Duplicate invoice, partial payment, residual payment

Hi every body
I am facing some problems in AP
1. I post a invoice in AP
I see that there are two document number 190000006
Please tell me why?
2. I pay a invoice with amount of 200000 in two times
firstly, I post a partial payment with amount 100000 (document number 1500000032)
secondly, I post a residual payment with remaining amount 100000 (document number 1500000033)
The invoice is paid completely and clear automatically but the are two documents (1500000032, 1500000033) is not cleared
Please tell me the payment process? how to clear payment document?
Thank in advance
Minh

Hi
Pls check SAP standard program RPBNUM00 for document numbers assigned more than once,
if your are using payment posting is using FB05 / F-53 transaction and in which Transfer Posting with clearing radio button is selected.
Let me know for any clarifications required
Regards,
suresh

Similar Messages

  • Customer Invoice - Partial Payments

    What transaction is used to list all  the documents that are been related to a Cleared Customer Invoice and its corresponding Partial payments made. (Lets say I have a customer invoice, which had four partial payments to clear the Invoice)
    Thanks.
    YV

    Thank you surya. But  all my open items are already cleared, so I can not go and check in F-32.
    I have to go to FBL5N to see that Transaction Details , but while doing so it also brings in other transactions in the list. I wanted to restrict myself only with a specific transaction and its related documents.
    Do we have a Transaction in SAP which can help me out to filter the invoice and its related documents, which helped to clear the invoice.
    Thanks.
    YV

  • Partial Vs Residual

    Whether there are any guidelines  to decide which approach to follow when we do a Payment - Partial /Residual. What are all the Pros and Cons of the above approaches

    Hi
    Suppose that an Invoice is Open Item1.
    when you are making partial payment, system creates another open item2, invoice & Partial payment items will be under open items only.
    when you are making Residual payments, systems koncks off that payment against the residula payment and the balance of the invoice which is to be paid only will be under open items. invoice and residual payment items will be under cleared items.
    this is the difference between partial and residual payments.
    Regards
    Venkat

  • Invoice reference for residual payment

    HI experts
    I observed if I receive the payment from customer  Rs 10000 for the invoice Rs15000 through residual payment then system creates new line item for Rs 5000 and this will be shown as open item and all others will be clered items.
    Here my issue is  for new line item system is not storing the original invoice details in invoice reference  field. How to maintain source invoice details to residual new line item.
    Pls advice me
    Thanks in advance
    Sneha

    Hi,
    Anil is correct. All the details you entered in your incoming payment document when you posting your residual payment, will be displayed in the new line item created after that. My practice last time is that I will maintain the original invoice number at Reference field as suggested by Anil and entered my PO or SO number at Document header text.
    If you don't wish to lose all the original details, you can use partial payment tab instead of residual. Partial payment will post the incoming payment without clearing any item. Then you can clear it off all together when you are posting for the last incoming payment for that particular invoice.
    Hope this help.

  • Residual Payment vs. Partial Payment: Design considerations

    We need to decide between implementing residual payment vs. partial payment. We will be implementing payment processing.
    I would like to understand why one would choose one method over another?
    What is the benefit of clearing original invoice and creating a new line item for the balance (as in case of residual payments)? There is a setting that allows user to capture the original invoice date at the time of payment processing while using residual payment, which I believe makes the residual payments same as partial payments, so again, why would one choose one method over another? 
    I would like to understand the benefits & limitations of each method.
    How does the decision to implement a method get impacted if reason codes are to be implemented, which method would offer a better solution considering reason codes requirement?
    Appreciate your inputs.

    Hi,
    In manual processing of incoming payments, it is of course the user who can make the decision to either make residual item, or a partial payment.
    In automatic processing of incoming payments:
    For electronic bank statements, payments that the system cannot match with open items will end up in post-processing; there the user can again choose either residual item or partial payment.
    For electronic payment advices, I know that there is configuration to match customer information for payment deductions in the payment advice, with you own reason codes, and that based on the information the system can create the residual items automatically. Of course, this is only relevant if your customers actually send you electronic payment advices with such information included.
    Regarding reason codes, you will always use reason codes with residual items; to indicate the reason for deduction for follow up in your A/R dept, and possibly to make use of the automatic write off (you can configure reason codes to automatically write off the payment deduction to some G/L account of your choosing; you would use that e.g. if the payment deduction is too small to bother).
    For partial payment, you could use reason codes I guess, if you want to in that way mark the item for some reporting or follow up purpose.
    Regards,
    Rob

  • F-28 - I want to clear invoice with partial payment but wanna keep ageing as per original invoice

    Hi All,
    Normally, I am clearing partiall payment with partial option in F-28. But that shows both the invoice and payment entry in the open item.
    Now I am trying to clear partial payment with Residual option. But in this I also want to keep the ageing of the residual balance same like original invoice. Currently if I am doing this, residual balance ageing comes in the latest. which is wrong. and shows a incorrect debtors ageing.
    How can I do this task. Kindly help!
    best regards,
    adnan abbasi

    Hi,
    Please check your configuration for customer tolerances
    Path: Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Open Item Clearing -> Clearing Differences -> Define Tolerances for Customer/Vendors.
    Choose your company code, double click to get the details setting of Tolerance.
    Here, You tick on "Payment term form Invoice".
    By this way, when you do Residual payment, the payment term will be copied from original invoice to new document.
    Julie

  • Partial and residual payments (Incoming) through F-28

    Hi
    I am trying to understand how partial and residual payments works.
    1) I have an invoice of $100 for customer. I am getting a payment of $30 from customer.
       When i am clearing this using partial payments tab in F-28, it is creating a new document of $30 open item for the customer and leaving $100 open item again (not clearing) for the same customer.
    My question is it becomes $130 open for the same customers though he paid $30, why is that?
    2) How does residual payments works for the same example above?
    Can anyone explain clearly please?
    Thanks in advance
    Aleem

    Hi Aleem,
    Partial payment : A partial payment is a payment that is posted to an account without any open items being cleared. You assign this partial payment to an open item. When you post the partial payment, the system marks the document number of the original open item in the line item for the partial payment. The original open item and the partial payment remain open.
    E.g. Invoice = $100
          Partial payment =$  -(30)
    Residual : . You clear the original open item, and the system posts a new open item. This new open item is for the same amount as the original open item minus the amount paid.
    E.g : New invoice = $ 70
    Regards
    Nadini

  • Difference between Partial payment and residual payment

    Hi,
    What is difference between partial payment and residual payment and what is the effect of this payment on Payment Terms and Customer aging analysis report?
    Can any body help me out.
    Thanks & Regards
    Amar Adam

    Hi ,
    We can take the example given by BSR
    For ex. an amount of Rs.100000 outstanding invoice (let say 2000 is the invoice number) in customer account which has payment terms as ZPTERM.
    you have recd Rs.25000/- while selecting the open items if you select partial payment the entry will be
    Bank a/c dr. 25000
    customer a/c cr. 25000
    Let us say the document posted is 1000 , which is a partial payment document.
    Now this document ages from the posting date, and the payment terms of the invoice are not inherited i.e. you cannot see the ZPTERM in the payment terms field for partial payment document.
    Both the Invoice(2000) and Partial Payment(1000) documents remain as open items.
    If you make a residual payment, you can see the payment terms ZPTERM in the residual document i.e. payment terms are inherited from the invoice.
    And the baseline date is same as invoice date. so ageing of residual document  is same as that of invoice.
    In this case the invoice document 2000 is cleared and a new open item is created. you can check after posting the residual document, the baseline date and payment terms will be same as that of Invoice.
    Hope this explanation will clear your doubts..
    Regards,
    Praisty

  • Display Totally paid items(cleared items), partial payments and residual pa

    Hi Experts,
    I am working on one requirement,
    Requirement: Display Totally paid items(cleared items), partial payments and residual payments.
    I am fetching data from BSAD table for Totally paid items, but I want to understand what are the fields to check when fetching data.
    Partial payments: Please let me know the logic to get data for partial payments from BSID table.
    Residual payments: what are the tables to check for residual payments and the logic.
    What are the fields that i have check and what are the fields that I have to check and get.?
    Please let me know what ever you know about this.
    Regards,
    Dileep,

    Hi,
    All types of Payments  either Totally paid items(cleared items) or  partial payments and residual payments the Document Number serious will b same.   Try to  extract by  Filtering Assignment Field .
    Thanks
    Goutam

  • A/P Invoice Open with partial payment + credit memo

    Hi everyone.
    I have an AP Invoice with status=Open when this document must be CLOSED because I did a partial payment + credit memo=100%, as the secuence below:
    1. AP Invoice for $ 100 includes 2 item ($40 + $60)
    2. Payment partial for 1st item ($40)
    3. Credit memo for 2nd item ($60)
    AP invoice must be closed, instead it's OPEN.
    I checked BP Internal Reconciliation but there's not documents to recontiliate...
    Thanks for any help
    Regards,
    Rolando

    Hi,
    Please check Note No. 1301470 and run the select query.
    If results obtained log a support ticket to SAP.
    Regards,
    Jitin
    SAP Business One Forum Team

  • A/R Invoice should be open while partial payment

    I am having a problem in incoming payment.
    1. Firstly i made one A/R Invoice of Rs. 10000.
    2. Then in incoming payment by using payment means i had made the partial payment of Rs 4000.
    According to logic A/R Invoice should remain Open, but its not happening the status of A/R Invoice is getting closed.
    Please solve my problem how i make A/R Invoice Open in this situation.
    Thanks-
    Nitu

    Hi Nitu Singh,
    I had the same problem with the same version that you used (8.81 PL07) and I know the right process of before and after versions of it, is to enter the partial amount in line of the selected invoice on the screen of the payment document.
    I do not know why SAP has changed the process in this. is this a bug version or there is another way/process to do this for this version.
    Please show me how you rectified the situation for your customer.
    Thank you for your reply
    Hafid

  • Partial Payment posting in AR and clearing of invoice on fifo basis

    Dear Gurus,
    It is related to partial incoming payment in AR and clearing of invoices on FIFO basis, let me clarify my requiremnt through an Example
    Assume there an ivoice of PKR 100,000 in customer Account XYZ
    Company received partial PAyment of PKR 50,000 on specific date
    Data entry clerk enters payment in F-28 in partial payment tab and assign it to invoice (please note that at present payment is not being assigned and both item invoice and payment remains open without any assignment with each other)
    assume next payment which data entry clerk tries to enter with this refernce is PKR 60,000 while reamining amount with this invoice refernce is PKR 50,000 ,system should not allow to enter excess amount with partial paid invoice i.e. user has to be restricted to enter PKR 50,000 against this invoice
    As data entry clerk enter partial payment and there is any other open invoice, system should not allow to enter payment till clearance of first open invoice
    means specific requirement is
    in case of partial payment  with refernce to invoice, at the time of data entry system should chekc that no any other invoice is open in AR ledger
    as partial payment document is entered system assign this document to Invoice
    if data entry clerk tries to enter acess amount with refernce to invoice, system should not allow means Invoice amount = Payment amount
    please advice procedure to meet this requirement
    BR
    sajida

    Hi,
    For posting partial Invoice, At the time you received 50000, post it through F-28 only as a partial knockoff against a particular Invoice and at the time you enter second part of the Payment in excess of 50000, the system will not accept as the remaining amount of the Invoice is 50000 only.
    For Fifo Invoice Clearing -
    At the time of Posting F-28, click on "Distribute by age" the system will automatically clear the value on FIFO Basis.
    Regards,
    Prashant

  • Partial Payment (with invoice reference) for Invoice-based items

    Hi Gurus,
    I'd like to make partial payments to credit memos while "Include partial payment" is activated.  However, if i activate "Include partial payment, partial payments for invoice-based items are no longer possible (partial payment amount is displayed only, and full amount is automatically applied).
    My credit memos were posted via BAPI_ACC_DOCUMENT_POST.  I've read that when using BAPI, invoice reference field is automatically populated with "V".   
    Can you please enlighten me what is SAP's logic behind this.  How does SAP determine invoice-based items?  And is there a workaround so I could still make partial payment while it is activated?  Thank you.
    Regards,

    Hai Dianne,
    Check it once OBA4 & OBA4 t.codes both are Tolerance Group
    Regards
    Madhu I

  • How to clear the Residual & partial payment through app

    Hi Experts,
    How to clear the Residual and partial payment through app in accounts payable i tried but i am not getting the out put so plz clarify the my question and any other configuration for that give answer with example...
    Thanks for advance
    Regards,
    Nivas99

    Hi Nivas,
    Partial payment is possible throw app but not possible residual payment.
    Partial payment u create a payment request p as a special indication u can try.
    I hope this is help full u.
    regards,
    venkatesh

  • Partial Payment of CM with "V" in invoice reference

    Hi Experts,
    Can you please share your insights as to why SAP doesn't allow partial payment/clearing of CMs with "V" in invoice reference when "Include invoice reference" is activated in the editing options of processing open items.  I've read that this is such for invoice-based items.  What does that mean? 
    Thanks and regards,

    Hi Vikas,
    My scenario goes like this, the CM is greater than my invoice, so I'd like to partially apply the CM to clear the invoice.  But F-51 (F-53 or F-58 may also apply), won't let me use partial payment (payment amount column is displayed only and full application is automatic).  I've read that when "include invoice reference" is activated, partial payments for invoice-based items are no longer possible.  Btw, the CM is not related to any invoices, and only contains "V" in invoice reference.
    My question is what's the reason that SAP determines that my CM is "invoice-based" when the CM has "V" in its invoice reference?
    Thanks.
    Edited by: P. Reiko on Jan 18, 2012 5:48 PM

Maybe you are looking for