Final invoice without paying existing down payment invoice

One of our customers demands some changes within the Business One.
The support in Ireland advised us to post these requirements in this Forum.
The customer has created an AR down payment invoice. This invoice was not paid, but the delivery took place anyway. Now it's not possible to create the final AR invoice, without paying the down payment invoice first.
In my opinion that's logical but our customer demands this possibility anyway.

Hi,
No other feasible workaround other than creating AP Down Payment Invoice to record the TDS.
Kind Regards,
Jitin
SAP Business One Global Support

Similar Messages

Is there a way to deduct TDS on outgoing payment without making AP down payment Invoice?

Hi
One of my client want to deduct TDS on out going payment but they do not want to create AP down payment invoice for this.
Please suggest me the best way.
Regards
Ashish

Hi,
No other feasible workaround other than creating AP Down Payment Invoice to record the TDS.
Kind Regards,
Jitin
SAP Business One Global Support

Clearing existing down payments

Dear all,
we have activated business function for retention and down payments.everything is going fine except when we are going for invoice we are calling the down payment clearing screen and selecting it while posting the document but the system is not clearing down payment while clearing the invoice.
any clue or help.
regards
Sardendu Bhushan Kumar

Pl follow the following steps.
f-48     down payment
f-43     invoice creation
f-54     down payment transfer to normal
f-44     clearing of open items for vendor

Conversion of existing Down Payments - How can this be done.

All - We do not have the Travel or HR modules. We issue advances to employees who are travelling. We issue a down payment request (f-47) and pay this through F110. The advance is cleared when the voucher is processed.
When we created this process we didn't have any travel advances in the system. Now we are converting a new company into SAP that has employee travel advances.
Can anyone advise how to convert these balances into SAP. I do not want to impact cash but need to bring in the balances with the original trip date so we can age the advance. Please advise how this can be done.

You need Acrobat Std or Pro for this
http://www.adobe.com/products/acrobat/editing-pdf-documents.html

Auto Pay Program : Down payment query

Hello Friends,
Requesting your please help and could you please tell me,
if Auto payment Program can access Vendors Down Payments requests & generate a payment (as per request) accordingly.

Hai,
In FBZP t.code First step All comp codes in that u can maintain Spl G/L Indic.
Regards
Madhu I

A/R Invoice that link with Down Payment document have reversed GST from DP

Hi All,
I am buzzle on why SAP has changed their function for down payment in 8.81 version. For example, if SO amount is $1000 and GST is $70, but company request their customer to pay $500 as deposit (add GST $35). In SAP 8.81 version, the double entries will be as below:
Down Payment Invoice
Dr Customer                        $535
Cr GST                                         $ 35
Cr Down Payment Clearing Acct $500
Incoming Payment
Dr Bank                              $535
Cr Customer                               $535
Invoice (final)
Dr Customer                                 $535
Dr Down Payment Clearing Acct $500
Cr GST                                                 $70
Dr GST                                          $35
Cr Sales                                              $1000
In the final invoice, why there is a reversal of GST amount from Down Payment invoice? In previous version, final invoice will only calculate the GST amount base on balance amount instead of currently credit with full sales amount's gst and reverse previously posted gst amount from down payment invoice.
This will cause problem if down payment invoice and final invoice are few months apart. Company will have paid the down payment invoice's gst amount. Anyone knows the logic for current changes? Appreciate if anyone can help, thanks.

Dear Expert
Let me clarify my client's scenario more to see whether you could give advise.
My client's business is project based and the invoicing flow is as below:
Phase 1 -
Invoicing 30%
Phase 2 -
Invoicing 30%
Phase 3 -
Invoicing 40%
                                               Total 100%
However, invoice for phase 2 maybe issued before invoice for phase 1 is paid and so do invoice for phase 3.
There is also possibility that invoice for phase 1 is paid while invoice for phase 2 is not at the time when whole project is completed. Invoice for phase 3 therefore has to be issued before invoice for phase 2 is paid.
The installments for A/R is not applicable in this case since sales would be realized at the time when the A/R invoice is issued.
My client would have to realize the sales upon completion of project phase. A/R down payment invoice almost satisfy this scenario however, no A/R invoice of the balance with reference to the down payment invoices can be issued before the down payment invoices are settled.
Can anything be done to overcome this limitation?
Regards
Elton

Down Payment AR Invoice freight Missing Functionality

Freight does not transfer to down payment invoice. Here is the scenario:
Create a sales order (item or service type). Add freight charges.
Create a down payment invoice - copy from sales order. All items transfer except no freight charges.
This is a large problem as it causes descrepancies between customer account.

Hi Keith,
my suggestion would be following (combination of yours and my words):
1. Customer places an order for a new oven for a restaurant kitchen. Order is for product and installation.
2. Sales order is entered for $100,000 + freight $2000.
3. Down payment invoice is created 1/3 based on the Sales order. The price in the grid of the DP invoice is increase so the total of DP Invoice is $35,000
4. Customer pays the down payment invoice and payment is applied for $35,000.
5. More work is done on building the oven and client wants to invoice another $33,000 but still has not shipped anything. DP Invoice is created based on the Sales Order and DP Invoice grid is adjusted so that the total value of DP Invoice is $33,000.
6. Payment is received from customer and applied to the second down payment invoice.
7. Oven is completely built and will be shipped so they want to invoice another $25,000. DP Invoice is created based on the Sales Order and DP Invoice grid is adjusted so that the total value of DP Invoice is $25,000.
8. After oven arrives at customer site, installation is performed so they want to invoice the final amount. They can create the Final Invoice based on the Sales Order: $100,000 + freight $2000 and system automatically propose the Down Payments in the aggregated value: $35,000$33,000$25,000=$93,000
So the total of the Final Invoice which should be paid is $120,000-$93,000=$27,000.
The limitation of this proposal is that the total DP amount paid should be less than net amount of the Final Invoice ($100,000 in this case), because of the "net approach" for the DP allocation....
Best Regards,
Martin Slavik
SAP Business One Solution Manager

Auto Clearing of Part of Cutomer invoice against Down Payment Received

Hi,
I am working for a construction company project. The scenario is -
At the time of contract customer pays the down payment e.g. USD 100,000. During the execution of the project customer will be billed every quarter. The invoice will be generated for USD 10,000. The requirement is to adjust 25% of the invoice amount against advance received & for the remaining amount customer will pay by check.
Can this process be made automatic?
Thanks & Regards,
Ajay Gupte

Hi,
I would Suggect to Create a Payment Term by installment method. by this the invoice amount will be splited and the downpayment amount can be adjected accordinglly.
Thanks
Goutam
Edited by: Goutam78 on May 25, 2011 5:40 PM

Posting down payment document through F-48 without down payment request

Dear All:
I am facing a serious control issue in vendor down payment. SAP transcation code F-48 (vendor down payment) can post a payment document without even any Down Payment Request.
Is there some configuration / notes missing in my SAP system?? If this is standard then how come one can post payment wihout having any invoice?
Regards,
Shabbir

Thank you all for your replies.
I got the process flow, however, how can I put restriction on F-48 so that the user CANNOT execute the transaction without payment request? Is it possible? Just like F-58, F-53, where open items are mandatory.
My user has executed F-48 and after completed the processing send the check to the vendor but the down payment request created by Accounts Payable guy, remained there. Thats why I am asking this question.
Regards,
Shabbir

Imported po has been done and down payment made last F.Y and now want cance

Please help me for below scenario.
Our client was created Imported PO and down payment made in last F.Y and now some reasons they want to cancel the PO and create new domestic PO with same PR.
But down payment was cleared and accounts are audited they don't want to reversal the down payment.
How it is possible to cancel the PO without reversal of down payment.
and i reversed the DPR remain down payment is same and tried to cancel the PO line item but it is showing below error.
Diagnosis
You have attempted to delete or block an item that is not yet closed.
An item is regarded as closed if:
o no GR blocked stocks exist
o all down (advance) payments made to date have been taken into
account
o the quantity delivered is the same as the quantity invoiced
o all delivery costs have been taken into account
o the quantity delivered is the same as the quantity issued (only in
the case of stock transport orders).
Please provide me the posible solutions urgently.
Best Regards
Ranganadh

Dear Ranganadh,
For closing/ cancelling the PO, main prerequisite is "There should be no open transactions against that line item."
So unless you reverse/ cancel the downpayment, you can not delete the line in PO
Umakanth R

Down Payment rocessing

Hi,
I need help on detailed processing of down payments in following scenarios.,
Down payment in case of normal billing & where it gets adjusted in equal % in subsequent billing.Like customer pays a down payment of Rs 100 & it gets adjusted in the subsequent 10 bills by Rs 10 each.
Down Payment in case of Milestone Billing.here it is not adjusted in subsequent billing.I's apart of total bill bill amount.
Please revert to me immediately with step by step processing. .
Regards
suman

Hi Suman,
pl go through the following downpayment.
Settlement Downpayment with Installment payment Term
Scenario :- Problem with Down payment settlement using installment payment term.
1. When we create Sales order, (sales item value = 100) use payment term :
     0009 (Installment Payment term, 30%, 40%, 30%). In the Billing Plan, I specify 2 records, 1st record is
     Downpayment request 30% of Order value, billing type is FAZ . the 2nd record is Final invoice 100%, billing
     type is F2.
2. Create Billing type Down payment request , it will document as Noted item in the accounting document.
3. Receive Downpayment from customer via FI screen , at this stage the asccounting document is created as following
      Dr. Cash/Bank 30
         Cr. Advance from customer 30
4. When I create Billing document for the sales item, the down payment value will be proposed for settlement at Billing
    Creation, I then accept the default value of down payment clearing. The accounting document is as below
     Dr. AR 30 (*split AR by installment payment term)
           AR 40
           AR 30
         Cr. Sales 100
      Dr. Advance from customer 30
         Cr. AR 9 (DP. 30% * 30)
         Cr AR 12 (DP. 30% * 40)
         Cr AR 9 (DP. 30% * 30)
It seems SAP settlement Down payment by Installment Payment term. I was wondering that is there are alternative or an option to setup the Down payment settlement independent of Installment term. I meant, I don't want to have the last 3 Credit item as above, I want only 1 line item of credit, the accounting should be
     Dr. AR 30 (*split AR by installment payment term)
           AR 40
           AR 30
         Cr. Sales 100
     Dr. Advance from customer 30
         Cr. AR 30 (Not separate by Installment payment term)
Solutions : Suggesstions on how I could proceed?
Your problem with Down payment settlement is common. Many users object to the down payment or security lodgement mechanism. In our case we often park and apply the advance manually to final invoice.
However, following the above case we sometimes use this with our PS orders:
1. Create Sales order, (sales item value = 100) with billing plan with three steps 30% down payment,30% std billiing on
    order completion and 70% on delivery. A little different to your original Billing Plan, but 1st record is Downpayment
    request 30% of Order value, billing type is FAZ . the 2nd & 3rd records are std F2 invoices 30% ,70%.
2. Create Billing type Down payment request , it will document as Noted item in the accounting document.
3. Receive Downpayment from customer via FI screen , at this stage the accounting document is created as following :-
    Dr. Cash/Bank 30
       Cr. Security deposit payment 30 ( In many countries this may be subject to TAX laws)
4. Create the First Billing documents , the down payment value will be proposed for settlement at Billing Creation, then
    accept the default value of down payment clearing as these equal each other. The accounting document is as below
    Dr. AR 30
        Cr. Sales 30
    Dr. Advance from customer 30
        Cr. AR 30
5. Create the Second Billing document ( down payment value has expired and will not be proposed) The accounting
    document is as below is then standard for the last installement.
     Dr. AR 60
        Cr. Sales 60
This alternative provides a cleaner option with the Downpayment.
Reagrds
natraj

Hiting Different Revenue accounts while Using AR Down Payment Request

Hello Experts,
(SBO 8.8, PL14)
Scenario: I am selecting the Revenue accounts and COGS acount at row level of AR invoice, if I make AR invoice without engaging AR Down payment request it works fine.
But if I engage AR Down payment request in AR invoice, the system splits the Revenue in two accounts 1. in the revene account (Sales Gross Department-wise) selected at row level in AR invoice and other revenue account set in Item group.
Transaction Detail:
Customer -
Dr (33,599.00).
Sales Gross Dept-wise (Revenue) -
Cr (32,458.00) (This account was selected at row level in AR Invoice).
Sales Gross (Revenue)----
Cr ( 1,141.00) (This account was set in the Item Group).
The question is why this account set in item group was hit as I selected the different at row level in AR invoice, and that is only in case of selecting AR Down Payment Invoice in AR Invoice.
Help Required please,
Thanks & Regards,
Edited by: Shahzad Nazir on Nov 28, 2010 11:06 AM
Edited by: Shahzad Nazir on Nov 28, 2010 11:08 AM

Hi,
If you engage AR Down payment request in AR invoice and do not want the system splits the Revenue in two accounts, you should use clearing account. In that case, the final posting account for Down payment can be selected with the same account as invoice account.
Thanks,
Gordon

Vendor down payment

Hi,
is it possible to pay vendor down payment with F-58 (not F-48) after dowing a request by F-47 ?
what is the consequences of that, and what is the procedure that i must follow ?
i hope your help
regards

<b>I will explain with one example:</b>
1 You have made a down payment of USD 10000 through F-48.
2 You have received first invoice for USD 3000. First u have to match (clear) against your down payment using F-54. The balance will become now USD 7000.
3 You are again posting another invoice for USD 5000.
4 Carry out the step in 2 and the balance will be now USD 2000.
5 Now you are posting another invoice for USD 5000.
6 After clearing thorugh F-54 u will have a balance amount payable to the vendor will USD 3000.
7 Now you can pay this amount either theorugh automatic payment program or thorugh F-58 to pay this amount. Hope this is clear to you now.

Down payment process - merge for FI

Hi everyone,
I have recently setup the downpayment process in SD (ECC 6.0).
It works fine but I have question regarding the SD/FI integration.
I'm creating a sales order for about more than one item, e.g. 10 items. Then we create the down payment request on the basis of the sales order.
SAP creates the FI document also with 10 items and so every single item is displayed in the list of items (FBL5N).
Later we create the invoice after the customer has payed the down payment.
The invoice contains all items, but in the FI document there is only one single item posted.
I'm wondering how we can customize the system that in the FI document for the down payment request SAP merges all items to one single item.
If we create sales order with a lot of items ( > 50 ) it will become confusing for the user in the FBL5n (list of items customer).
Any ideas or experience?
Thank you.
Juergen

You can refer OSS Note 213852 - Analysis of down payment processing with FI and Note 213526 - Customizing of down payment processing SD/FI for details.
Regards,

Down payments u2013 Credit Management, Sales Value FD32.

Hi,
We have a problem with the credit management in Down payments. The down payments requests are not decreasing the Sales Value of the client. I mean when I bill a down payment, the sales value of the client in transaction FD32 keep with the same value. I have to bill the next milestone where the down payment is cleared to decrease the sales value of the client.
Billing Plan
1º Down payment 200
2º Final Billing 1000
Bill the down payment. Sales Value FD32 = 1000. It should be 800?
Bill the Final Invoice. Sales Value FD32 = 0.
Are there any way in the customizing to modify this behavior?
Thank you in advance and best regards.

Hello Alberto,
As you mentioned down payment of 200 and final bill of 1000, generally down payment is received at the start of activity. If you have credit limit say 500 and you receive down payment of 200 then system store down payment in separate GL account and when you carry out business, system first consider consuming down payment and then credit limit. So down payment never consider as sales till it get cleared off as it is before start of business as extra security to manage risk
Same thing happen when you do business with letter of credit
Hope this will resolve your confusion
Regards,
Mukul

Final invoice without paying existing down payment invoice

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