Fixed Assets Mid-Month rule using non-calendar fiscal months.

Our fiscal year variant is year dependent with twelve posting periods. For example, period 11 for fiscal year 2007 is defined as 29-Oct-07 through 25-Nov-07 and period 12 is defined as 26-Nov-07 through 31-Dec-07.
Fixed Asset depreciation keys MSTL and NA1 use period control 03 (Pro rata at mid-period). Period control 03 is currently not configured in our SAP development system. The IMG help text for Use of Half Months in the Company Code states that You cannot use half periods with non-calendar fiscal months.
How do USA companies configure mid-month depreciation keys (like MSTL and NA1) and mid-quarter depreciation keys when they use non-calendar fiscal months?

Mike,
Would be helfpul if you can describe how you resolved the above issue
Thanks.

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How to handle mid month proration in a calendar to month payroll

Appreciate if some 1 can help in handling the mid month proration in a calendar to month payroll.
i.e if an employee desides to quit his job by giving a 24 hours notice say in the middle of the month, then how can one handle such cases in monthly payroll calculations?
Plz help me......!
regards

1. Create a Proration Event Group grouping all the events (here date track update on assignment_status_id of per_all_assignments_f). Attach the event group to elements that you want to prorate.
2. Write a Proration Formula (Formula Type Payroll Run Proration) sth like this.
inputs are pay_value,
proration_start(date),
proration_end(date)
l_days = days_between(prorate_end,prorate_start) + 1
pay_value = pay_value * l_days / 31 /* instead of hardcoding 31 u can get the days_between period start and period end db items */
return pay_value.
3. Attach the above proration formula to the elements that you want to prorate ( element screen > proration tab)
Hope this helps.
Regards,
sharath

Mid Month Calculation for Year dependent fiscal year

Hi All,
We are in middle of AA implementation .How can we configure mid month in year dependent fiscal year .System doesn't allow to put mid month date for year dependent fiscal year.
If we copy co.code from best practice co.code BP01 system updates date this table in back round.
But we are not copying from BP01.
Any one has configure this for year dependent please input.
Thanks,

Hi,
this function is not possible, you have to use a fiscal year variant with 24 real periods instead.
Check the IMG documentation concerning "Use of Half Months in the Company Code":
- When you specify the use of half periods in the definition of an asset company code, half periods are automatically specified in all other company codes that use this fiscal year version.
- You cannot use half periods with non-calendar fiscal months.
- You cannot take back the use of half periods once the specification has been made. It is noted internally by the system in the asset master records.
Regards,
Markus

Use of different fiscal year variant in leading&non leading ledgers and Asset closing&Reporting

Experts,
Need one clarification on using different fiscal year variants for Leading(0L)&non Leading(NL) Ledgers and impact on Fixed Asset Accounting.If I use say V6(Jan2013-Dec2013) for Leading Ledger and April2013-March2014 for non leading Ledger,(local GAAP)-please clarify the following.
1.Does Asset Accounting gives all standard reports as expected in both(Leading&Locals) the Depreciation areas?Do we need to any settings specially for in the above scenario?(I am assuming point#4 given below may not help for this as system gives an error if both the fiscal year variants have different start&end dates)
2.How is Year end in Asset Accounting handled?If I close the year end in Asset Accounting for Company Code as per Leading Ledger i.e say by Dec 2013,can I still post the asset entries in non leading ledger?Because Financial year for Leading ledger will be 2014 and non leading will be still 2013(in Jan2014).
3.I am aware SAP has some restrictions way back in 2005-2007 (SAP note 844029) for different fiscal year variants in Leading&Non Leading Ledgers,Does SAP come out with any solution later?
4.What is the exact use of the settings at Asset Accounting>>Valuation>>>Fiscal year>>Fiscal year variants at company code level or Depreciation area level?My understanding here is,they are not meant for using different fiscal year variant with different start&end dates but they are meant for using different fiscal year variant with same START&END DATES and have different number of posting periods i.e 1 can have 12 and other can have 13.
Please can you give your comments?
regards
hinfi

Hi Hinfi,
It seems standard SAP does not manage different fiscal year variants (at least with different start/end dates) in different depreciation areas.
However, they came up with an add-on solution called Multiple Calendar Tool and based on a mirroring solution that synchronizes asset transactions in a mirror company code.
It's all explained in following notes:
Note 1175751 - Project solution for alternative fiscal year variant
Note 1636025 - Asset acctg multi calendar tool 1.0_ SP Note
Note 1658489 - Installation of Asset acctg multi calendar 1.0 software
Note 1658714 - Asset acctg multi calendar tool_ Overview Note
Note 1691481 - Release strategy_ Asset acctg multi calendar tool
Note 1951069 - Different fiscal year variants in General Ledger Accounting (New) (NewGL) under the new Asset Accounting (FIN_AA_PARALLEL_VAL)
I don't know if it's commonly used and personnaly have no feedback on it. I was curious to check how to manage a depreciation area 01 posted in a leading ledger in US GAAP (FYV january to december) and another depreciation posted in a non leading ledger in Indian GAAP (FYV april to march).
BR
Gregory

Hot to select last month sales using fiscal calendar

Hi All,
I have the following query listed below
select DISTINCT
-1,
vODS_GLBalance_test.Page,
vODS_GLBalance_test.FiscalYearId,
vODS_GLBalance_test.FiscalMonthOfYearId,
GLAmount
From ODS.Staging.vODS_GLBalance_Test
Left Outer Join Ods.JJill.tODS_GLBalance
ON tODS_GLBalance.FiscalYearId = vODS_GLBalance_Test.FiscalYearId
AND tODS_GLBalance.FiscalMonthOfYearId = vODS_GLBalance_Test.FiscalMonthOfYearId
AND tODS_GLBalance.Page = vODS_GLBalance_Test.PAGE
where vODS_GLBalance_Test.fiscalyearid = YEAR(GETDATE())
AND vODS_GLBalance_Test.fiscalMonthofyearId = MONTH(GETDATE())-1
The query runs fine and gives me the exact data if we are in lets say 2014 and months > 3.But my issue here is i am using a fiscal calendar and fiscal calendar months is not always MONTH(GETDATE())-1, for ex if we are in feb 2014 then the logic above will
give us Jan 2014 but it should give me jan 2013 as the fiscal year starts from feb and ends in jan.
Can someone please help me with any suggestions?
Thanks.

Hi Naomi,
Thanks for the reply as i was waiting for the answer i tried this one and looks like its working as our calendar month is always +1 of fiscal month
select DISTINCT
-1,
vODS_GLBalance_test.Page,
vODS_GLBalance_test.FiscalYearId,
vODS_GLBalance_test.FiscalMonthOfYearId,
GLAmount
From ODS.Staging.vODS_GLBalance_Test
Left Outer Join Ods.JJill.tODS_GLBalance
ON tODS_GLBalance.FiscalYearId = vODS_GLBalance_Test.FiscalYearId
AND tODS_GLBalance.FiscalMonthOfYearId = vODS_GLBalance_Test.FiscalMonthOfYearId
AND tODS_GLBalance.Page = vODS_GLBalance_Test.PAGE
where vODS_GLBalance_Test.calendaryearid = YEAR(GETDATE())
AND vODS_GLBalance_Test.calendarMonthofyearId = MONTH(GETDATE())
I am not sure if you have remembered but i was struggling with bringing past 3 months sales to update, do you think something of this logic may help us anyway?
Any suggestions please?
Thanks

How to import Fixed Asset Master File

Hi all expert,
I used BAMasterDataImportFile to import the Fixed Asset. But the message as below appear :
"Import end;Number of successfully imported assets: 0;Number of processed assets:2"
After complete import the fixed asset master files still empty. May i know anybody can advise me for import fixed asset files?
Thank for help.
From:
Eric Tan

Hi Eric,
Please refer your error with the possible reasons below (from SAP notes):
Error message: "Import End; Number of imported assets:0; Number of processed asset:2"
Reason: Note that there is no error. It is usually because of the conflict of Depr. Start Date , Use Life and Remaining Life.
The following is a list of possible errors:
1. Fixed Asset in Production Mode -- Make sure Fixed Asset is in Transfer mode before importing.
2. The number of semicolons for each line is not 66 -- For each line, each field must be separated by a semicolon(, the number of separators( should be 66. Number( = 66.
3. Wrong Date Format DD-MM-YYYY or MM-DD-YYYY -- The correct date formats should be : YYYYMMDD, YYYY-MM-DD, YYYY.MM.DD or YYYY/MM/DD
4. Asset Class unavailable -- The asset class in your csv file does not exist in Fixed Assets; make sure the used asset classes are defined in Fixed Assets before importing.
5. Depr. Type unavailable -- The given depreciation type does not exist in Fixed Assets, make sure the used depreciation type is defined in Fixed Assets before importing.
6. Depr. Area unavailable -- You entered data for a depreciation area that does not exist. If there are only 2 depreciation areas in Fixed Assets do not enter data for area 3 or 4.
7. Depr. Area is inactive for asset class -- You entered data in the csv file for an area that is not active for the given class in Fixed Assets.
8. Life parameter is negative or the remaining life is greater than planned life -- All life parameters should be positive, the remaining life should be less than the planned life
Life Parameters(Depr. Start Date, Useful Life and Remaining Life) are mathematically incorrect for one of the areas in csv. Remaining life = Useful life - (the difference between the first date of import year and depreciation start date). Note that it is not the difference between import date(the date you import Fixed Asset Master Data) and depreciation start date. You must calculate the remaining life correctly. For example, you want to import an asset in 2005, you import it on 2005-09-01 ,then the first date of the import year is 2005-01-01, Depr. Start Date = 2003-06-01, Useful Life = 60 months, then
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      The following calculation is wrong:
      Remaining Life = 60 - (2005-09-01 - 2003-06-01) = 60 - 27 = 33 months
Import Fixed Asset for the current fiscal year -- The fixed asset master data import function is designed for legacy data importing. We recommend you to import fixed asset master in the past years. If you insist on importing an asset for the current fiscal year, make sure the depreciation start date is the first date of current fiscal year and the Remaining Life is the same as the Useful Life.
Year Values -- the sum of the accumulated depreciation (planned, unplanned and special depreciation) in the csv file is greater than the acquistion and production costs.
Also, don't forget to change the fixed asset mode to transfer. Administration>System initialization>Company Details> Basic initialization tab.
Hope this helps.
Rogelio Elicor Jr.

Fixed Assets Very Slow

Hi All,
Our client is running SBO 2007A and has Fixed Assets installed.
I can connect remotely to the server and the speed is absolutely fine for Fixed Assets. This is using the administrator network logon and the SBO manager logon.
When the customer logs on locally on the server (using the administrator and manager logons for the test) the speed for Fixed Assets is very slow.
When the customer logs on to their local pc and their own network and SBO logons the speed is also very slow for Fixed Assets.
I have already uninstalled and reinstalled Fixed Assets, deleting AddOnsLocalRegistration.sbo at the same time.
Can anybody offer any suggestions why a remote connection would be fine while a local connection is so slow?
Thanks and regards,
Julie

Hi.
Thanks for the links, but I don't feel like I'm any further forward on this one.
I've already reinstalled Fixed Assets but still have the problem. The Event Viewer doesn't seem to be reporting anything relating to FA.
Why would the speed be okay when I am remotely connected, but terrible when the users connect directly to the server (or from their own pc)?
Thanks,
Julie

Asset Report to check periods in Closed Fiscal Year

Hi Gurus,
Would want to check what other standard SAP t-codes that could be used to check the periods for the closed Fiscal year in asset reporting? i.e. FY 2008 closed, would need to check asset balances, NBV, etc for period 7, system prompts an error and could only execute for period 12.
Appreciate feedback
Many thanks
eddie lim

Hi
If you are using the report S_ALR_87011963, following is the limitation for it.
You cannot run a report for any day you choose within a period. The
following restrictions apply to the report date:
o   If the report date is in the past, or in the current fiscal year:
     You can use the end of a fiscal year or the end of any period as the
     report date. If the fiscal year is already closed, you can only use
     the end of the fiscal year as the date.
o   If the report date is in a future fiscal year:
     The system always uses the last day of the fiscal year as the report
     date.
o   If the report date is the first day of a fiscal year:
     To ensure that the values for the beginning of the fiscal year are
     same as those for the end of the previous fiscal year, the
     system runs reports with the report date 1/1/YYYY for the date
     12/31/YYYY-1 (the same applies for a non-calendar fiscal year).
If you want to run report for forcating depreciation and NBV, use TCOD - S_ALR_87012026
Thanks
GG

Want the Average of sales for months up to date, with empty months included

How do I create an MDX that gives me the average of , f.ex., Sales
Note that some months may not have sales, but the month should still be counted.
The result I want to get out is a listing of Years with average of Sales for each year. Where current year only calculates up to current month.
Lets say that todays month is 2014-05 and we have the following figures for this year.
Month Sales
2014-01 10
2014-02 20
2014-03 Null
2014-04 15
2014-05 10
The calculation should be Sum(Sales) divided by 5 months: 55/5 = 11
If I use:
Avg( Descendants([Date].[Calendar].[Month].CurrentMemeber
, [Date].[Calendar].[Month])
, [Measures].[Internet Sales]
It will exclude 2014-03, which is wrong!
If I use CoalesceEmpty() to fill in the Nulls:
Avg( Descendants([Date].[Calendar].[Month].CurrentMemeber
, [Date].[Calendar].[Month])
, CoalesceEmpty([Measures].[Internet Sales],0)
It will fill in 0 for all months 2014 (up to 2014-12), which is also wrong!
It feels like a really simple calculation, but I can't make it work.
Thanks

I finally had to fix it by checking the number of months to get it right.
This solved my problem and gave me the correct averages on year and month level.
Create Member CurrentCube.[Measures].[COMPLAINT COUNT AVG CALC] As Null
,Format_String = ";;;\N\/\A",VISIBLE = 1;
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    SCOPE([COMP CREATION DATE].[YEAR].[YEAR], [Measures].[COMPLAINT COUNT AVG CALC]);
        This = IIF([COMP CREATION DATE].[IS THIS YEAR].&[Y],
                        DIVIDE(SUM([COMPLAINT Count]), Format(now(), "MM")),
                        DIVIDE(SUM([COMPLAINT Count]), 12)
        Format_String(This)="# ### ##0";
        NON_EMPTY_BEHAVIOR(This) = { [Measures].[COMPLAINT Count] };
    END SCOPE;
    // For month level - Show average of month = Sum/NumOfDaysInMonth
    SCOPE( [COMP CREATION DATE].[Year-Month-Date].[YEAR MONTHNO], [Measures].[COMPLAINT COUNT AVG CALC]);
        This = IIF(not isempty([Measures].[COMPLAINT Count]),
                Avg(
                    Descendants(
                     [COMP CREATION DATE].[Year-Month-Date].CurrentMember,
                     [COMP CREATION DATE].[Year-Month-Date].[DATE ID]
                    CoalesceEmpty([Measures].[COMPLAINT Count],0)
                    ,Null
        Format_String(This)="# ### ##0";
        NON_EMPTY_BEHAVIOR(This) = { [Measures].[COMPLAINT Count] };
    END SCOPE;
mStenport

Changing Fixed Assets useful life according IAS rules

Hi all,
According to the new IAS rules (International Accounting Standards) when an asset's useful life (currently with straight line depreciation) is changed we have to distribute the "net book value" (remaining depreciation to be posted) between all the remaining months in the same proportion.
Currently, SAP standard calculates the depreciation as the difference between the posted depreciation throughout the previous months and the amount that should have been depreciated with the new useful life, and it assigns this calculated amount in the current month when the useful life is changed.
We have checked that the remaining depreciation to be posted can be distributed equally over the remaining periods of the fiscal year by marking the "smoothing" flag through transaction OAYR per company code, but we need this amount to be distributed over all the remaining periods for the new useful life (not only over the current fiscal year).
Please find below an example to try to clarify my query:
A fixed asset with str.line depreciation has the following values:
Acquisition value: 12000 eur
Useful life: 3 years
Depreciation per year: 4000 eur.
The asset starts to depreciate on 01.01.2008 and its useful life is
changed to 2 years on 01.07.2008. On that moment the net book value is
10000 eur.
SAP adjusts the difference between the amount that should have been
depreciated with the new useful life (3.000 eur) and the real amount
posted (2.000 eur) = 1.000 eur depending on the "smoothing" flag:
1. If the flag is not marked: SAP assigns 1.500 eur (500 eur (6.000/12)
+ 1.000 eur from the difference) on 01.07.2008
2. If the flag is marked: SAP distributes the difference between the
remaining periods of the current year (from July to December) and it
assigns 666,66 eur per month (500 eur + 166,66, obtained from 1.000
eur/6 months).
But we need the same depreciation amount distributed over the remaining
months: 10.000 eur/18 months = 555,55 eur/month.
Has anyone come through the same problem before?
The only solution I can think of is transferring the asset values to a new one. Or maybe a user exit.
Any feedback will be much appreciated.
Thank you very much in advance. Best regards

Hi Markus,
Sorry to come back to you regarding this question. Unfortunately we are not still on 6.0 so we can't take advantage of the new functionality.
I am now trying to make an asset transfer through transaction ABUMN but the new asset is taking into account the capitalisation value of the original asset rather than the net book value that we would need the system to consider to calculate the new depreciation values.
Do you know if there is a way to solve this?
Thanks a lot. Best regards

OWA Calendar not showing month view in non-IE browsers

I've got a user who can't see the Month view on his OWA calendar. He's the only user complaining - Month view loads fine on my Exchange account across all browsers and operating systems.
I can see the Month view on his account when I log in with IE, but not with any other browser, Windows and Mac.
Any ideas? I'm at a total loss here, I've been in and deleted recurring appointments, but nothing else looks out of the ordinary. Everything else works, it just won't load the month view in non-IE browsers and he's the only one affected.
Any clues appreciated, thank you!

Hi,
The Microsoft OWA web interface has two versions: OWA Premium and OWA Light. OWA Premium which can achieve calendar month view is only accessible when using Microsoft’s Internet Explorer browser.
If you’re using any other browser, we can use OWA Light. In light version, the OWA feature is not rich like OWA Premium. As for Calendar view, there is only daily view in OWA light.
About Calendar view in third-party browser, please contact the third-party browser support for more helps.
About Microsoft Outlook Web Access Light 2007, please refer to:
http://blogs.technet.com/b/exchange/archive/2006/09/13/3394870.aspx
Thanks,
Winnie

Fixed asset acquisition report by month?

Hi,
We're using the fixed asset acquisition report thru tcode 'S_ALR_87012050 '.
but there is only the report date input with the last day of the fiscal year concerned.
Is there any standard report to see acquisition amount with month-end or specific date?
Thanks for your help.

Chris,
I have just one more suggestion. Even though you have to use a yearend Report date for a closed prior-year, you could define a range in the Posting date selection criteria. In other words, if you would like to see the acquisitions for a given month or range of months in a closed prior-year, then give a 12/31/PY for the Report date and a specified date range in the Posting date selection criteria.
Hope this helps.
Thanks,
Chad
Edited by: Chad Busbee on Feb 8, 2008 2:56 PM

Automatic settlement rule for receiver 'Fixed asset' (with out IM)

Hi Experts
I am working with project settlement to a fixed asset.
I have defined a selttlement profile in which, FXA is the only valid receiver.
Please note that we do not use Investment managent and hence no automatic AUC.The predefined asset to be used for settlement.
In this situation i am unable to generate settlement rule automatically as like the case with CTR.
The below message is experienced.
"Enter a distribution rule for Asset without a validity limit"
However i have manually maintained the settlement rule with specification of appropriate asset as receiver and settled.
In this scenario, how to ensure that the settlement rule is automatically generated, any where can we refer the fixed asset?
warm regards
ramSiva

Hi,
Settlement rule cannot be automatically maintsined, you have to maintain manually, for example if you want to settle to fixed asset, how the system know to which fixed asset it should settle. You have to maintain settlement parameter manually.
Regards,
Sreekanth

SAP fixed asset add-on. Not able to import master data using upload pgm.

Hi all,
I am trying to import fixed asset master data using an excel file into sap B1 2007a patch level 42. I am able to run the import transaction. It tries to process and then giving me a message ' Import end: Number of successfully imported assets: 0. Number of processed assets:2. We have looked at the event log file and couldn't find anything related to the upload. I have gone through other posts and didn't face this issue. Any hellp is apreciated.
Path which I am using to upload the fixed asset master master data: Administration --> Setup --> fixed asset --> import fixed asset master data.
Following points (see below) also taken into account while creating the master data sheet.
also replaced the ',' in the csv file to ';' before uploading and changed the fixed asset mode to 'transfer' in the administration --> system initialization > company detaills> basis initialization.
Thanks
Johnson zavier
Mandatory:     Item Code = Asset Class; this Asset Class must be previous defined in the Asset Settings (don't change/delete anything in the item-master data - there are the Asset Classes Z-00u2026. Are stored
     Description = Description of this Asset
     Capitalization Date = do it like this (YYYY-MM-DD). This columne must be a text format
     APC = Aquisition/Procuction Cost; when you have digits after coma please use dot for separation - don't use thousand separators; Example 23444.45
     Quantity = only mandatory, when you use the same assets stored under one asset number. Example you have ten equal chairs, so you can handle this with one asset number and quantity ten
     Dep01 = Depreciation area; this entry must be previous defined in the Asset Settings
     Depr Start date 01 = do it like this (YYYY-MM-DD). This columne must be a text format. The beginning must be the first of the month. Please compare it in this case with the capitalization date
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     Remaining Life 01 = calculated in months (not years)
     Depr Type 01 = Depreciation Type must be previous defined in the Asset settings
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     Unplanned Depr 01 = unplanned/extraordinary depreciation; this is the comulated value you can see in the asset history sheet from the old asset solution. When you have digits after coma please use dot for separation - don't use thousand separators; Example 23444.45
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     SpDpKey2 01 = Special depreciation; when you use special depreciation you have to enter this cumulative value in this field. This is an exeption in normal projects not needed
     SpDpAccu2026 = for further special depreciation accounts; This is an exeption
     SpDpKey.. = for furhter special depreciation values; This is an exeption
Optional:     Vendor Code = when using this please be aware that the vendor code is previous defined in the system
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     When you are ready with your entries mark from the first free row on for instance the next 20 rows than right mouse key - delete rows. This is necessary to prevent that in the background are invisible signs
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     This example you can use for a test-import based on the year 2004

The issue was because of the conflict of Depr. Start Date, Use Life and Remaining Life. After I corrected the data, it worked just fine. The note 876670 helped me to resolve this issue. Thanks to Adam at Toronto SAP Business one support for his expert analysis and suggestions.
thanks
johnson zavier
Edited by: Johnson Zavier on Feb 19, 2009 11:10 PM
Edited by: Johnson Zavier on Feb 19, 2009 11:20 PM

Month end closing in fixed assets

i am doing first time Month End Closing in Fixed Assets. I need step by step documentation.Thanks
Shanker

Hi,
The steps are.
1. Post depreciation for the last period.
2. Open next Asset fiscal year by running AJRW. This is also called soft close of previous period. Without this no report of assets will work.
3. Reconclie the balances with GL account. Run Tcode ABST2.
4. Check your slef whether all the balances that are carried forward are fcorrect or not.
5. Once you have finally done the above steps, use T code AJAB to close the last fiscal year.
Please note that at any given point of time you can open only 2 asset fiscal years only.
These are th esteps that are needed for asset closing.
reward points if useful.
Sarma

Fixed Assets Mid-Month rule using non-calendar fiscal months.

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