FI-COPA Reconciliation variance

Dear Experts,
After we run all our cycles we noted that we have variance in the net income between FI & COPA ,can you advise the steps should be follow to trace this variance
Please advise

Hi
there is no standard way of doing this... Depends largely on how you have designed the system.. But a broad outline can be as below
1. Check whether all your P&L accounts are cost elements where required.. GLs like change in WIP, COGS need not be..
2. Check any PGI done but billing not done
3. After period end closing, check if any under/over absorption is there in cost centers... If you are executing KEU5 (COPA assessments), this problem can be over come
4. reconcile your sales revenue in FI-GL and in COPA... SD Billing doc no is updated in both FI and COPA docs
5. Similarly, reconcile COGS...
6. Check if you have reset value/qty fields to zero incase of Dr and Cr memos.. else, in COPA the COGS and Qty also gets adjusted proportionately during dr and cr memo
7. Check if your report matches with KE24 or you would have entered some chars in selection screen which is resulting in filtering of data
Regards
Ajay M

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FI-COPA reconciliation

Hello everyone,
Could someone tell me how to do FI-COPA reconciliation. we are using Account-based COPA. Any help would be greatly appreciated.
Thanks in advance.

Hello everyone,
Could someone please help me with this. Thanks a ton in advance.
Thanks.

Post implementation COPA Issue - Variances not setteled for process orders

Hi Experts,
The client implemented COPA in the FY 2011. There were many process orders existing in the system prior to implementation of COPA. Now the client trying to archive the old process order and trying to set deletion flag and system throwing error message u2018variances were not calculated fullyu2019.
But client saying orders were settled and no variances existing prior to COPA implementation.
My queries are:
1. The orders are created prior to COPA Implementation and they were settled as well long back. After COPA implementation why system calculating variances once again.
2. How can I check whether the variances got settled for the process order? Please give me the report or transaction code?
3. Can I settle the variances to COPA Transfer structure now for the orders which were created before COPA Implementation and what will be the impact?
Regards
Sri laxmi

Hi Sri,
It should be settle the process orders before COPA implementations and find below my answers point by point.
1.System will not calculate again variance, once you settle the process orders, you can close the orders, so it will improve the system efficiency and system will those orders in future to calculate the variances.
2.are u try to close the order, if it is settle the order, system will allow to close the order or vice-versa.(T.code-ask PP consultants).
3.i have mentioned clearly, previous reply,it should not be open orders.
please let me know any further information is required.
thanks and regards
nagaraju sami

COPA Production Variances

Hi,
Would Production variance GL account be a cost element for the purpose of flowing data to COPA?

If you have activated Costing based COPA then NO
If you have activated Account based COPA then YES
Enjoy.
Venkat.

COPA Reconciliation

Hello,
I have some questions regarding COPA.I am want guidlines how to trace whether all expenses in FI are going on COPA so that FI profit can be
reconciled with COPA profit.
1 In case of Overall Cost variance of Std cost to Actual Cost of Production Order. this is getting posted to COPA.
2 IN this variance actual expenses for Direct OH coming via Activity Prices is getting considred as Actual by way of Revaluation of Production Order or
by way of assessmment of Direct Production Cost centere which are assigned to Work centre.
3 Now I have doubt How the Actual Cost of Indirect Ovehead which coming via Cost Sheet could be captured at actual. genearally this Cost is creadited to
Internal Order or Cost Centre in Cost Sheet, but actualy there could be different cost center where this coust would be booked.
So Assessment could nto helpt to capture actual booking.
So please guide me how this are geneally treated to give effect of actual booking to COPA.
Please help to understand treatement of Indirect Overehad.
Thanks
Harry

Hello,
I have some questions regarding COPA.I am want guidlines how to trace whether all expenses in FI are going on COPA so that FI profit can be
reconciled with COPA profit.
1 In case of Overall Cost variance of Std cost to Actual Cost of Production Order. this is getting posted to COPA.
2 IN this variance actual expenses for Direct OH coming via Activity Prices is getting considred as Actual by way of Revaluation of Production Order or
by way of assessmment of Direct Production Cost centere which are assigned to Work centre.
3 Now I have doubt How the Actual Cost of Indirect Ovehead which coming via Cost Sheet could be captured at actual. genearally this Cost is creadited to
Internal Order or Cost Centre in Cost Sheet, but actualy there could be different cost center where this coust would be booked.
So Assessment could nto helpt to capture actual booking.
So please guide me how this are geneally treated to give effect of actual booking to COPA.
Please help to understand treatement of Indirect Overehad.
Thanks
Harry

COPA Reconciliation & Treatment of OH

Hello,
I have some questions regarding COPA.I am want guidlines how to trace whether all expenses in FI are going on COPA so that FI profit can be
reconciled with COPA profit.
1 In case of Overall Cost variance of Std cost to Actual Cost of Production Order. this is getting posted to COPA.
2 IN this variance actual expenses for Direct OH coming via Activity Prices is getting considred as Actual by way of Revaluation of Production Order or
by way of assessmment of Direct Production Cost centere which are assigned to Work centre.
3 Now I have doubt How the Actual Cost of Indirect Ovehead which coming via Cost Sheet could be captured at actual. genearally this Cost is creadited to
Internal Order or Cost Centre in Cost Sheet, but actualy there could be different cost center where this coust would be booked.
So Assessment could nto helpt to capture actual booking.
So please guide me how this are geneally treated to give effect of actual booking to COPA.
Please help to understand treatement of Indirect Overehad.
Thanks
Harry

Hello Ajay,
Thanks for your valuable feedback.
My explanation is as follows
1   Cost sheet is (Where we need to maitain Base as Cost Element, OH rate & Credit for % dependant OH )
                          Mat Cost   - Based on Mat & BOM - Mat Consumption account
                           Dir OH    - Based on Activity Rates & Routing - Secondary Cost Element
                           Admin/ Ind OH - Based on % of Dir OH - Credit will be Cost center
2 Out of above Mat Cost & Dir OH will go to Production order as per actual material issue and activity confirmation.
3 But Adm/ Ind OH will be calculated by CO43 t code. This time credit will go to the Credit assigned in Cost sheet for this Indirect OH.
4 Actually above CC assiged is just received of credit in production order and there will be varuous admin CC where this cost will be booked. As you said this cc should be same as actual but we are making only one entry in cost sheet of Credit receiver, so we cant entry all the actual Cost center where cost will be booked.
5 Hence Please suggest whethere we need to settle this Credit Cost Object ie Cost CEnter assigned in Cost Sheet to COPA and also do assessment of Actually Booked Center to COPA. And is there chance of repeatation of this expenses.
Thanks.
Harry

COPA and FI reconciliation report

Hi All,
We are implementing costing based COPA for Product wise profitability report and revenues will be uploaded directly to COPA through external data transfer. The revenue g/l are made on the nature of services provided by the company and not to products offered by the client.
My queries are:
1. Is there any possibility to provide FI &COPA reconciliation report within COPA.
2. Is there any possibility to provide reconciliation report to check variance between FI vs System (Auto feed) data before uploading to CO-PA.(As the data which is to be posted to COPA will also be provided in Ztable in SAP).
3.Is there any possibility to give selection parameter ( Region hierarchy/ Product hierarchy wise) along with date parameter in a Profitability report in COPA.
Regards
Nitisha

Hi NItu
1. No, there is no such report possible
2. Same as above.
3. Yes, its possible.,. You need to have those chars in COPA
For 1 and 2 - To minimise the cases of reco, post to COPA through FI i.e. when you post to FI, choose PSG as the CO object
Br. Ajay M

Production variance in COPA

Hi All,
We are settling production variances to COPA and We have 3 values fields in COPA,Material Variance,production labor variance and Other variance.
Variance categories are mapped to material, labor variance and others value fields.but i dont see any labor variances in Variance value field.i have reviewed and this is becuase of Variance categories.which are not one to one mapping to value fields.
we have 9 Variance categories mapped to 3 value fields.
client requirement is labor variances to settled to Variance value field,material variance to Material value field and Overhead and other variances to settlement others value field.is this possible?if yes.how can i do this?
Any help is appreciated.
Thanks,
Anusha

Hi,
As explained earlier by other forum colleagues,variances captured at production can be assigned to COPA under value field.This assignment is happening through PA transfer structure for variance settlement.
Normally this can be defined broadly into 2 categories : 1.Cost element and 2.Variance categories.
After looking at your requirement,your main interest is in cost element based production variance push to COPA for reporting.i.e.Labor variance.
Production order shows this variance under secondary cost element labor and difference between target/actual.COPA transfer structure doesn't push 2 seprate values (target/actual) ,whereas only delta gets posted.
I feel your requirement is not possible through PA transfer structure.
I would suggest,you push cost center specific labor expenses under new value field,capture cost component wise break up of standard cost udner different value field.
Comparision of cost center expense and labor part of standard cost will provide you expected value.
I know this complex thing to do,so discuss with client do they really want from COPA?
Same reporting they can get from cost cente i.e.expense posted(labor ) and absorbed on product under secondary cost element.
regards,ashok

COPA vs TB reconciliation

Hi Gurus,
The user submitted an excel sheet of TB and COPA reconciliation. One column contains the TB amounts and the COPA in another column. I can not run the COPA report by myself. The report also contains rel. gl numbers. When I tried to get line itme details for some accounts, the system returns a message that no line item display available for this gl number (Ex: customer GL). I have to figure out how they arrived at the difference and why.
Can someone suggest what will be my starting point to resolve this. I know that some GL numbers are not defined as primary cost elements. Please advise
Thanks,
Jaya

Please see the following details which could help you to diagnose your problem:
1. The GL in FI could be maintained for Line item display in the GL master data. Possibly, the GL's which you are diagnosing aren't maintained for line item display.>>>please check the GL master
2. In COPA reports, there are possibility of two types of reports. a) based on line item b) doesn't based on line item. It could be a possibility that in your case the reports are not defined on line item basis>>Please check the report configuration.
3. Since the costing based COPA is implemented, there are definitely possibility of GL balance mismatch within FI & COPA for following reasons:
a) The GL which is not maintained as cost element will NOT flow to COPA.
b) Even if the GL is maintained as cost element but there are situations where NOT 100% postings to that GL are flowing to COPA. This is a phenomenon difference for costing based COPA that while you post any GL in FI you have to make sure that there is relevant posting to profitability segment. One good example is like, Profitability segment (COPA) is a cost object & if while posting an expense to GL if the cost center is also entered along with profitability segment then the priority posting goes to Cost center & not to COPA.
c) There would be definitely difference in COGS (cost of goods sold) account. This is because in Costing based COPA, the COGS is not posted at the same time it gets posted in FI. There is a timing difference & that could be quite relevant reason for the mismatch.
d) Check some of the SD business process, like third party sales ,samples sales etc, where there could be the chances that the COGS in COPA could have difference.
I hope this information would be useful to you.

COPA report & G/L balance misatched

Dear Experts,
Will u pls explain me when i see G/L balance of Domestic Sales(G/l number 500000) it come 200050.If i check it through COPA report in same period/year,distribution channel of Domestic sale it shows me different figure.In the COPA repot in top list item when i check FI documents one by one some documents are missing.Pls suggest me how i got correct data in the COPA report and why the documents not seen in COPA reprt.Pls suggest.
Thanks & Regards,
Debashis

Hi
FI - COPA reconciliation is always a tedious task and time consuming.
Download COPA line item data from KE24 and FI balance from FBL3n and compare the balances by record type.
1. Make sure cost element category for your sales GL 500000 is either set to 11 or 12.
2. Check the record type of COPA documents posted in KE24.
3. If the record type is F which comes thru SD/Billing module, check and make sure the FI Balance matches with COPA for this record type. You need to get the FI balance for this record type either by user/Job name or by different doc type.
4. Check if there is any direct FI-PA transfer structure is activated for this GL and if any user posted FI entry with manual entry of characteristics, where by some of the characteristics are not input correct/blank. This is higly prone transaction for FI - COPA reconciliation issue.
5. Check if there is any direct COPA entry posting made thru transaction KE21N. This will result in more/less balance in COPA than in FI.
6. Check if any copa entries are transferred thru external system, and few important characteristics not derived properly.
7. Check KEDR derivations are set properly
8. Check if any other cost element area are allocated to this cost element in Controlling Allocations/distributions/assesments.
9. Last but not the least, check if the COPA report you are checking is able to identify the correct characteristics. If not amend the report based on the data poste.
Regards,
Sekhar

Instrastat and VAT reconciliation

Hi all,
May I know is there a report in SAP that will show the reconciliation/variances between the intrastat and VAT please? If not has anyone develop any bespoke program on this and what is involved in the program?
Regards,
Francis

Hi,
In general for Intrastat transactions VAT is not applicable.You will use contra entries for VAT Reporting purposes using type 9 in the Tax code using Tr.code FTXP.For this reason there is no need for reconciliation with VAT.
If however based on your specific scenarios you need the Reconciliation,pl give the scenario.
Regards
Ramesh

Can Absorption costing transfer in COPA?

Hi All
I would appreciate your help. Please provide me details explanation over.
1) Can we transfer Absorption Costing in COPA?
2) What is the procedure?
( It is my request please use full form rather than short words).

Hi Shobhi,
Absorption costing is charging all fixed and variable costs of production to sales effected in a period.To major extent it is possible to transfer Absorption costing to COPA. I am not sure about how to give effect of difference in openeing and closing stock.
The procedure for costing based copa is as follows.
You get Revenue as well as cost (standard cost) of goods sold through billing documents. The sales which cannot be effected through billing documents can be accounted through Financial entries having real cost object as "PSG" i.e. profitability segments.
Now coming to production order variances, at the period end, you can transfer all these to COPA.
Your production cost centers will have some debit/credit balances which can be assessed to COPA. So variable cost is abosrbed to COPA.
About fixed cost ,service cost center balance and cost related to HR , Marketing etc can be assessed to COPA. So this way you can absorb all the cost to COPA.
Following example will help you in understanding.
Assume the standard cost consist of Rs 100 for material and Rs 20 for Activity totalling Rs120 .Consider a production order where it is debited with Rs 100 for material and Rs 40 for activity totalling 140 Rs. Now credit is Rs 120 (standard cost) so the balance Rs 20 is transferred to COPA after variance calculation and settlement of variance.
Consider a production cost center where activity cost is absorbed and the debit to this cost center is
Rs 60 and activity cost is Rs 40 which is credit. So the balance of Rs 20 can be transferred to COPA through cost center assessment.
The balance of Adminsitration,marketing cost center is Rs 10 respectively which can be assessed to COPA through cost center assessment
Now COPA report will look like as follows
Sales Rs 200
less Standard cost Rs 120
Gross margin Rs 80
Less Production order Variance Rs 20
Balance Rs 60
less Cost center balance Rs 20
Net margin Rs 40
Less Admin/Mktg Cost Rs 20
Balance net profit Rs 20
You see the Profit and Loss account as follows
Sales 200 Rs
less
Material cost Rs 100
Other cost Rs 60 (Debited to Production Cost centers)
HR /Mktg cost Rs 20
Balance Profit Rs 20
In the above example, how to account for difference between Opening stock value of WIP and closing stock value of WIP is not clear to me. May be experts can throw some light on this.
Regards,
makrand

FI/MM - COPA Integration Scenarios

Dear Experts,
I am new with COPA and we are implementing it in out client. We need to integrate COPA with SD, FI/MM & PP.
I need to know what would be the general scenarios in FI/MM which would require FI/MM integration with COPA as it would clear my understanding and give me some starting point to initiate with COPA & FI/MM integration.
Thanks in Advance!
Regards,
Sapna

Hi Sapna,
1st Integration: SD-COPA:
Most of the values such as Revenue, discount and rebate will flow from SD to COPA (Apprx 75 to 80% of values) at the time of billing. Here we assign the SD condition type to COPA value fields.
2nd Integaration - FI/MM-COPA:
Certain costs such as Inventory revaluation and physical inventory difference from MM and specific expenses like marketing and sales commission from FI will also flow to COPA. For this, we need to crate FI/PA transfer structure and assign the related GL accounts in source and COPA value fields in Target.
3rd Integration - Cost Center - COPA
Usually, under/over absorbed cost will be transferred to COPA from cost centers through Assessment Cycle as part of month end activity. We maintain the list of sender cost centers which are having under/over absorbed cost and receiver combination of characteristics in COPA.
4th Integration - Product Costing - COPA
Production variance will be transferred to COPA from production orders through the PA transfer structure during the settlement process (KO88).
In PA transfer structure, we maintain production related cost elements in the source tab and assign it to relevant variance category in the target.
5th Integration: Internal Order/Any other orders - COPA
As like production orders, even internal orders and other others can be settled to COPA through PA transfer structure.
BR, Srinivas Salpala

Mm -copa

hi
for copa, i need to transfer values from mm (freight ,service cost(done thro po) ).
for which i assigned relevant mm condition type to value fields i do not get value for copa .
kindly guide me
regards
raghavan
Edited by: raghavan raghavan on Jan 29, 2008 3:11 PM

Hi Sapna,
1st Integration: SD-COPA:
Most of the values such as Revenue, discount and rebate will flow from SD to COPA (Apprx 75 to 80% of values) at the time of billing. Here we assign the SD condition type to COPA value fields.
2nd Integaration - FI/MM-COPA:
Certain costs such as Inventory revaluation and physical inventory difference from MM and specific expenses like marketing and sales commission from FI will also flow to COPA. For this, we need to crate FI/PA transfer structure and assign the related GL accounts in source and COPA value fields in Target.
3rd Integration - Cost Center - COPA
Usually, under/over absorbed cost will be transferred to COPA from cost centers through Assessment Cycle as part of month end activity. We maintain the list of sender cost centers which are having under/over absorbed cost and receiver combination of characteristics in COPA.
4th Integration - Product Costing - COPA
Production variance will be transferred to COPA from production orders through the PA transfer structure during the settlement process (KO88).
In PA transfer structure, we maintain production related cost elements in the source tab and assign it to relevant variance category in the target.
5th Integration: Internal Order/Any other orders - COPA
As like production orders, even internal orders and other others can be settled to COPA through PA transfer structure.
BR, Srinivas Salpala

Pca values are higher than co-copa

Hello,
iam getting pca values higher than co-copa values after pca-copa reconciliation.
could any one help me in this where do i suppose to compare values.
thanks in advance,
hanumanth.

Hi Balaji
KEAT shows EC-PCA values as far as I know... If you are using New GL PCA and have inactive EC-PCA, those values are not applicable to you
If COPA to SD to FI are OK, then you should be satisfied
Regards
Ajay M

FI-COPA Reconciliation variance

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