Enable comments & markup

Hello all,
We create postscript files and then have the distiller convert the files to PDF.
A user with adobe reader 9 is trying to use comments & markup to write his comments etc... Just until recently when he upgraded to 9, he can't add comments anymore.
When i create the PDF i dont put any restrictions on it at all, because i never set the security.
I checked the Documents Properties and the "Commenting" is listed as "Not Allowed".

OK, I have a .pdf form.
It was created in LiveCycle Designer ES 8.2.
I open it in Acrobat Pro 9.1.3 and go to "Comments > Enable For Commenting And Analysis In Adobe Reader".
This is the message I get:
"This form is interactive and has special features. To save a copy of it that you can treat as any other PDF file, choose File > Print and then choose the Adobe PDF printer. This creates a PDF file that does not have special features, so you can add comments to it or send it out for review."
So I create this special pdf file and then I open in Reader 9 and voila!
There is no comment toolbar, no way to comment.
Tell us all then: what is the PROCESS to go from enabling for commenting in Reader (using Acrobat) to opening the document in Reader and making comments.
Please tell us what we are all missing here. OR if there is some version disparity that we don't know about.
Thank you!

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Enabling comments and markups by default.

My orginization uses Adobe Distiller, watching a shared netowrk location to automatically convert .prn files to PDF. I am trying to find a way to make it to that these files BY DEFAULT have comments and markups enabled. Does anyone know how to do this? Is it even possible?
Thank you

If you're asking about enabling commenting in Reader, the answer is no. You can use Adobe's LiveCycle Reader Extensions server-based product to add usage rights to a batch of documents, at a price.

Maintaining Comment & Markup Toolbar under Browser Plug-in

Dear all,
We have a problem in showing Comment and Markup Toolbar in Adobe Acrobat 9.3.3 Pro under browser plug-in in Internet Explorer 7 under Windows Vista. Here is our environment.
OS: Windows Vista Ultimate SP1 (latest updates applied)
Browser: Internet Explorer 7.0 (latest updates applied)
Acrobat version: Acrobat 9.3.3 Professional (latest updates applied)
PDF Producer: Acrobat Distiller 8.0.0
PDF Version 1.6 (Acrobat 7.x) with reader extension enabled
In Acrobat under brower plug-in, if I enable comment toolbar, then I retrieve another page, the comment toolbar will disappear. Kindly advise if the toolbar can be maintained.
Thanks & regards,
William Leung

We enabled Adobe Reader Extension because it allows auto-saving of markup via browser plug-in with Acrobat Professional. If Reader extension is not enabled, the Acrobat Professional via browser plug-in does not have comment and markup toolbar to be enabled.
Now our problem is that is reader extension is enbled, we can enable comment and markup toolbar. However, when next page is loaded, the toolbars are reset and user have to customize the toolbar again.

How to expose Comment & Markup toolbar without Collab.showAnnotToolsWhenNoCollab?

Is there any way to expose the Comment & Markup toolbar from within a plug-in without setting Collab.showAnnotToolsWhenNoCollab = true via AFExecuteThisScript()?
I think I have found the correct toolbar and associated menu items using the SDK calls -- AVAppGetToolBarByName("Annots:TopLevelMenuComments") and AVMenubarAcquireMenuByName("Annots:TopLevelMenuComments") -- but cannot I cannot make either the toolbar or the menu item visible.
Please note that I can expose the tool bar by setting "Collab.showAnnotToolsWhenNoCollab = true" via AFExecuteThisScript() and subsequently calling AVMenuItemExecute() on the "ShowHideToolbarCommenting" menu item. However, what I want to do is to implement the functionality of "Collab.showAnnotToolsWhenNoCollab = true" without using Javascript.
I'm trying to do this with Acrobat 9 from a browser.

That's what I figured. What I need to know is what those other things are. More importantly, is what I am attempting to do even possible using the API? Can I expose the Comment & Markup toolbar with enabled buttons via the API?
I've now tried creating my own menubar and add the buttons from the Commenting toolbar. I've had to implement the AVToolButtonSetComputeEnabledProc and AVToolButtonSetComputeVisibleProc callbacks, which work. However, clicking on the button doesn't do anything, presumably because I did not implement theAVToolButtonSetExecuteProc callback. But I want to use the ExecuteProc that's implemented with the native button. Is there anyway to call that ExecuteProc function?
If Adobe considers this a trade secret, then just say so.
Thanks.

File Save As Other Reader Extended PDF Enable Commenting & Measuring GRAYED OUT

I have an PDF form created in Adobe LiveCycle Designer ES 10.0.
When I open in Reader, All the "Sign" options are grayed out.
Under "Properties" Signing is allowed but Commenting is not.
From all I have seen, I hope that allowing Commenting will allow me to use the sign features.
The only solution I'm finding on the internet is below:
File > Save As Other > Reader Extended PDF > Enable Commenting & Measuring
It is grayed out in my (latest version of) Acrobat pro.
**Is there a way to make this option available?**
**Will this even solve my problem?**
**Is it possible that it is impossible to use these features on this document?**
At this point, I've spent about two and a half hours on this issue and haven't been able to find a solution. Very frustrated.
Thanks.

Thanks. I'm not an IT person and needed that lead.
In the end, I just printed to Adobe PDF and then was able to use the commenting options (once I had flattened it). For those who might come across this - this is one of the only ways to flatten a XFA PDF.

Acrobat 9 Pro Extended: Enable commenting in Save As-ed PDFs by default

For Acrobat 9 Pro Extended:
When using Save As to save a PDF, is it possible to have Commenting and Analysis enabled for that saved PDF by default?
What I currently must do: Open the PDF, choose Comments > Enable for Commenting and Analysis in Adobe Reader, at which point Acrobat 9 Pro Extended prompts me to save the file.
What I would like to do: Have Save As automatically enable commenting & analysis by default.
I can't find any controls for that, so suspect it's a manual process each time...(?)
Note, too, that this question was asked for Acrobat 8 Pro but went unanswered, which further leads me to believe enabling comments may well be a one-by-each process. Sigh...
http://www.adobeforums.com/webx/.59b4ef98
Cheers & thanks,
Riley

> When using Save As to save a PDF, is it possible to have Commenting and Analysis enabled for that saved PDF by default?
No.

Acrobat 9 Pro Extended: Can one enable commenting by default?

For Acrobat 9 Pro Extended:
When using Save As to save a PDF, is it possible to have
Commenting and Analysis enabled for that saved PDF by
default?
What I currently must do: Open the PDF, choose
Comments >
Enable for Commenting and Analysis in Adobe Reader, at which
point Acrobat 9 Pro Extended prompts me to save the file.
What I would like to do: Have
Save As automatically enable commenting & analysis by
default.
I can't find any controls for that, so suspect it's a manual
process each time...(?)

Thank you for your post. These forums are specific to the
Acrobat.com website and its set of hosted services, and do not
cover the Acrobat family of desktop products. Please visit the
following forums for any questions related to the Acrobat family of
desktop products:
http://www.adobeforums.com/cgi-bin/webx/.3bbeda8b/

How do I enable commenting on a dynamic fillable pdf?

This question applies to both Acrobat 9 and X. It seems like it's either one or the other - if I enable commenting, it asks that I use the File > Print to print as a flat non-fillable PDF, but if I want to keep the form fillable, then I cannot enable commenting.
In Acrobat 9, "Advanced > Extend Features" only enables form filling, not commenting. "Comments > Enable Commenting" doesn't seem to do anything other than pop up that window to tell me to print the PDF. I believe the same limitations apply to Acrobat X, in "File > Save As > Reader Extended PDF".
Is there a way to make my form fillable, but allow the commenting toolbar (sticky notes, highlighting, etc) in Adobe Reader?

The only way to enable BOTH sets of options is via our LiveCycle Reader Extensions Server product.

Cannot Enable Commenting/Annotations Tools

I want to enable the use of Commenting/Annotations tools in Reader by setting up a shared review via Acrobat 10 Standard. From what I've read it seems that I should be able to do this by simply using the Shared Review wizard, however the PDF it generates only has the Sticky and Highlighter tools available in Reader.
I've read many different discussions on this issue, which tend to say things like "well you have to enable commenting through Acrobat"... and I get that, but my quesiton is how to do so. I've also seen step by step instructions such as "go to 'File > Save As > Reader Extended PDF > Enable Commenting and Mesuring'..." which I've attempted but I only have 'F > SA > REPDF > Enable Forms Fill-In & Save in Reader' as an option.
Perhaps this has something to do with Acrobat 10 Standard (i.e. not Pro)?
So please contribute an answer if you know the solution to my problem
Thank You!

In Adobe v.7.1.0, Standard Version, the Comments menu does not have the
"Enable for Commenting" option.
Please see attached.
Is it only in Adobe Acrobat, v.8.0, that the Enable for Commenting
option exists to allow your reviewers who only have Reader to add
comments to the PDF document that you distribute?
Best regards,
Susan Steen

Is enable commenting grayed out in trial version?

I have a trial version of Acrobat X Pro, and
Save as > Reader Extended PDF > Enable Commenting and Measuring
is grayed out and not functional.
The trial says that it's a fully-functional version, so it's possibly something else. Any ideas?

Thanks for the idea, it looks like this particular PDF is secured with a password, so that must be why. If I open another PDF I can get the enable comments menu item to work.
I wonder if there's an easy way to put the content of the PDF into a non-protected PDF?
I seem to have other "save as" options, maybe a round-trip to RTF or HTML, then convert to PDF?

Enable commenting on PDF produced from RSTXPDFT4

Hi experts,
In our business , we are using program RSTXPDFT4 to convert an ABAP spool list into PDF. Now, there is a request for the ability to put comments onto the PDF file (see attached "Insert comments.jpg"). We found that we are unable to do so with our current version of Adobe Reader 9.
However, a user with Adobe Acrobat Pro will be able to save the PDF with "Reader Extended PDF -> Enable Commenting and Measuring" (see attached "Adobe Acrobat Pro.jpg"). When this is done, we can then open the PDF file using Acrobat Reader 9 and add in comments.
Here is the question - is there a way to convert a spool into PDF with the "Reader Extended PDF" properties from SAP, so that it is immediately ready for commenting?
Regards,
Sui

I don't think so.
Adobe Acrobat may have to save the pdf in higher version whose specification has the said feature.
Most pdf writers create pdf with version 1.4, which is lower than latest format, but good enough.

Enable Commenting and Measuring without a mouse

I work for a large nonprofit with no tech department. (I'm on a mac OS 10.6, others have OS 10.7) We've just upgraded 3 of us to Acrobat Pro X (from Acrobat Pro 7).
I need to be able to do the following to many many files every day - with fewer than 2 mouseclicks.
File > Save As > Reader Extended PDF > Enable Commenting and Measuring ... [confirm over wright in same folder on the shared (windows) server] ... [close document]
Best case scenario: Adobe makes this an export option in inDesign, where it belongs.
Next best: a "droplet" app that can enable many PDFs at once.
Next best: a working applescript that I can invoke from my script menu
Next best: <sigh> an adobe Action that I can script in Acrobat
Next best: working javascript code that someone can help me figure out how to deploy for 3 users...

The scrolling option is now in System Preferences > Universal Access > mouse & trackpad tab > mouse options.. button > check scrolling.

Enable Commenting & Measuring in Acrobat 10 and 11

What does the "measuring" refer to in File | Save As Other | Reader Extended PDF | Enable Commenting & Measuring in Acrobat 11? (BTW, it was Comments | Enable for Commenting
and Analysis in Adobe Reader in Acrobat 9. The path was similar to 11 in version 10, but not identical.) I add this for others who are trying to find what new path to follow in 11. I had to go to Google to find it, and that was for 10. Thanks adobe.com support.

Hi Regina Engelken,
If you are specifically looking for information about measuring tool, Please refer this Link- Tips & Techniques: Measuring in Adobe Acrobat
I have also found a video Tutorial that depicts the usage of measuring tool :
The navigation path you mentioned ( File | Save As Other | Reader Extended PDF | Enable Commenting & Measuring in Acrobat 11) enables the Commenting and Measuring features for Users who are using Adobe Reader instead of Acrobat.
I hope this answers your question. Please let me know if you have any other query or need any assistance.
Regards,
Rahul

Enabling Commenting Tools in embedded mode

We have own plug-in which provides collaboration capabilities for reviewing documents introducing custom annotations with categorization based on standard Acrobat annotation feature. However Commenting tool is not available in post 6 Acrobat versions when Acrobat runs in embedded mode. I suspect that Adobe suppressed the feature to avoid competition from similar to our solutions. Adobe also discontinued earlier Acrobat versions so our big customers have quite serious problem now, because they can't buy newer Acrobat . . So I am interested if somebody from Adobe senior level engineering or sales reads the forum and can contact me to resolve the issue. Again if some developers know how to enable Commenting tool from plug-in when Acrobat is running embedded, then please share your experience.

I'm not certain drog is going to get what he want here. It sounds like he doesn't want to write a plugin to create Adobe annotations, but rather his plugin is capturing annotation information when the Adobe tools place and/or modify annotations.
That's not going to work in a browser unless Adobe changes what's allowed in the browser. If I'm not mistaken, Adobe tools will not create or modify annotations when the PDF is viewed in a browser. The user can always save the file to disk and open it directly with Acrobat (or Reader if it's comment enabled) to get access to the Adobe commenting tools.
Perhaps that's what drog should do - have his plugin give instructions to the user to save to disk and open directly with Acrobat/Reader. It's fairly simple to recognize when the PDF is viewed in a browser. If this approach is not acceptable to his workflow, then drog is going to have to re-invent the wheel and write a custom annotation handler to add/modify annotations.
Hope this helps

Missing Comment & Markups Toolbar in Acrobat Pro 8

I had Acrobat Pro 8 (version 8.2.1) intsalled on my machine last week. I had been using Pro 7, but due to problems with it my IT folks upgraded me. At first, all was well. However, two days ago I went to highlight a document and the highlight tool was missing (I had made shortuts to it and other frequently used tools). Per Pro 8s' Help:
You can use the Highlight Text tool, Cross-Out Text tool, and the Underline Text tool to add comments by themselves or in conjunction with notes. The Cross-Out Text tool and the Underline Text tool don’t appear in the Comment & Markup toolbar, by default. You can add a highlight with a note or cross out text by selecting the text using the Select tool or Text Edits tool or and choosing that option from the menu that appears. However, if you’re marking up a lot of text, the specialized tools are faster and easier to use.
Choose Tools > Comment & Markups, and select the Highlight Text tool , the Cross-Out Text tool , or the Underline Text tool...
Comment & Markups doesn't appear in either View>Toolbars or Tools. Anyone have any ideas where it's gone to?
Thanks, kratsmit

Yes, it's sitting in C:\Program Files\Adobe\Acrobat 8.0\Acrobat\plug_ins. Reader's version's at C:\Program Files\Adobe\Reader 9.0\Reader\plug_ins. I have a theory, but not sure it's accurate.
As I mentioned earlier, I was having trouble with Pro 7, which is why IT installed Pro 8. However, they didn't bother uninstalling/rebooting the machine before Pro 8 was loaded, which is something that I always do on computers where I have Admin rights. I'm wondering if this latest Acrobat problem is in some way related to earlier issues that I had with 7...?
I'm going to try to see if Acrobat will do a repair with my limited rights and then restart the machine. Will post afterwards what I find.

Enable comments & markup

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