hi,
thank you both for your fast replies.
Dual control means we want to confirm critical vendor changes (t code fk08, fk09).
That means if someone Create (fk01) or Change (fk02) Vendor data with sensitive fields, another person has to approve this changes in transaction fk08 or fk09.
But this confirmation in fk08 and fk09 should not be necassary for all changes in fk01 or fk02, but only for some company codes.
In this standard workaround in SAP all vendor changes need to be approved. How can I restrict this that only some company codes need to be confirmed in transaction fk08 and fk09.
Thanks.
Yvonne

Dual Control for Sensitive fields Transaction FD08?

Hi all,
When configuring the dual control for sensitive fields, Transaction i have a few questions:
a) Is there a way (work around) by which I can add the sales area data fields to the catalogue of fields.
b) More importantly, system allows to create the sales order even if the changes have not been confirmed by the respective approving authority, this alone beats the logic of configuring the sensitive fields.
Is there some more setting or user exit which needs to be put in to prevent the user from creating the sales order unless the changes to the sensitive fields have been confirmed.
Userfull answers will be rewarded!
Thanks
Kind Regards

Hi,
Please go through the following path for configuration :
Point No. 1
1> Customer
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Customer Accounts --> Master Data --> Preparations for Creating Customer Master Data --> Define Sensitive Fields for Dual Control (Customers)
2> Vendor
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Vendor Accounts --> Master Data --> Preparations for Creating Vendor Master Data --> Define Sensitive Fields for Dual Control (Vendors)
Point No. 2
You can execute transaction code FD08 in background with a periodic job for each User ID who has authorization and tick on Accounts to be confirmed by me and send the output via mail through distribution list or each user can view output by viewing spool by going to transaction code SP01.
Point No. 3
Same as point 2 only need to select option Accounts refused.
Point No. 4
Yes
Point No. 5
Same as point 1
Hope your issue gets resolved.
Regards,
Tejas

Dual Control in G/L master data

Hi All,
Dual control principle is available for customer and vendor master data. Is there any such facility for G/L master data whereby any change in G/L master data can be checked/ confirmed by some other person.
I want dual control principle to be implemented in G/L master data to have a check on the changes made in sensitive fields by manager.
Can anyone help in this one...
Regards.

Dear gs_sapfi ,
1. you can create a profile to the transaction PFCG to link to your user, you give them only the option to see the fields but not to change them.
Please run SU24 and insert the transaction FS00 to check the authorization objects linked to them.
2. you can control this field F_BKPF_BES by GL account
Regards
shankar

Dual Control for GL postings

Hello
My client, a bank, wants to activate Dual control for GL postings (so not only dual control for changing vendor or customer or bank or GL master data using sensitive fields in customizing). How can I realize this requirement?
Regards
Arjan
Dual control = A control procedure whereby the active involvement of two people is required to complete a specified process

Hi,
Do you want dual control over GL master data changes or GL postings? For master data changes you could look at user exit SAPMF02H and maybe block the GL after a change has been made. For dual control of postings you could look at the concept of parked documents and approval /posting via workflow.
Cheers
Kris

Can Bank Master Be Dual Control?

Hi Gurus,
Numerous requests to make changes to Bank Master (FI02) are causing some problem and we are thinking about putting some restrictions within the Bank Master. I know we can apply the dual control functionality to the vendor master bank details by making some fields sensitive. But is there a way to make the SWIFT code field in the Bank Master sensitive?
Thanks,
Keen

Hi,
You can do that by Authorization groups. Go to Spro: IMG. Enter "dual control" in search tool (ctrl + F).
You have mentioned abount sensitive case, FK08/FD08. In this case you can't do for Banks Master data.
Regards

Cash Book & Bank book

Hi All,
I need two reports. Cash book and Bank book. What will be the query?
Regards,
Rupa Sarkar

Hi Rupa....
Its always beneficial to suggest system default reports for finance........
So suggest the same to your client....
There are many good reports which your client should take interest....
Regards,
Rahul

Gl wise Daywise Cash book and bank book report

Hi all,
Please tell me the tables and fields to create new reports - Gl wise daywise Cash book and bank book reports .
or tell me any BAPI is there.
send me any source u have.
Thanks in advance
regards,
Chandu
Edited by: GoldMoon on Aug 28, 2009 4:56 PM
Edited by: GoldMoon on Aug 28, 2009 5:07 PM

Hi Chandu,
In FAGLFLEXT, every period has a field. The period is the suffix for the field.You will have field for transaction currency as well as local currency in the table period wise.
All FI entries are posted to BKPF (header data) and BSEG (Line item data). From BSEG, dependingon the account type (KOART), the line items are copied to secondary tables like BSIS (open items) and BSAS (cleared items). you need not pass any additional data like xopvw. Entire BSIS contains open items and BSAS contains cleared items.
What you need to do is pass the GL accounts (Bank GL accounts) to BSAS and BSIS tables along with the posting date (BUDAT) for which the report is to be run. From the input date, determine the period (use function module). To get the opening balance you will fetch value from FAGLFLEXT for the previous periods and then for the current period till the previos day from BSIS and BSAS.
For example say the input date is 02.09.2009 and the fiscal period (monat) for this date is 6. Go to FAGLFLEXT, pass the GL account and fetch values for the period 1 to 5 and sum it up. Then go to BSAS and BSIS pass the GL account and posting date from 1st of the month to previos day (input date - 1). Add this to the value fetched from FAGLFLEXT.
Care needs to be given given to the debit and credit indicator in the tables for the line item.
Hope this gives you a better idea.
Thanks and Regards,
Anit

Dual Control in Cash Book

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