Changing KM document approval template

Hi KM or workflow gurus,
I need to change KM document approval request template to display requestor details and request date. For example, when a requestor send a document for approval, approver should be able to see who (in most case, the author) is sending this request.
By following the tutorial, http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/200c295a-9043-2c10-8d88-a6e1c84b21f9?QuickLink=index&overridelayout=true, i add <lastmodifieduser> and <lastmodified> in workflow_en.xml, which is sitting in CM root/etc/notifications.
However, the notification email cannot pick up these two values. I noticed in workflow_email.xsl, there are missing definitions for these two tags. Simply copy and paste, i added two definitions in the xsl file but problem still.
Could anyone point to me a direction on this problem? Do i need to do some java coding in order to get this thing working? Or am i missing some configuration steps?
Thanks in advance!

Which were the source and target versions of the upgrade? If the target version is NW73 or higher, you could use the Portal Content Analyzer.

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Document Status not changing when document approval procedure in SOLAR01/02

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We created and assigned a Status Schema for Solution Manager Document and to that status assigned a signature strategy. We have defined the following end results for the signature strategy, when the process is initiated:
   FROM               TO
Copy_editing -> in_progress
In_progress -> Reviewed
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In case not, you do not have to create a signature strategy, but only an approval scheme.
Did you assign the approval scheme to a document type? Yes we have.
What happens, if a user tries to changes the status using the document attributes? currently it doesnt allow you to manually change it once the document is saved but this is what happens in detail.
1. I load the document into solman.
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This is not happening.
When I load the document I can actually change the status as always as I dont save the same.
Here is the document Strategy configuration we have set:
Status              init    Seq low   high    Dig Sig               End stat                     Cancelled stat
COPY_EDITING      X      10 10     20     ZTECHENT     IN_PROGRESS         COPY_EDITING
IN_PROGRESS      X      20 10     30     ZTECHAPP     REVIEW                  IN_PROGRESS
REVIEW              X      30 20     40     ZTECHAPP       RELEASED          REVIEW
RELEASED      X      40 30     40                          RELEASED

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Dear sir,
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Hi,
Perhaps this may help you. We have had a similar problem regarding making changes to an existing Approval Stage process since we updated to 8.81 PL07.
We used to be able to make changes to the authoriser for an approval stage (i.e. change the authoriser to a different person), but in PL07 onwards I believe SAP have put in place checks to ensure better consistency of data. Basically, if there are pending approvals based on an approval stage, then you cannot make changes to that Approval Stage until those approval requests have all been processed, i.e. either APPROVED or REJECTED. You have to make sure that there are no outstanding approvals, before the system will let you change the Approval Stage.
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Hi all,
I'm a newbie to SolMan and is trying to figure out how to implement a workflow for document approval. A similar question has probably been posted in the past, but I can't find a definite solution, only some hints.
Basically, what we're trying to achieve is the following:
When a document is uploaded using SOLAR02, and the creator of the document changes the status to ready for sign-off, we would like to trigger a workflow which will send an email to a couple of persons who are responsible to approve the document. We already implement the digital signature, we just want to add an automatic email notification to be sent to the approvers.
Based on my research, it seems that this is not supported by SolMan and hence we have to do a custom development.
There's an object key called SOLMANDOC and we should raise an event (something like SIGNATURE_PROCESS_START) to send an email notification to the approvers. Can somebody confirm whether my understanding is right ? Does anybody know the name of the BADI that we can modify to achieve our goal ?
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Hi Phil,
I'm facing with problems with creating a simple 2 steps release strategy.
the problem is I cant approve the last step of the release.
This is what I did:
In spro Digital Signature->Signature strategy:
in "Define Authorization groups" I create this entries:
1. EING
2. VERIF
in "Define Individual Signatures" I create this entries:
1. S1   EING
2. S2   VERIF
in "Define Individual Strategies: I create this entries:
SigStrat: ZSIGSTR
Signature Method: R
Display comment: X Required
Display Remark: X
Display document: X
Verification: not checked
in "Assign individual signatures"
CtrIn Indiv.SIG.      AGrpDIG
1          S1               EING
2          S2               VERIF
Display Predecessor for Ctrln is 2 is 1
for "Display release statuses" an entry with one line with the value 1
and in "Display individual signatures there 2 entries 1 and 2.
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stat scheme "ZSIGSTR"
4 status:
Status                 init status      Sequence    Low     High       lock         Signature schma End status         Cancel status
COPY_EDITING       X                  10           10       20          -
REVIEW                                     20           10        40        X                    ZSIGSTR         RELEASED    DECLINED
RELEASED                                30           10        40        X
DECLINED                                  40           10        20
I created two roles with object c_sign_bpr one with the value "EING"   and the other with the value "VERIF"
I assign this status scheme to a document type in my project.
I tried to release a document the first step was the author of the document move the status to "REVIEW" and I got a window that i need to enter my password and it worked ok.
The problem is in the second step that I need to release the document (now is in a REVIEW status) When I press on the icon in order to release I didn't get the option to release only to cancel there is no "V" option in the small window.
Can you please tell me if I did a correct customization? also can you tell me if my problem is maybe missing authorization? Can you direct me to reading material or to an example?
Best regards
Lior Grinberg
Edited by: Lior Grinberg on Nov 28, 2011 6:22 PM

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Pl post details of OS, database and EBS versions.
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Changing KM document approval template

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