Exporting Crystal Report data to the Excel Print Headers

Hello everyone. I am trying to do something with Excel headers that is a little more advanced than the usual. I have multiple reports that are designed to export to Excel. Normally I only export a report header. However, I have a customer who wants a label to appear in each page header and footer in Excel. Here is the catch - they want the label to appear in the Excel print header and footer, not just on the main excel page. The label contains an SBU marking, so there is a requirement that it gets printed on every page.
If you are not familiar with the print header, it is a separate section of an Excel document that appears when you print the excel document. For this operation, I don't think I can use the built-in Crystal Export options. I have tried to Export to Microsoft Excel and I can send the page header and footer to the Excel data sheet, but not to the print header/footer.
Thanks for your help!
- David

Hi David,
I haven't worked with Excel's headers and footers but you are correct that Crystal can't export to those sections. I have though had to make modifications to an Excel file after exporting and I believe you will need to do something similar to what I did.
After I exported the report to Excel, I had a program I wrote that opened the Excel file and modified it. In my case I just had to encrypt it, zip it up and email it. You may need to do something as well outside of Crystal and Excel. Crystal doesn't export to an Excel template so automating it in Excel wouldn't work.
Good luck,
Brian

Similar Messages

Exporting Crystal Report To Excel

Hello,
I have created a report in crystal for my company. It sorts by rep name, then customer, then products they purchased. When I export to excel, it comes over fine, but the customer name, address, etc. is in the same column as quantity, price, etc.
I want to be able to sort this date in excel by customer, or product, etc. but cant since some of the data from the crystal report takes up the same columns as other data within excel, also the formating,"******: and other stuff that sperates the data in crystal report to make it easier to read when printed comes over to.
How can I export this report without all the formating, page formats, etc. not coming over to excel and be able to have each unique field within its own column so i can sort easily in excel.
thanks
don

Hi,
Place the fields next to each other in report design. Set appropriate width. While exporting in Export window select following format from dropdown
Microsoft Excel 97-2000 Data only (XLS)
click OK
then in Excel Format Options window select
Excel Format 'Custom: Data is exported according to selected options' radio button. There are three radio buttons.
In Column Width select 2nd radio button
Column width based on objects in the : Details (there is dropdown for this)
And at the end there 8 check boxes. Out of 8 you have to select 4
check - Export object formatting
check - Maintain relative object position
check - Simplify page headers
check - show group outlines
Hope this helps.

"The process cannot access the file ..." occurs when export crystal report

We are using a web application developed in VS 2005, .NET 2.0 with the bundled Crystal Reports version 10.2.3600.0 running on a Windows 2003 Standard server with 4GB Ram and Dual CPU's. Periodically we are still receiving the following error in our production environment:
InnerException:
The process cannot access the file because it is being used by another process.
   at CrystalDecisions.ReportAppServer.Controllers.ReportSourceClass.Export(ExportOptions pExportOptions, RequestContext pRequestContext)
   at CrystalDecisions.ReportSource.EromReportSourceBase.ExportToStream(ExportRequestContext reqContext)
   at CrystalDecisions.CrystalReports.Engine.FormatEngine.ExportToStream(ExportRequestContext reqContext)
   at CrystalDecisions.CrystalReports.Engine.ReportDocument.ExportToStream(ExportOptions options)
   at CrystalDecisions.CrystalReports.Engine.ReportDocument.ExportToStream(ExportFormatType formatType)
This is occuring at the point on the code where the report is being exported to a PDF. Exporting the report to Excel does not appear to cause the error.
                Stream outStream = report.ExportToStream(ExportFormatType.PortableDocFormat);
                byte[] charStream = new byte[outStream.Length];
                outStream.Read(charStream, 0, (int)outStream.Length);
                if ((charStream != null) && (charStream.Length > 0))
                    HttpContext.Current.Response.ContentType = "application/pdf";
                    HttpContext.Current.Response.OutputStream.Write(charStream, 0, charStream.Length);
                    HttpContext.Current.Response.End();
            report.Close();
            report.Dispose();
            ds.Dispose();
            GC.Collect();
Closing and disposing of the report and dataset (xsd) are followed by a call for garbage collection. We are unable to produce the error in our development environmennt and have not at this point been unable to pinpoint a problematic report. The development team members do have SP1 installed. The report limit has not been changed from the standard of 75 jobs. Reviewed the following document, Re: "The process cannot access the file ..." occurs when export crystal report However this applies to VS 2008. Any suggestions to resolve the issue would be greatly appreciated.
Thanks,
Joe

Good morning Joe
For more details re. loading please see the following resources:
[Crystal Reports 2008 Component Engine Scalability|http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/7025839b-00d4-2b10-33b4-cf0aa9e08412?quicklink=index&overridelayout=true]
[How Can I Optimize Scalability?|http://msdn.microsoft.com/en-us/library/ms225519.aspx]
[Choosing the Right Business Objects SDK for Your Needs|http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/40bccdfd-88a6-2b10-1da1-c47a54b625a7]
To answer your questions:
Is it correct to presume that the physical number of CPU's is not factored into the CPL? So that a Server with 2 or more processors does not increase the 3 concurrent requests? Therefore 2 CPU's would not increase the CPL limit to 6 processes?
- Server with 2 or more processors does not increase the 3 concurrent requests.
What would be an alternate solution to this limit be, considering the report requests could increase significantly?
- Only way around this would be to web farm the solution
If only only 3 reports can be processed at the same time. If one or more of the reports currently processing is taking longer due to receiving large amounts of data, how does that affect the queue? And what is stored in the queue, data and/or the report? Is this something that could consume memory?
- The report can take as much time as it needs. The result is that one license will not be released until the report is done. There is no data stored, just a pointer to the report. However queued apps will chew up memory, some times to the point of the server becoming unresponsive
I have read in the documentation on this site, that the dataset sent to the engine is copied in memory during report construction. So if a large amount of data is requested for a report (as an example 10+ MB) Could enough users requesting reports drive the memory up because memory usage doubled due to the dataset?
- Absolutely. See [Crystal Reports Guide to ADO.NET|http://www.sdn.sap.com/irj/boc/index?rid=/library/uuid/401c4455-a31d-2b10-ae96-fa57af5aec20].
Understanding the the CR DLL's are loaded on the first report request, do they get released at some point time due to inactivity or garbage collection? How much memory usage could be consumed when they load and stay resident?
- No they do not. Not as long as the application is running.
Ludek

Export Crystal Report to Excel with Grids

Can anyone tell me how or if it's possible to include the grid lines when exporting from Crystal Reports (version 10) to Excel?   I am exporting as "data only" because I need to include field properties (color, bold, etc.). Because of this, I don't see a "Show Gridlines" option on the export.   On the Crystal report, I have selected both single line and double line borders for each field on the report, but it's not transferring over to Excel.
Thanks for any help you can provide.

I did adjust the col. widths, but on larger col. headings, the text was chopped off.   I could get around this by making the field wider on the Crystal report. With having so many cols., this was an issue.   And if the detail wasn't the same width as it's corresponding header, the report was not pretty.
This report was an evolution with me trying different things to get everything to fit in the designer until I finally discovered the Image Writer.   By exporting as Data Only, it doesn't matter how wide the heading/field is in the designer because the entire text exports.   Then I just select the entire worksheet and adjust the col. alignment so that everything shows.   I had to play around with things to get my colors and fonts to export - but the grids were the only remaining piece to the puzzle.
As it turns out, the users are happy with the end result without the grids.   They can add them manually if they so choose.
Thanks

Export crystal report to excel with subreport

I have a report with two subreport, and the question is when I export the main report to excel ( data only ) there is no data in the excel file, but when I just export the subreport to excel ( data only ), the excel file shows all data correctly. Does anybody know a solution can resolve this problem? Thanks.

1. Add one more Report Footer by right clicking on the Report Footer and selecting insert section below
2. Put Subreport 1 in the Report Footer a i.e. RFa
3.Put Subreport 2 in the Report Footer b i.e. RFb
4.Export the report to Excel Data Only.
5. You should be able to see the data for both the subreports

[Forum FAQ] How do I export each group data to separated Excel files in Reporting Services?

Introduction
There is a scenario that a report grouped by one field for some reasons, then the users want to export each group data to separated Excel files. By default, we can directly export only one file at a time on report server. Is there a way that we can split
the report based on the group, then export each report to Excel file?
Solution
To achieve this requirement, we can add a parameter with the group values to filter the report based on the group, then create a data-driven subscription for the report which get File name and parameter from the group values.
In the report, create a parameter named Name which use the Name field as Available Values (supposing the group grouped on Name field).
Add a filter as below in the corresponding tablix:
Expression: [Name]
Operator: =
Value: [@Name]
Deploy the report. Then create a data-driven subscription with Windows File Share delivery extension for the report in Report Manager.
During the data-driven subscription, in the step 3, specify a query that returns the Name field with the values as the group in the report.
In the step 4 (Specify delivery extension settings for Report Server FileShare), below “File name”option, select “Get the value from the database”, then select Name field.
Below ‘Render Format’ option, select Excel as the static value.
In the step 5, we can configure parameter Name “Get the value from the database”, then select Name field.
Then specify the subscription execute only one time.
References:
Create a Data-Driven Subscription
Windows File Share Delivery in Reporting Services
Applies to
Reporting Services 2005
Reporting Services 2008
Reporting Services 2008 R2
Reporting Services 2012
Please click to vote if the post helps you. This can be beneficial to other community members reading the thread.

Thanks,
Is this a supported scenario, or does it use unsupported features?
For example, can we call exec [ReportServer].dbo.AddEvent @EventType='TimedSubscription', @EventData='b64ce7ec-d598-45cd-bbc2-ea202e0c129d'
in a supported way?
Thanks! Josh

Could not export Crystal report from SAP B1 to MS excel

Hi Experts.
Could not Export crystal report which are created in .net crysta report to MS excel in SAP business one.
Kindly give any solution.
Thanks & Regards,
Bhushan

Hi,
Crystal reports it self u can export data from MS excel .
Regards,
Siva

How to export crystal report to excel through progeam

Hi,
Can any help me how to export crystal report to excel through program(C#). I'm using VS2005.
Also, the report should be in a pivot table format after exporting to the excel..please help me how to do this
Thanks,
Venky

Hi Venkat,
The link below provides the code C# in an ASP.NET codebehind file
http://www.codeproject.com/KB/cs/Crystal_Report_Export.aspx
http://aspalliance.com/478_Exporting_to_Excel_in_Crystal_Reports_NET__Perfect_Excel_Exports.2
Regards,
Abhijeet T.

Infoview doesn't show the crystal report data

Hi All,
I have created one crystal report based on the BW query then in preview mode i can see the data.
I have publish the report through Publishing Wizard. I opened the Infoview and i got my crystal report.
I tried to open it but it doesnot show the data. then i schedule it again in infoview to show the data. but it shows the blank page. my crystal report is having 3 pages .first page is having logo, second and third page is having logo and values. but in infoview i am gettin only one page but no value , no logo..
Please tell me that did i forget anything ?
Regards,
Komik Shah

Hi stratios,
Thanks for reply.
I have opened the CCM panel.. here tomcat server is running and is in green mode. but BW Publisher service is in red and it shows stopped .
I restarted both the server and service.now i ran the report in infoview and before that i scheduled it and in reoccurance i have given NOW. it has failed and given error "" Error in File ~tmpb0059f7bfd20b0.rpt: Unable to connect: incorrect log on parameters "" . while this report is running very well in crystal report as well as i have converted it in PDF format and saved on desktop so it was also working fine. buti want to show report to top management in infoview .. so any other option is available.
I appreciate all your effort.. and assigned points as well
Regards,
Komik Shah

Xcelsius - Crystal Report Data Consumer connection Issues

Sorry for the long post but i hope with the full explaination, i can get a quick answer & solution.
Using Crystal Reports 2008 and Xcelsius 2008 Engage, SQL 2008 stored procedure.
I have tested the Crystal Reports Data Consumer connection within the Xcelsius program, using the following steps :
1. Create a stored procedure that returns the Continent Name and the Count of Projects within each Continent.
2. Create a Crystal Report using the stored procedure, 2 columns in the Details section, column names in the Page Header section.
3. Save and export this as an Excel spreadsheet.
4. Open the Xcelsius program, new file and import spreadsheet. Column A is the Continent Name, Column B is the Count.
5. Without altering the spreadsheet, I created a graph using the data imbedded. i.Bar Graph, series and row selections. Ii. Pie chart with row data selection. Iii.Column data as series and row selections.
6. Created a Crystal Report Data Consumer connection using the data imbedded within then spreadsheet. The column A as the u201CRow Headersu201D & column B as the u201CDatau201D. Took quite a while to get the right combination of selected components so that the preview actually showed the data and the corresponding data labels. The Legend still hasnu2019t shown up.
7. Save and Export as Flash (swf) file.
8. Close Xcelsius and open Crystal Reports.
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11. Previewed and the Data shown on the Graph does match the data listed within the Details section of the Report.
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13. The listed data does change to match the changes within the procedure.
14. The Data labels on the Graph do change to match the changes within the procedure.
15. The Actual Displayed Data within the Graph Does Not change to match the changes within the procedure.
I have attempted this with a pie chart, a bar and column charts with the same affect.
I have searched the web, printed out 4 different examples on how to make this work and still it is hit or miss. I still can not get the legend to show up, either in the preview or the within the Crystal Reports. When I preview the graph before adding the Crystal Report Data Consumer connections, it does work.
Please someone tell me, What am I missing here ?
Thanks in advance for your help.

http://www.****************/Tutorials/BI/Xcelsius/Index.htm
http://www.resultdata.com/Company/News/Newsletter/2008/aug/Articles/Xcelsius/Using%20the%20Xcelsius%20Crystal%20Report%20Data%20Consumer.htm
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/10161e25-c158-2c10-3086-ad502098b36b?QuickLink=index&overridelayout=true
http://codesforprogrammers.blogspot.com/search/label/How%20to%20suppress%20blank%20row(s)%20in%20detail%20section%20of%20the%20report%3F
http://www.businessobjects.com/pdf/product/catalog/crystalreports/cr_xc_integration.pdf

Problem Exporting Crystal Reports 8.5 to an rtf file

I have an app written in VB 6, data stored in Access 2000 format and reports in Crystal Reports 8.5. From print preview of CR 8.5, I chose to export the report to an rtf file. When opening the rtf file, the report has print over top of print as if when my headers are repeated the information that follows prints on top of the header. It also appears that the page breaks are not the same which causes overflow to the next page. I suspect that it has something to do with choosing to repeat headers in my group sections in CR. I need these headers to be repeated when previewing or printing the CR.
We have tried exporting to Word 2003 and Word 2007 and it seems even worse.
Any ideas for a remedy?
Thank you.

Hi
If you are exporting the report using the custom application and there you are facing this issue, then please post the thread in Expert Forums » Crystal Reports and Xcelsius » .NET Development - Crystal Reports for quicker response.
Else please try the below :
1.Uncheck the option for repeat group header.
2.Check Keep together for all the sections from the section expert.
Export the report once again and see if that works.
Regards
Sourashree

Schedule CR by crystal report data consumer

Hello expert,
I want to embed a xcelsius dashboard into crystal report by crystal report data consumer, but I don't know if I can schedule this mixed crystal report in infoview and send it out by email periodically? because I 've heard there are some restriction for crystal report data consumer on export and print.
Many Thanks,

Moved to xcelsius forum. It may need to be posted in the BOE Admin forum.

Error While Exporting Crystal Report in XLS

Hi
when i am exporting crystal report in PDF or MS-Word its working fine
When i am going to export crystal report to Microsoft-Excel 97-2000 (XLS) i am encountering ....
Error in File C:\WINNT\TEMP\{6A5FE727-7FDE-479F-A7D0-96EE33EF5A4F}.rpt: The request could not be submitted for background processing. this error...
Can anybudy plz have its solution??
Edited by: vishal patil on Sep 29, 2008 3:21 PM

Hi Visahal,
Try to re-install the export excell dll files. Go in Controll pannel Add and Remove ProgaramsClick on Crystal Reports Click on ChangeSelect Add/RemoveThen expend ExportSelect Excel export and click on ok to reinstall the excel export dlls.
After re-installation try to export to excel.
Thanks,
Sastry

Problems in exporting crystal report to word format

Hi All,
I am getting trouble in exporting crystal report to word formats.
Here are my questions:
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2) For those "Can Grow" fields, it can show multiple line data correctly in the viewer. However, the text box in exported word file will be too small to show all the content and lower half of the text is cut.
Thanks and Regards,
Cherry

Hi Asha,
Thanks for reply.
The version of crystal report designer and viewer which I am using is version 11 Release 2.
Besides, I guess it might relate to the format of report so I would like to tell you more.
Font Face: Arial Unicode MS (in order to show chinese characters)
Font Size: 9 pt
For the text "R..950" issue, I just found that some people in the internet having the same issue and they suggested that may relate to the locate. In my case, the locate is Chinese (Hong Kong S.A.R.).
If it is necessary, I may send you my report with sample for test.
Regards,
Cherry

Unable export crystal report XI to pdf on window server 2003 SP1

I have a class asp function to export crystal report XI to pdf file, it is workable at winXP but when i copy it to window server 2003, it exported the file with zero length (file size is 0kb).
when i try to open the zero length pdf file, it shows the file is already open or in use by another application.
when i run my export function, i can see there is a new file created at the folder "C:\windows\Temp", when i try to open the tmp file, i get the message "The process cannot access the file because it is being used by another process", i can open the tmp file after i end the process "w3wp.exe network service", the data in the tmp file is exactly what i need to export to the pdf file.
At the window server 2003, I have installed the Crystal Report XI developer edition,
For the web application folder and the pdf export folder, Read, Write and Modify permission has been set for the following accounts:
1. myServer\Administrators
2. myServer\ASPNET
3. myserver\IUSR_myserver
4. myServer\IWAN_myserver
5. Network Service
6. System
7. myServer\Users
I think it is the permission problem, but how to set the right permission at the window server 2003 SP1? please advise. thanks

Hello,
It is a permission issue. When you export Crystal first tries to write the file to the local TEMP folder and then delete it to see if it has read/write permissions. If it fails to delete the file you need to give the TEMP folder on the WEB server permissions for your application. Check Microsofts WEB site on how to set permissions on shared folders for your ASP application.
You may want to search in forums also, this looks familar.
Thank you
Don

Exporting Crystal Report data to the Excel Print Headers

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