Duplicate Invoices/Payments Identification
Hello,
I have been given a task to identify potential duplicated invoices made. I have managed to extract all AP data from SAP R/3 which shows all invoices paid for a given year.
I want to use this data either on Excel or Access to identify duplicated invoices. However, the criteria I want to use is based on the following:
Same vendor number, same invoice number, same invoice date and same invoice amount, or
Same vendor number, same invoice number, same invoice date and different invoice amount, or
Same vendor number, same invoice number, same invoice amount, different invoice date, or
Same vendor number, same invoice date, same invoice amount, different invoice number, or
Same invoice number, same invoice date, same invoice amount, different vendor number, and so on…
So based on either set of criteria shown above, a report must be pulled out that shows me the duplicated invoices.
In relation to the invoice numbers, it would also be beneficial to pull out invoices who have similar reference numbers. For example, if the same invoice is captured twice on SAP – one with a reference number “1234” and the other with “1234.” SAP thinks that two different invoices were captured but in fact it’s the same invoice. This could also be a duplicated invoice.
Is there some macro, or code, of set of rules that I can use either on Excel or Access to implement this? I have looked everywhere but have not come up with a proper solution.
In essence, I want to use Excel or Access as an audit software.
Any help will be much appreciated.
one method might be to use sort, filter, group, outline?
http://office.microsoft.com/en-us/excel-help/sort-data-in-a-range-or-table-HP010342909.aspx?CTT=1#_Toc246836976
http://office.microsoft.com/en-us/excel-help/outline-group-data-in-a-worksheet-HA010342744.aspx?CTT=1
Don
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Similar Messages
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Does R/3 have a report on duplicate invoice payments?
Hello,
Is there a report in "standard" R/3 that will give FI managers a listing of any duplicate invoice payments?
Table BSIP tracks "Double Documents" and I was wondering if there are any reports that can use that table.
Also, is there a Financial Audit system built into SAP?
I'm a BASIS dweeb (not an FI person) so of course managers come to me with ANY kind of SAP question!
Thx.
Andy Jacobshi,
look <a href="http://help.sap.com/saphelp_47x200/helpdata/en/ce/4f3e39ea3aee02e10000000a114084/frameset.htm">here</a>
and LFB1-REPRF
Andreas -
A/P Invoice Entry - Duplicate Invoice Error vs. Warning Message Control
In configuration, the duplicate invoice message has been defined as an error instead of a warning. This affects all invoice entry dialog transactions. Is there a method or approach to change only transaction F-63 Park Document so the message is a warning intead of an error? Thxs.
Hi
we have to activate certain setting in MM.
Step - 1
SPRO - MM - Logistic Invoice Verification - Incoming Invoice - Set Check for Duplicate Invoices - Activate Check box for reference field.
Step - 2
In Vendor Master XK02/FK02 goto Payment Transaction & click on check box - Check double Inv
Step - 3
There is also a Std Report for checking the invoices for which same reference feild was given
S_ALR_87012340
Hope its useful, give if found useful
Regards,
ram -
Duplicate invoice check on MIRO/Logistics invoice verification.
Hi SAP Gurus,
I am stuck with a small issue here. I am trying to post an invoice through FB60 with same vendor, same comp code, same GL and same reference and I am aware there are two settings to do the duplicate invoice check one is through vendor master (payment transaction screen) and the other is OMRDC transaction where we check certain fields to validate invoices based upon same values. now when I take a vendor without that vendor master config for duplicate invoice check and checking all the fields in OMRDC transaction the system doesn't validate or throw any error while posting FB60 with all the same values. so is there any other configuration available apart from these two configuration settings?
My requirement is the configuration already exists which checks duplicate invoice based upon same invoice date for all the vendors of a company code and I need to change the configuration setting back where it ignores checking invoice date. it doesn't show any kind of error in my test whether I make change in OMRDC transaction or not.
Regards,
BobHi,
Try check link below:-
http://help.sap.com/saphelp_afs30b/helpdata/en/ce/4f3e39ea3aee02e10000000a114084/content.htm
Regards,
Fauzi -
Problem in Set Check for Duplicate Invoices
Hi,
I have did all the required setting s for check duplicate invoice , but when i do miro , its not giving any error or warning msge.. i did all the config as per blw link..
FYI- in migo, i have entered the 3434 as a invoice ref # in delveriy note column and while doing miro , i have entered 3434 in ref column and give the 3434 as a dlvery note # in item tab .. but its not giving any error?
Pls guide, where the mistake has gone wrongly??
Problem in Set Check for Duplicate Invoices
Edited by: UJ on May 15, 2009 1:45 PMHello,
Hope you have done all the required configurations for the checking of double invoice and ticked the vendor for the double invoice checking in vendor master record.
You have to understand the way the system does the double invoice check.
As per the configuration, if the system identifies an invoice for a vendor whose double invoice check is activated, at the time of MIRO, system will update a separate table.
So system will check for the double invoice entry among the invoices entered after making the tick in the vendor master.
i meant to say that, if you are introducing this double invoice check in between the transactions, the check will be valid only for the invoices entered after the activation of double invoice check.
Regards -
Duplicate Invoice Verification
Hi,
I've got a problem with setting he Duplicate Invoice check. Have perform the following
1. Goto Tcode OMRDC and tick the 'Check Refernce' check-box
2. Goto Vendor Master and tick the ''Chk double inv' check-box
3. Set the Messge Control for Message F5 117 to E for both online and batch input
However, when i create invoices via F-43, I am still able to post invoices with the same ref number, doc date, vendor, company code, currency and amount.
Am I missing a config somewhere? Appreciate your advce. Thank you.Hi,
Please find below the steps for checking duplicate invoice from FI.
1) Check "Chk Double inv" in vendor master-> company code view-> payment transactions
2) OBA5, enable message # 117 in F5 Application area as "E" as per the requirement (options available are, online, batch input and standard)
Kindly note following points....
1) It is better to check Reference number as mandatory field in OBA7
2) If you have activated chk double inv in the vendor master, it will not check for the duplication with earlier documents which have created before such activation. It means, this check will happen only the against the documents posted after activation
Hope this answers your query.
Best Regards,
Madhu
Edited by: Madhusoodanan Ramachandran on May 3, 2010 3:37 PM -
Regarding user exit for FB60 Duplicate invoices
hi experts,
I want to fnd out how to check Duplicate invoices in fb60 and disallows posting.
Any kind soul can help?
Thnaq.Transaction Code - FB60 Enter Incoming Invoices
Exit Name Description
RFAVIS01 Customer Exit for Changing Payment Advice Segment Text
RFEPOS00 Line item display: Checking of selection conditions
RFKORIEX Automatic correspondence
SAPLF051 Workflow for FI (pre-capture, release for payment)
F050S001 FIDCMT, FIDCC1, FIDCC2: Edit user-defined IDoc segment
F050S002 FIDCC1: Change IDoc/do not send
F050S003 FIDCC2: Change IDoc/do not send
F050S004 FIDCMT, FIDCC1, FIDCC2: Change outbound IDoc/do not send
F050S005 FIDCMT, FIDCC1, FIDCC2 Inbound IDoc: Change FI document
F050S006 FI Outgoing IDoc: Reset Clearing in FI Document
F050S007 FIDCCH Outbound: Influence on IDoc for Document Change
F180A001 Balance Sheet Adjustment
FARC0002 Additional Checks for Archiving MM Vendor Master Data
FEDI0001 Function Exits for EDI in FI
No of Exits: 14
USER EXIT
http://www.sap-img.com/abap/a-short-tutorial-on-user-exits.htm
http://www.sapgenie.com/abap/code/abap26.htm
http://www.sap-img.com/abap/what-is-user-exits.htm
http://wiki.ittoolbox.com/index.php/HOWTO:Implement_a_screen_exit_to_a_standard_SAP_transaction
http://www.easymarketplace.de/userexit.php
http://www.sap-img.com/abap/a-short-tutorial-on-user-exits.htm
http://www.sappoint.com/abap/userexit.pdfUser-Exit
http://www.sap-img.com/ab038.htm
http://help.sap.com/saphelp_46c/helpdata/en/64/72369adc56d11195100060b03c6b76/frameset.htm
http://www.sap-img.com/abap/a-short-tutorial-on-user-exits.htm
http://www.sap-img.com/abap/what-is-user-exits.htm
http://expertanswercenter.techtarget.com/eac/knowledgebaseAnswer/0,295199,sid63_gci982756,00.html
Rewards if useful.........
Minal -
Urgent !!!! Duplicate invoice entry
Hello Experts,
I have a meeting tomorrow with business people to discuss the problems of "Double Entry Invoice" and how to control that.
Here is what I was told by Business Unit head:
I have observed that we sometimes make duplicate payments, usually through the AP check payments then again via wire transfer, but also could be duplicate invoice entry. I need to understand how this could happen and what we can be done to prevent (or minimize) the possibility of this occurring. Are there any SAP configuration settings we can use that we are not currently using?
I joined very recently in this project and didnt know much about the configuration settings of the System.
How should I deal this situation? Please advise me on what points should I prepare.
Any help in this regard is highly appreciated and duly rewarded.
Regards,
SriramHI Sriram,
In vendor master data you need to check " check double invoice"
In the vendor master, set whether the system should check for duplicate invoices.
The check for duplication of invoice entry aims to avoid invoices being accidentally created and paid twice.
When you enter invoices, the system first checks whether the accounting documents in Financial Accounting and then documents in Logistics Invoice Verification only those that contain errors or that were entered for verification in the background match up according to the following criteria.
Vendor
Currency
Company code
Gross invoice amount
Reference document number
Invoice doc. date
The system only checks invoices. It does not check credit memos or subsequent credits/debits. When you create a duplicate invoice, the system displays a warning or error message, depending on your settings in Customizing.
Exception
For the Argentina country version and for documents in Financial Accounting, both invoices and credit memos are checked for duplicate entries.
If a previously created document is canceled and then created again, the system does not display a message.
Integration with Financial Accounting
One of the following checks is performed in Financial Accounting, depending on the entry in the Reference field:
If you enter a reference document number in the current invoice or credit memo, then the system checks for previously posted invoices or credit memos in Financial Accounting that match the following attributes:
Company code
Vendor
Currency
Document date
Reference document number
If you do not enter a reference document number in the current invoice or credit memo, then the system checks for previously posted invoices or credit memos in Financial Accounting that match the following attributes:
Company code
Vendor
Currency
Document date
Amount in document currency
Your system settings determine whether the system sends a warning or error message when it finds an invoice or a credit memo that matches all the relevant attributes.
Prerequisites
In the vendor master record, select the Chk double inv. (check for duplicate invoice) on the Payments in Accounting screen.
The system only checks for duplicate invoices in Logistics Invoice Verification if you enter the reference document number when entering the invoice.
In the Implementation Guide (IMG) for Logistics Invoice Verification, you can define that the following characteristics are not checked:
(Logistics Invoice Verification ® Incoming Invoice ® Set Check for Duplicate Invoices)
Reference document number
Invoice date
Company code
The result of this is that the system is more likely to find a duplicate invoice, as it checks fewer characteristics.
Note, that if you deselect the Company Code field this can have a negative effect on system performance. This is because the system then checks numerous documents from existing company codes.
Features
During the check for duplicate invoices, the system compares the following entered attributes in the standard system in Logistics Invoice Verification:
Reference document number
Invoice date
Gross invoice amount
Currency
Vendor
Company code
Best Regards
Ashish Jain -
Duplicate invoice error during MIRO
Hi Friends,
Can anyone tell me if its possible to set an error message when I try to park vendor invoice with same reference no.
I am not going to post first I will park and then post them at a later stage. So its during this parking time that the sytem should give an error message if I try to park an invoice with same reference no.
Can anyone tell me how can I achieve this.
Regards,
WasimHello, Sayed,
1st -- check the customizing: Materials Management -> Logistics Invoice Verification -> Incoming Invoice -> Set Check for Duplicate Invoices
2nd -- check the vendor master: screen Payment transaction / field Chk double inv.
3rd -- set the message M8462 as error in Materials Management -> Logistics Invoice Verification -> Define Attributes of System Messages
Kind Regards
TomT -
Verification of duplicate invoice
Dear friends,
Pl help me out through following scenario.
System is allowing to make GR (partial receipt of material) with same Delivery Challan against same PO Multiple no of times.
The requirement is that
a) System should block the second GR against same Delivery Challan
OR
b) When we make MIRO against Dilevery challan System should Obstruct.
Thanks in advance
PrabhashHi Prabhash,
Did you tried or not? ( I have given a path in my first mail)
If you configure /set that indicator, then you can stop entering invoice duble time (i mean system won't allow you to enter Invoice for the PO) based on 3 criteria.
Flag the indicator for this combination:
Co.Code: Check Co.Code Check Reference Check Invoice Date
Or
If you want to check for duble /duplicate invoice, only for the perticular vendor:
then
you have to set the Flag/indicator for Check duble Invoice (which is in payment data in the screen of Payment transactions of Company code data of Vendor master, this is specific to vendor)
Try the above, i think your query may be solved.
but my problem is related to Delivery Challan(DC).
I want to restrict the invoice if GR is made multiple no of times against same DC.
i.e.
When GR is made, the user enters the DC no for GR, then against same DC no
GR is again made for same purchase order of balance quantity or part of balance quantity.
Then when miro is done with reference to Delivery note, system diaplays entire material against all DC, this need to be avoided.
for the above query (between line)
Answer: Yes, certainly system will displays all the GR entries in MIRO(i mean with GR with same DC no.). Why because you have used the same DC no for receiving the Remaining quantity of goods thru MIGO.
To avoid this, and if you don't like to enter all the entries in MIRO, then you have to use different Delivery Challan Numbers (Use seperate DC no. each time when you enter GR)
Then defnetly system won't display all, but it will display only the goods delivered thru the respective DC no. at the time of MIRO.
Hope, it may give clear understanding for query,
reward, if it solves,
Regards,
Srinu.K
Message was edited by:
sapsrin
Message was edited by:
sapsrin -
Custom Table for Verifying Duplicate Invoice against Legacy Invoice Data
Hi All,
We are trying to upload legacy invoice data in a custom table. Then we want to use SAP duplicate invoice check functionality to look for the potential duplicate invoice from this custom table as well apart from the standard SAP tables.
If you know of some user exit or any function module which I can use to link this custom table with the standard SAP duplicate invoice check functionality then it would be of great help.
Regards,
SanjayHi Jurgan!
Thanks for the reply,
We are using ECC6,
Support pack : SAPKH60013
Settings for Duplicate Invoice Check In Vendor Master is correct
Customization setting OMRDC transaction, tick mark for invoice reference no. only
If all the cited characteristics match, the system displays a
customizable message. M8462 (if logistics invoice documents are found) or M8108 (if accounting documents are found).
I have ensured that message M8108 (if accounting documents are found) is maintained as an error message in OMRM.
Still system is allowing duplicate invoices for the reference nos. 00082 and 00072.
For other reference Nos. which are previously used for other documents, system issues error message successfully.
I dont want to delete archived accounting doc. and if I maintaind BKPF entris of this archived doc manually it will create probelm in FI.
is this happen due to life span of secondory index of archived accounting doc. is completed ?.
Please Help
Many Thanks
Vikas -
Invoice payment status will update in SRM
Dear Experts,
I have done the invoice in SRM and invoice created in ECC and the same invoice number has been updated in SRM with status 'posted in the backend'.
for thi invoice, i have completed the payment. I would like to know whehter these status will be updated in SRM or not?
Thanks
RaviHi
It is not possible to see, but there is a way. You need to check in ECC in FBL1N for this invoice for the invoice payment. and if you are confirm that no further invoice you need to tick final invoice posted in PO.
With this tick you can confirm the status of the payment.
regards
Satish -
Invoice Payment status in SRM Browser
Dear SRMers,
System Information: SRM 4.0, R/3 4.6 c
We have a situation where users want to see the invoice payment status in the SRM browser. We have not implemented the Invoice module in SRM and invoices are posted and updated in R/3.
Please suggest what is the best way to accomplish displaying the invoice payment status in SRM browser preferrably in the shopping cart header or in the follow on documents area with less custom work ? Any ideas are welcome.
Points will be rewarded for answers
Thanks in advance,
Bob.Hi,
As explained in one of my previous thread,running the report "BBP_IV_UPDATE_PAYMENT_STATUS" does not update the status in SRM .So for this there will be a lot of std modifictaions required to update the status in the SRM browser(SC history/follow on docs) i.e. ITS template as well as the std includes.
BR,
Disha.
Pls reward points for useful answers. -
Invoice Payment Block (RBKP-ZLSPR / BSEG-ZLSPR) Update
Hi ABAP Gurus,
Good day.
Basically, I need to update Invoice Payment Block from "W" to "R". I have tried BAPI_INCOMINGINVOICE_CHANGE but could not change the Payment from "W" to "R". I believe that this is part of the said FM's restriction. As per documentation, "it is not possible to change invoice documents flagged for invoice verification in background using this method". Payment Block "W" is basically Invoice Verification via Workflow.
On the other hand, I have also tried to use FM FI_DOCUMENT_CHANGE without any success. I keep on getting no document found. I have played around with the parameters being passed but without any luck.
Can you kindly provide a solution for this? Thanks in advance for your help.
Best regards.
Brando BraganzaHi,
You want to release a blocked invoice.You can use following BAPI
'BAPI_INCOMINGINVOICE_RELEASE'
For sample code
goto>SWO1>Enter BUS2081
Method-->Releasesingle
Thanks
Nabheet -
Invoice payment due date.
Dear all,
I would like to display the invoice payment due date in my SAPscript. I've heard about the FI_TERMS_OF_PAYMENT_PROPOSE function module and thought that it could feet my need. But I'm wondering if there is no other way to proceed since I can't find documentation on the above function module. Also I'm surprise to do not find in standard among the structured tables the invoice payment due date data.
Best regards.
Nozome.Hi Nozome,
You may look at the following post.
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.highlightedcontent?documenturi=/forums/sdn_jive_forums/thread{74687265616449443d3731303434}.jspa
Cheers
Vinod
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