Email PO Workflow Process - Send Notification to Web Supplier???

Hello,
We're on 11.5.8. I'm looking at the Email PO workflow process in POAPPRV. Can someone tell me the difference between the 'Does user want document e-mailed?'/'Email PO' functionality in the process and the 'Send notification to web supplier?'/'Notify Web Supplier' functionality. I want to customise the email to the supplier but am confused as to which half of this process requires customisation.
Thanks in advance,
- Matt Symes

Hello,
Is this for emails inside or outside of SAP?
I don't know if it's a standard feature of PO release workflows.
You could set up a test workflow with a SENDTASKDESCRIPTION step and see if it includes a link to the object instance.
regards
Paultje Bakker
Hanabi Technology

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Workflow to send notifications to multiple supplier email ID's

Hi,
I am little stuck in one logic. Don't seem to be a complecated but just looking for the right approach.
I have a custom concurrent program which has a SQL query which returns multiple rows. Each row is a for each supplier e.g.
Supplier1      [email protected]     123     5000
Supplier2      [email protected]      456    4000
Supplier3      [email protected]      789    3000
This set is returned based upon some criteria mentioned in the where clause of the SQL.
Ultimate aim is to send 1 notification to each of the email id's and those notification should have the corresponding attribute values.
3 notifications fired from a workflow triggered by the concurrent program (which actually returns this 3 rows in a SQL)
Supplier 1 to receive 5000
Supplier2 to receive 4000
Supplier3 to receive 3000
My approach / or the only approach coming in mind is using a cursor for the SQL inside the concurrent program and using a for loop, initiating the workflow each time for a loop iteration i.e for each iteration of loop , workflow procedure will need to be initiated, so item type will be same but item key will of 3 different item key. Please let me know if this is the only approach or is it somehow possible to fire only one instance of workflow and not 3 different instances to send 3 notifications.
Ad hoc role creation would not be option here because the number of rows may be large and not just 10-15. I just need the correct approach to handle this,
Regards,
Ad

Can you please explain your requirement in detail? Also why don't you go with a custom table with some references?
Thanks

Email status incorrectly processed while notifying bidders

Hi Experts,
We are using SRM 7.0 and ECC 6.0 , while notifying bidders through email (by clicking on send notification button in portal), the success notification message is displayed in portal, but when we see in output medium the status of email is shown as incorrectly processed and no email is sent to bidder. when we try to repeat the output ( by clicking the repeat output button) the email is sent to bidders and the status changed to successfully processed .
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Thanks in advance.
Thanks & Regards,
Aishwarya.M

Dear Aishwarya,
Please check the following in your system:
Execute the transaction 'bbp_po_action_def'
In the Action profile select 'BBP_PD_BID' and double click on "Action
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Double click on the standard bid.
Make sure that the processing time is set to 'Processing when saving
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Hello,
Say on a OA Framework page, user clicks a button, you handle the button click in
processFormRequest of the controller of the page and here you want to send notification to one or more users which will be
read from the db.
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Yora
If you dont want to create workflow for it. You have two options either you call a plsql package from OAf using callable statement and in PLSQL you may use UTL_SMTP package to send mail. Here is the way how you can call Callable Statement
http://oracleanil.blogspot.com/2009/04/itemqueryvoxml.html
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Thanks
--Anil
http://oracleanil.blogspot.com

A workflow is sending the same email notification twice

A workflow is sending the same email notification twice. Not every notification, but this happening only a few times randomly. The double sent emails are arriving together , have the same date and time.
I've checked the workflow and found that there is no double sending command in the workflow, and the workflow history also shows just 1 run and 1 email sending.
Can somebody help me on this.

Hi Neel,
For troubleshooting your issue, you can take steps as below:
1.Increasing the UserDefinedWorkflowMaximumComplexity to 30000 setting using Powershell script
2.IISRESET
3.Adding <httpRuntime maxRequestLength="51200" executionTimeout="3600" /> in web.config. Yes, that is "3600" unlike "300" suggested. Please note that there are multiple lines in web.config with <httpRuntime maxRequestLength="51200">.
I made this change only in the very first one.
4.IISRESET
5.Removed everything from C:\Users\<userName>\AppData\Local\Microsoft\WebsiteCache from my laptop
6.Removed everything from C:\Users\<userName>\AppData\Roaming\Microsoft\Web Server Extensions\Cache from my laptop
7.Removed everything from C:\Users\USER\AppData\Roaming\Microsoft\SharePoint Designer\ProxyAssemblyCache\ from my laptop
8.IISRESET
9.Restart SharePoint 2013 Designer
Reference:
https://social.msdn.microsoft.com/Forums/en-US/69b184bf-09ed-4e00-815a-4e40a975c4bf/prevent-sharepoint-2010-workflow-to-send-duplicate-emails?forum=sharepointcustomization
Best Regards,
Eric
Eric Tao
TechNet Community Support

Workflow to send email notification to the assigned person using Sharepoint Designer 2013

Hi,
The requirement is whenever the assigned to Field is changed to someone, the assigned to person should get an email notification saying that the item has been assigned to you.
I created a sharepoint designer List Workflow to send an email notification, below are the steps,
1. Log workflow to the workflow history
2. then Wait for Assigned to be not empty
3. then Email currentItem:AssignedTo
4.then stop the workflow
But the thing is whenever any field is changed in the particular item this email triggers, I want to send email only when Assigned to Field is changed and not any other field. how do i write the condition to check only if the assigned to field is changed
or not and and how i trigger the email.
Any help is much appreciated.
Thank you
Smile Always

Hi,
According to your post, my understanding is that you want to send email via workflow while the assigned to field value changed.
We can create a helper field
which will store the previous value of the Assigned To, then you can compare the current value with previous value of assigned to and send an email accordingly.
I have made a simple workflow demo below, you can refer to it.
I have created a new single line of text type field AssignedPerson in the list, then use the workflow below to achieve your scenario.
More reference:
http://officepowerups.com/2013/07/09/send-email-when-specific-field-changes-in-sharepoint/
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support

Not Receiving Email Notifications via Hyperion Workflow Process

Hi All,
Configuring SMTP for workflow process in Hyperion planning.
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2-->Then I logged in to planning application with admin credentials and set the Email server details as follows
2.a) *[Planning-->Administration-->Application-->Settings-->I entered the Email server details]*
2.b) *[Planning-->File-->Preferences-->Planning-->I mentioned the Email address for administrator]*
3--> I created several users using shared services console and I set the security Access type as Descendents Inclusive for each and every dimensions.
4--> I set the Email address for every users which are created in the above step *[Planning-->File-->Preferences-->Planning]*
5--> I created a Planning unit Hierarchy.
6-->I logged as a Planner and I entered the budget in the Data form .
7-->I promoted this budget to the Higher official for verification process.
8-->But I didn't get the status mail for the above process.
Kindly guide me whether I am following the right procedure to config SMTP in my application.
How to get the status of the notification mail through relational tables.
Kindly mention the location of log files regarding this issue.
Please guide me to overcome this issue.
Thanks and regards
Sai

Hi John,
Thanks for your reply. I couldn't get you from the below quote
Does you SMTP server accept anonymous connections?
Anonymous in the sense that you mean like Unauthenticated connection. Yes my mail server is unauthenticated server, hence it doesn't require any username and password.
Regards,
Sai

Error in sending Notification email with Embedded CLOB message in the body

Hi,
Workflow version is : 2.6.3.5
Apps Version is 11.5.10.1
Oracle Database 9.2.0.5.0
I am embedding a CLOB message document attribute to my Notification
Message Body.
Everything works fine when I check my notifications in the "workflow worklist"
i.e. Oracle Apps. <Notifications> tab.
but the emails are not going to the users and below message is displayed in the
status monitor. (eventhough it displays below error - I can able to respond the notifications using the worklist and can able to COMPLETE the workflow process
successfully)
Please help me to resolve the below error, so that the Same notification which I am able to see using the workflow worklist should be sent to the user in email as embedded text.
NOTE: there is no problem with the Package XXDB_OKC_CONTRACTS_WF_PKG, as it is not changed and I even verified it before and after this error that this package is indeed in VALID status.
Workflow Errors: XXDBCAPR, SDA-10314
Failed Activity Send Approve_Reject Responce Notification
Activity Type Notice
Error Name WF_ERROR
Error Message [WF_ERROR] ERROR_MESSAGE=3835: Error '-20002 - ORA-20002: 2018: Unable to generate the notification XML. Caused by: 2020: Error when getting notification content. Caused by: ORA-04061: existing state of has been invalidated ORA-04061: existing state of package "APPS_FND.XXDB_OKC_CONTRACTS_WF_PKG" has been invalidated ORA-04065: not executed, altered or dropped package "APPS_FND.XXDB_OKC_CONTRACTS_WF_PKG" ORA-06508: PL/SQL: could not find program unit being called Wf_Notification.GetAttrClob(18841, MESSAGE_BODY, text/html) Wf_Notification.oldGetAttrC' encountered during execution of Generate function 'WF_XML.Generate' for event 'oracle.apps.wf.notification.send'. ERROR_STACK= WF_MAIL.GetLOBMessage3(18841, WFMAILER, 2020: Error when getting notification content. Caused by: ORA-04061: existing state of has been invalidated ORA-04061: existing state of package "APPS_FND.XXDB_OKC_CONTRACTS_WF_PKG" has been invalidated ORA-04065: not executed, altered or dropped package "APPS_FND.XXDB_OKC_CONTRACTS_WF_PKG" ORA-06508: PL/SQL: could not find program unit being called Wf_Notification.GetAttrClob(18841, MESSAGE_BODY, text/html) Wf_Notification.oldGetAttrClob(18841, MESSAGE_BODY, text/html) WF_NOTIFICATION.GetFullBody(nid => 18841, disptype => text/html) WF_MAIL.GetLOBMessage3(nid => 18841, r_ntf_pref => MAILHTML), Step -> Getting text/html body) WF_XML.GenerateDoc(oracle.apps.wf.notification.send, 18841) WF_XML.Generate(oracle.apps.wf.notification.send, 18841) WF_XML.Generate(oracle.apps.wf.notification.send, 18841) Wf_Event.setMessage(oracle.apps.wf.notification.send, 18841, WF_XML.Generate) Wf_Event.dispatch_internal()
Error Stack
thanks,
Shashi
NOTE: there is no problem with the Package XXDB_OKC_CONTRACTS_WF_PKG, as it is not changed and I even verified it before and after this error that this package is indeed in VALID status.

Hi,
Below solution worked for us :
Whenever the document message related procedure is modified and compiled we need to STOP and START all the workflow related services,
Homepage -> Workflow Manager -> Service Components => STOP all Services => Start All Services
NOTE: Even when we bounced the database, application server the error is still occuring, only when we STOP and START the services whenever we compiled the document message procedures then the emails are getting processed.
The Metalink Forum note 588112.992 (ORA-04061: existing state of has been invalidated ORA-04061: existing state of package) is helpful in getting the solution Below is a snippet of the same :
From: David Hsu 01-Aug-05 20:06
Subject: Re : ORA-04061: existing state of has been invalidated ORA-04061:
existing state of package
Loren,
we had a similar ORA-04061 error when we tried to compile a Workflow package
after we modified it with new attributes. What we were told was that some
workflow process or listener is still "thinking" the package is invalid even
though it is valid. Whenever packages referred by the workflow process is
changed, the Agent listeners and mailer must be bounced. Worst case scenario
if the error still persist is that the database may have to be bounced as
well.
Please try bouncing the Agent listeners or, if it possible, bounce the
database and see if you are still getting the error after that.
The listeners that you need to bounce are all the listeners that you have
enabled under OAM > Workflow Manager > Service Components,
including the Workflow Notification Mailer.
Hope this helps thanks,
Shashi

How to send only email from workflow

Hi Guys,
I want to send an email from a workflow without sending a notification ... how do i do it ?
Thanks In advance
Tom.

Hi,
Two possible ways - neither of which I would recommend.
1 - Write a trigger on the WF_NOTIFICATIONS table, so that if the notification for the process that you require is sent, then you populate the mailer status column to 'spoof' the mailer into thinking that it has already sent it. That should suppress the email.
2 - Modify the flow to include an activity prior to the notification to change the recipient preferences to not receive email, send the notification, then change the preferences back.
Email is an "all or nothing" solution - either get email from everything, or get it from nothing. How are they planning on dealing with the notification that they are sent? If they are logging into the application to view the notification, then you could consider sending summary notification emails, and force the users to log into the application to view them all, rather than trying to adopt a half-and-half solution where some things come by email and some only come in the application.
HTH,
Matt
WorkflowFAQ.com - the ONLY independent resource for Oracle Workflow development
Alpha review chapters from my book "Developing With Oracle Workflow" are available via my website http://www.workflowfaq.com
Have you read the blog at http://thoughts.workflowfaq.com ?
WorkflowFAQ support forum: http://forum.workflowfaq.com

CLOB: Error in sending Notification email with Embedded message in the body

Hi,
Oracle Database 9.2.0.5.0
Workflow version is : 2.6.3.5
Apps Version is 11.5.10.1
I am embedding a CLOB message document attribute to my Notification
Message Body.
Everything works fine when I check my notifications in the "workflow worklist"
i.e. Oracle Apps. <Notifications> tab.
but the emails are not going to the users and below message is displayed in the
status monitor. (eventhough it displays below error - I can able to respond the notifications using the worklist and can able to COMPLETE the workflow process
successfully)
Please help me to resolve the below error, so that the Same notification which I am able to see using the workflow worklist should be sent to the user in email as embedded text.
NOTE: there is no problem with the Package XXDB_OKC_CONTRACTS_WF_PKG, as it is not changed and I even verified it before and after this error that this package is indeed in VALID status.
Workflow Errors: XXDBCAPR, SDA-10314
Failed Activity Send Approve_Reject Responce Notification
Activity Type Notice
Error Name WF_ERROR
Error Message [WF_ERROR] ERROR_MESSAGE=3835: Error '-20002 - ORA-20002: 2018: Unable to generate the notification XML. Caused by: 2020: Error when getting notification content. Caused by: ORA-04061: existing state of has been invalidated ORA-04061: existing state of package "APPS_FND.XXDB_OKC_CONTRACTS_WF_PKG" has been invalidated ORA-04065: not executed, altered or dropped package "APPS_FND.XXDB_OKC_CONTRACTS_WF_PKG" ORA-06508: PL/SQL: could not find program unit being called Wf_Notification.GetAttrClob(18841, MESSAGE_BODY, text/html) Wf_Notification.oldGetAttrC' encountered during execution of Generate function 'WF_XML.Generate' for event 'oracle.apps.wf.notification.send'. ERROR_STACK= WF_MAIL.GetLOBMessage3(18841, WFMAILER, 2020: Error when getting notification content. Caused by: ORA-04061: existing state of has been invalidated ORA-04061: existing state of package "APPS_FND.XXDB_OKC_CONTRACTS_WF_PKG" has been invalidated ORA-04065: not executed, altered or dropped package "APPS_FND.XXDB_OKC_CONTRACTS_WF_PKG" ORA-06508: PL/SQL: could not find program unit being called Wf_Notification.GetAttrClob(18841, MESSAGE_BODY, text/html) Wf_Notification.oldGetAttrClob(18841, MESSAGE_BODY, text/html) WF_NOTIFICATION.GetFullBody(nid => 18841, disptype => text/html) WF_MAIL.GetLOBMessage3(nid => 18841, r_ntf_pref => MAILHTML), Step -> Getting text/html body) WF_XML.GenerateDoc(oracle.apps.wf.notification.send, 18841) WF_XML.Generate(oracle.apps.wf.notification.send, 18841) WF_XML.Generate(oracle.apps.wf.notification.send, 18841) Wf_Event.setMessage(oracle.apps.wf.notification.send, 18841, WF_XML.Generate) Wf_Event.dispatch_internal()
Error Stack
thanks,
Shashi
NOTE: there is no problem with the Package XXDB_OKC_CONTRACTS_WF_PKG, as it is not changed and I even verified it before and after this error that this package is indeed in VALID status.

Hi,
Below solution worked for us :
Whenever the document message related procedure is modified and compiled we need to STOP and START all the workflow related services,
Homepage -> Workflow Manager -> Service Components => STOP all Services => Start All Services
NOTE: Even when we bounced the database, application server the error is still occuring, only when we STOP and START the services whenever we compiled the document message procedures then the emails are getting processed.
Metalink Forum note 588112.992 (ORA-04061: existing state of has been invalidated ORA-04061: existing state of package) is helpful in getting the solution Below is a snippet of the same :
From: David Hsu 01-Aug-05 20:06
Subject: Re : ORA-04061: existing state of has been invalidated ORA-04061:
existing state of package
Loren,
we had a similar ORA-04061 error when we tried to compile a Workflow package
after we modified it with new attributes. What we were told was that some
workflow process or listener is still "thinking" the package is invalid even
though it is valid. Whenever packages referred by the workflow process is
changed, the Agent listeners and mailer must be bounced. Worst case scenario
if the error still persist is that the database may have to be bounced as
well.
Please try bouncing the Agent listeners or, if it possible, bounce the
database and see if you are still getting the error after that.
The listeners that you need to bounce are all the listeners that you have
enabled under OAM > Workflow Manager > Service Components,
including the Workflow Notification Mailer.
Hope this helps thanks,
Shashi

Sending notification from workflow to non users

I have a workflow requirement where I would like to send notification to Email
IDs of People who are not defined anywhere in the Content Management System.
Basically the workflow is to review Documents for various Projects being
carried out for our Customers. At the end of the workflow we would want to
just notify the Customer that the document has been reviewed and approved
and that they could collect them from our office. The email ID of the
Customer is being stored as a metadata field and the purpose is to send a
notification to this Email ID for the respective content.

Hey There,
This is a great question and a common request.
Here at Fishbowl, we have an add-on component called Subscription Notifier that will do exactly what you are asking. It gives you the ability to define your own email templates so you can easily tailor the look and feel of the emails, it will email users and non users alike on a triggered and/or scheduled and/or event basis which gives you maximum flexibility. Furthermore as long as there is a look-up vector then email addresses can be pulled from anywhere they're stored (e.g. metadata as you currently have it, a data provider, database table join, IDM system etc.). Subscription Notifier also has built-in hooks to handle callbacks so that after a notification is sent out additional business process steps can be automated.
Please take a look at the specs here: http://bit.ly/ENRwq
Warmly,
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Prevent Sharepoint 2010 workflow to send duplicate emails

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Hi Snehal
If you check the workflow history, you will probably see that every time an item is added or modified, the workflow runs twice. That’s why you’re receiving two email notifications.
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The solution for this problem is to add a step at the end of your workflow which will pause the workflow for a few minutes .
Another Option is to use a Flag.For Setting up flag correctly check the following link
http://www.mssharepointtips.com/tip.asp?id=1145
Please 'propose
as answer' if it helped
you, also 'vote
helpful' if you like this
reply
Amit Kotha

I want to send notifications to outside(i,e mail box) from oracle, and users will approve the notification from email

Hi
I have a client required to send notifications to outside email box, and also user will approve this notification through email.(i,e not logged into oracle and approve it) in 11i instance.
i need to send mail from po department to finance department
once finance department approves , then mail back to po department that your notificaiton approved.
from address:=[email protected]
to address:=[email protected]
as part of this we did IMAP set up
and used the following code. and getting the notifications from Oracle to my mail box.
my main issue is when user approves the wf notifications, it is not showing my specified email address in the attribute #WFM_REPLYTO, always it is showing the IMAP set up wfdev address
what is the value i need to use for this #WFM_REPLYTO
eventhough i am sending the to_address email id to the following attribute(wf_engine.setitemattrtext), the workflow approval not working for that email id.
only if i am using the '[email protected]' in the imap set up, then only approval is working.
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wf_engine.setitemattrtext (itemtype => l_item_type,
itemkey => l_item_key,
aname => '#WFM_REPLYTO', -- to_ address
avalue => '[email protected]' -- [email protected]
if any body having some sample code related to this please share on this.
Thanks
sam

Sam,
Can you find any errors in the Workflow log file?
Please review the following docs.
Setting Different Values For Attributes #WFM_FROM & #WFM_REPLYTO Does Not Happen Or Results In SAXParseException (Doc ID 1455191.1)
How To Change The Default From and Reply To Email Address For Workflow Email Notifications (Doc ID 760477.1)
Thanks,
Hussein

SharePoint 2013 document library workflow to send emails when document changes

Hi All,
Need a email alerts to setup when documents get change in a SharePoint 2013 document library. Mail should go to all the members in a SharePoint Security group.
Many Thanks
sudesh withanage

Out of the box , You cannot set alerts for SharePoint group. You may try -
1- Create a group in active directory, add users to the ADgroup. Add that ADgroup in Sharepoint and configure alert.
2- You can set up a new user and change their email to that of a distribution list, and then assign the alerts to this user.
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4- You can try this , this was for WSS3 -
http://advancedalert.codeplex.com/
5- you can to use SharePoint Designer and create a workflow that send an email to SharePoint group.
Thanks
Ganesh Jat [My Blog |
LinkedIn | Twitter ]
Please click 'Mark As Answer' if a post solves your problem or 'Vote As Helpful' if it was useful.

How to send Notification email to Outlook mail?

Hi all,
am new to workflow,
is there any possiblity with sending notification emails using rule?
in my requirement i have to send email notifications to concerned manager using A002 relationship in HR?
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Thanks in advance,

Hi,
You will have to do the following:
1. Create a new container element (for eg. APPROVER) with Data type WFSYST-AGENT.
2. Create a new background method(if required create a new Business object also) to your BO object to populate this container element.
3. Use the following code in your method:
     DATA: G_SNAME TYPE SMNAM,
        G_USER TYPE SYSID,
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     PERFORM FIND_NEXT_PROCESSOR(RPTREQAPPRCHK)
     USING
     PERNR
     REQTYPE
     CHANGING
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     G_SNAME
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3. Add a new activity step to your workflow calling this method.
4. Use your(current) send mail step with agent field having value 'APPROVER'.
Hope this will work.
Regards
Gautam

Email PO Workflow Process - Send Notification to Web Supplier???

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