Down Payment AR Invoice freight Missing Functionality
Freight does not transfer to down payment invoice. Here is the scenario:
Create a sales order (item or service type). Add freight charges.
Create a down payment invoice - copy from sales order. All items transfer except no freight charges.
This is a large problem as it causes descrepancies between customer account.
Hi Keith,
my suggestion would be following (combination of yours and my words):
1. Customer places an order for a new oven for a restaurant kitchen. Order is for product and installation.
2. Sales order is entered for $100,000 + freight $2000.
3. Down payment invoice is created 1/3 based on the Sales order. The price in the grid of the DP invoice is increase so the total of DP Invoice is $35,000
4. Customer pays the down payment invoice and payment is applied for $35,000.
5. More work is done on building the oven and client wants to invoice another $33,000 but still has not shipped anything. DP Invoice is created based on the Sales Order and DP Invoice grid is adjusted so that the total value of DP Invoice is $33,000.
6. Payment is received from customer and applied to the second down payment invoice.
7. Oven is completely built and will be shipped so they want to invoice another $25,000. DP Invoice is created based on the Sales Order and DP Invoice grid is adjusted so that the total value of DP Invoice is $25,000.
8. After oven arrives at customer site, installation is performed so they want to invoice the final amount. They can create the Final Invoice based on the Sales Order: $100,000 + freight $2000 and system automatically propose the Down Payments in the aggregated value: $35,000$33,000$25,000=$93,000
So the total of the Final Invoice which should be paid is $120,000-$93,000=$27,000.
The limitation of this proposal is that the total DP amount paid should be less than net amount of the Final Invoice ($100,000 in this case), because of the "net approach" for the DP allocation....
Best Regards,
Martin Slavik
SAP Business One Solution Manager
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Scenario.
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Hello all!
My need is the following:
The final invoice for a Down-Payment must in consequence of the real delivered quantity:
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you are right that B1 is not checking the total value of DP created from the Sales Order.
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Hello,
I've activated the accumulation feature in the Withholding Tax Type for both IV as well as Payments. The tax code is the same for both tax types.I've also defined the minimum base amount for Witholding Tax code as Rs.5000 for Official Withholding Tax key 194A and have also maintained formula for Tax code i.e tax should only get calculated if tax amount is more than Rs 5000.
However I've noticed that the tax is getting calculated on the accumulated amount of both Payment and IV separately.
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Now if I post an Invoice for Rs 1500 for the same vendor (Tax type 01 and Tax code is T1), ideally my tax should get deducted on Rs 5500 (4000 of DP and 1500 of IV) @11.33%. Howver this does not happen. The accumulation feature is working for Payments and IVs separately.
Can someone please help me on this. Is it a particular config which I've missed?
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Please follow the below mentioned steps for this issue.
Steps:
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Path: FA/****/Withholding Tax/Extended Withholding Tax/Basic Settings/Calculation/Withholding Tax Type/Define Withholding Tax Type for Payment Posting
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1. 1st for TDS (Basic@10%) Tax Type: S1 and
2. 2nd one for Education Cess (EC@3%) Tax Type: S2
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Path: FA/****/Withholding Tax/Extended Withholding Tax/Basic Settings/Calculation/Withholding Tax Codes/Define Withholding Tax Codes
Create 2 Tax codes (One for Basic and another one for Education Cess)
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Give WT Key also on the same screen
Save the data
WT Name WT Type Tax Code Base Amount Calculation
1. Basic S1 C1 100% 10%
2. EC S2 C2 10% 3%
3. Define Min/Max Amounts for Withholding Tax Codes
Path: FA/****/Withholding Tax/Extended Withholding Tax/Basic Settings/Calculation/Minimum and Maximum Amounts/Define Min/Max Amounts for Withholding Tax Codes
Letu2019s say there is no TDS up to Rs. 1,50,000 per annuam
Monthly amount or Invoice amount Rs. 12,500 per month
There is no TDS up to Rs. 12,500 and TDS will be charged if the salary exceeds Rs.12,500 p.m.
WT Name WT Type Tax Code Max Amount Minimum Base Amt
1. Basic S1 C1 99,999,999,999 12,501
2. EC S2 C2 99,999,999,999 375.03
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Path: FA/****/Withholding Tax/Extended Withholding Tax/Company Code/Assign Withholding Tax Types to Company Codes
5. Update Withholding Tax Codes in the Vendor Master (Employees A/c u2013 Employees will be treated as vendors here)
Give WT Type and WT code here
WT Type WT Code
S1 C1
S2 C2
Note:
1. Please follow the above example and apply it in your case.
2. We have created 2 tax codes for Basic W Tax and Education Cess.
3. Assumed there is no Sur charge.
Hope this is clear and let me know if you have any queries.
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Hi,
The Vendor down payments are required to be manually cleared before payment against the Invoice to the Vendor. There is great amont of risk involved if manual clearing of down payments is not done. The invoices are likely to be paid fully in spite of down payment? Has anybody done any kind of development in this area? Can you share your experiences in this regard?
Thanks and regards,
SanjayHi,
If you are making payments to vendor using F110, undjusted downpayments are included at the time of payment. If you are doing payments through F-53 or F-58, the user can give Special GL indicator to display and slect unadjusted downpayments.
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Dear All,
We are using Milestone Billing and after posting the down payment request, while creating the final billing the Sales order line item and the down payment settlement line items are appearing. After successful creation of the final invoice the accounting document generated with 7 accounting lines. First 3 accounting line item related to final invoice and the last 4 lines are the downpayment reversal posting.
Now our requirment is instead of single accounting document 2 accounting document is required. One for Final invoice and the other one for the down payment. Please suggest us what are the customizations required to activate this.
Kind Regards,
Madhan.Have a look at the following note
Note 1908168 - FBCJ: error FF848 for down payment
and if need, carry out the corrections as recommended in the note after checking with your FI consultants.
G. Lakshmipathi -
hi
the company has made a down payment to a vendor. co. receives an invoice from the vendor. the vendor is paid considering the down payment. but if you see the invoice entry it does not have any reference to the down payment made initially.
the example is :
vendor is paid 25K against an order of 100K. Vendor issues and invoice. When Vendor is paid i.e. final payment , the payment amount is 75K.
but if i check the invoice the invoice shows 100 and no reference of downpayment.
my requirement is the invoice should give some ref. of downpayment so that it would be easy to identify against which the downpayment is made
could you help me in understand how can i achieve this?
regards
VedavateeThe sequence of down payment and its clearing is as follows
Advance payment posting ( F-48 )
Enter SP GL Indicator as A
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Enter Vendor account number, Invoice number etc., and select process down payments button and double click on amount and save.
Clearing of Normal Items ( F-44 )
Enter Vendor Account number and select process open item button and double click on both items (Dr and Cr) and SAVE.
Then you make payment of remaining balance
Srinivas -
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Dear Experts:
I want to know the procedure for booking down payments or advances from customers through INVOICE REFERENCE. I know one thing the procedure can be carried out by routing down payments through SD but how,i dont know. Please guide if any of you have any idea.
RegardsHi
From FI, the following three transaction code is the flow for recording and clearing down payments.
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Thanks
kamala -
Hi All,
Can the downpayment invoice tax be calculated separately with its invoice tax ? So, the journal entry of invoice only have net tax.
E.g. the DP invoice tax is 5 USD. The sales order tax is 20 USD. The invoice tax must be 15 USD. In SBO, the invoice tax is 20 USD. We use B1 2007A. Pls advice.
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it is current system definition of B1. You can't have the tax amount in the journal entry of the sales invoice document as same as tax amount in the sales invoice because the tax amount in the DP invoice must be also stated in the journal entry of the sales invoice document.
you may send a request to SAP development team so that your requirement can be provided in the next version. currently, you can only do manual journal entry to deduct the tax amount.
JimM -
Post Vendor invoice with Down Payment via BAPI_INCOMINGINVOICE_CREATE
Hi Experts,
We have configured downpayment functionality for PO's. We have below process
Create PO with down Payment request -> Create down payment request -> Run payment program for paying down payment -> Post GR -> Post invoice with BAPI (considering down payments against invoice)
But unfortunately when I am trying to post PO invoice with downpayment details using BAPI_INCOMINGINVOICE_CREATE I do not see any fields related to down payment. Can some one confirm me if SAP has provided this functionality? if NO any workarounds?
Rgds,
HarishHi experts,
any suggestions?
Regards,
Elena -
How to deal with Invoice after Down Payment
HI ,
I am testing Down payment for vendor and We have activated withholding tax in our company code . I was just wonder how system will behave if we have suppose 50 % of down payment .
Complete process is as below
Create a request in F-47 for 50 % of Invoice before Invoice comes
then Run f110 and paid to vendor
Now after this Invoice will come and get posted .
Now I have some concerns
1) I have set up Tax codes on payment and enter in f-47 can see tax amount is deducted there .
2 ) How invoice will be processed whether we will deduct whole Wh.Tax or need to set up .
3 how we will deal with rest 50% of payment
Many ThanksHi Preeti,
The process is as follows:-
1. 50% Down Payment on Invoice - F-47/F-48/F110
Vendor (with SPL GL A) - Dr. 50
To bank A/C 45
To TDS A/c 5
2. Invoice booking of Vendor - FB60
Expenses A/C......Dr. 100
To Vendor 90
To TDS 10
3. Down Payment Clearing - F-54
Vendor A/C..... Dr 45
TDS A/c .... Dr 5
To Vendor With Special GL A 50
TDS also gets adjusted here ( The setting required in SPRO is that you need to tick the " Cent Invoice prop" in withholding tax type for Payment posting)
4. Vendor Payment
Vendor Dr. 45
To Bank 45
Regards
Kavita -
Wrong input Witholding tax at AP Down Payment Invoice
Dear all,
My client has a problem.
He already input AP Down Payment invoice and already has payment for it.
Then when he want to draw AP Invoice from the Good Receipt PO, he found that the WTax Amount is wrong.
It calculate as Total Amount - Down Payment.
He want WTax Amount calculate from Total Amount only (without - Down Payment).
Then he realize that the AP Invoice DP he creates is wrong. Should not have WTax = Yes in the detail row.
The question is: how to make the correction of this AP Invoice DP ?
The AP Invoice DP should have WTax = 'No' in detail row.
While now the AP Invoice DP already set WTax = 'Yes'.
Thanks you very much in advance.
Best regards,
SuryaHi Surya......
The DP Account is unique at AP Down Payment Service Level.
You have to map it in Business Partner Master Data which comes into the Down Payment Service Invoice when you going to add it..........
Please check once again by defining account for down payment in Business Partner.....
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Rahul -
WH Tax - Down payment clearing against invoice
Dear Experts,
This is regarding the down payment clearing against invoice where WH tax is involved in Down payment as well as in Vendor Invoice. we also deduct Work Contract Tax Z1 on vendor invoice.
the process is as follows :
Step 1 - Down payment to Vendor through TC # F-48
Entry : Vendor A/c Dr 2200.00
To Bank 2178
To TDS 22.00 @ 1%
Step 2 - Vendor Invoice Booking through TC # FB60
Entry : Expenses Dr 4400.00
To Vendor 4180
To TDS 44.00 @ 1%
To WCT 176.00 @ 1%
Clearing down payment against the invoice posted using FB60.
Step 3 - Down payment Clearing through TC # F-54
Entry : Vendor Dr 1980.00
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To WCT 176
But in this process, it clearing WCT tax code also which i dont want in this. And if i adjust amount and do not clear whole amount available amount then after simulating it showing difference coming and debit and credit amount of line items.
But if i dont include WCT tax code in whole process then its working fine no problem coming in it, but want it also to include in clearing process of down payment against invoice.
Best Regards
Arun RaiDear,
i am following the SAP standard process for deducting TDS on down payment and invoices.
First i deduct the TDS on down payment and Then again full TDS amount on invoice not adjusted it in WHT tab in base amount after adjusting Advance payment.
in next process f-54 i cleared the advance payment against invoice so it reverse the invoice TDS amount to adjust the tds as per advance payment TDS.
In img i confiured the WHT for payment posting as by selecting "Central inv. prop." option in Central invoice option.
Regards
Arun Rai
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