Formula to get last record entered for a specific code in a field

I work at an inpatient facility where our patients experience several movement actions -- transfers from unit to unit, Leaves, return from leaves, and change in commitment status. We collect all of these actions in one table. For our census report we use a subreport to show the list of patients who are on leave. The problem I am having is pulling the most current movement that was a leave if the last movement action code entered was a change in commitment status. We really should not have put the change in commitment in this table as it is not a movement. When a change in commitment occurs and the patient is on leave, they drop off my report because the last change was not a leave. We have to enter the leave again so it is the last record entered to fix.
The table contains these fields:
Doc_ID
Parent_ID
Folder_ID
Effective Date
From_Unit
To_Unit
Time_of_Change
Leave_status_Code
Move_Action_Code
Commit_Status_Code
The Move_Action_Code field contains these codes:
L = Leave
C = Change in Commitment Status
B = Return From Leave
I = Initial Admission
D = Discharge
R = Recommitment
V = Unit to unit transfer
A patient may have several leaves in the same admission (home visit, then back, etc.). I need a formula to show only most current leave if they haven't returned from leave and need to totally ignore any change in commitment status.
Thanks in advance to everyone for your help in this forum!

Hi Jerri,
To identify a patient, I assume it would be Folder_ID. Create a group on this field. Also create a group on Effective Date.
Hide the Detail section and the Group Headers for both of these. You can also hide the Group Footer for Effective Date.
In the Group Footer for Folder_ID, drop in the Move_Action_Code and any other fields you want.
When you look at your report, this will show you the last Move_Action_Code for that patient.
If you can group your data properly, the Group header will always show the first record and the Group Footer will always show the last record.
Hope this helps,
Brian

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Sql query - Selecting last recorded values for each date in specified period

Hello,
Can someone please help me with my problem.
I'm trying to get last recorded balance for each day for specific box (1 or 2) in specified period of days from ms access database using ADOTool.
I'm trying to get that information with SQL query but so far unsuccessfully...
My table looks like this:
Table name: TestTable
Date Time Location Box Balance
20.10.2014. 06:00:00 1 1 345
20.10.2014. 12:00:00 1 1 7356
20.10.2014. 18:45:00 1 1 5678
20.10.2014. 23:54:00 1 1 9845
20.10.2014. 06:00:02 1 2 35
20.10.2014. 12:00:04 1 2 756
20.10.2014. 18:45:06 1 2 578
20.10.2014. 23:54:10 1 2 845
21.10.2014. 06:00:00 1 1 34
21.10.2014. 12:05:03 1 1 5789
21.10.2014. 15:00:34 1 1 1237
21.10.2014. 06:00:00 1 2 374
21.10.2014. 12:05:03 1 2 54789
21.10.2014. 15:00:34 1 2 13237
22.10.2014. 06:00:00 1 1 8562
22.10.2014. 10:00:00 1 1 1234
22.10.2014. 17:03:45 1 1 3415
22.10.2014. 22:00:00 1 1 6742
22.10.2014. 06:00:05 1 2 562
22.10.2014. 10:00:16 1 2 123
22.10.2014. 17:03:50 1 2 415
22.10.2014. 22:00:10 1 2 642
23.10.2014. 06:00:00 1 1 9876
23.10.2014. 09:13:00 1 1 223
23.10.2014. 13:50:17 1 1 7768
23.10.2014. 19:47:40 1 1 3456
23.10.2014. 21:30:00 1 1 789
23.10.2014. 23:57:12 1 1 25
23.10.2014. 06:00:07 1 2 976
23.10.2014. 09:13:45 1 2 223
23.10.2014. 13:50:40 1 2 78
23.10.2014. 19:47:55 1 2 346
23.10.2014. 21:30:03 1 2 89
23.10.2014. 23:57:18 1 2 25
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24.10.2014. 12:30:22 1 1 8329
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24.10.2014. 06:01:00 1 2 3546
24.10.2014. 12:30:26 1 2 89
24.10.2014. 23:51:10 1 2 25
Let's say the period is 21.10.2014. - 23.10.2014. and I want to get last recorded balance for box 1. for each day. The result should look like this:
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21.10.2014. 15:00:34 1 1 1237
22.10.2014. 22:00:00 1 1 6742
23.10.2014. 23:57:12 1 1 25
So far I've managed to write a query that gives me balance for ONLY ONE date (date with highest time in whole table), but I need balance for EVERY date in specific period.
My incorrect code (didn't manage to implement "BETWEEN" for dates...):
SELECT TestTable.[Date], TestTable.[Time], TestTable.[Location], TestTable.[Box], TestTable.[Balance]
FROM TestTable
WHERE Time=(SELECT MAX(Time)
FROM TestTable
WHERE Location=1 AND Box=1 );
Tnx!
Solved!
Go to Solution.

For loop
following query keep day (here 24 in below query) Variable from ( 1 to 28-29/30/31 as per month)
SELECT TOP 1 TestTable.[Date], TestTable.[Time], TestTable.[Location], TestTable.[Box], TestTable.[Balance]
FROM Test Table.
WHERE Time=(SELECT MAX(Time) FROM TestTable WHERE Location=1 AND Box=1 )
AND DATE = "2014-10-24";
PBP (CLAD)
Labview 6.1 - 2014
KUDOS ARE WELCOMED.
If your problem get solved then mark as solution.

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reward guaranteed
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Formula to get last record entered for a specific code in a field

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