Exch2010 Room Mailboxes - disable unautherized users to create Meeting Request

Hi all,
This one is giving me a headache. I have created some Room Mailboxes which I all want to act the same, which is as followed:
- Everyone (we have mailgroup with all users) has review rights
- Certain users have editor rights
- Resource Booking Attendant is disabled
Basically I want to configure these in a similar way as the old fashioned Public Folders.
I've tried a lot of settings / methods, currently I did as followed:
- Within Exchange 2010 EMC I created a Room Mailbox
- I gave myself Full Access rights
- Mailbox is automatically added to my Outlook 2013
- I right-click the calendar and go to properties. I set Default and Anonymous to no rights. I add a mailgroup with all our users and set that to review (so no creation of items / folders)
I would now expect that no users except for myself / administrator are allowed to make an appointment: WRONG. But a strange wrong this is:
- If I use Outlook 2003, I am unable to create an appointment
- If I use Outlook 2013, I am unable to create an appointment
- If I use Exchange webmail (OWA), I am unable to create an appointment
- If I use Outlook for Mac, I am unable to create an appointment
- If I use Outlook 2010, I can suddenly simply create a Meeting Request. This then sends a mail to the Room Mailbox and adds an appointment as tentative
All of the above is done with the same useraccount.
So what's up with this? I simply want to disable this tentative stuff altogether. I only want people with editor rights to create and change meetings, all the other folks should simply be reviewers unable to create anything whatsoever. Hopefully anyone here
has the solution for me, thanks a lot for your time / help.
All the best, Jim.

Thanks for your reply.
Here is the output when checking the permissions (see below).
I replaced the usernames by something anonymous.
So basically it comes to:
Default has no rights.
Anonymous has no rights.
Two mailgroups which contain all employees have review rights.
Five users have editor rights.
Still 'regular users' (which should only have review rights) can still doubleclick this calendar (only works in Office 2010) and create a new Meeting Request.
How come this is possible?
[PS] C:\Windows\system32>Get-MailboxFolderPermission
[email protected]:\Calendar
RunspaceId   : 0dd13d6f-011c-4f0f-a4e0-9dc1babf4018
FolderName   : Calendar
User         : Default
AccessRights : {None}
Identity     : Default
IsValid      : True
RunspaceId   : 0dd13d6f-011c-4f0f-a4e0-9dc1babf4018
FolderName   : Calendar
User         : Anonymous
AccessRights : {None}
Identity     : Anonymous
IsValid      : True
RunspaceId   : 0dd13d6f-011c-4f0f-a4e0-9dc1babf4018
FolderName   : Calendar
User         : u1
AccessRights : {Editor}
Identity     : u1
IsValid      : True
RunspaceId   : 0dd13d6f-011c-4f0f-a4e0-9dc1babf4018
FolderName   : Calendar
User         : u2
AccessRights : {Editor}
Identity     : u2
IsValid      : True
RunspaceId   : 0dd13d6f-011c-4f0f-a4e0-9dc1babf4018
FolderName   : Calendar
User         : u3
AccessRights : {Editor}
Identity     : u3
IsValid      : True
RunspaceId   : 0dd13d6f-011c-4f0f-a4e0-9dc1babf4018
FolderName   : Calendar
User         : u4
AccessRights : {Editor}
Identity     : u4
IsValid      : True
RunspaceId   : 0dd13d6f-011c-4f0f-a4e0-9dc1babf4018
FolderName   : Calendar
User         : u5
AccessRights : {Editor}
Identity     : u5
IsValid      : True
RunspaceId   : 0dd13d6f-011c-4f0f-a4e0-9dc1babf4018
FolderName   : Calendar
User         : GEM-Users-All
AccessRights : {Reviewer}
Identity     : GEM-Users-All
IsValid      : True
RunspaceId   : 0dd13d6f-011c-4f0f-a4e0-9dc1babf4018
FolderName   : Calendar
User         : GEM-Users2-all
AccessRights : {Reviewer}
Identity     : GEM-Users2-all
IsValid      : True

Similar Messages

  • Not able to create meeting request in outlook using desktop connection

    Hi All,
      We installed the desktop connect professional edition and integrated MS outlook and CRM business activity.
    Our goal is to trigger an outlook meeting request (not an outlook appointment).
    We tried to configure this by creating a CRM business activity and syncing with outlook but does not seem to work.
    We are able to create an outlook appointment but not a meeting request.
    What we envision is the business activity needs to trigger a accept/reject/ reschedule meeting request functionality. Only when the user accepts the meeting request it should sync the outlook calendar / SAP calendar.
    Is this functionality available out-of-box or does it need enhancements to the interface ?
    Regards,
    S.Balaji

    Hi All,
      Closing the thread.
      Please refer this document for the Desktop Connection related queries.
      Desktop Connection for SAP CRM

  • Office365 User not receiving Meeting Request Email (but shows in Calendar)

    Hi,
    We have one user (so far) who has successfully migrated from Exchange 2007 to 'Office365' but when you sent them an meeting request they do not get ANY email notification of it. No Spam, rules, junk email are affecting it. There are no delegates on the account.
    I have removed the Office365 user license for them and then re-added it but made no difference.
    If the user goes into the calendar they can actually 'see' the meeting and accept / decline it in there but we obviously need the user to get some email notification of it so they are aware of a meeting and now get a 'surprise' meeting they knew nothing about!
    Other migrated users are able to receive email notifications of meeting requests without issue. There is just no trace of it for this user.

    Hi Peter,
    As per your description above, I understand that one user cannot receive meeting requests, instead, the meetings are placed on their calendar directly.
    I would like to confirm that whether he/she configured the email account into any Outlook clients, or actually we are talking about the web-based Outlook in Office 365 portal?
    If this is an issue in the Outlook desktop client, please check if you have ticked the option of
    Automatically accept meeting requests and remove canceled meetings
    under FILE>Options>Calendar>Auto Accept/Decline... Try untick it and verify again.
    If Outlook client is not involved here, I would suggest you post your question in the forum of Office 365 Community - email and calendar, where you can get more experienced responses:
    http://community.office365.com/en-us/f/158.aspx
    The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with us. Thank you for your understanding.
    Hope this helps.
    Regards,
    Ethan Hua
    TechNet Community Support
    It's recommended to download and install
    Configuration Analyzer Tool (OffCAT), which is developed by Microsoft Support teams. Once the tool is installed, you can run it at any time to scan for hundreds of known issues in Office
    programs.

  • Creating meeting request in SAP through tcode sbwp

    after creating meeting request thru SBWP u get a mail along with a *.ics file.how to open this file ?I am using lotus notes and i get a message saying that Notes cannot import the file at this time .The file is not supported.I am using Lotus Notes 8.I even tried opening it with outlook but without success....
    Please help...

    ics files are used in connection with microsoft outlook.
    I recommend to talk with your basis team about your issue, as it is certainly not an MM issue.
    Your basis team may know the settings that need to be made to connect with Lotus Notes

  • Creating meeting request in SAP

    Is it possible to create meeting request in SAP?On of my clients is saying that his collegaues are doing creating this ....how is it done?

    execute SBWP
    then click the calendar button
    then click the create button
    you shuold now be able to schedule a meeting

  • E-REC EHP5 - Prerequisites for MSS user for Create Requisition request

    We are implementing E-REC EHP5.  As a MSS user when line manager tries to create requisition request on portal, although it takes on a new page called "Stat Processes" we are getting error "no data available" and hence can not proceed on that page. We have assigned R3 role "SAP_RCF_REQUISITION_REQUESTER" to the line manager and on portal we have assigned him MSS user role. 
    Is there any other prerequisite for the said functionality of Create Requisition request.

    Hi,
    In the IMG, navigate to :
    Personnel Management -> HR Administrative Services -> Configuration of Forms/Processes -> Process Configuration
    -> IMG activity "Test Process"
    Enter the process name "HR_MSSRCF_REQUISITION" and execute (F8). You should see the form scenario data in table view. Use the F4 help in the "Field Value" column for those entries where the "Value Help" column is checked. You should get a pop-up with the field values. If not you need to make sure that HR_MSSRCF_REQUISITION iis linked to form scenario S_HRMSSRCF_REQUISITION in table T5ASRPRSCFORM. Also make sure that you have the last SP for the ERP common parts BP 1.51 installed in your portal. Finally assign role SAP_RCF_RECRUITER_ERC_CI_2 and SAP_RCF_MANAGER to your recruiter.
    Hope it helps,
    Kind Regards
    Christine

  • Add user to created transport request

    Hi
    How can add add and remove a user after a transport request has been created in charm?
    Santosh

    Hi,
    you want to add a user to your transport request?
    Create a new task using the appropriate action from drop-down action list or try to add a new task to your request directly via SE01/SE10 in DEV system (maybe restricted though).
    /cheers

  • Missing information when an Outlook user cancel a meeting request

    Hi all,
    Pardon the cross-posting but I put this question up in the iCal discussion group and didn't get any responses. There seam to be a lot of iCal ics and Mail integration discussion here so I thougt I'd try my luck.
    I've just switched over from Entourage to Mail and a client sent me a meeting request. iCal picked it up OK and I was able to see the meeting details, with comments, and respond through iCal.
    Today the meeting got cancelled. iCal pick up the meeting cancellation from Mail and deleted the calendar event. However, there was a lot of other information in the meeting cancellation request file. My client had suggested other times and asked for responses. The only way I could see this information was by saving the ics file to disk and opening it in TextEdit.
    Is there any way to get iCal to display the full contents of a cancelled meeting request rather than simply deleting the event?
    Thanks,
    Nigel

    Hi Dineke,
    You can contact your Exchange administrator to run the following command to check it:
    Get-Mailbox –Identity yourname | Select Name, HiddenFromAddressListsEnabled
    Or you can view your colleague’s Default Global Address List in OWA to check whether you are listed there or not.
    Please check whether there is any transport rule or Outlook rule setting in your mailbox. Also change a new computer and create a new Outlook profile to have a try.
    Best Regards,
    Winnie Liang
    TechNet Community Support

  • Need to create Meeting Request using Powershell with Outlook 2010 / 2013

    We will be creating around 100 meeting request based on data from excel, so planning to migrate it to SQL & using powershell we need to speed-up the progress.
    Script tried :
    http://social.technet.microsoft.com/Forums/scriptcenter/en-US/e88ca51c-62dd-493b-a0d1-ffe6a8696fdf/create-view-in-outlook-2013-using-powershell?forum=ITCG
    http://en.community.dell.com/techcenter/powergui/f/4833/t/19576698.aspx
    http://www.amandhally.net/2013/08/30/powershell-and-outlook-create-and-send-a-new-email-using-powershell-outlooktools-module/
    Do we have any working scripts, i tried few scripts it fails throwing error as below:
    New-Object : Exception calling ".ctor" with "0" argument(s): "Retrieving the COM class factory for component with CLSID 
    {0006F03A-0000-0000-C000-000000000046} failed due to the following error: 80080005 Server execution failed (Exception from HRESULT: 
    0x80080005 (CO_E_SERVER_EXEC_FAILURE))."
    At line:2 char:6
    + $o = New-Object Microsoft.Office.Interop.Outlook.ApplicationClass
    +      ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
        + CategoryInfo          : InvalidOperation: (:) [New-Object], MethodInvocationException
        + FullyQualifiedErrorId : ConstructorInvokedThrowException,Microsoft.PowerShell.Commands.NewObjectCommand
    You cannot call a method on a null-valued expression.
    At line:4 char:1
    + $a = $o.CreateItem($olAppointmentItem)
    + ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
        + CategoryInfo          : InvalidOperation: (:) [], RuntimeException
        + FullyQualifiedErrorId : InvokeMethodOnNull
    Ganapathy

    Hi Ganapathys,
    For the error "failed due to the following error: 80080005", please Make sure that Outlook and Powershell are either both running as a standard user (not elevated) or that they are both running elevated as Administrator. They need to be running at the same
    integrity level to avoid that error.
    Please try to run powershell as standard user without "run as admin".
    If you have any feedback on our support, please click here.
    Best Regards,
    Anna Wang
    TechNet Community Support

  • Allowing Users to Create folders or files on desktop by .bat file

    Dear Microsoft,
    I had disabled the user to create file in desktop using a script which I had seen in the forum, script which I has used in Echo Y| cacls %userprofile%\desktop /P %username%:R  and created a .bat file, it worked well and disabled user access to save
    files in desktop. Now I need to enable the access. Please help me to make the changes in the script or to write a new script to enable the access
    With Warm Regards,
    Subin Thomas

    Echo Y| cacls %userprofile%\desktop /P %username%:R  save this in to .bat file and run as administrator..DONE
    Since %UserProfile% and %UserName% can have embedded spaces, you should surround both with double quotes in order to make your script robust. Furthermore, by giving users read-only access to their own desktop, your popularity rating is likely to drop dramatically.
    "Full access" might be more appropriate.
    echo Y| cacls "%userprofile%\desktop" /G "%username%":F

  • User role for service requests from the SSP

    Does the End User role have enough permissions for users to create service requests from the SSP?  I know for incidents it is but I am not sure about service requests.  If you go through the Service Catalog Checklist, step 5 to create the User
    Role brings up a new role based on the Author role and not on the end user.

    here step by step procedure with user access.
    http://www.concurrency.com/blog/scsmportalpermisions/
    Cheers
    Antoine AL Ibry

  • Is there a way to check attendee availability when creating an exchange meeting request?

    As above really want to use iPhone and iPad to create meeting requests that i invite people to. Need to check availability as i would in outlook.  Any way to do this? Assume third party app would be required which is ok  Thanks  Noel

    yes, an app called Scheduler does the job alright, not great having a separate app but does the job now and then for when you really need it!

  • Weird issue with Exchange 2010 Room Mailboxes - allows multiple booking of the created meeting rooms

    Hi,
    we are facing weird issue with Exchange 2010 Room Mailboxes
    it allows multiple booking of the created meeting rooms.Sometime we are not getting acceptance or declined mail but and we could see our meetings has been booked at slot.
    for e.g.
    User A booked room1 with weekly recurrence for time 4pm to 5pm., and User B made his  booking other day,without realizing that user A meeting is exists.
    Neither of user A nor user B got declined/rejected emails.
    please sahre guidelines if anyone known to this issue.
    Note - Allow Conflict booking is disabled already :) but still have issue
    Thanks,
    NPratik

    Hi,
    Just add more in this issue, following testing is done.
    referring results and conclusion, you will get better view on issue 
    ====================
    Test Case - 1
    User OnCloud/O365 - Pratik Nimbalkar
    Email ID - [email protected]
    ( same as UPN)
    Room Booking Scenario - Book Room for 6.30pm to 7.30pm slot
    Results - Accepted
    Room Booking Scenario for same slot- ReBook Room for 6.30pm to 7.30pm slot
    Results - Declined
    Conclusion = working fine
    ==================
    Test Case - 2
    User OnCloud/O365 - Testsm
    Email ID - [email protected]
    ( different from UPN)
    Room Booking Scenario - Rebook Room for 6.30pm to 7.30pm slot
    Results - No Response from Room Mailbox neither Accepted nor Declined
    But we can see as booked as "Tentative"
    Room Booking Scenario for same slot- Rebook Room for 6.30pm to 7.30pm slot
    Results -No Response from Room Mailbox neither Accepted nor Declined
    But we can see as booked as "Tentative"
    =========================
    Conclusion = There is issue with booking room and not getting response while user is
    @abc.my id.
    ======================
    Note = for all other on premise users those are having @abc.co.in
    and @abc.my it is working fine. Users are getting respective correct reply from room mailboxes.
    This issue seems with only on cloud
    @abc.my users

  • Room Mailbox - When creating a meeting request, the Room Mail Box Alias message returns with Delivery Failure

    Good Day,
    Hopefully someone here has the know why on this one.
    I have setup the Room Mailbox as per several online tutorials. From my Outlook 2013 I can access the room and its calendar.
    But when I create a new meeting request, I add myself as an Attendee for testing purposes. When I select the room from the rooms button. It adds the room mailbox [email protected] to the attendee list.
    When I click send, the alias address returns as below:
    Delivery has failed to these recipients or groups:
     Principals Office ([email protected]) There's a problem with the recipient's mailbox. Please try
    resending the message. If the problem continues, please contact your helpdesk.
    Diagnostic information for administrators:
     Generating server: EXCHANGE.ourdomain.LOCAL
     [email protected] #550 5.2.0 RESOLVER.FWD.NotFound; misconfigured forwarding address ##
     Original message headers:
     Received: from EXCHANGE.ourdomain
    .LOCAL ([10.10.1.3]) by exchange  ([10.10.1.3]) with mapi id 14.01.0438.000; Fri, 31 Jan 2014 14:15:26 +0200 Content-Type: application/ms-tnef; name="winmail.dat"
    Content-Transfer-Encoding: binary From: "Chadley L. Wilson" <[email protected]>
    Subject: Canceled: test 43 Thread-Topic: test 43 Thread-Index: Ac8eeG1lL8A9HdusTwmNIg6lVDeCaQABbBnA Importance: high X-Priority: 1 Date: Fri, 31 Jan 2014 14:15:25 +0200 Message-ID: <E7EC80BFFFA86E4086FDCE3C18EFBDD79ACCDF1C@exchange> Accept-Language:
    en-GB, en-ZA, en-US Content-Language: en-US X-MS-Has-Attach: X-MS-TNEF-Correlator: <E7EC80BFFFA86E4086FDCE3C18EFBDD79ACCDF1C@exchange> MIME-Version: 1.0 X-Originating-IP: [10.10.1.33]
    In the Exchange EMC I have setup the everything as per the following link:
    http://exchangeserverpro.com/exchange-server-2010-room-mailboxes-step-by-step-guide/
    I have also use created a room list and added the rooms to it. They show upo in my outlook.
    I have rebooted the server and tried various permissions and option settings in Outlook with no luck. I even tried enabling the user account in AD. Nothing works and the email always comes back undeliverable.
    One post I read suggested that In the Resource General tab that Enable the Resource booking attendant be ticked. Either way it doesn't get right of the problem.
    Chad the Dad

    Ok I see from the output below there were two problems fixed the first one, but I can't figure out how to correct this one:
    The forwardingAddress is wrong. But I also do not know what it should be
    Name                          : Principals Office
    Alias                         : principalsoffice
    ForwardingAddress             : ourdomain.LOCAL/Admins/John H. Robertson
    ForwardingSmtpAddress         :
    OfflineAddressBook            :
    AddressListMembership         : {\All Mailboxes(VLV), \All Recipients(VLV)}
    EmailAddresses                : {SMTP:[email protected]}
    HiddenFromAddressListsEnabled : True
    EmailAddressPolicyEnabled     : True
    PrimarySmtpAddress            : [email protected]
    WindowsEmailAddress           : [email protected]
    DeliverToMailboxAndForward    : False
    ForwardingAddress             : ourdomain.LOCAL/Admins/John H. Robertson
    ForwardingSmtpAddress         :
    Chad the Dad

  • Office365- I created shared mailboxes for a user- they show on web but not on Outlook2013

    I created shared mailboxes for a user- they show on web but not on Outlook2013-
    If the user logs on to office365 web - I can see the 3 shared folders- but if when she opens Outlook she is not able to see them-
    Do they - should they be manually added ? How ?
    Thanks !!

    Hi,
    Thanks for your question.
    Not sure what exactly you mean by "created shared mailboxes for a user", by default, Outlook automatically loads all mailboxes to which the user has "Full Access" permission. So please first check if you have granted the right permissions
    for that mailbox to the user.
    When I say "By default", I mean you didn't disable the Outlook Auto-Mapping service. If you did, then the shared mailbox will not be automatically added to the user's Outlook profile. So please have a check on this:
    https://support.microsoft.com/kb/2646504
    Also, please note if the shared mailbox was just created, or the user was just added as a member of that shared mailbox, you probably will need to wait for a few hours for the shared mailbox to appear in the user's Outlook folder.
    Regards,
    Ethan Hua
    Forum Support
    Come back and mark the replies as answers if they help and unmark them if they provide no help.
    If you have any feedback on our support, please click
    here

Maybe you are looking for

  • Error in JSF  - java.lang.NumberFormatException: For input string:

    Nice day friends, I am sure that this is one stupid question by newbie like me, but I already lost hope since there no many post on this error especially in JSF at Google. Here the full error I've got : executePhase(RENDER_RESPONSE 6,com.sun.faces.co

  • Oracle report formatting takes long time

    hi i am using oracle 10g Application Server 9.0.4.0.0 on Red hat linux AS 3 oracle reports are run thru JSP's some reports take long time to execute though query in it if executed on sql plus are fast. it is fond that that formatting is going on for

  • Can't install a trial version of RoboHelp 11.

    There's always an error at the Initializing stage. It tells me to restart and turn off firewalls, etc., but I can't turn off Windows Defender.

  • Running ABAP program from web - java.lang.NullPointerException

    Hi experts, Need help. We have a web portal that one of the link is to call out a customized report to be displayed on nthe browser. There is a standard function to download the report by List -> Save/Send -> File. It seems that after we upgrade to E

  • How do I change desired Edit application?

    For years I've had iPhoto set (in Preferences) to Edit photos in PhotoShop Elements. I'd like to change that to Pixelmator, but iPhoto Preferences is not giving me any editing choices other than PE. How do I change this? Thanks! I have changed the De