Formula Help - Running Total vs ???
Post Author: schilders
CA Forum: Formula
Good Morning All,
I'm creating a report that contains a field called CDM Item. This field indicates whether a particular order set was used for a given record. Valid entries for this field are numeric 6 through 9. I would like to create a formula that tells me the number of records that have a cdm item = 6, another formula that tells me the number of records that have a cdm item = 7 etc. I need to summarize these formulas into pre-defined groups.
I was thinking a running total or a manual running total would be useful here. However, I wanted to get some input from other formula gurus here. Thanks, in advance, for your help.
Post Author: yangster
CA Forum: Formula
You don't need to create a manual running total for what you are after.simply create 4 running totals ( 1 for each item number) using a running total with the evaluate formula of cdm = 6 (changed for each number)and resetting after whatever grouping you needthe other alternative you could implement if you have mutliple grouping and wanted subtotals on differing levels is to create a formula for each case such as@case_cdm6if cdm = 6 then 1 else 0then insert sum for each formula on all the differing group levels that way you only have to worry about maintaining one formula if the criteria changes
Similar Messages
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Formula help - Group totals for more than one date range
Post Author: melcaylor
CA Forum: Formula
I need to show in 3 columns
inside of a grouping that totals an amount field based on a date
range that amount was posted. So for example:
Billy Bob in the state of MA made $5.5m total, $800k in the last 21 days, $400k in the last 14 days and $150k in
the last 7 days.
I assume this is possible but I
just donu2019t know what type of formula to write to make it work. For this
example, there are 2 tables u2013 user table and $$ table. The User table has
the user name, the $$ table has the pay date and the amount.Post Author: SKodidine
CA Forum: Formula
You only need simple formulae in Running Totals to accomplish this.
1. Group by Name
2. Create the following Running Totals:
2.1 A running total to sum the pay amount for all records, and resets on 'Change of Group' of Name.
2.2 A running total to sum the pay amount and for 'Evaluate' click on the radio button next to 'Use a formula' and then click on X-2 button next to it.
In the formula workshop window type a formula such as: {table.payment_date} in (currentdate - 21) to currentdate;
For 'Reset' click on the radio button next to 'On change of group' and pick the group name.
2.3 Create another running total just as in step 2.2 above but change the formula to: {table.payment_date} in (currentdate - 14) to currentdate;
2.4 Create the last running total just as in step 2.2 above but change the formula to: {table.payment_date} in (currentdate - 7) to currentdate;
Hide the details section and in the group footer place text boxes with appropriate text and insert these running totals to give you the numbers you want.
The only issue I see with this is if a person was paid yesterday a sum of $25, then it will show $25 for total, last 7days, last 14days and also for last 21days. At first look it might be mistaken for $75. -
How can I cut and paste my formulas and running totals to another report?
Post Author: RobotSlave
CA Forum: Formula
is this possible or do I have to just waste a bunch of my time?Post Author: kcheeb
CA Forum: Formula
To the best of my knowledge, unless the datasource and the field names are the same in both reports, you'll have to change them in the second report.
Cut and paste takes the text as is and does not do any intelligent updates based on the datasourec & field names. -
Running Total Issue or Possibly Formula Issue in Crystal Reports 9
Post Author: Jeffs23
CA Forum: Formula
My issue involves two formula's - @TotalTime and @Converted Time and a Running Total (RTotal0).
@TotalTime{Data.ApptTime}/60@Converted Timenumbervar x := {#RTotal0};totext(truncate(x),0,"")" Hrs "totext(remainder(x,truncate(x))*60,0,"") + " Mins"Running Total (RTotal0)
Field to Summarize - @TotalTime
Type of Summary - sum
Under Evaluate Section:
"Use a Formula":
onfirstrecord or
{Data.ResourceStart} <> previous({Data.ResourceStart}) or
{Data.Resource} <> previous({Data.Resource})
) and
minimum({Data.ApptKind},{Data.ResourceStart}) = 1 AND
maximum({Data.Column},{Data.ResourceStart}) >= '1'
Reset on change of field {Data.Resource}
A little background:My report deals with a Doctors schedule. In the doctors schedule, a appointment is booked and is by default placed into Column 1. It always defaults to Column 1. If the provider elects to double book their time and schedule another patient at the exact same time, the second appointment hits column 2. It expands in essence. It is possible to have up to 4 appointments in one time slot. This is why we wait forever at the Doctors office - appointments get overbooked because patients cancel or no show frequently and the provider would rather have the patients wait then risk no appointment at all. My Client wants the "TOTAL TIME" a provider was "scheduled" to see patients, not the time they actually saw the patients. So if the Provider was scheduled to see patients from 8 am to noon and had patients doublebooked for every time slot, I only want to report the overall time he saw patients regardless of the doublebooking, triplebooking or quadruplebooking. So the total time for my example should be 4 hours not 8 hours. The good news is this is painfully close to being correct! What is currently happening, is if the schedule contains more than 1 facility the time calculates wrong. I think my issue may be in the running Total but not 100% sure. I need it to calculate time on each facility - {Data.Facility}.Post Author: Jeffs23
CA Forum: Formula
I had some minor issues with my formulas and Running Total so I modified them alittle:
@TotalTime
If {Data.ApptTime} = 0 then 0else {Data.ApptTime}
@Converted Time
If {#RTotal0} = 0 then "--"else ToText(Truncate({#RTotal0}/60),0,"") + " Hour(s), " + ToText(Remainder({#RTotal0},60),0,"") + " Min(s)"
My running total stayed the same.......
Field to Summarize - @TotalTime Type of Summary - sum Under Evaluate Section: "Use a Formula":(onfirstrecord or{Data.ResourceStart} <> previous({Data.ResourceStart}) or{Data.Resource} <> previous({Data.Resource}) ) andminimum({Data.ApptKind},{Data.ResourceStart}) = 1 AND maximum({Data.Column},{Data.ResourceStart}) >= '1' Reset on change of field {Data.Resource}
Some fake sample data:
Resource = Francis, William MD
Facility 1: River Oaks Main Clinic
Facility 2: Western Medical Hospital
Date of Service = 10/25/2007
From 7:15 am to 11:45 am, Patients were treated at Facility 1: River Oaks Main Clinic *** (total time = 4 hours 30 min)
From 12:15 pm to 1:00 pm, Patients were treated at Facility 2: Western Medical Hospital *** (total time = 45 min)
From 1:00 pm to 3:15 pm, Patients were treated at Facility 1: River Oaks Main Clinic *** (total time = 2 Hours 15 min)
The report should tell me Total time at River Oaks Main Clinic = 6 Hours 45 min and 45 min for Western Medical Hospital. What it currently is doing, is reporting the 6 Hours 45 min on the River Oaks Main Clinic and 7 Hours 30 min on the Western Medical Hospital. The time for this facility should be 45 minutes, yet its taking the full provider time and throwing it into this second facility. I am assuming its because the Running total tells it "Reset on change of field {Data.Resource}". Somehow, I need it to evaluate on both the Resource and the Facility. Any suggestions? -
Post Author: jligget
CA Forum: Formula
Good afternoon,
I have a 2 running totals that sums either debits or credits. There may be cases where there are no credits so in place of the sum I need to place zero's.
The running total has a formula in it of {@detail transaction code} in ['22', '32'] and if so it then sums the amount field. (22 or 32 desingate a credit - I have another running total for a debit)
The problem is that if no credits exist nothing gets summed and I get spaces in my running total field. How can I make it so that it will display zeros instead?
Thanks,
JeannettePost Author: Jeffs23
CA Forum: Formula
I had some minor issues with my formulas and Running Total so I modified them alittle:
@TotalTime
If {Data.ApptTime} = 0 then 0else {Data.ApptTime}
@Converted Time
If {#RTotal0} = 0 then "--"else ToText(Truncate({#RTotal0}/60),0,"") + " Hour(s), " + ToText(Remainder({#RTotal0},60),0,"") + " Min(s)"
My running total stayed the same.......
Field to Summarize - @TotalTime Type of Summary - sum Under Evaluate Section: "Use a Formula":(onfirstrecord or{Data.ResourceStart} <> previous({Data.ResourceStart}) or{Data.Resource} <> previous({Data.Resource}) ) andminimum({Data.ApptKind},{Data.ResourceStart}) = 1 AND maximum({Data.Column},{Data.ResourceStart}) >= '1' Reset on change of field {Data.Resource}
Some fake sample data:
Resource = Francis, William MD
Facility 1: River Oaks Main Clinic
Facility 2: Western Medical Hospital
Date of Service = 10/25/2007
From 7:15 am to 11:45 am, Patients were treated at Facility 1: River Oaks Main Clinic *** (total time = 4 hours 30 min)
From 12:15 pm to 1:00 pm, Patients were treated at Facility 2: Western Medical Hospital *** (total time = 45 min)
From 1:00 pm to 3:15 pm, Patients were treated at Facility 1: River Oaks Main Clinic *** (total time = 2 Hours 15 min)
The report should tell me Total time at River Oaks Main Clinic = 6 Hours 45 min and 45 min for Western Medical Hospital. What it currently is doing, is reporting the 6 Hours 45 min on the River Oaks Main Clinic and 7 Hours 30 min on the Western Medical Hospital. The time for this facility should be 45 minutes, yet its taking the full provider time and throwing it into this second facility. I am assuming its because the Running total tells it "Reset on change of field {Data.Resource}". Somehow, I need it to evaluate on both the Resource and the Facility. Any suggestions? -
Having trouble getting a running total of a running total
Greetings,
Hopefully I can explain what I am trying to do well enough. I am working on a report for technical support. I have the details section showing all activities for a technical support case, grouped by case# (group 2) and year (group 1). What I would like to do is to average the # of (count) activities per case per year. So for example:
2008
Case#1
act1
act2
act3
act4
Case#2
act1
act2
act3
act4
act5
Case#3
act1
act2
act3
act4
act5
act6
So the average number of activities per case for 2008 was 5. For some reason I just cannot figure out how to do this in Crystal Reports (X). I can create a count of the activities per case, but then I cannot use that count in my average formula or running total. Any suggestions would be welcome.Try creating the formula like this
count(,)/count(,)
Place this in group footer of year.
Regards,
Raghavendra -
I am trying to subtract a list of numbers from a begining number.
Example... I have 480,000 parts...... I have a list of usage by week. I am trying to get a balance after each week.
Here is what I am trying to get
Starting 480,000
10/5/2008 10,000 470,000
10/12/2008 15,000 455,000
10/19/2008 5,000 400,000
ect.....
I am trying to get a formula to create my running total (shown in bold)
Any suggestions?Hi Travis,
try creating a formula like
@initialize:
whileprintingrecords;
numbervar i:=480,000;
place this in report header
and create one more like
@Evaluate:
whileprintingrecords;
numbervar i;
i:=i-;
Place this beside the amount field.
Regards,
Raghavendra -
How do I use a running total within a selection formula?
I am developing a report within Crystal Reports 2008. My goal is to identify any accounts that have zero usage for at least six months in this current year. I have account number, meter size, read date, usage, and a running total/subtotal by account.
Here is what the data looks like in the report
ACCTNO METER SIZE READ DATE/TIME READ_USAGE Counter
001022-05
001022-05 2.00 9/28/2009 9:42:00 AM 0.00 1
1
001110-09
001110-09 2.00 3/2/2009 9:54:13 AM 0.00 1
001110-09 2.00 3/26/2009 1:32:28 PM 0.00 1
001110-09 2.00 4/27/2009 11:02:11 AM 0.00 1
001110-09 2.00 5/27/2009 1:13:53 PM 0.00 1
001110-09 2.00 6/19/2009 11:41:20 AM 0.00 1
001110-09 2.00 9/1/2009 8:13:25 AM 0.00 1
6
My report shows all accounts that have zero usage. I want to filter the report to only show the accounts that have at least six zero usage reads. I thought I could add a running total, sum it, and filter the data by using the selection formulas. Unfortunately I keep getting an error message saying "this field cannot be used becuase it is being evaluated later." Any help would be appreciated. This is the first report I have created using crystal.
Edited by: smwdrw2 on Oct 28, 2009 4:29 PMYou could Conditionally suppress the account numbers where your running total is less than 6
You will probably have to put your account number summaries in the group footer, instead of the header.
Then:
go to the section expert, click on the group footer for the account number, on the right, next to the word "Suppress" click on the box that says "X-2". In the formula put
IF<6 then True
Save and close
The only way this would not work for you is if you have some sort of grand total that you don't want to include the other groups in. -
Running totals: Custom Reset via Formula? (VS 2005)
Post Author: PunchngMrGrumpy
CA Forum: .NET
Hi All,I have attached a screenshot to help make up for my inability to describe the situation I'm dealing with here.I
have three groups within a report that currently use distinct Running
Totals fields that Reset at the group levels that I assigned. I am
attempting to create a single Running Totals field for all 3 groups
that will reset depending on which Group is being calculated at the
moment so that I don't have to have 3 separate Running Totals object
for each and every group. I'm not sure how to do this or write this
formula as I'm new to Crystal Reports and am used to SQL Reporting
Services where this evaluation is automatically done for you (I was
spoiled I guess).For example, if the Running Totals field
control is in Group #1, I want it to reset at Group #1, and Group#2 to
reset at Group #2, etc without having to create a field for each group.So
basically I'm attempting to use a formula to create a Reset point (view
screenshot for detail) that is determined by which group the data is
being calculated in. Is this possible? I realize that it is possible by
simply creating a new running total object for each group and telling
it to reset on change of group specified, but this seems completely
redundant and overly time consuming for larger reports where there are
multiple groups and a lot of Running totals fields.I'm developing the report with Crystal Reports within Visual Studio 2005 if that helps any.I
don't know if you'll be able to see it, but I have a screenshot link to
explain what I'm trying to do. http://www.codeguru.com/forum/attachment.php?attachmentid=19302Thanks!Hi Abhilash,
Thanks for the code, but the totals aren't right still yet.
Also, I just noticed my running total is not functioning properly. Count be the reason for my delima.
Any suggestions on how to get the running total to function properly?
What I just noticed is:
Date Patient Count
7/9/13 Patient A 7
8/8/13 Patient B 8
8/8/13 Patient B 8
8/8/13 Patient C 8
8/8/13 Patient D 8
8/15/13 Patient E 9
Would I be better off to do a formula vs a running total? -
Require a formula to calc the diff between 2 running total fields in a crosstab
Post Author: PJM
CA Forum: General
Hi,
I have built a crosstab in Crystal XI with the following columns:
PROFILED BUDGET (a) EXPENDITURE TO DATE (b) VARIANCE (a-b)
The profiled budget and expenditure to date columns are both running total fields. I want the variance column to show the difference between the budget and expenditure.
To set the variance field up as a running total, I assume that I would have to specify that I want this formula evaluated after the budget and expenditure fields , however, I can't work out how to do this on a crosstab.
Moving the crosstab to the report footer has had no impact.
If I try to create a basic formula using the running totals, I get the error message "A summary has been specified on a non-recurring field" - I can't find an explanation of this error message on the help menu.
Can anyone help with this please?overtime hours are calculated after 40. If I work 12 on monday, thats 12 regulars hours. not sure about others states laws but here in wisconsin we consider overtime after 40 only, not after 8 daily. at least thats how my company calculates overtime. lets say I work 10 hours a day, monday thru thursday, thats 40 hours regular time. anything after that is overtime. our weekly work schedule starts on sunday and ends on saturday. so on my bi-weekly time log, if i work 10 hrs a day monday thru thursday, i want 10hrs each day in regular hours cell, then when i work friday and or saturday, i want those hours in overtime hours. the main problem im having is: if i reach 40 hours in the middle of a day, i want the regular of that day to end and the overtime to pick up on the same day.
here is a basic example of how i want regular and overtime to look. of course the values will be duration not just numbers. hope this helps explain what i need a bit better. -
Getting running total formula result at the beginning of the report
Hello All,
I am having an inquiry that if I can get a grand total in the report footer to the report header.
The grand total is not a direct sum. I am using three formulas
the first formula:
@reset Group Header
whileprintingrecords;
numbervar sumpct4;
if not inrepeatedgroupheader then
sumpct4 := 0;
the second formula: Details section
whileprintingrecords;
numbervar sumpct4 := sumpct4 + {@Total_Market}; // {@Total_Market}; = Amount+ Interest
numbervar grtotal4 := grtotal4 + {@Total_Market};
Group Footer
whileprintingrecords;
numbervar sumpct4;
Report Footer
whileprintingrecords;
numbervar grtotal4;
All that I need is to show the total which is in the report footer at the top of the page where I am having a summary.
So, can you please help me.
Thanks
Edited by: maas maas on Sep 8, 2010 12:48 PMHello my friend,
I want this to be controlled in crystal.
Is there is a way to get the grand total by using multiple formulas or any other way?
Here is the structure of my report:
Group Header 1: CCY
Group Header 2:Type
@reset Group Header
whileprintingrecords;
numbervar sumpct4;
if not inrepeatedgroupheader then
sumpct4 := 0;
Group Header 3A: Deal No
Group Header 3B: Deal No (subreport to get the {@amount} for each deal)
I will pass the end_date from the main report to subreport and I will get the sum(amount) for each deal between date (1-1-2008) to end_date. The sum will be as a shared variable to the {@amount} formual in the main report.
Details:
Deal No, {@amount}, {@Price}, {@market}, {@Total_Market}
{@Price}: if {table.price} = 0 then
100
else {table.price}
{@market}: if Type <> "DEP" then
({@amount}*{@Price})/100
else
{@amount}
{@Total_Market}:{@market}+ {@Price}
Running formula to get Total_market: Details section
whileprintingrecords;
numbervar sumpct4 := sumpct4 + {@Total_Market};
numbervar grtotal4 := grtotal4 + {@Total_Market};
Group Footer 3B: Deal No
Group Footer 3A: Deal No
Group Footer 2:Type
In this group I am placing a running total formula:
whileprintingrecords;
numbervar sumpct4;
Group Footer 1: CCY
Report Footer:
@grand_Total
whileprintingrecords;
numbervar grtotal4;
Now, i want this @grand_total formula result to be shown in Group Header 1: CCY.
I tried to insert a subreport at the beginning which it is a copy of the main report, but I did not get the coorec t result because I am getting the {@amount} from a subreport and in crystal I can't insert a subreport in an existing subreport. -
How to create a running total formula for different calendar years
Hello everyone,
I am looking for some help in creating a running total formula for different calendar years in Oracle. This is what I currently have organized in the crosstab report: vertically I have the cities from our database organized, then horizontially have the following information for each city:
2006 /2007 /2008
Amount /Amount Spent /Unspent Amount Amount Recieved/Amount Spent /Unspent Amount Amount Recieved/Amount Spent/Unspent Amount
Recieved
I am trying to create a formula that will specify each calendar year. For example, I'd like to have a formula in 2007 which would total the: 2007= {2006 unspent amount + the unspent amount in 2007} and same for 2008= {2007 unspent amount + the unspent amount in 2008}. I hope this is clear, I have simplified the report into a basic interpretation of what i've been trying to accomplish.
Would anybody know if this is possible and how to approach this?
Really appreciate it! Thanks.
AlexHi,
you can try and define a running total as a calculation in the crosstab as:
sum(Unspent Amount) over (partition by city order by year)
i find the crosstab format comfusing sometime since the aggregation is auto applied.
I would start with a flat table and then "duplicate is as a cross tab"
for your running total you can sort the data by the city,year and get it to 3 lines for each city, for example:
city year Unspent Amount all other amount...
X 2007 10
X 2008 20
X 2009 30
Y 2007 5
Y 2008 15
Y 2009 25
then you can use a funtion to calculate the amount :
sum(Unspent Amount) over (partition by city order by year)
this is the sql i used just to check it:
SELECT city,year,"Unspent Amount"
,SUM("Unspent Amount") over (PARTITION BY city ORDER BY YEAR)
FROM (
SELECT 'X' city, 2007 YEAR, 10 "Unspent Amount" FROM dual UNION ALL
SELECT 'X', 2008 ,20 FROM dual UNION ALL
SELECT 'X', 2009 , 30 FROM dual UNION ALL
SELECT 'Y', 2007 , 5 FROM dual UNION ALL
SELECT 'Y', 2008 , 15 FROM dual UNION ALL
SELECT 'Y', 2009 , 25 FROM dual
Tamir -
Running Total Grouping Formula
I have a running total condition that I need to summarize the field CAWP.BAC. I would typicaly evaluate this total for change of group 4 and reset on change of group 3. I need to condition the evaluation for ".900" in {CAWP.WP} but i also need to evaluate for change of group 4. Does any one have any examples of a formula for evaluation "on change of group"?
Hi John,
For this you can try using manual running total formula's.
1) Create a @reset formula as below and place it in group header 3.
Formula :
Whileprintingrecords;
Numbervar i:=0;
2) Create an @evaluation formula and place it in detail section.
Formula:
whileprintingrecords;
numbervar i;
if {CAWP.WP} = ".900" then
i:= i+ {CAWP.BAC}
3) Create a @display formula and place it in group footer 4.
Formula:
whileprintingrecords;
numbervar i;
Hope this will help!!
Regards,
Vinay -
Running Totals and Formulas with Cross Tabs
Hi,
I'm using Crystal Reports 2008 and am having two issues using Cross Tabs.
The first is that I want to have two crosstabs. They both will have a common Y axis (Oppourtunity.Sales Rep), and on the Y Axis I want one to show all (Opportunity.Create Date) where (Opportunity.Staus = Won) and the other where (Opportunity.Staus = In Process), but I can't figure out how to contruct the formula to return this result.
The other issue, is that in addition to summarizing based on Sum (Opportunity.Expected Revenue), I would also like to create a running total to show the cumulative (Expected Revenue) Week over Week.
Any direction would be fantastic.
Thank you,
MichaelPlease go through the SAP Notes listed here which would help you how to create mannual running totals in crosstab
[https://www.sdn.sap.com/irj/scn/advancedsearch?cat=sdn_ossnotes&query=runningtotalin+crosstab&adv=true¬e_number=&component=&sdn_updated_on_comparator=GE&sdn_updated_on=&sortby=cm_rnd_rankvalue]
Regards,
Raghavendra -
How to Summarized Running Total and Formula ????
Post Author: ryan_r
CA Forum: Crystal Reports
Hi my name is Ryan, I want to ask something. I have build a report
that contains Running totals and Formula. What I want to do is I want
to use subtotal and Summary field for the running total and Formula,
but I can find the field when I click the dropdownlist in the Subtotal
dialog box or summary field for the running total and the formula. Is
there any way that I can use subtotal or summary field for Running
Totals and formula, I do need some help guys, Thanks. FYI: I use Visual Studio.NET 2003; ASP.NET(C#).regardsPost Author: ryan_r
CA Forum: Crystal Reports
Hi kcheeb, thanks for your advice but it doesn't work sorry. By the way maybe I can explain you more of twisted situation.I have updated my report,
so im not using runningtotals any more, I'm using summary field and
formula which are;-the summary field is "Sum of SuspenseVoucher.Realisation" located in Group Footer #3: SuspenseMstr.ProgramID-The formula is "@Balance_Formula" which contain:{SuspenseMstr.Budget}
- Sum ({SuspenseVoucher.PenggunaanBudget}, {SuspenseMstr.ProgramID})
also located in the same location as summary field above.FYI: I have three group records which are:-Group #1 : SuspenseMstr.APDate (Appearing in months e.g January 2007)-Group
#2 : programCategoryMstr.programCategoryID (doesn't have any objects I
just put some dashed line, the group is only for proper sorting)-Group #3: SuspenseMstr.ProgramIDwhat I want to do is:-in the Group Footer #3, I already put "Sum of SuspenseVoucher.Realisation" and "@Balance_formula"-in
the Group Footer #2, I want to put Summary of Budget but there's a
problem in here too, in the budget field there are some data are
conditionally suppressed. I already tried to put some summary field but
the summary operation wasn't like what I wanted. What I wanted was the
sum only evaluate the data that appeared in the report not the
suppressed, but in the summary the suppressed data keep evaluated. And
in this location I also want to put Summary of "Sum of
SuspenseVoucher.Realisation" and the Sum of the @Balance_formula.-
in the Group Footer #1, I want to add some Summary of "Sum of Budget"
(which I already explained that this operation has a problem) and I
also want to put the Sum of "Summary of Sum of
SuspenseVoucher.Realisation" and the Sum of "Sum of @Balance_formula"-And in the Report Footer I want to add some Grand Total from all of the evaluation above.So
there are my problems, quite much I would say. I hope this explanation
helping all of you guys to solve my problem, thanks for spending your
valuable time for me. This matter is really important for me 'cause I
want to learn something new from all of you experts as I'm still a
"toddler" in this situation and also because I work in this field, so a
BIG thank you for all of you guys out there. Best Regards.
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