Expense Report is created automatically when a Trip is booked

Hi Experts,
We are facing a strange problem with the ESS Travel Expenses. As soon as an employee makes a travel plan booking, the expense report is getting created automatically. This is a concern to us and we do not want the expense report to be created automatically. The empoyee should have the option to select the travel plan and create the expense report manually.
Appreciate any help or suggestion to solve this.
Best Regards,
Kathirvel

Who has any idea on this? thank you!

Similar Messages

  • Payment of Expense Report invoice created from credit card transactions

    We are implementing corporate credit cards into iExpenses using the company pay method. When expense reports are created from aquitting credit card transactions and exported into Payables does anyone know if it is possible to pay the expense report invoice that has been created without needing to run the Create Credit Card Issuer Invoice program? The reason for this question is that I want to avoid running this program as our credit card provider direct debits our account from our bank account rather than us transmitting the funds to them and don't need to create an invoice for the credit card provider. Any assistance would be gretly appreciated. Thanks

    Hi  Harry
    You can use the badi TRIP_POST_FI   .you can create custom table & mention the different symbolic account number  & change your  symbolic account based on your expense type by using the above badi. While you do FI posting  your expense types will get posted in two hit two different G/L account
    It will surely solve your problem.. I had same issue in my earlier project which i have done the above solution.
    Thanks
    Anwar Hossain

  • No TO is created automatically when Kanban is set to empty sometimes

    Hi Gurus,
    My customer come across a strange problem.
    The same material , the same Kanban, sometimes TO can not be created automatically when Kanban is set to empty, but sometimes TO can be created automatically.
    I checked the following things:
    Configuration :activate 'Automatic TO creation immediately after TR generation' for replenishment strategy '0006 Kanban from WM with transfer requirement'.
                        Storage type and storage section search strategy are right.
    Master data: MRP2 View and WM1 and WM2 view are right.
                       Supply area and control cycle are right.
    Stock: there is enough stock in right storage type and storage section
    when the TO is not created automatically , i can use LT04 to create TO , and search stratey works well.  and TO can be created successfully.
    So only i can come up is because of some one is creating TO , so no TO can be created because of the material is blocked .
    Do you know any other reason will cause this problem?
    BR,
    Dragsky

    Who has any idea on this? thank you!

  • Number range for Project created automatically when creating SalesOrder

    Hello all,
    Scenario is that i have setup the system so that the Project is created automatically via Standard NWP/WBS when creating the sales order.
    Now if the sales order number created is 812 system automatically picks the project code number created in background as M.812 (Coding Mask defined is X.XXX.XX...).
    I want to understand where is the Sales order number range linked with Project coding mask??
    Warm Regards,
    Jatinder Bansal

    Hi,
    Apart from what has been mentioned, I think there is no link between SO numbering and project numbering. There is link between coding mask but not with number. The reason you are getting same numbers is probably all projects in M series are created via assembly processing. If some one creates a project manually in M series or even a sales order using this number range & which is not related to assembly processing; this corelation will get disturbed. And further you will see different number for SO and project, but theres nnothing to worry about it.
    Regards
    Shrikant

  • How to copy line items from one expense report to the next

    I travel to the same project/destination every week so in PR05, I was able to just copy the previous expense report for the new week and edit the expense values. Now, when I book travel, the air line booking starts a new expense report entry.
    Is there a way to copy the employee-paid expenses to the GetThere-generated trip entry expense report, i.e. just copy the line items from one expense report to another that already exists. I guess that would be a merge function.

    Hi Tom,
    Here are two alternative solutions:
    Alternative 1:
    If you copy the expense report before you book the services (flight, hotel …)
    in GetThere, then the airline or hotel bookings will not start a new expense
    report but will be assigned to the copied expense report.
    Alternative 2:
    This alternative is a bit laborious.
    Shift the start date and end date of the expense
    report  that was automatically created by
    your flight booking for next week (e.g. Calendar Week (CW)  47) to the week after next week (e.g. CW 48).
    Copy the expense report of the previous week (e.g.
    46)
    Afterwards open the expense report that you
    moved to CW 48 and click on the tab strip itinerary
    Now assign the bookings (flight, hotel …) to the
    expense report of CW 47 by clicking on the button assign to existing trip
    Later delete the expense report in CW 48
    Get back to me if you have any questions concerning the alternatives outlined
    above.
    Note:
    These solution alternatives are only available for customes using HTML5 UIs.

  • Delete Expense Reports after Settlement and Transferred to FI

    Hi Gurus
    Please let me know how to delete the Expense Reports which are in status "Trip Approved" and "Transferred to FI" ?
    We have created many Expense Reports in the copy of Production for testing various scenarios. When we execute the Payroll Run, we do not want all the unwanted Expense Reports (which are Settled and Transferred to FI) to be picked up in the Payroll Run.  In a way, we want to clean up the unwanted Expense Reports, although they have been posted to FI.
    Also, please let me know the following :
    In Production, under what conditions, we can/should delete the EXpense Reports which have the status of "Trip Approved" and "Transferred to FI" ?
    I know that we can use T.Code : PRRL (Reset the Accounting Status), but kindly explain what exactly this T.Code does.
    Thanks in advance.
    RRoy

    Hi,
    As described in previous post, following link may be helpful for you..
    http://help.sap.com/saphelp_erp60_sp/helpdata/en/b6/cd9f2449e911d189060000e8322f96/content.htm
    Regards,
    Muhammad Umer
    Edited by: Muhammad Umer on Jul 27, 2011 10:54 AM

  • Expense Reporting having incorrect value for org_id

    Hello team,
    Some of our expense reports are having issue while populating the org_id on ap_expense_report_headers_all table. Expense report was created in UK but having the org_id value for US. This is happening randomly and not to all the expense reports in the system.
    Please feel free to let us know if anyone of you came across the same issue. Parallely I have opened a SR with Oracle team.
    Application release Version 12.1.1
    Thanks
    Abhi

    Hi Abhishek,
    are you creating expense reports from a single responsibility all the time or you have different responbilities...?
    If so check the profile option values attached to the mo:operating unit ....since system would populate the ORG_ID column in the ap_expense_report_headers_all table based on the value assigned in the profile option.
    References:
    In Oracle Internet Expenses patchset H, why do we receive a warning saying the employee is inactive when auditing a report? [ID 312203.1]
    Regards,
    Ivruksha

  • Storing expense report creation date and showing in PDF document

    Hi,
    We have implemented ESS buisness package 1.0. In travel and expense.. travel expense PDF form is generated..which is PDF form from ECC..form name is PTRV_EXPENSE_FORM..
    i want to modify this...this form should store the day  when the expense report is created..
    In this form there is one field but it display current server date..
    But i want this field to removed and want to store the date on which this expense report was created..
    regards,
    jigar Oza

    You probably might have placed the code to populate the Data/ time value on the initialize event. Before you assign the current system date, check if the field has a value already. If it has then do not assign a new value.
    Thanks
    Srini

  • Expense report missing from entry in workflow

    Hi,
    An expense report was created a month ago and submitted for approval after some time. Here's status:
    Instance : 11.5.10.2
    EXPENSE_STATUS_CODE : null
    WORKFLOW_APPROVED_FLAG: null
    SOURCE:NonValidatedWebExpense
    RECEIPTS_STATUS:REQUIRED
    But the expense report entry itself is missing in WF tables i.e. no WF spawned for it. Any idea what went wrong. Since expense report is open I dont expect it to be purged.
    Thanks in advance.

    The tax report selects transactions with a tax code attached. The tax code is automatically attached to transactions originating from marketing documents (AR & AP) but in the manual Journal Entry you either have to have 'Automatic VAT' checked or manually add the Tax code to any tax lines in the journal (use form settings to display the Tax Code field)
    HTH
    Tracey.

  • Expense Report Summary page does not show any totals - only zeros

    Hi All,
    On creation of Expense Report in the portal  When entering a billable expense report, when you get to the summary page is does not show any totals - only zeros for other two schema's its working fine like displaying totals
    we are surprised that any custom development is hitting or anything relates with configuration
    Provide valuable inputs to proceed further
    Regards
    Jaipal

    Hello vetsrini.
    Thanks a lot for your kind reply. As i said, i'm new to this and sometimes i just cannot pass over some problems. Here are the fields i have inserted:
    <?for-each:LIST_G_SETUP/AS_OF_DATE?>
    <?end for-each?>
    <?for-each@section:G_CUST_INV?>
    <?for-each:G_1?>
    <?INVNUM?>
    <?INVOICE_TYPE_INV?>
    <?DUE_DATE_INV?>
    <?sum (C_INV_BALANCE)?>
    <?sum (C_INV_B0)?>
    <?sum (C_INV_B1)?>
    <?sum (C_INV_B2)?>
    <?sum (C_INV_B3)?>
    <?sum (C_INV_B4)?>
    <?sum (C_INV_B5)?>
    <?end-for-each-group?>
    <?TOTAL_INV_AMT_DSP?>
    <?TOTAL_INV_B0_DSP?>
    <?TOTAL_INV_B1_DSP?>
    <?TOTAL_INV_B2_DSP?>
    <?TOTAL_INV_B3_DSP?>
    <?TOTAL_INV_B4_DSP?>
    <?TOTAL_INV_B4_DSP?>
    <?end for-each:G_CUST_INV?>
    In the header of the template i also have <?CUST_NAME_INV?> and the report date. When i try to enter the <?AS_OF_DATE?> it is not printed and also the header is not shown any longer. Once again, thank you for any help,
    Octavio

  • Need to generate report which executes automatically.

    Dear gurus.
    I like to generate a report  which execute automatically when the probation of an employee expires or list of employees having birthday in current month and print automatically.
    can this be done ? if so can you guide me
    regards
    Saad Nisar.

    hi Saad,
    i think we can do this if you condition satisfies then use fm Job_open submit and job close
    CALL FUNCTION 'JOB_OPEN'
                EXPORTING
                  jobname          = l_name
                IMPORTING
                  jobcount         = l_number
                EXCEPTIONS
                  cant_create_job  = 1
                  invalid_job_data = 2
                  jobname_missing  = 3
                  OTHERS           = 4.
    IF sy-subrc = 0.
                SUBMIT z_report1 VIA JOB l_name NUMBER l_number
                                            AND RETURN .
                IF sy-subrc = 0.
                  CALL FUNCTION 'JOB_CLOSE'
                    EXPORTING
                      jobcount             = l_number
                      jobname              = l_name
                      strtimmed            = 'X'
                    EXCEPTIONS
                      cant_start_immediate = 1
                      invalid_startdate    = 2
                      jobname_missing      = 3
                      job_close_failed     = 4
                      job_nosteps          = 5
                      job_notex            = 6
                      lock_failed          = 7
                      OTHERS               = 8.
    endif.
    endif.
    so once your condition satisfies then open the job and run it in background mode.
    Hope this helps.
    Thanks,
    Tanmaya

  • Audit vault 10.3 - AVSRCUSR1 created automatically ?

    hi,
    in the document of audit vault 10.2, it has the step creating the user: AVSRCUSR1.
    But in 10.3 not has this step, this user created automatically when add collector ? please clarify this.
    Regards.

    Hi:
    In AV 10.3, the 'avorcldb / avmssqldb / avsybdb / avdb2db add_source' commands automatically add users in the AV repository to represent that source.

  • Whether a Recovery-partition and its all contents will be created automatically..?

    Please tell me whether a Recovery-partition and its all contents will be created automatically when I install Mac OS X 10.7 on a fully formatted new hard drive?

    Gennady Abakyan wrote:
    Please tell me whether a Recovery-partition and its all contents will be created automatically when I install Mac OS X 10.7 on a fully formatted new hard drive?
    Usually, but there are some conditions that can prevent it.  See "Some features of Mac OS X Lion are not supported for the disk (volume name)" appears during installation.
    So, I get exactly the same (hidden) Recovery-partition on my Mac mini 2011 as from the store if I delete the hard drive current partitions scheme and create a new scheme with an only one (bootable) partition?
    You can't do that, at least not from the Mini, while you're runing from it.
    You can, however, remove and/or resize partitions in most cases.  See #4 in Using Disk Utility.

  • Approval of Expense report invoice

    I'm working in R12 (12.0.6) and I have requirement create approval logic for invoice of type expense report.
    I'm using AME but I found AP invoice workflow (APINVAPR) doesn't support invoice approval for expense report imported by cocurrent program.
    My question Is there any way to overide this and allow approval (to make Approval Required)for expense report invoice imported through the Payables Expense Report Export Program ?
    Edited by: user13482304 on Jul 11, 2012 12:02 PM

    Hi
    Invoices imported from iexpenses do not fall under the invoice approval. The idea is that the Approval process is implemented within iexpenses itself. So whtever approval requirement is there, it can be incorporated within the expense report approval AME. The approved expense report will create an AP invoice which has already passed through the AP invoice approval process (through the iexp approval AME process).
    Hope this clarifies.
    Vinit

  • How to Derive the Card Number from Expense report Invoice

    Hi,
    How can we derive Card Number(iExpense) from Expense Report Invoice number.
    By expense report invoice number i mean, once the expense reports are created in iExpense we import those reports into payables which in turn will create an Invoice.
    I want to find the Card Number which on the credit card transactions(ap_credit_card_trxns_all) from Invoice Number, How can we do this.
    Thanks
    Sandeep

    you can try this query
    select aid.distribution_line_number,acct.card_number
    from ap_invoices ai, ap_invoice_distributions aid, ap_expense_report_lines aerl, ap_expense_report_headers aerh, ap_credit_card_trxns acct
    where ai.invoice_id = aid.invoice_id
    and ai.invoice_id = aerh.vouchno
    and aerh.report_header_id = aerl.report_header_id
    and aid.distribution_line_number = aerl.distribution_line_number
    and aerl.credit_card_trx_id = acct.trx_id(+)
    and aerh.invoice_num

Maybe you are looking for