Expense report without receipts and justification go through audit

Hello,
can anyone advise on how to force all expense report to go through audit process? I have tested that expense item without receipts and justification will be auto-approved by the system.
Thanks.

Did you ever find a solution to this question? My internet expense templates are set to receipts are required for CASH and CREDIT CARD over a certain amount. Also, internet expense setup and admin is set to place the report on hold if receipt has not been received. I ran the Expense Report Export and they imported even though receipts were not received. Thank you.

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I exported a BW web report to excel spreadsheet and sent it through mail to others, When recepients tried to open that exported spreadsheet, It is prompting for userid and password. I dont want this to be happened and it should open without asking userid / passsword? Can any one suggest some clues onthis.

Check to see if they are looking at the data or running the report. If they are running the report, then they will be prompted for the user id and password.
You can run the report for them and download the data only, then they will not get the prompts, however they will not be able to update the data or drill down.
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Error when Display/Print my expense report,travel request and travel plan

Hello experts,
I had configurated the ADS and ESS successfully.We are using ESS and interactive form now.
And we had developed some interactive form and they work fine .
In page "My Trips and Expenses   " , there are 4 tabs " All My Trips"," My Travel Requests"," My Travel Plans " and " My Expense Reports " .
When I selected one row of table and click button " Display/Print" , I got the error :
com.sap.tc.webdynpro.clientserver.adobe.pdfdocument.base.core.PDFDocumentRuntimeException: Failed to USEPDF
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Is there any guys had met the problem ? Please give me some suggestions .
Thank you !
Best Regards,
Louis

Louis,
can yo make sure that you are doing this "pdfSource of InteractiveForm UI element should be populated with pdf binary content in USE_PDF mode"
check these links
https://forums.sdn.sap.com/click.jspa?searchID=18701125&messageID=6070514
https://forums.sdn.sap.com/click.jspa?searchID=18701125&messageID=6426445
https://forums.sdn.sap.com/click.jspa?searchID=18701125&messageID=6323600
Thanks
Bala Duvvuri

Storing expense report creation date and showing in PDF document

Hi,
We have implemented ESS buisness package 1.0. In travel and expense.. travel expense PDF form is generated..which is PDF form from ECC..form name is PTRV_EXPENSE_FORM..
i want to modify this...this form should store the day when the expense report is created..
In this form there is one field but it display current server date..
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regards,
jigar Oza

You probably might have placed the code to populate the Data/ time value on the initialize event. Before you assign the current system date, check if the field has a value already. If it has then do not assign a new value.
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Hi Gurus
Please let me know how to delete the Expense Reports which are in status "Trip Approved" and "Transferred to FI" ?
We have created many Expense Reports in the copy of Production for testing various scenarios. When we execute the Payroll Run, we do not want all the unwanted Expense Reports (which are Settled and Transferred to FI) to be picked up in the Payroll Run. In a way, we want to clean up the unwanted Expense Reports, although they have been posted to FI.
Also, please let me know the following :
In Production, under what conditions, we can/should delete the EXpense Reports which have the status of "Trip Approved" and "Transferred to FI" ?
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Thanks in advance.
RRoy

Hi,
As described in previous post, following link may be helpful for you..
http://help.sap.com/saphelp_erp60_sp/helpdata/en/b6/cd9f2449e911d189060000e8322f96/content.htm
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Muhammad Umer
Edited by: Muhammad Umer on Jul 27, 2011 10:54 AM

SAP R/3 goods receipt and issue process through RF

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We need the below information.
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Hi.
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Performance Tuning of Report without ST05 and SE30

Hi All ,
I need to perfromance tune a Z report for a particular variant.
Issue : 1. No ST05 authorization avaliable.
2. When Report is executed online using SE30 for runtime analysis, error message time limit exceed is displayed.
Please let me know , how to do analysis of this object without using St05 and Se30.
I know that I can execute it in backgroung and get the actual time required for execution, but still I will not be able to get the cause of it.
Will report when scheduled in backgroung from Se30 , will give correct result ??
Is there any alternate approach avaliable to do the analysis.?
Thanks in Advance.
Edited by: Harsh Bhalla on Dec 23, 2009 12:15 PM

you can increase the time limit for the SE30 by yourself in the measurement restrictions, maximum is about 1:15 h, larger values are not possible because the number of microcseconds would exceed the limit of integer numbers. But this should still
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You should ask for the authorization for the ST05.
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we have a summary report which has links to the detail report.For example the summary report has data like
Countries        EmployeeCount
UK                5
US                6
China                7
Total                18
When we click on China it must show the Employees whose country is China (detail report) When we click on Total it shows Employee of all countries UK,US,China...
Now when we run the summary report online say at 5:10 it shows the staus of countries at 5:10.Say the report is open while an employee of china is moved from China to Uk.But when we open the detail report it shows China count as 6 which should actually be 7 according to the summary report run time.
A similar problem exist when we schedule the report .When we schedule the summary report and detail report at same time..And then try to open the scheduled instance of detail report from summary scheduled instance ,It only works fine if no parameter is passed to openDocument url.
Say suppose I click China on summary report the Value China should be passed to detail report as Country.But whenever we try to open a scheduled instance of Detail Report along with a parameter using openDocument Url.It refreshes the whole data even though refresh is set to 'N'.So the scheduled data is lost..Even if we try for Drillfilters in detail Report we cannot set it at runtime using open document Url.

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Please re-post if this is still an issue to the Legacy Application Development SDKs Forum or purchase a case and have a dedicated support engineer work with you directly

Clearing expense reports reimbursed via payroll

We are using i-Expnse and get many of our expense reports submitted through i-Expense that are payroll reimbursed so there is no need to pay them via AP, however, we do not have a good way to clear these expense reports in AP. They remain on hold in our AP system, we understand that we could clear them via the clear payments payment method, but this is one by one and we need to do a batch as we get hundreds of these types of expense reports. Is there another way to clear a batch of expense reports without running a "dummy" check payment batch?

We are running 11.5.10. Invoices are imported into AP via a 3rd party Expense Reporting system. As we know, once the invoices are validated and approved in AP, accounting transactions are created, pushed to GL. Those invoices are now aging, a liablity until paid.
We push the invoices to payroll, Batch Element Entry, pay out of payroll. And now as you stated, you have these invoices hanging in AP (aging). The original approach was to mimic a payment by touching all the tables (good luck), it created a mess. AP_AE_HEADERS, AP_AE_LINES, etc. Not worth it.
Then we went this route, works okay, but the problem is it's hard to control what payroll does, i.e., keeping transactions in sync between AP and Payroll.
If payroll manually creates expense reimbursements or if Payroll not reverses a reimbursemement, good luck keeping keeping in balance, what AP posts to GL and what Payroll posts to GL - we are now basically running 2 tranactional systems. Sorry, I digressed. Here is what we do now. In bank setup, created a bank where we won't run positive pay out of, the cash, and liability for this bank account are the same on so the payment journal that pushes to GL once the payment is made is a wash. We have a special pay group, the interface from Payroll back to AP updates the paygroup for the invoices to this pay group, the user runs a payment batch, confirms, etc,. Pushes to GL and now the invoices are cleared, removed from the Trial Balance. We have form personalizations so the user can never set an invoice to this special paygroup, the paygroup is set behind the scenes via our custom .pkb when interfacing from Payroll back to AP after Payroll has costed the expense reimbursements.
Sure would be much easier if there was an API to call, clear the invoice. I've searched, don't believe one was/is available in 11.5.10. Hope this helps. Good luck.

BPM - Expense Report Tutorial

Hi,
I am a newbie to ORA_BPM. So far, Ive been able to get through (builds & deploys without errors) activity 1 thru 4 and currently having a problem when running the work-flow app.
When I use the application as Peter Jones here are my observations:
1) Login as Peter Jones (individual contributor).
1.1) create 2 expense reports - under $25 and over $25
1.2) under $25 should be initially routed to Mary White (treasurer)
1.3) over $25 should be initially route to Paul Smith (Supervisor)
2) Login as Paul Smith - nothing is shown in his WorkItems/Inbox.
2.1) The over $25 expense report should be shown here
3) Login as Mary White - both reports are shown in her WorkItems/Inbox.
3.1) When I select one of the expense reports the "ConfirmReceipts" screen has no data from either of the expense reports?
The BPM tutorial seems to have a lot of errors in it and I've found the OTN forums helpful so far.
I appreciate any help anyone can provide.
Kerry

The problem's not on your end. The tutorial needs an overhaul especially around argument mapping.
Here's what you might do to fix your project.
1. Delete the extra instance variable in your Expense Report process named "reportSF". With the process open, and the Variables tab open, right mouse click the reportSF variable and click "Delete". You had two variables "report" and "reportSF" that store the same BPM Object throughout the process. While this is allowed, you set the "reportSF" in the Begin activity, but use the "report" variable throughout the process.
2. From the menu, click "File" -> "Save All". Note that after deleting the reportSF variable from the process you now have two errors in the "Problems" tab (if you do not see the problems tab, click "Windows" -> "Reset Perspective" -> click "Ok"). Note that there are two errors. One is in the End and one is in the Begin activity.
3. To fix the error in the End activity, double click the End activity -> click the dropdown that has "reportSF" and change it to the correct variable "report".
4. To fix the error in the Begin activity, double click the Begin activity -> click the dropdown that has "reportSF" and change it to the correct variable "report".
5. There is one more argument mapping problem. The outgoing argument variable that is set coming out of your Global Creation activity called "Create Expense Report" is "reportArg" (right mouse click the "Create Expense Report" activity -> click "Main Task" -> click the "Argument Mapping" button -> in the left panel click "Submit Report Out" -> change the variable on the left to be "reportSFArg". You could have used "reportArg" for this, but your Begin activity is expecting "reportSFArg" to be the variable with the incoming information already populated.
6. From the menu, click "File" -> "Save All" again. Start your engine and try it again.
Dan

Expense Report Import rejections with No Sequence Assignment

Hi,
I'm running the Expense Report Import programme and it keeps rejecting my data with the No Sequence Assignment error. I don't understand this error message, as there are no sequences to assign! Please help.
Thanks
Azar.

Hi,
Thank you for replying.This is the error message from the log
Loading system parameters structure
Batch Control Flag N
Generated Batch Id -1
Begin Receipts Management - Holds
End Receipts Management - Holds
Building expense report linked list
APP-SQLAP-10920: No expense reports exist to be imported.
Start of log messages from FND_FILE
Process Hold Each Scenario
Determine whether to place Holds
Process Hold All Scenario
Determine whether to place Holds
Process Hold BothPay Scenario
Determine whether to place Holds
Process Obsolete Holds
Obsolete Holds
Obsolete Both Pay Holds
End of log messages from FND_FILE
e:\oracle\uatappl\ap\11.5.0\bin\apxxtr
Program exited with status 128
Cause: The program terminated, returning status code 128.
Action: Check your installation manual for the meaning of this code on this operating system.
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Expense report query issu

Hi,
I have a requirment that create a view for all the expense reports created for given employee.
I took the query behind expense reports home page and tried to create view but I am getting an error saying that
ORA-01948: identifier's name length (52) exceeds maximum (30)
could some one please tell me what is wrong i am doing here.
also if someone has same kind of query or view please let me know.
It will be great if someone can reply quickly on this.
Thanks,
Jagan

My requirement is that I have to create a view and give it to some one who consumes and does some processing in their system.

Expense report

Hello,
We're configuring expense report for ESS, and I'm facing following problem : When creating an expense report in ERP (PR05), the system proposes WBS element as cost assignment (which is ok).
When doing the same in ESS, the system proposes cost center as default cost assignment.
I looked at the trvco-fauture, but everything seems ok.
Someone who knows what I'm doing wrong ?

further settings :
in view V_T588N
- USERGROUP_01     COBL-PS_PSP_PNR      WBS element
in feature TRVCO
MOLGA (as first selection)
   - otherwise
           - TRVUG
                otherwise
                      - USERGROUP_01

Problem with 'Create Expense Report'

Hi.
We are implementing ESS on EP7.0 and when I goto 'Create Expense Report' under Travel and Expense ...I get the following error:
com.sap.pcuigp.xssfpm.java.FPMRuntimeException: No entry in table TA20C for argument 01
at com.sap.pcuigp.xssfpm.java.MessageManager.raiseException(MessageManager.java:112)
at com.sap.pcuigp.xssfpm.java.MessageManager.raiseException(MessageManager.java:122)
at com.sap.xss.tra.fc.utils.FcTraUtils$BapiRet2Handler.raiseExceptionOn(FcTraUtils.java:1156)
at com.sap.xss.tra.fc.utils.FcTraUtils$BapiRet2Handler.raiseExceptionOnError(FcTraUtils.java:1138)
at com.sap.xss.tra.fc.customizing.FcTraCustomizing.updateCustomizing(FcTraCustomizing.java:339)
at com.sap.xss.tra.fc.customizing.FcTraCustomizing.onInit(FcTraCustomizing.java:292)
at com.sap.xss.tra.fc.customizing.wdp.InternalFcTraCustomizing.onInit(InternalFcTraCustomizing.java:1406)
at com.sap.xss.tra.fc.customizing.FcTraCustomizingInterface.onInit(FcTraCustomizingInterface.java:122)
at com.sap.xss.tra.fc.customizing.wdp.InternalFcTraCustomizingInterface.onInit(InternalFcTraCustomizingInterface.java:1225)
at com.sap.xss.tra.fc.customizing.wdp.InternalFcTraCustomizingInterface$External.onInit(InternalFcTraCustomizingInterface.java:1417)
at com.sap.pcuigp.xssfpm.wd.FPMComponent$FPM.attachComponentToUsage(FPMComponent.java:922)
at com.sap.pcuigp.xssfpm.wd.FPMComponent$FPM.attachComponentToUsage(FPMComponent.java:891)
at com.sap.pcuigp.xssfpm.wd.FPMComponent$FPMProxy.attachComponentToUsage(FPMComponent.java:1084)
at com.sap.xss.tra.tre.fc.expenses.FcTreExpenses.onInit(FcTreExpenses.java:243)
at com.sap.xss.tra.tre.fc.expenses.wdp.InternalFcTreExpenses.onInit(InternalFcTreExpenses.java:519)
at com.sap.xss.tra.tre.fc.expenses.FcTreExpensesInterface.onInit(FcTreExpensesInterface.java:120)
at com.sap.xss.tra.tre.fc.expenses.wdp.InternalFcTreExpensesInterface.onInit(InternalFcTreExpensesInterface.java:197)
at com.sap.xss.tra.tre.fc.expenses.wdp.InternalFcTreExpensesInterface$External.onInit(InternalFcTreExpensesInterface.java:295)
Any help is fin.
/Reza

I find out what problem was.
I did some customizing
on HR on ABAP and that is work now.

Expense report without receipts and justification go through audit

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