FICA Document Approval - CA_DOC, Workflow 21000088

Hi All,
I am using the standard Workflow 21000088 for FICA document approval for Posting using the Business Object CA_DOC.
I had maintained Event 5500 as well as Rule for Agent assignment using Rule - 21000056.
Now whenever any posting happens, An approval work Item is sent to Supervisor. But Nothing triggered after it is approved or Rejected.
Supervisor Double clicks on the Work Item and as per SAP documentation, if it approved, it should remove the Check reason from Document, if it is rejected, it must display Reverse transaction to reverse document. But these actions are not happening.
Anybody has any idea?
Thanks
Manas

Hello,
We have a similar workflow for approving doc postings (we made a copy of the SAP standard one) and it works fine.
Have you had a look at the workflow log? Try transaction SWI1 (for the relevant dates), find the workitem, and click on the 'scroll' icon.
Then you will be able to see where the workflow stopped and what the error is. Please tell me what it says.
cheers
Paul Bakker

Similar Messages

11I - PO DOCUMENT APPROVAL MANAGER FAIL 시의 기능 개선 사항.

제품 : MFG_PO
작성날짜 : 2004-11-29
11I - PO DOCUMENT APPROVAL MANAGER FAIL 시의 기능 개선 사항.
====================================================
PURPOSE
PO Document Approval Manager Fail 시의 기능 개선 사항에 대한 검토.
Explanation
PO 를 승인하였으나 Status 가 In-Processs 인 경우가 발생할 수있다. 이런
경우는 보통 PO Document Approval Manager 가 정지되었거나, Workflow 에서
Error 가 발생한 경우가 일반적이다.
이런 경우의 처리 방법은 Workflow Sysadmin 권한으로 Login 하여 Retry 하거
나, wfretry.sql 을 수행하여 문제가 발생한 workflow 의 진행을 재시도 하
게 된다.
Procurement Family Pack F 에서는 이같은 재시도를 자동으로 수행하는 기능
이 추가되었으며 아래의 방법으로 설정할 수있다.
1) How to Implement This New Feature:
- Apply 11i.PRC_PF.F (Procurement Family Pack F) AND one-off
patch 1942091
- Procurement Family Packs G and higher
2) Technical Details:
a) Dodument manager 에 관련된 Error 를 처리하기 위하여 새로운
Purchasing Item Type 인 "POERROR" 이 추가되었다.
POERROR item type 에 대하여 아래의 workflow attribute 가 define 되었
으며 이 값들을 설정하여야 한다.
관련 Attribute 들은 아래와 같으며 Business 환경에 맞게 적절한 값으로
설정한다.
DOC_MGR_WAIT_RELATIVE_TIME Length of time, in minutes, processes
will have to wait before getting picked
again.
Default = 0
RETRY_COUNT Number of attempts to get document
manager for approval.
Default = 0
TIMEOUT_VALUE Length of time, in minutes, for
notification automatically close itself.
Default = 0
SYSADMIN_USER_NAME Application user (typically the System
Administrator) who can receive
notifications for document manager-
related errors in status 1 and 2.
YOU MUST DEFINE THIS MANUALLY TO A VALID
USERNAME.
b) POERROR item type 에 대하여 Workflow Background Processor 가 주기적으
로 수행되어야 한다.
document manager 에 대한 재시도 횟수는 아래의 요소에 의해 결정된다.
- Attribute DOC_MGR_WAIT_RELATIVE_TIME
- WorkFlow Background engine wait period
c) Approval mode 와 관계없이 POERROR 를 처리할 Workflow Background
process 가 수행되어야 하며, wait time 후에 해당 process를 재시도하게
된다. Background engine 이 start 되면 document approve 를 다시 시도하
게된다. User 는 status 1 와 2 errors 에 대해서는 Notification 을 받
지 않으며, status 3 error 는 User 에게 Notification 을 보내게 된다.
(Sysadmin 에게 발송되지 않음.)
Example
Reference Documents
Note 160713.1 - Improved Document Error Handling Provided in
Procurement Family Pack F Quick Reference

Workflow for Document Approval

Hi all,
I'm a newbie to SolMan and is trying to figure out how to implement a workflow for document approval. A similar question has probably been posted in the past, but I can't find a definite solution, only some hints.
Basically, what we're trying to achieve is the following:
When a document is uploaded using SOLAR02, and the creator of the document changes the status to ready for sign-off, we would like to trigger a workflow which will send an email to a couple of persons who are responsible to approve the document. We already implement the digital signature, we just want to add an automatic email notification to be sent to the approvers.
Based on my research, it seems that this is not supported by SolMan and hence we have to do a custom development.
There's an object key called SOLMANDOC and we should raise an event (something like SIGNATURE_PROCESS_START) to send an email notification to the approvers. Can somebody confirm whether my understanding is right ? Does anybody know the name of the BADI that we can modify to achieve our goal ?
FYI, we're using SolMan Rel 7.01 SP 19.
Thanks in advance
Lara

Hi Phil,
I'm facing with problems with creating a simple 2 steps release strategy.
the problem is I cant approve the last step of the release.
This is what I did:
In spro Digital Signature->Signature strategy:
in "Define Authorization groups" I create this entries:
1. EING
2. VERIF
in "Define Individual Signatures" I create this entries:
1. S1   EING
2. S2   VERIF
in "Define Individual Strategies: I create this entries:
SigStrat: ZSIGSTR
Signature Method: R
Display comment: X Required
Display Remark: X
Display document: X
Verification: not checked
in "Assign individual signatures"
CtrIn Indiv.SIG.      AGrpDIG
1          S1               EING
2          S2               VERIF
Display Predecessor for Ctrln is 2 is 1
for "Display release statuses" an entry with one line with the value 1
and in "Display individual signatures there 2 entries 1 and 2.
in spro "Define Document status schemes"
stat scheme "ZSIGSTR"
4 status:
Status                 init status      Sequence    Low     High       lock         Signature schma End status         Cancel status
COPY_EDITING       X                  10           10       20          -
REVIEW                                     20           10        40        X                    ZSIGSTR         RELEASED    DECLINED
RELEASED                                30           10        40        X
DECLINED                                  40           10        20
I created two roles with object c_sign_bpr one with the value "EING"   and the other with the value "VERIF"
I assign this status scheme to a document type in my project.
I tried to release a document the first step was the author of the document move the status to "REVIEW" and I got a window that i need to enter my password and it worked ok.
The problem is in the second step that I need to release the document (now is in a REVIEW status) When I press on the icon in order to release I didn't get the option to release only to cancel there is no "V" option in the small window.
Can you please tell me if I did a correct customization? also can you tell me if my problem is maybe missing authorization? Can you direct me to reading material or to an example?
Best regards
Lior Grinberg
Edited by: Lior Grinberg on Nov 28, 2011 6:22 PM

Creating a Simple document Approval workflow in SPD

Hi
Having configured workflow manager 1.0 I have attempted to create the simplest approval workflow.
on my document library I set content approval , content type management and versioning. I have left out check in and checkout to speed up my testing
Create a single stage workflowin SPD2013 associated with my Document Library
I upload my document set the various properties as defined in my custom content type
Document "Approval Status" states "Draft"
I (optionally) checkin and Publish a major version of the document, "Approval Status" is "Pending"
I manually trigger the my w/f setting myself as the approver
I want pass my Task Outcome to the Approval Status property in my current item - I am just not sure how to do this without setting the item back to draft
I am just not sure of the syntax - could anyone help?
Daniel

Now if I was building a SharePoint 2010 workflow .... I seem to have richer support for content approval
....... Was there beauty contest for the 2010 actions!!!!!!!!
Freelance consultant

Document Approval Workflow Question

I have a document approval workflow set on a document library, because I want the documents to require approval by the approver before they can be seen. I also have versioning set on the library. However, once the documents are approved and then later
changed, the Document Status is reset to Draft and requires approval again. Is there a way to use either Document Approval or Versioning or a combination of both to keep the document in a draft state and not viewable until approved, and then not change states
again if changed? Thank you!

Hi,
The screenshot is Content Approval option in Document library settings. As we can tell from the explanation in the left part, content approval is designed to specify whether new items or changes to existing items should remain in a draft state until they
have been approved. It will work both when a document is uploaded to library and when a document is edited.
If you would like approval only happen on first uploading but not on lated editing, then you might use other method for approval progress.
As workaround, you could use OOB approval workflow and specify it to start only when an item is created, so that the approval progress will only happen on first uploading.
https://support.office.com/en-nz/article/Understand-approval-workflows-in-SharePoint-2010-a24bcd14-0e3c-4449-b936-267d6c478579
Regards,
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected] .
Rebecca Tu
TechNet Community Support

Document change via workflow log.......

Dear all
In our scenario, I am creating a word document in workflow.After creation its going to first level approver for his decision.consider he is not executed the doc.
When I check the status of document from the workflow log(from :Work item executed by me), its allowing me to change the doc.If I made any changes its updating the document,which is already waiting for decision.......Is this correct?Is there any possibilities to restict the document changes from the workflowlog view?
Not only for Word doc.......other doc also.........

I feel you can restrict this by putting some authorization. May be there is something you can restrict in the HOLD Document option.
Thanks
Arghadip

PURCHASING DOCUMENT APPROVAL MANAGER SETUP 방법

제품 : MFG_PO
작성날짜 : 2003-11-18
PURCHASING DOCUMENT APPROVAL MANAGER SETUP 방법
=============================================
PURPOSE
PO approval을 하기 위한 PO document approval manager setup 방법을
익힌다.
Explanation
System Administrator의 Administer Concurrent Manager form을 이용하여
PO Document Approval Manager를 setup 한다.
-.Responsibility: System Administrator
Navigation: Concurrent -> Manager -> Administer
-.PO Document Approval Manager는 Concurrent Manager list에 나타나야만
한다. 만약 그렇지 않으면 LOV를 이용하여 PO Document Approval Manager를
이 List 위에 추가 해야 한다.
-.Processes를 추가하는데 이것은 Target processes는 database server + 1
보다 크거나 같아야 한다.
ex) Target Processes 갯수 = (Number of Processors on Server) + 1
-.Status column에서 manager is not running이라는 내용의 상태를 볼 수
있어야 한다.
-.등록한 PO Document Approval Manager start 하기
o.PO Document Approval Manager를 포함하는 Line을 선택
o.Activate button을 click
o.PO Document Approval Manager가 start 되어야 함
-.PO Document Approval Manager reactivate(bounce) 하기
o.PO Document Approval Manager를 포함하는 Line을 선택
o.Deactivate button을 click
o.Form을 닫고 다시 open
o.PO Document Approval Manager를 포함하는 Line을 선택
o.Activate button을 click
NOTE: 이 process가 실행되려면 internal manager가 반드시 running 중이어야
한다.만약 internal manager가 running 중이 않니면 DBA나 System
admin은 internal manager를 제일 먼저 restart 해야 한다.
Example
Reference Documents
-------------------

Thanks Andy,
I have googled activating workflow approvals in SP2013. However the sites I have read, refer to activating a feature that is not there on my server. So not sure how I should be doing this.
I have spent days looking into this. Is there an article somewhere that explains how to do this.
I will read up on people picker, it looks a little more complicated than I think setting up a document approval should be.
I only want the approver to be 1 of about 10 people. Is there any way just to set a simple list to pick the approver from?

Remove the last task of the stand approval process workflow in SharePoint Designer

Hello,
I am building a workflow in SharePoint Designer. I have added the standard approval process that comes stock in SharePoint. I also have the approval set up to handle change requests. This is where my issue is. A user can eather approve
a document or request changes(according to some limitations i have in place on the InfoPath form). If they approve, the workflow is complete. If they request a change, a request change task gets assigned to another user. This other user then
completes their review and submits their response. this then kicks off the approval process again to the original user to approve.
1. User A recieves approval form - requests a change
2. User B recieves Form - submits that changes have been made
3. User A recieves another approval form - then can approve
I am looking for a way to eliminate step number 3. I want User B to be able to complete the approval when he submits the changes. I tried copying and pasting the approve button from the default infopath view onto the view that UserB
sees, which has a data submit action when the button is clicked. This did not work.
Any ideas would help

Hi,
According to your post, my understanding is that you wanted to add a “request a change” button in the Task Form.
If you can cutomize the task form, I recommend to add button directly and then add conditions and rules to the button.
After you add the “request a change” button, the workflow is similar to the
Multiple Approval Workflow.
Here is a great blog for your reference:
Implementing Workflow using InfoPath 2010 and SharePoint designer 2010
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Document approval process.

hello all,
Is it possible to use the organization structure from HR (R3) for the approval process of documents in cm repositories?
in other words
Whether it is possible to maintain the approvers from HR (R3) for the documents in cm repository?
We want to use the existing approvers (superiors) in HR for the document approval process in portal.
Can any body help me?
Rajendra

hi
use of universal worklist may be one of the solution and again enterprise portal support adhoc workflow if documents are made available to the CM repositories.you can built as a workaround in folderstructures in CM repositories and classify the doccuments Using taxonomy and classification and also for respective folders can be made available for set of approvers and also this docs comming from HR can be searched also .This are suggestions work on this lines it may help you please do not forget to give points
with regards
subrato

Need Documents on SAP Workflow

Hi,
Could anybody please send me some good documents on SAP Business Workflow?
Thanks and Regards,
Pritam

Hi Aman,
I am in dire need of the documents too. Actually, what I need is the SAP approve trip workflow template. The SAP library note says to perform task specific customizing to assign task agents and activate linkage...however, I could not find travel management on the IMG path...find it below:
If you use the Approve Travel Request and/or Approve Trip workflows:
Choose Financial Accounting ® Travel Management ® Trip Costs ® Assign Tasks to Agent.
Assign agents for the following standard tasks:
TS 20000118
TS 20000135
TS 20000139
TS 20000189
Would you by any means have an idea on this? Thanks
Kemi

Changing KM document approval template

Hi KM or workflow gurus,
I need to change KM document approval request template to display requestor details and request date. For example, when a requestor send a document for approval, approver should be able to see who (in most case, the author) is sending this request.
By following the tutorial, http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/200c295a-9043-2c10-8d88-a6e1c84b21f9?QuickLink=index&overridelayout=true, i add <lastmodifieduser> and <lastmodified> in workflow_en.xml, which is sitting in CM root/etc/notifications.
However, the notification email cannot pick up these two values. I noticed in workflow_email.xsl, there are missing definitions for these two tags. Simply copy and paste, i added two definitions in the xsl file but problem still.
Could anyone point to me a direction on this problem? Do i need to do some java coding in order to get this thing working? Or am i missing some configuration steps?
Thanks in advance!

Which were the source and target versions of the upgrade? If the target version is NW73 or higher, you could use the Portal Content Analyzer.

Calculation of due date based on Business Days for FICA documents

Hi All,
I am working on project where SD - FICA integration is in picture. We post some charges through SD and FICA document gets posted on relevant Contract Account.
Normally we create Sales Order using transaction VA01 and then we do Billing for this Sales Order through VF01. After billng is done, FICA document automatically gets generated.
We have following requirement to be fulfilled.
For the SD bills posted as above, I want to calculate due date of these bills based on Business Days for FICA document generated (SAP Standard calculate due date based on Calander days). We can use factory calander for calculating business days in relevant function module.
I have checked in the system and it seems that event 1330 ( FM - ISU_DUE_DATE_DETERMINE) is not working in this scenario. Is there any other FM which I can use?
Can anyone help me on this?
Regards,
Pradeep

Hello Praeva ,
The event 1330 has a sample FM FKK_SAMPLE_1330. It doesnt even have a Standard Function Module.
You need to create a Installation-Specific FM and put your code to determine the Due Date based on the logic.
Rgds
Ram Kumar.

Payment lot (FP05) input text to FICA document

Dear all,
Is there any ways to input information in payment lot items and it pass to text field in each FICA document (table DFKKKO, DFKKOP, DFKKOPK)?
Currently I can only input such information in usage text and it keep in table DFKKZP.
Scenario:
I have to use receipt number generated from agency as an official document number of payment document.
Thanks in advance,
Kaew.

Hi Andre,
The event 0020 doesn't have T_FKKZP. Is it the event that you are referring or some thing else?
Kaew,
I too have a similar kind of requirement. The value that is entered in DFKKZP-INFOF need to be populated into DFKKOP-OPTXT. Though you are getting the value of DFKKZP through the global variable, where you are modifying the DFKKOP? Are you doing this modification in some other event?
Appreciate your quick response.
Regards,
Nanda.

Payment Lot-Posting incomplete but posted a FICA document

Hello,
A payment lot was created with the status "Posting incomplete" and there were few items in the "Not posted" list. When checked one of the accounts, the FICA document was posted for payment, but was NOT referring to the payment lot. The account maintenance happened during the posting and cleared the open items. When tried to close the payment lot and transfer the to GL it failed due to the recon key in the reserved status. I re-posted the lot which updated with the status "Postings made". The non-posted items got new FICA document and it got updated in the Payment lot item. Now there are 2 payment documents in the account with the same amount.
There is no job failure or any information in the application log. I checked the system log and ST22, but no help.
Any help is appreciated.
Thanks
Ageetha

Hi,
The most common reason for the Incomplete status of the Payment lot is at times during the processing of the payment lot, System does not get sufficient background processes and then in that scenario goes into a incomplete state.
Make sure that when you are processing the payment lot, no other back ground jobs are running,so that payment lot gets all the background processes for posting the payment lot.
Moreover, if such scenario happens, just click on the "Post" button.
Once you do that the status will change from Incomplete to "Direct Postings Stopped".
Don't worry on the status, System starts posting the items once again.
Once its completed, you will find the status as Postings made or Postings made, post processing is required.
I think it might be something related to System issue rather than a functionality issue.
Had it been a functional issue, you would not be able to post the payment lot
Hope it clarifies.
Thanks,
Amlan

Add Customized fields in FICA document

Dear all,
We are having a requirement in which we need to add customized fields in FICA document and need to post them .Can anyone please tell me how to meet this requirement
susmita
Edited by: susmitha harini on Aug 11, 2010 12:46 PM

Hi Susmita
You can add the fields to the customer includes
CI_FKKOP
CI_FKKKO
To create/update the customer fields in automated processes you can use the standard SAP BAPI:
BAPI_CTRACDOCUMENT_CREATE
BAPI_CTRACDOCUMENT_CHANGE
Check out the import table EXTENSIONIN with structure BAPIPAREX.
To add the fields to the standard SAP transactions, have a look in IMG under
Financial Accounting
Contract Accounts Receivable and Payable
    Basic Functions
      Posting and Documents
        Document
          Screen Preparations
Yep
Jürgen
Edited by: sattlerj on Aug 12, 2010 8:45 PM
Edited by: sattlerj on Aug 12, 2010 8:49 PM - Added EXTENSIONIN

FICA Document Approval - CA_DOC, Workflow 21000088

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