Expense report and Standard Invoice in ap.

hi
Difference b/w Expense report and Standard Invoice in ap. plz give me example
thks

Hi,
AFAIK Oracle EBS does not keep that sort of info. When looking for the payment you may know that both documents were included in that payment. But when looking at the the invoice or at the DR/CR Memo you will not see any cross reference between them.
Octavio

Similar Messages

  • Link Between AP Expense Reports and ap invoices tables

    hi all
    we create expense reports in AP then run the expense report import program to transfer them to the invoices
    i know them through
    the invoice number entered in the expense report and the invoice number in the invoices table
    and the employee in the expense and the vendor in the invoices(through the employee table)
    BUT,
    some times we change the invoice number after the expense transfered to the invoice
    i ask if exist relation columns between ap_expense_report_headers_all and ap_invoices_all directly?
    thanks.

    ap_expense_report_headers_all.VOUCHNO = ap_invoices_all.INVOICE_ID
    Hope this answers your question,
    Sandeep Gandhi
    Omkar Technologies Inc,
    Independent Techno-functional consultant

  • Relationship between Expense Reports and AP Invoices

    Hello All,
    Could you please let me know how we can relate expense report related tables with AP tables. Once Import program is run, the details will be purged from AP_EXPENSE_REPORT_HEADERS_ALL and AP_EXPENSE_REPORT_LINES_ALL tables. How ever the data will be available in AP_EXP_REPORT_DISTS_ALL.
    Can any one let me know how I can relate AP_EXP_REPORT_DISTS_ALL table with AP_INVOICE_DISTRIBUTIONS_ALL.
    Thank You,
    Srinivas

    Hi, take a look at those views.
    icx_ap_expense_reports_v
    icx_ap_expense_lines_v

  • Difference between tax amount shown on VAT report and the invoice

    Dear Friends,
    We observe that there is a difference of rounding off between the tax amount shown in the invoice and the one shown in the VAT report.
    We have to manually adjust this tax amount since the Tax authorities do not accept any difference in the VAT report and the Invoice.
    Please advise as what could be done to solve this issue.
    Rgds,
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    Hi Satya,
    There are 2 things: Pricing Procedure and Tax Procedure.
    Pricing Procedure tell system about the what and how the price to calculated for material in PO. In this pricing procedure the conditions NAVS / NAVM as pertainin to tax applicable on the PO price. These conditon display the tax. The tax is calculated based on tax procedure. Tax procedure acts as a master and there is one tax procedure for one country. For this tax procedure there are tax codes defined. Tax codes means using the same tax procedure but changing value of various conditions and omiting some if required.
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    So what kind of tax will be applicable on the PO is governed by tax code which is mentioned in Invoice tab (tax code) its a 2 character code.
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    Regards,
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  • Like between prepayment invoice and standard invoice

    link between prepayment invoice and standard invoice in AP
    and link between credit memo and standard invoice in ap

    Hi,
    Did you go through [Applications Electronic Technical Reference Manuals (eTRM)|http://etrm.oracle.com] link?
    Regards,
    Hussein

  • Prepayments : Proforma invoice and standard invoice

    My organisation is on accural accounting now and as a result, we can only pay a prepayment using a pro-forma invoice. Now the Suppliers do not want to issue Pro-forma invioces for prepayment but want to only issue a standard invoice. The problem now is, if we do payment, it will be an audit query because a prepayment for 12months would have been paid upfront meaning the expense would have been recorded in the wrong period. Which other way can we capture or record the transaction without raising audit query. or what can we suggest to the supplier to do?
    Please help

    Hi,
    Shipment status won't affect if you are creating a proforma invoice for a delivery.
    Check the billing relavance field for the delivery item category.It should be billing relavance.
    Regards,
    Gopal.

  • Document Types Setup for Expense Approval and Payable Invoice

    Hi,
    Can anyone please suggest Document Types Setup for 'Expense Approval' and 'Invoice Approval' and its tables related to the same. Table storing its document_type_code and wf_approval_itemtype as we have for PO_DOCUMENT_TYPES_ALL table for Purchase Order.
    Thank You.
    Regards,
    Meghana

    Hi
    It could be because of main memory problem... so Restrict your selections and do the statistical setup
    by the way how many comp codes you have? restrict with comp codes or doc ranges
    Thanks,

  • Expense Report - Paid-Then Withdrawn and Resubmitted.

    Hi to All,
    Ran into a particular problem with an expense report, where the WF has errored out. Would like to save the WF before having user withdraw and resubmit new expense report.
    Problem:
    End user created expense report, submitted, approved, invoiced and was paid. Now the end user goes and withdraws the expense report, updates a line and then resubmits the expense report.
    New expense report has a -1 after the number and has errored out in the WF. When looking at the WF diagram...the following error message is given for that node:
    ORA-20962: Workitem Property (OrigExpenseReportNum) has no corresponding value
    As stated above would like to save WF.
    If anyone has experienced this problem, can one let me know of there solution.
    Thanks

    Invoiced/Paid expense reports cannot be withdrawn, this appears to be a customization or a bug. If this is not a customization please contact oracle support with the complete navigation details.
    Even if we assume that the report is not yet invoiced/paid, we donot generate a -1 report in case of withdraw and resubmit. We use -1 when the report is short-payed by the auditor. It appears to me that you have a customization in place where you added the wf parameter OrigExpenseReportNum and it was not set during the resubmission.
    Thanks,
    Rajesh.

  • Unable to validate expense report invoice

    Hello all,
    Can some one please help me in resolving the below mentioned issues?
    1) I am trying to validate an prepayment invoice for an employee expense report and its going on system hold with name No Rate and reason as "Invoice is not in functional currency and has no exchange rate"
    Functional currency here is INR and the employee should get prepayment in US Dollar.
    rates are defined in GL and also all the options looks good ion AP but not sure why iam unable to validate this invoice :(.
    and the second issue is.
    2) Have created expense report for an employee and have run the expense report export program but still the invoice did not get exported to invoice work bench.
    Description of the report in view log is showing invoice fetched as 1 and invoice created as 0.
    Can some one Kindly be of help and give the solution for the above mentioned issues?
    Thanks in Advance.

    Hi,
    1.Please, follow these steps to solve the issue:
    1) Be sure that an Exchange Rate Type and an Exchange Rate have been created between the invoice currency and the functional currency
    2) Run the AutoRate concurrent program
    3) Review the issue to know if it has been solved. Otherwise, please, provide the results for the APList diag script for the involved invoice to progress with the analysis.
    2.please enable the payment method to your employee in supplier work bench.

  • Programmatic expense report interface?

    I am trying to enter expense reports into ERP 11.5.9 programatically. I went down the path of using the Invoice Gateway, but I ran into a snag when our accountants mentioned that the invoices I am entering are tied to an employee (i.e. an expense report wherein the employee's record is duplicated in the vendors table), not a project. Sure enough, when I carefully observed them entering one of these invoices, I saw that they were choosing type "EXPENSE REPORT".
    I tried changing AP.AP_INVOICES_INTERFACE.INVOICE_TYPE_LOOKUP_CODE to "EXPENSE REPORT", but the Payables Open Interface Import rejected the invoices with the error "Invalid Inv Type Lookup: Invalid invoice type lookup code". Looking in AP.AP_INVOICES_ALL, I see many invoices with this invoice type. I'm guessing that either the Invoice Gateway doesn't do invoices of this type, or I am missing fields in AP.AP_INVOICES_INTERFACE that are dependent when "EXPENSE REPORT" is the invoice type.
    Is there a way to use the Invoice Gateway to enter expense reports? If so, what is the magic recipe of required fields? If not, is there another way to programmatically enter expense reports?
    Message was edited by:
    ckonstanski
    Reading through the Oracle Internet Expenses Implementation and Administration Guide, I see that there is already a concurrent process called American Express Transaction Loader. I am indeed writing a program to parse an AMEX spreadsheet of airling billing charges and turn the data into ERP invoices. I will look more deeply into this concurrent process in the hopes that it does what I need.

    The American Express Transaction Loader is not a complete solution for me. The documentation indicates that it is still necessary for the emloyee to enter an expense report, and for manual matching of credit card transactions to expense reports to occur. Since the company purchases the airline ticket for the employee, it is not possible for the employee to enter an expense report, as he doesn't even know the amount or credit card number.
    I can parse the AMEX credit card report myself. I'd like to use this data directly in the creation of expense reports that are complete. Our AMEX report contains all the information I need to match the invoice to an employee (or vendor, if you prefer).
    So back to square one: how do I programatically enter an expense report? Is there an interface? Or is it fairly safe to insert data into the AP tables via SQL?

  • Expense Report Stuck Pending Manager Approval

    1. This expense is not listed so it can be withdrawn.
    2. The manager did not respond to approve the expense report and it timed out.
    3. Expense is still active. (AP Standard Expense Report Process)
    4. Expense report #-1 (AME Request Approval Process) has completed.
    5. Three days after submission someone completed a Receipts Aborted Process.
    Does anyone have any ideas how to get this report listed where it can be withdrawn and deleted?

    Isn't it available from that specific user iExpenses User HomePage? What is the current status of expense report? Query the expense report from the Audit Resp and check the status.

  • Create expense report- general Data

    Hi Experts,
    I am working in Create expense report using standard Webdynpro ABAP components.
    My requirement it to skip the the GENERAL DATA view and go directly to receipt screen.
    I am able to go to screen by deleting the roadmap steps in configuation.
    But my problem is, when I am in receipts screen and clicking in 'New Entry' in table to enter receipts nothing is coming(A row added but is disabled).
    I think this is because some data from the GENERAL Data comp is not coming to this.
    Please help.(For general data screen , I want to put sy-datum for date and reason anything for the mandatory fields.)

    Nandagopal, thanks for the answer!
    The Cost Center is maintained in it001. It0027 is not in use. Should it be? If so, what sub-type?
    I was able to see that the field COMPANY was excluded from it17, do you think this could be the problem? (I´m currently asking the HR people to put the COMPANY field back on it17 in order to check).
    Thanks!
    Ricardo

  • Expense Report Export Program keeps on running normally for hours

    Hi and assalam o alay kum Gurus
    I am facing a problem in creating of invoice through expense report export program, I create expense report and run the program "Expense Report Export" but the issue is the program keeps on running for several hours we also raised SR for this issue but no solution provided after 6 months.
    We are currently on R 12.1.2 can any one please guide me what to do, maybe any some one faced the same issue before, I really need your help just to check whether I missed any setup part or this is some kind of bug.
    Best Regards
    Danish.

    Did you ever find a solution to this question? My internet expense templates are set to receipts are required for CASH and CREDIT CARD over a certain amount. Also, internet expense setup and admin is set to place the report on hold if receipt has not been received. I ran the Expense Report Export and they imported even though receipts were not received. Thank you.

  • Personal Credit Card Transactions(used in expense report) showing unused

    We have an issue here (in Oracle 11.5.10.2) where credit card transactions even though used(tied to an expense report and having final status as PAID/INVOICED) is still coming as UNUSED in the aging outstanding credit card transactions report. This is due to the fact that in the credit card transaction table, the expense amount column for these transaction is zero and hence these gets picked in the report. This is a bug that many users are facing the system and I have found in the metalink that this is a bug and a patch 5080064 needs to be applied. The concerned metalink note is Credit Card Transactions Included in Expense Report and Adjusted to Personal show as Used[ID 414566.1].
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    3618125 - Patch 11i.OIE.J
    4341684 - 11I.OIE.J (11i.FIN_PF.G) Rollup #2
    We are at iExpense patch level 4165000 - patch 11i.OIE.K which superseds both the above patches.
    The sql files included in the patch have lower version than we have in our instance. We are skeptical whether applying the patch can resolve our issue. We are sure that this is a bug and we need to know if there is a patch for fixing it or any workaround.

    Hi Priyanka,
    We have had the same issue last month where same VCF4 file has been uploaded twice and duplicate CC records have been created. Actually the application never creats same record again although same VCF4 file been uploaded multiple times but after applying some patch system started creating duplicate CC records. That patch was meant to resolve a different issue on iExpense side but affected VCF4 file uploading program.
    To narrow down the problem you can ask business users not to submit the expense report for the same transactions, if they have already done it and the expense report is not yet approved then they can withdraw it .
    As a permanent solution it's highly recommended to raise an SR with Oracle Support.
    I'm sure this is really painful issue in terms of reconciliation and can't take any decision as the Credit Cards data is more sensitive...
    Wish you all the best...
    Cheers,
    Vara

  • Expense Report, Payables R12.1.0

    I entered an expense report invoice in payables. In the Line TAB when I click on the Invoice Includes Prepayments check box, doesn't apply. The message displayed in the down screen bar (FRM-40200: Field is protected against update).
    Any One can help.
    Thanks in Advance. Regards,
    Mohammed Badry

    Invoice Includes Prepayments check box indicates that this Expense Report includes a prepayment to the employee. For ex. pocket money given to employee before traveling and when the employee returns his fills Expense Report and is paid the difference.
    Regards,
    Mohammed Badry

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