FLow of Purchase order TO Mail

Respected Members,
I have a small requirement and i have to work on it.
Please help me out.
I will explain you the scenario.
Right now what is happening that when i am creating a purchase order ,as soon as i click on Save button in Me21n tcode then a printout is coming out and it showing the purchase order.
This purchase order is designed as Sapscript and printer settings it is made as print immediately and condition records had maintained .
So this scenario is working beautiful.
But what i want as soon as you create a purchase order your sapscript assigned to purchase order should get change to PDF format and also it send to mailbox of receipent.
for example user email id is [email protected]
This process should automatic work from creation of purchase order through tcode Me21n,
User should not go to any other tcode to work out this.
I think all of you had got the scenario and requirement.
Please tell me how to do this and what are the prequistes for this requirement and which things you have to confiugure and where to set the parameters.
if any program is needed then how to write it .
Any links regarding this requirement will be also be preferred.
Manish Garg

The isupplier portal drives off the purchasing archive tables.
po_headers_archive_all - etc..
Ensure that under Setup/Purchasing/Document Types - you have Archive on Approve.
This will ensure your purchasing data hits the archive tables.
If you still cannot see it - then the problem lies in the securing attributes on your login.
The more you have the more restrictive the portal is.
Lastly, if those are proper then your problem lies in the setup of your Security Profilie - created in the Human Resources module, allocating
access to the Operating Unit(s). You will need to create the Security Profile - and assign it to your MO and HR Security Profiles.
Then retest.
Don't forget to run the Security List Maintenance request in the Human Resources Module to ensure proper seeding of your new
security profile.
Regards,
Mike

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Hi Prabhakaran
The Confirmation Control tab has a field for selecting the COnfirmaiton control Key for the PO Item. This key Determines which confirmation categories are expected for a PO item (e.g. order acknowledgment, shipping notification).
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How can check the document flow in purchase order(me22n). Please help me on this issue..
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HI
There is no document flow like SD in MM
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I believe this can be achieved thru workflow notifications and inbound response processing. Pl see these MOS Docs
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352594.1 - Email Approval Notifications In 11.5.10 are Different From 11.5.9 - How to force users to login to system?
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Hi, ALL,
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Hi,
In standard you can send purchase order by mail with subject line (title) only and you can not send mail body text.
Check the link:
Send PO External email with attachement and Body text
Regards,
Biju K

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Dear All,
How to create Business Work Flow for Purchase Order Creation and its release process.
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Mahesh Wagh

Hi Mahesh,
See this link. It might help you.
[https://wiki.sdn.sap.com/wiki/display/ERPSCM/RELEASE%20PROCEDURE#RELEASEPROCEDURE-RELEASEPROCEDURE]
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Dear Experts,
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Vidya..

please read the documentation. that is part configuration, part basis and very well described at help.sap.com.

Sending Purchase Order in mail without the spool generation

Dear All,
When i create a Purchase Order using Tcode ME21N, the PO should go by mail to an external email id as a pdf attachment.
A Z sapscript is used . The spool request is not generated.
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Bhavika

Hi,
as i said:
create an printer with devices type PDF1, set host spool access method to M (E-Mail to Receiver/Owner).
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Created a user login for a supplier in the iSupplier portal and made Standard purchase order and Blanket purchase agreement against the supplier.I am not able to view the PO details in the iSupplier portal login of the supplier.Can anyone detail on the mandatory setups that need to carried out for PO info to flow into iSupplier portal.
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Subbu

The isupplier portal drives off the purchasing archive tables.
po_headers_archive_all - etc..
Ensure that under Setup/Purchasing/Document Types - you have Archive on Approve.
This will ensure your purchasing data hits the archive tables.
If you still cannot see it - then the problem lies in the securing attributes on your login.
The more you have the more restrictive the portal is.
Lastly, if those are proper then your problem lies in the setup of your Security Profilie - created in the Human Resources module, allocating
access to the Operating Unit(s). You will need to create the Security Profile - and assign it to your MO and HR Security Profiles.
Then retest.
Don't forget to run the Security List Maintenance request in the Human Resources Module to ensure proper seeding of your new
security profile.
Regards,
Mike

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Hai friend
I have set a shelf life value in material master ( both minimum & Total shelf life).
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The field is empty.
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Rammohan

1.activate batch management
2.to calculate SLED production date/date of goods receipt is mandatory during GRN
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Purchase Order E-mailing with Release Strategy

Hello,
We are experiencing an issue when e-mailing a Purchase Order which has a release strategy. When the order is released, the confirmation e-mails are going to the person who releases it when it is supposed to go to the person who has created the P.O. We are using a Smartform P.O. based on /SMB11/BL_MM_PO_L and print program /SMB40/FM06P. I must note that there was a bug found in the aforementioned print program and before that was fixed e-mailing would not work at all.
We have also attempted to use all combinations of standard unmodified print programs and standard unmodified smartforms and have had no luck at getting the confirmation e-mail to send to the correct person this way either.
SAP has recommended that we use program SAPFM06P with form Medruck. While this combination does work correctly, Medruck is not a Smartform. Has anybody here used a smartform Purchase Order with a release strategy and had the confirmation e-mail send to the created and not the releasor?
Below is a list of the print programs and forms we have tried in various combinations. We are running ECC6/Basis 7
Print Programs:
/SMB11/FM06P
/SMB40/FM06P
SAPFM06P (Sapscript Only)
Forms:
/SMB11/BL_MMPO_L
/SMB11/MMPO_L
/SMB40/MMPO_L

Hi,
Purchase order via e-mail in SAP sys,the configurations and pre-requisites are follow:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
For more details, check SAP note:191470
Regards,
Biju K

FLow of Purchase order TO Mail

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