Expense Report Export - Payment Method is invalid

Hi all,
We are using 12.1.3 . We entered data for creating invoices via Payables > Invoice > Entry > Expense Reports. After submitted Expense Report Export with source - Payables Expense Reports no invoices was created. We can see in Expenses: Export Results/JSP/ the error : Payment Method is invalid. Any idea how to debug this? We have already payment methods defined and their statuses are 'Active'.
Thanks in advance,
Bahchevanov.

Hi all,
When creating an employee we have checked the option each employee to be a supplier too. But when trying to find that employee as supplier/or even as employee/ we received no rows as result via Suppliers JSP... Any ideas how is that possible?
Thanks,
Bahchevanov.

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Expense Report Export does not create Invoice in AP

Hello,
I have created several expense reports in AP (Running EBS R12, I am not using iExpenses), but when I use the Expense Report Export request, the invoices are not created. I have looked online and found some plausible solutions. None of them have worked: I've made sure the Employee payment method is set up; the Usage rules for payables are also set up for Employee Expenses in the payment processing transaction type. In the Payables Option screen, I have selected the Automatic Employee as a Supplier option.
Here's the Expense Report Export log:
Payables: Version : 12.0.0
Copyright (c) 1979, 1999, Oracle Corporation. All rights reserved.
APXEXPER module: Expense Report Export
Current system time is 29-APR-2013 11:09:53
**Starts**29-APR-2013 11:09:54
**Ends**29-APR-2013 11:09:55
Start of log messages from FND_FILE
Begin Receipts Management - Holds
Process Hold Each Scenario
Determine whether to place Holds
Process Hold All Scenario
Determine whether to place Holds
Process Hold BothPay Scenario
Determine whether to place Holds
Process Obsolete Holds
Obsolete Holds
Obsolete Both Pay Holds
Begin Processing Individual expense reports
Fetching expense report...
Expense Report Number : **110**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **REEMBOLSO 25ABR2013**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **TEST_ASTRID_EXPENSE**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **TEST_EXPENSE_AGSV**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **101**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Credit Card Expenses Fetched = 0
Credit Card Invoices Created = 0
Call Payables Open Interface
Expenses Fetched = 5
Invoices Created = 0
End of log messages from FND_FILE
Executing request completion options...
------------- 1) PRINT   -------------
Printing output file.
Request ID : 4105067
Number of copies : 0
Printer : noprint
Finished executing request completion options.
Concurrent request completed successfully
Current system time is 29-APR-2013 11:09:55
What else do I need to do? Am I missing something?
Thanks in advance,
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I found the answer and I am posting it here in case someone else needs it:
You need to run the Expense Report Export with the Debug Switch on (you can find this under the request's parameters). When the output is ready, just select "View Log..." and search for the "REJECT CODE"; it will let you know what went wrong with your expense report. In my case, the suppliers I was using had invalid liability accounts. As soon as I updated them, the invoices were generated.
Regards,
Astrid

Expense Report Export Program keeps on running normally for hours

Hi and assalam o alay kum Gurus
I am facing a problem in creating of invoice through expense report export program, I create expense report and run the program "Expense Report Export" but the issue is the program keeps on running for several hours we also raised SR for this issue but no solution provided after 6 months.
We are currently on R 12.1.2 can any one please guide me what to do, maybe any some one faced the same issue before, I really need your help just to check whether I missed any setup part or this is some kind of bug.
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Did you ever find a solution to this question? My internet expense templates are set to receipts are required for CASH and CREDIT CARD over a certain amount. Also, internet expense setup and admin is set to place the report on hold if receipt has not been received. I ran the Expense Report Export and they imported even though receipts were not received. Thank you.

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INVALID PAY METHOD in expense report

Hi,
While running expense report, i am getting an error INVALID PAY METHOD. I have updated the payment method as per the suggestions from metalink and it didn't help either. Could anybody please tell me the steps how to resolve the issue?
Regards,
BS.

Hey Cheryl,
The script doesn't return any record.
I did the following setup before submitting expense report export program :
1. Navigate: Payables responsibility -> Setup -> Payment -> Payment Administrator -> Payments Setup -> Disbursement System Options -> Go To Task
2. Depending on your setup, choose the View Settings button for 'Enterprise Level' or 'Organization Level'
3. Choose Update button
4. For 'Default Payment Method', select 'Based Only on Payment Method Defaulting Rules Setup' or 'Override Defaulting Rules when Default Method Set for Payee'.
5. Choose Apply button.
6. Navigate: Payables responsibility -> Setup -> Payment -> Payment Administrator -> Payments Setup -> Payment Methods -> Payment Method Defaulting Rules -> Go To Task
7. For Oracle Payables, create a Payment Method Defaulting Rule for Employee Expense
a) Choose the appropriate Payment Method from the LOV
b) Give the Rule a Name
c) Payment Processing Transaction Type = Specify
d) Operator - Equal To
Type Name - Employee Expense
e) Leave all other fields as defaulted or change as required.
8. Choose Apply button
9. Retest the issue
10. Default the payment method at supplier level.
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Unable to validate expense report invoice

Hello all,
Can some one please help me in resolving the below mentioned issues?
1) I am trying to validate an prepayment invoice for an employee expense report and its going on system hold with name No Rate and reason as "Invoice is not in functional currency and has no exchange rate"
Functional currency here is INR and the employee should get prepayment in US Dollar.
rates are defined in GL and also all the options looks good ion AP but not sure why iam unable to validate this invoice :(.
and the second issue is.
2) Have created expense report for an employee and have run the expense report export program but still the invoice did not get exported to invoice work bench.
Description of the report in view log is showing invoice fetched as 1 and invoice created as 0.
Can some one Kindly be of help and give the solution for the above mentioned issues?
Thanks in Advance.

Hi,
1.Please, follow these steps to solve the issue:
1) Be sure that an Exchange Rate Type and an Exchange Rate have been created between the invoice currency and the functional currency
2) Run the AutoRate concurrent program
3) Review the issue to know if it has been solved. Otherwise, please, provide the results for the APList diag script for the involved invoice to progress with the analysis.
2.please enable the payment method to your employee in supplier work bench.

Expense Reports Which Do Not Require ReceiptS, Request AP to Review

Expense Reports Which Do Not Require Receipts And Have Justification Entered Request AP To Review
Expense Reports Which Do Not Require Receipts And Have Justification Entered Request AP To Review
We am getting an error in the workflow for an five expense report.
The workflow is stopped at "Request AP To Review For Spending Policy Compliance"
I have looked in metalink for this particular scenario. And have come up with Note: 273784.1
In reading the note. Can not follow the fix.
If anyone has come across this issue. Please provide with an explanation how to resolve issue

I found the answer and I am posting it here in case someone else needs it:
You need to run the Expense Report Export with the Debug Switch on (you can find this under the request's parameters). When the output is ready, just select "View Log..." and search for the "REJECT CODE"; it will let you know what went wrong with your expense report. In my case, the suppliers I was using had invalid liability accounts. As soon as I updated them, the invoices were generated.
Regards,
Astrid

Expense report Error

Hi,
I am getting following error while running the Expense report export concurrent.
Begin Receipts Management - Holds
Process Hold Each Scenario
Determine whether to place Holds
Process Hold All Scenario
Determine whether to place Holds
Process Hold BothPay Scenario
Determine whether to place Holds
Process Obsolete Holds
Obsolete Holds
Obsolete Both Pay Holds
Begin Processing Individual expense reports
Fetching expense report...
Expense Report Number : **2398439823**
Transfer Attachments option(Y/N):N
Fetching expense report...
Expense Report Number : **27-MAY-2013**
Transfer Attachments option(Y/N):N
Fetching expense report...
Expense Report Number : **3983893**
Transfer Attachments option(Y/N):N
Fetching expense report...
Expense Report Number : **27-MAY-2013**
Transfer Attachments option(Y/N):N
Fetching expense report...
Expense Report Number : **894893**
Transfer Attachments option(Y/N):N
Fetching expense report...
Credit Card Expenses Fetched = 0
Credit Card Invoices Created = 0
Call Payables Open Interface
Expenses Fetched = 5
Invoices Created = 0
Pls help me to find out the issue.
Regards
Siva

Hi Siva,
have checked the log file, the reason for rejection of all expense reports is due to the reason INVALID ASSIGNMENT. This normally happens when there is a missing configuration in the sequential NUmbering feature ....
If the Sequential Numbering profile option is enabled, then you must have defined a document sequence ... if you did not then you have to change the profile option Sequential Numbering value to NOT USED. So that system would not look for Sequences when performing import ....
Also check the below references and make the change as suggested .. that would resolve your issue ..
References:
AP: Apxiimpt Invalid Assignment Sequence Assigned To Specified Document Category [ID 235699.1]
Invoice Import rejects invoices with Invalid Assignment Reject Code [ID 106178.1]
Regards,
Ivruksha

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Importing Expense Report from legacy to Oracle Payables??

All,
I need to import ER from legacy to payables. I used ap_expense_reports_headers_all & ap_expense_report_lines_all tables. But the "Expense Report Program" is not picking up the data from the tables though i populated all the required columns of the tables!!! When i open the "View Output" it says "The conc.request did not create an output file"!!!
Can anyone tell me what could be the reason behind the failure of the program?
Do I need to populate anyother column to resolve this issue?
Detailed response is highly appreciated.
thanks in advance,
Sen

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Submit the Expense Report Export Program, after specifying all the mandatory parameters
Source parameter should 'Oracle Internet Expenses'
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Expense report without receipts and justification go through audit

Hello,
can anyone advise on how to force all expense report to go through audit process? I have tested that expense item without receipts and justification will be auto-approved by the system.
Thanks.

Did you ever find a solution to this question? My internet expense templates are set to receipts are required for CASH and CREDIT CARD over a certain amount. Also, internet expense setup and admin is set to place the report on hold if receipt has not been received. I ran the Expense Report Export and they imported even though receipts were not received. Thank you.

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I'm working in R12 (12.0.6) and I have requirement create approval logic for invoice of type expense report.
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My question Is there any way to overide this and allow approval (to make Approval Required)for expense report invoice imported through the Payables Expense Report Export Program ?
Edited by: user13482304 on Jul 11, 2012 12:02 PM

Hi
Invoices imported from iexpenses do not fall under the invoice approval. The idea is that the Approval process is implemented within iexpenses itself. So whtever approval requirement is there, it can be incorporated within the expense report approval AME. The approved expense report will create an AP invoice which has already passed through the AP invoice approval process (through the iexp approval AME process).
Hope this clarifies.
Vinit

Trying to update payment method for VDS

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Expense Report Export - Payment Method is invalid

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