External billing

I have a scenario where sales orders are entered in an external system and every night uploaded to SAP to perform pricing and create billing document. General billing interface is used to load billing information into SD interface for forwarding to Accounting. You only create billing documents, so no sales orders or deliveries created in SAP as this being services offered.
Points will be rewared
Thanks,
Peter

Hi Peter,
I could not get understand your question properly... Are you saying that you need to know some way to upload the orders into SAP rather than using the billing interface to post the billing directly to SAP from external system.
Kindly explain the situation...

Similar Messages

Internal order number not present in debit memo request in External billing

Hi Experts,
We are working on external billing in CRM and have single object controlling configured. I am trying to create a Debit Memo Request in ECC from a confirmation in CRM. This confirmation is created as a follow-up to the service order. The debit memo request is getting created once the confirmation is completed but it does not have a reference of the internal order and hence on billing, the revenue is not getting posted to the internal order. Could you suggest if there is some setting required in CRM to link the internal order to the Debit Memo Request?
Thanks in advance

Hi,
I have the same issue, can you let me know how you resolved?
Thanks,
Kevin

Enter External Billing Number to System

Hi all
In Create Billing by VF01 or VF04, I want to fill External Billing Number to system.
Could you please suggest me which field i should fill
Thank and Best regards,
Thang

Hi
Thank you for your answer.
I want to use internal number range but i want to fill more external in to one field in System when I create Billing. ( Normally we use field "Reference" but now can not fill in this field.
Could you tell me other advise ?
I checked User Exit: USEREXIT_NUMBER_RANGE but not exit.
Best regards,

External billing with NO_MARA

Billing is being created in an external system. We need to load billing data to SAP, create invoices, track AR, and collect CASH. We need to do the Billing to Cash part of the Order to Cash process in SAP. We found the BAPI used in the General Billing interface. We need to load the prices from external and we want to not maintain any sales materials in the SAP system. We are using BAPI_BILLINGDOC_CREATEMULTIPLE with the NO_MARA selected. We use CONDITIONDATAIN to transfer the item price. We can create a document but the price is always 0.00. I suspect CONDITIONDATAIN should use something other than PR00 since we are entering the material and price from external.

This link indicates it might be the billing relevance of the item category. Re: BAPI_BILLINGDOC_CREATEMULTIPLE Billing Doc not created
Was using item category TAN which has FKREL set to A (Delivery-related Billing Document). Is there a specific item category that should be used in VTFF (Copying Control for Billing Documents) for the FX doc when trying to load data with the NO_MARA option?

Internal order number in debit memo request in external billing

Hi Experts,
I am trying to create a Debit Memo Request in ECC from a confirmation in CRM. This confirmation is created as a follow-up to the service order.
The debit memo request is getting created but it does not have a reference of the internal order and hence on billing, the revenue is not getting posted to the internal order.
Could you suggest if there is some setting required in CRM to link the internal order to the Debit Memo Request?
Thanks in advance

Hi,
I have the same issue, can you let me know how you resolved?
Thanks,
Kevin

External number range for Billing Document

Hi Gurus,
Can you please let me know how to get the external number for the invoices? I know there is no standard way but if there is a way around to determine it. And the external number should be first 2 places are alphanumeric and dynamic and the next 2 places are also alphanumeric but constant and the rest of the digits should be a serial number of length 7. So, the total length of the number range should be 11. Please let me know if there is way to determine it this way.
Example:
AB + HY + 1000001
CD + HY + 1000002
Like wise.....
Thanks in advance.
Regards,
Gangi

hello, friend.
you can define your number ranges using VN01. in here, you can set up alpha numeric ranges and specify external.
technically, you can assign this set to the billing type using VOFA.
however, it is not best practice to assign external number ranges to billing types, as it is possible to 'jump' the sequence of the numbering. you do want to keep track of the sequence of billing docs.
a possible exception is if you have an external billing software which generates a number, which you will then capture in SAP. barring exceptions, it is best to retain internal assignment.
regards.

User exit/ enhancement for billdoc creation using external billdoc number

good day experts,
my requirement is to allow assignment of external billing document. we have no problem with sales document and outbound delivery number. but for billing document, it seems no possible without user exit. I want to know the user exit for this and if I need to request for devkey upon modifying this user exit? or just create an enhancement point?
thank you in advance!

Refer to the reply from Brad.
SAP IMG documentation reads,
Number assignment
Specify a number range for number assignment. For billing documents numbers can
only be assigned internally by the SAP System. To define a common number
assignment for different billing types, you have to specify the same number range
in each case.

How to generate Billing Request Items in SAP CRM

Hi Folks,
We have requirements to create BRIs for Service contracts. Each BRI will create a Debit Memo Request in SAP ECC.
All Billing activities happens in ECC.
I did the following configuration:
1. Synchronization of master data (SAP CRM and SAP ECC)
2. Synchronization of pricing conditions (SAP CRM and SAP ECC)
Conditions are identical in both systems.
3. Customizing of service transactions in SAP CRM
You have set the External Billing indicator for the relevant item categories. You do this in Customizing for Customer Relationship Management, by choosing Billing Define Billing Relevance of Item Categories.
4. Customizing of controlling objects in SAP ECC
You have defined CRM controlling objects to which costs and revenue generated by external billing can be automatically assigned. You do this in Customizing, by choosingIntegration with Other SAP Components Customer Relationship Management Settings for Service Processing Controlling Integration
5. Controlling integration: Customizing: Integration with Other mySAP.com ComponentsCustomer Relationship Management Settings for Service Processing Billing Integration Map Transaction Types and Item Categories.
When i release the Contract items, I dont see any BRI created. I am not sure where should i check, if BRIs are created.
I have following questions:
1- Where to check if BRI is created for contract
2- How to generate BRI.
3- Can i debug the process of BRI creation? Is there any FM which gets called or BADI?
4. what am i missing in above config.
Any help, material will be helpful.
Regards,
Shastri.

Hi Naresh,
You need to use Billing Plans for Service Contracts Scenario to create BRI items.
In the Billing Plan - you can assign whether it is a Periodic Billing or Milestone Billing. Then you need to assign this billing plan to item categories. So based on the period (monthly,quarterly,yearly) - the BRI items will be generated.
So Please try using Billing Plans for your scenario. As you mentioned earlier, you are using ECC for all Billing purposes. So the system will create one Debit Memo Request document per Contract and it will each line item for each of the BRI's in Service Contract. System will not generate one DMR per BRI item.
You can check the BRI items generated at the item level --> Billing Plan Tab page (Assignment Block in Web UI).
Hope this helps.
Regards,
Siraj

Cannot create billing document due to errors

Hi,
I cannot creat the billing document due to below errors in the error log of VF01.
I ran SDRQ report and cannot detect any inconsistency.
Error Log
4       0025001049 000000 ABEND due to system error
    4       0025001049 000000 Processing cancelled due to inconsistencies in billing quantity.
    4       0025001049 000010 The item has been fully invoiced already
Could you please help.
Thank you & regards,
Harshini.

Hello,
>4 0025001049 000000 ABEND due to system error
Check SAP
Note 77419 - VF076 for billing docs. w. net value unequal zero
Note 976445 - VX02N - Termination due to negative sales order value
Note 770784 - Information on locking problems during availability check
>4 0025001049 000000 Processing canceled due to inconsistencies in billing quantity.
Check SAP
Note 489676 - External billing documents cannot be cancelled due to VF 188
Note 371844 - Correction of incorrect costs
Note 819805 - Lock logic, reversal, status, posting date (5.00)
>4 0025001049 000010 The item has been fully invoiced already
Check the billing reference for Sales doc type (VOV8) for document number 0025001049
Thanks & Regards
JP

Order Related Billing for In-House Repair

Has anyone figured out how to get order-related billing to work in the In-House Repair order when used with ERP billing?
Your responses are greatly appreciated.

Hi Peter,
What I understand from your query is you want to do Billing in ECC of the in-house repair order. Kindly Confirm.
If yes, follow these steps:
In standard scenario external billing works with
u2022     Service contracts
u2022     Service orders
u2022     Service confirmations
Prerequisites
1.     Synchronization of Master Data
2.     Synchronization of Pricing Conditions
3.     Customizing of Controlling Objects in SAP ERP
4.     Customizing of service transactions in SAP CRM
5.     Customizing of sales orders in SAP ERP
6.     Mapping of transaction data between SAP CRM and SAP ERP
Customizing
In order to perform external billing of the service order materials, following configurations are to be done:
1.     Create a Service order Transaction
2.     Create an Item category - Putting Billing reference External Billing
3.     Maintain Item Category Determination
4.     Replicate the controlling relevant characteristics
5.     Create the ERP Order Type- Tcode VOV8- SD Doc Category should be L.
6.     Create the ERP Item category- Tcode VOV7 - Billing reference C
7.     Maintain Item category Determination (ERP)
8.     Maintain Mapping of transactions and item categories
Settings for Service Processing  Billing Integration  Map Transaction Types and Item Categories
When you set the status to complete, it triggers a debit memo request in ECC, with which ECC Billing can be performed.
Regards,
Shalini Chauhan

How to Mapping of company code to the billing units

Hi,
Please help me how to Mapping of company code to the billing units , iam doing the rollout project.
Thanks
Mustafa

Hi Mustafa,
External billing (A): Billing is controlled in the R/3 System.
The company code is determined by the accounting adapter which calls
the R3 system. You define the company code to be transferred in
Customizing under:
Customer Relationship Management
Master Data
Organizational Management
Cross-System Assignment of Organizational Units
Assign Company Codes and Business Places to Billing Units or
Assign Company Codes to Billing Units.
Also you can check attached note 717476 for further information.
Cheers,
Brian.

Isses in CRM billing

Hi
Experts
i want to know the steps for the following issue
what are the settings does i should do in order not take billing from CRM and take it from R/3
*what are the steps in replication for transferring BP from crm to R/3
as it is very important plz mail ASAP
Regards
vinay

Hi,
While defining the Item categerys and their customization at item level where you can select External billing in the relevant for billing field .
Than when ever this item categey determines in the sales order it checks billing is internal or external, once you slected external than the billing process will happen in the external system like R/3.
Here Middleware settings should be happend,when ever order creates in CRM and save than by delta load these orders are updates in R/3 for further processes.
Check B doc BUS_TRANS_MSG middleware settngs for the sales orders by going the R3AC1 Transaction.
For BP use the BUPA_MAIN B doc and select middleware settings in same T co de. For intial down load use T Code R3AS.
For delta upload you have to define all settngs in the Admin console( SMOEAC ) with the external ligical system site id.
Regards
Naren..

Billing Type in Profitability Document

Hi,
We have the below scneario like
In normal order and delivery the shipping document is generating and afer the shiping service acceptance one accounting document is generating with CO-PA document. In that CO-PA document sales order and Billing type (F2) is copying
But in case of inter company billing business process in CO-PA document sales order is copying but Billing type (IV)is not coming
Could you please tell me what may the reason for this?

Please note that in case of an intercompany sales order in SD
there is only one sales order entry in CO-PA. The CO-PA update reflects the sales from the selling company code to the external customer.
Please note that there is no sales order entry for the internal sales from the delivering company ( from plant ) to the selling
company code ( from sales order sales organisation ).
Note that we have here a difference between the transfer of billing documents to CO-PA and the transfer of sales orders. In case of billing, both the 'IV' ( internal ) and the 'F2' ( external )
billing document are transfered to CO-PA. The PA line item for the internal billing document is created on the basis of the delivering company code. The PA line item for the external billing document (billing document to the customer) and for the sales order entry is determined on basis of the selling company code.

External online data access in Oracle

Hi All,
Can anyone please tell me whether we can query the data online from Oracle applications without loading the data into registered tables.
Going in detail,
I want to create few dashboard profiles of billpayment details, where details are coming from external Billing module. Hence updating the details on the tables in CRM database on batches would be a very huge load on the system. So is there any provision that i can make a query which accesses the billing module (database) directly online at the instant when i query on the dashboard??
Kindly let me know the feasibility asap.

What type of database is that external Billing module on? Oracle?

Billing Issue for CRM Service Order

Hi Gurus,
I have a question regarding the BPP C69 which is a complete scenario of Service Management. I did complete the config guide C26 which is a pre-req.
I created service quotation, Service order, and Techinician confirmed that service order. In step 4.7 in C69 says that in ECC, I can see the corresponding document in billing due list through VF04 transaction...I executed but I am not able to see any transactions. But I checked in ECC, using T Code IAOMC and I am able to see all the documents which I created.
And I checked the item categories in CRM and they are set for External Billing which is through ECC. Can anybody tell what I am missing. Or is there anyway I can make this Billing work in ECC.
Please let me know.
Thanks,
Sharath.

Hi Raj,
Actually the issue, we'll have 3 kind of materials.
1) Sales Material,
2) Service Material
3) Service Spare Material.
When I did the config guides, they mapped 3 item categories in CRM but in ECC they mapped only for Sales Material. That's why my order which has only service material is not replicated as soon as I added a Sales material...it replicated.
Hope this helps.
Cheers,
Sharath.

External billing

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