Email a month, a week, then 48 hours before event starts
I am having trouble figuring out the logic for this workflow request.
A calendar event is added with an "End Date" E-mail 30 days before "End Date" then E-mail 7 days before and then 48 hours before.
I am running into issues with knowing what to put first / or in front.
I want to set it so that if an item is added say 4 days from "End Date" that they won't get 30 days and 7 days E-mails, and it will "pause" until 48 hours before the End Date. I don't HAVE to Pause, just trying to figure out how
to get the workflow...to work.
I setup the 7 day stage and 48 hours stage to be the same as the 31 day stage (in the graphic below)
I have conditions for "Monday" and "Tuesday" as they want M-F E-mails, not counting the weekends, so I am "adding" more time if they select a checkbox for "On a Monday" or "On a Tuesday" when they add an
item.
I have this setup for manual, if item added, or changed.
Thank you!
Hi,
From your description, my understanding is that you are
confused about Workflow logic.
Based on my understanding, you want to your workflow could send mail as below:
If Today <= End-Date-31Days, then pause workflow until End-Date-31Days to send 30 days before email.
If End-Date-31Days < Today <= End-Date-7Days, then pause workflow until End-Date-7Days to send 7 days before email.
If End-Date-7Days < Today <= End-Date-48Hours, then pause workflow until End-Date-48Hours to send 2 days before email.
If my understanding is correct, you could refer to the screenshot below to set the conditions.(in my case, End-Date-31 equals End-Date-31Days, End-Date-7 equals End-Date-7Days, and End-Date-2 equals End-Date-48Hours)
You could refer to this article:
https://kmlsp.wordpress.com/2013/03/06/more-on-calendar-reminder-4-steps-to-create-reminder-workflow-in-sharepoint-calendar/.
If I misunderstand your requirement, please let me know.
Best Regards,
Vincent Han
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
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