Frame 11 Creating Small PDFs

I am on Windows 7, using FrameMaker 11. I have a book that when I generate the PDF, produces very small PDFs, not 8.5 x 11 pages. This only happens to certain books, not all of my books. I don't know where to start on this. I've looked through Distiller and my printer settings. Please help!

Well, not sure what the problem was, but I exited and re-started FM and now it is generating correct PDFs. Weird.

Similar Messages

How to create small PDFs with reasonable quality images?

Help me Obiwan Adobe!
There seem to be several utilities around the web that claim to do this, but I figured I'd ask the experts first. There must be some sort of step by step technique outlined somewhere that enables you to create PDFs that have reasonable image quality but don't come with such extreme weight that they can't be emailed.
I have seen suggestions ranging from using the Print to PDF function in InDesign (sometimes that works, sometimes not), to exporting out of InDesign using the PDF/X1a preset (used to work ok, but now does not seem to crunch the files down as much as they used to) to adjusting preferences to a lower screen resolution—not in the export or save as dialog box—then saving as reduced size. I've tried almost every technique I have seen but to no avail.
So I assume there is something I am missing. In builiding an InDesign file that you want to severely compress, is it better to use JPEGs or other PDFs or something else for placed images?
I know it is alot to ask, and clearly native Acrobat functions are not much help, but I have several uses for this. I do a lot of book design and prefer to send drafts to clients that are at least good enough for them to look at without fuzzy images. I also would like to put together a portfolio PDF document that does not require sending through FTP. In fact most places that ask for my portfolio PDF want it smaller than 1.5 MB. That seems to be impossible.
So there you go. Somebody needs to write a book. In fact, if I get some good direction, maybe I'll do it.
Thanks

A lot depends on the types of images you have and the resolution. You may be best adjusting the resolution first in InDesign and then creating the PDF. For the options in the export, you may have to ask in the ID forum since the export is an ID function. Printing to the Adobe PDF printer is the other that was suggested (I usually hear that the ID export is the best way to go, but I don't have ID to confirm). In printing to the Adobe PDF printer there are several options to consider -- one is the selection of the job settings to use. The default is Std that embeds all but the Adobe fonts and has a slightly lower graphics resolution than Press or Print settings. Also, in the advanced button of the Adobe PDF printer>layout (may vary with Acrobat version), select the Graphic>Print Quality and lower it. I use 300 dpi and several others recommend 600. The default is 1200 that is useless unless you are expecting folks to zoom to see fine details.
If you open the job settings Adobe PDF Settings>Default Settings (select one of the settings files - probably press or print, or try Std if you want) and check the graphic tab to see the resolution that will be used for the graphics. A combination of this resolution setting and the Print Quality should address your issues.

Adobe Reader 9: create smaller PDFs out of a larger one

I have Adobe Reader 9 and I'd like to seperate a multi-page document into several smaller 1-2 page documents. I know that you can Print to PDF in Adobe Professional, but I don't currently have that option or software. I am also aware that I could download add-ons that could allow me to do the same thing.
Does anyone know if Adobe Reader 9 has the option to seperate PDF documents into smaller ones?

Adobe Reader does not have that option.
And with Acrobat, you don't have to "print" to a new PDF, you simply extract pages.

Creating small, text-editable PDFs?

I have many documents from school that I'd like to scan, convert to PDFs and then compile together into one PDF file. The problem is that whenever I scan a document, I can't compress it down enough without sacrificing quality, so I can't have a small PDF file. I have a few eBooks, and, looking at their properties, somehow the creators of those eBooks were able to compress their PDFs down enough without sacrificing any quality to the documents whatsoever. Here's an example:
one eBook that I have is 696 pages, the filesize is 4,159,863 bytes, and it looks like it was simply scanned and put together, because the quality of the eBook matches the book that it came from (which I happen to own). True, the images in the eBook are black and white (some of the images in the book are in colour), but there is no noticeable depreciation in their quality. Whoever created it was using the application PScript5.dll version 5.2, the PDF producer Acrobat Distiller 6.0.1 (Windows), the PDF version is 1.5 (Acrobat 6.x), and was NOT optimized for fast web view. How did the author get the page size so small (kb wise) yet retain quality? If one were to do the math: 4,159,863 bytes divided by 696 pages equals 5976.81, then divided by 1000 equals 5.97681. Almost 6 kb per page? How is that possible?
The smallest I could compress scanned images was about 20 kb, and the quality was terrible. In fact, the only way I could shrink them to that size was to scan them in Black and white (1 bit), and then distill them as much as I dared. The vast majority of documents that I'm scanning are black and white text with very little in the way of graphics.
Here are the programs that I have at my disposal:
Jasc Paint Shop Pro 8 and HP Director (for scanning with my HP PSC 1210 all-in-one printer, which has OCR technology)
Microsoft Word 2000 (9.0.2720)
Adobe Acrobat 5.0.5 (10/26/01) (yes, it has paper capture)
Acrobat Distiller 5.0.5.2001101100
It is driving me absolutely crazy that I cannot figure this out. Even creating my own job option in Distiller and adjusting the settings didn't help.
It should be possible, with the programs that I have, to get the results I want. For those of you who believe I should upgrade to something beyond Adobe Acrobat 5, here's another example for you:
There used to be a link on www.iartonline.ca (which no longer exists) to a PDF that is 13 pages long, created with the application Microsoft Word 8.0, the PDF producer is Acrobat Distiller 4.0 for Windows, the PDF version is 1.2 (Acrobat 3.x) and has a file size of 79,719 bytes. In contrast, I scanned two school documents (using OCR) into Microsoft Word, corrected any errors, and converted it to an Adobe PDF from there. The resulting size (for TWO PAGES) was 25 kb.
So, in conclusion, it HAS to be possible for me to scan my documents, retain their quality while compressing their size, and compiling them into single file PDFs.
I apologize for the lengthy explanation (this is why I couldn't ask the question on WikiAnswers), but hopefully this will save others interested in answering from asking irrelevant (to me) questions.
Thank you for your time.

Well, back to square one. IrfanView seems like a good program, but I'm running into the same issues I had before (sacrificing quality for a more compact file size). Using IrfanView to scan the sheet music opens up HP Director (since I have an HP printer it makes sense that this would be the default program). With HP Director, my output type options are as follows:
1. Millions of colors
2. 256 colors (8-bit)
3. 256 colors (web palette)
4. 256 colors (system palette)
5. 256 gray shades
6. Black & White (1-bit)
Choices 1 and 6 are out automatically. Since the output dimensions (area to be scanned) is 7.86 x 10.37 inches, at 200 DPI, the image size is as follows (using the remaining choices from above):
2. 3.19 MB
3. 3.19 MB
4. 3.19 MB
5. 3.19 MB
The scale is 100%. After selecting choice 2 (256 colors - 8-bit) and scanning to IrfanView, the Image Information is as follows:
1571x2075x8BPP, 3.11 MB
So I'll save this as a TIF file (using ZIP compression) and the resulting file size will be 532 KB. Opening this file with AA5 and saving it as a PDF will result in a file size of 512 KB. The quality is definitely there, but the file size is way too big.
If I go through all that again and use JPEG compression instead of ZIP, the resulting file size is 1,836 KB. After opening the file with AA5 and saving it as a PDF: 354 KB. Once again, the quality is there, but the file size is too big. It appears that JPEG compression is the better choice in this particular case.
So what can I change? Going back into HP Director, I adjust the scale (size) to 50%. Output dimensions: 3.93x5.19; DPI: 200; output type: 256 colors (8-bit).
In Irfanview: 788x1035x8BPP, 797.5 KB; quality is a little bit less. Saving to TIF with JPEG compression: 592 KB. Opening with AA5 and saving to PDF: 125 KB.
Interesting side note: I decided to perform a Paper capture on this 125 KB PDF file. In the Paper capture Preferences, I chose 'Searchable image (compact)' as the PDF output style, and chose 'None' for Downsample images. Result? 267 KB.
Trying that again, this time with the PDF output style of 'Searchable image (exact)' produces the same file size (267 KB).
Mind you, when Paper capture was performed on the PDF, it straightened the image, which may have contributed to the larger file size. I noticed that IrfanView did something similar: if I rotated the image slightly (in this case, 1.10), IrfanView changed the image's BPP from 8 to 24 (but I changed it back to 8 BPP by going to Image>Convert to Grayscale).
Tried scanning it at 150 DPI instead of 200; quality was still there. TIF file size: 911 KB, PDF file size: 201 KB.
100 DPI. TIF: 468 KB, PDF: 109 KB. Starting to get a little blurry, but that could have been due to making the rotation change and then converting back to grayscale.
Tried scanning at 75 DPI, 256 gray shades and half the scale (size). Quality was HORRIBLE.
IrfanView has no "Print to file" option, so using Acrobat Distiller is out.
I've noticed that, if you rotate an image in IrfanView, sharpen the image, then convert it back to grayscale and save it as a TIF file, it will be blurry when it's opened in AA5.
HP Director doesn't always straighten the scanned image, even though there's an option to do so (and I always check the box for that option). I've re-scanned the sheet many, many times, but it's only at random that HP Director automatically straightens the scanned image.
I did a scan with 75 DPI, 256 gray shades, 100% scale. It looks great in IrfanView (602x775x8 BPP, 458.17 KB), but when I save it as a TIF (JPEG compression) and open it with AA5, the quality had considerably diminished. Even redoing the scan and saving it as a TIF with ZIP compression, it's still the same.
I tried Packbits compression, same thing; LZW, ditto.
So I upped the DPI to 150 and tried again, this time using JPEG compression. TIF: 1,077 KB, converted to PDF it was 231 KB. The quality was there, but the file is TOO BIG.
All in all, I've tried a few different approaches and it seems to me that I can have one or the other: quality or compact file size, not both. But I refuse to believe that. It MUST be possible.
I have an eBook that is 736 pages long and is 6.75 MB (7,077,900 bytes). The PDF producer was Adobe PDF Library 5.0 and the application used was Adobe InDesign 2.0.2. The quality of the eBook almost exactly matches the actual, physical book (I know this because I've borrowed the book from the library).
Did Adobe PDF Library 5.0 and/or Adobe InDesign 2.0.2 create such small PDFs from scans that were responsible for such a small eBook, or was it some other program? And, if it was some other program, then what's the name of it? Is it freeware?
You can download the eBook in question for free here: http://www.deliberatedumbingdown.com/MomsPDFs/DDDoA.sml.pdf
Bill, in HP Director, after clicking on "Scan document", the user is presented with 4 choices:
- Text & Graphics as image
- Text as image
- Editable text
- Editable text with graphics
The settings for these 4 choices can be modified. For the first two choices, resolution can range anywhere from 75-19,200 PPI, and the output types can be Millions of colors (24-bit), 256 gray shades (8-bit grayscale) or Black and White (1-bit).
The settings for the latter two give less options: resolution can be either 300 or 400 PPI, and the output type does not include the Black and White (1-bit) option. (This bit about HP Director is mostly for your information to give you a better idea of the program's capabilities.)
It IS possible to scan a document with HP Director, do OCR on it and save it as a PDF. The file, however, is very large.
I now understand that a document can have OCR performed on it OR have AA5 do a paper capture, but not both.
I really appreciate the time you've taken to address my questions, Bill. As I've stated before, this will also serve as a guide to others in the future should they have similar problems/questions.

How to create small size PDFs with reasonable quality images?

Help me Obiwan Adobe!
There seem to be several utilities around the web that claim to do this, but I figured I'd ask the experts first. There must be some sort of step by step technique outlined somewhere that enables you to create PDFs that have reasonable image quality but don't come with such extreme weight that they can't be emailed.
I have seen suggestions ranging from using the Print to PDF function in InDesign (sometimes that works, sometimes not), to exporting out of InDesign using the PDF/X1a preset (used to work ok, but now does not seem to crunch the files down as much as they used to) to adjusting preferences to a lower screen resolution—not in the export or save as dialog box—then saving as reduced size. I've tried almost every technique I have seen but to no avail.
So I assume there is something I am missing. In builiding an InDesign file that you want to severely compress, is it better to use JPEGs or other PDFs or something else for placed images?
I know it is alot to ask, and clearly native Acrobat functions are not much help, but I have several uses for this. I do a lot of book design and prefer to send drafts to clients that are at least good enough for them to look at without fuzzy images. I also would like to put together a portfolio PDF document that does not require sending through FTP. In fact most places that ask for my portfolio PDF want it smaller than 1.5 MB. That seems to be impossible.
So there you go. Somebody needs to write a book. In fact, if I get some good direction, maybe I'll do it.
Thanks
(Also posted in Acrobat forum.)

If your PDF will be printed to any kind of quality requirement, it's best to stick with Adobe's own PDF tools for creation and slimming, rather than third-party.
Whatever choices you make for processing multiple PDFs, full Acrobat offers batch operations.
Depending on your clients' needs, you could consider providing several file sizes. For example, a small one with marginal graphic quality for email, and links to larger files of better quality. If bandwidth and download time are issues for clients, perhaps create a link from each marginal-quaity graphic in your small PDF to a single better-quality downloadable graphic.
An option for reducing file size instead of lowering resolution or using lossier compression, is to consider creating images with fewer bits-per-pixel. This would affect color more than detail. Just a thought.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices
skipmc wrote:
Help me Obiwan Adobe!
There seem to be several utilities around the web that claim to do this, but I figured I'd ask the experts first. There must be some sort of step by step technique outlined somewhere that enables you to create PDFs that have reasonable image quality but don't come with such extreme weight that they can't be emailed.
I have seen suggestions ranging from using the Print to PDF function in InDesign (sometimes that works, sometimes not), to exporting out of InDesign using the PDF/X1a preset (used to work ok, but now does not seem to crunch the files down as much as they used to) to adjusting preferences to a lower screen resolution—not in the export or save as dialog box—then saving as reduced size. I've tried almost every technique I have seen but to no avail.
So I assume there is something I am missing. In builiding an InDesign file that you want to severely compress, is it better to use JPEGs or other PDFs or something else for placed images?
I know it is alot to ask, and clearly native Acrobat functions are not much help, but I have several uses for this. I do a lot of book design and prefer to send drafts to clients that are at least good enough for them to look at without fuzzy images. I also would like to put together a portfolio PDF document that does not require sending through FTP. In fact most places that ask for my portfolio PDF want it smaller than 1.5 MB. That seems to be impossible.
So there you go. Somebody needs to write a book. In fact, if I get some good direction, maybe I'll do it.
Thanks
(Also posted in Acrobat forum.)

Creating Smaller Sized PDFs from FM10

Hello,
I have Tech Comm Suite 3 (FM10, Acrobat X) and using Windows XP. Can I create a PDF out of FM and have it open in Acrobat 7 and later? I know I can manually select that in Acrobat after the document is created (Save As-->Reduced File Size), but I want to do it in FM. Having it open in Acrobat 7 and later dramatically reduces the file size of some PDFs.
I know that I can change the compatibility to any Acrobat by going through the printing setting (Print Setup-->Adobe PDF Properties-->Edit Default Settings-->Compatibility), but selecting Acrobat 7.0 (or Acrobat 8.0) doesn't seem to make it the same PDF file size like manually doing it in Acrobat. I have changed the Standard setting to try and open in Acrobat 7 and Later.
Does anyone have any clues on how I can get it to actually change the print setting?
Thanks,
Scott

... doesn't seem to make it the same PDF file size like manually doing it in Acrobat.
Although fine-tuning all (and there many) settings in Distiller may get you to the size you want, it may not get you all the way there.
We still manually post-process PDFs in Acrobat (Examine Document, Save As Optimized), because I haven't found any Distiller controls that can strip all of the same unwanted meta-data, in particular image previews (thumbnails), but also EXIF data, hidden image content and the like, all of which can represent a substantial percentage of a PDF.

Creating a PDF with transparency without exporting to PDF (Mac)

Hi
I need to created a PDF from InDesign that has unflattened (native) transparency without using the export PDF command ( because of the flaw seen here: http://forums.adobe.com/thread/537751?tstart=0 )
I have tried exporting as an EPS and that flattens transparency and creating PS does as well.
Any other ideas, settings or applications/utilities to try?
Thanks
-Andrew

Thanks everyone that was what I thought.
Peter: If we knew when it was happening then we can fix it, unfortunately there is no indicator when it will happen. We get jobs from all over North America from all kinds of designers so it could happen on any job.
It is hard to say how many job it happens on as in most cases it wouldn't be noticed by the client as the amount is so small, and in some case it would happen in the bleed that gets trimmed.
So far we have noticed the issue when it happens in a critical situation and haven't had any spoils but it is just a matter of time.
We are going into Annual Reports soon as well as proffesional sport tickets both of which are critical clients.
-Andrew

When creating a PDF in Acrobat Pro it seems to change my reference numbering system???

I am trying to create a PDF file using Acrobat Pro trial version (before I buy it I need to know if it works for me). The file I am using is a condensed version of a report so it has some of the tables/figures omitted and therefore the numbering sequence isn't sequential ie. it can jump from Figure 9-2 to 9-4. For some reason - when creating the PDF - the program is CHANGING the numbering system of the original file in the body of the document - but the Table of Contents keeps it how I had it. HELP??!!! How do I make it just create the PDF exactly how it is in the Word document file without automatically making any changes like that to it?!
I have tried several ways to create the PDF - in Word - I tried doing it as a Print command, also in Word I tried doing it from there, also I tried creating it from a file right in Acrobat Pro. I also tried "protecting" the document first - but this didn't work either.
Thank you so much to anyone who can help!

You might want to specify what kind of graphics are giving you problems.
Frame drawings or imported files? If imported, what file type? RGB or
CMYK? Any spot colors?
The best graphics are EPS because FrameMaker passes them around the
Windows GDI unchanged and EPS files can retain spot colors, too. Other
types of graphics get passed through Windows GDI and converted to RGB
where the result can sometimes be astounding. In Save as PDF, what's the
setting for "Convert CMYK colors to RGB?"
Check also "GetLibraryColorRGBFromCMYK=" in maker.ini and change it from
"Printing" to
"None". That seems to get the best results for having what you see on
screen match what ends up in the PDF.
There are also color management settings in your Distiller .joboptions
file that can affect the result. Usually, you want to set Settings>Edit
Adobe PDF Settings> Color> Color Management Policies to either "Leave
Color Unchanged" or "Tag only Images for Color Management."

Using Acrobat X and creating a PDF File from EXCEL 2010, I notice that the Pagination restarts at 1 for each Worksheet included in the PDF.

I use Acrobat X Standard and created a PDF file from two or more worksheets using EXCEL 2010.
The resulting PDF file restarts the PAGE # (In header/footer settings of Excel) at 1 for each worksheet.
However, a colleague of mine who has Acrobat X Pro version, using EXCEL 2010 and same exact file does the same task, he gets a file that starts at page 1 and second worksheet continues the page # from the last page of the First worksheet.
We both are using the ACROBAT menu (not the print to Adobe printer) to create the file so that we can get Bookmarks included in the resulting file for each worksheet.
We cannot figure out any option in Acrobat's preferences that controls the pagination on either of these versions of Acrobat.
So is this just a feature that works one way in Standard version and another way in the Pro version, and the user has no control over it?

This is so sad. I read your comments and I said, "Huh?" Haha!
I tried the indexed color option and it did make the final file smaller. Around 600KB. But there's probably another way to make it even smaller like the gazillion-paged pdf file that I mentioned that was only about 300KB.
And by saying a layout program, does that mean like Adobe InDesign? Does that mean that I should just make my graphics in Photoshop and then import using another program and finish the file there?
What other layout programs can I use?
Thank you so much!

Can't reliably create a PDF enabled for commenting in Reader

I've hit a brick wall trying to find out why my Acrobat Pro 7.0.8 is broken. As of yesterday, I cannot reliably create a PDF that is enabled for commenting in Reader. I get an error message: "You do not have permission to write to this file." However, this message is halfway false Acrobat does indeed create a PDF where I tell it to. It's just not a reviewable file, which you can tell when you re-open it and see the special dialog box that first pops in front of you, and there's a key/starburst icon in the lower left corner of the Acrobat window. So the resulting output file isn't really enabled, and I've made no progress.
All I know is that before May 1st, this Acrobat Pro feature worked flawlessly every time I used it.
I tested my own file on two other co-workers' PCs and they also cannot save my file as enabled for commenting. One of them has Acro. Pro 7.0.5 and the other one has Pro 7.0.9. Nor can they save other PDF files as enabled for commenting. But creating a short (one-line) PDF from Word or WordPad DOES work, and I can save that file as enabled for commenting.
I tested a few of my existing PDFs: some of them can be output to the reviewable format without any problem, but some of the more recent ones I can't especially if they're larger. Even a Word file as small as 9 pages will not convert. I tried both printing it to the Adobe PDF printer as well as using PDFMaker. Neither one works on this file. But I was able to create reviewable PDFs from simple Word files and some older (April 2008 or earlier) Word files that were longer.
I think some incompatibility happened because of the Windows updates that get silently shoved to our PCs every Tuesday (I work for a large company). But I could be wrong to blame Microsoft.
Would the new Acrobat Pro 7.1.0 update fix this problem?
http://www.adobe.com/support/downloads/detail.jsp?ftpID=3948
My system: Windows XP, Svc. Pack 2, Word 2003.

After I removed the comma in the filenames of my problematic test files, this solution worked for me, too. I was able to again save the PDFs as enabled for commenting in Adobe Reader (to make them reviewable).
Thank you, thank you!
This definitely looks like a bug to me, because a comma IS allowed in filenames in both the PC Windows and Mac OS X operating systems.
Andrea

How to create a PDF document

I have a document from which I want to create a pdf file. I have created a pdf two different ways: 1) Using the printer app, and 2) Using the app that I used to create the document in the first place and choosing Save As a pdf. In both cases the original document was 975 KB and the pdf was 2.2 MB! A friend of mine took the same document and created a pdf which was only 1 MB! He used a Windows machine. In addition the pdf I created using both methods killed the embedded url's.
I have figured it out, sort of. First I do not want to pay $35 for an app for my Mac that allows me to convert to pdf. If I ever need to create a smaller pdf for screen viewing and/or one which retains the active links then I will use my PC.
I used Powerpoint (Office 2010) on the PC to create a pdf which was good for web viewing and screen viewing.
So the basic problem is with the Mac - both with the basic software which blows up the file size when converting to pdf and kills the links, and with the Office for Mac which uses the basic Mac software. I will not pursue this problem with Apple or Microsoft (Office 2011) unless Apple plans a workaround
One thing Office for the Mac gives you is the capability to Reduce File Size when saving the pptx doc; however, when then creating a pdf o te Mac I get the same expansion/kill url behavior.
So now I have a strategy which will work fine for me. Use the PC at selected pdf creation times.
I think that Mac OS X should provide the ability to create proper pdf's and not those limited ones I have discussed above and not force one to use the PC!

The Apple doc was very helpful. Using the Quartz filter when saving from Preview eliminated the bloat. The reducing file size worked.
As far as the links: all single line full url's were retained. If you had a multiple line url or a substitution of a word for a url that did not work. With that in mind, most documents that I will create would work fine as pdf's. To be sure of success I will follow this proceedure: 1) Don't substitute words for url's, 2) Make sure that url's are on one line of the document, 3) use the quartz filter out of Save As in Preview when creating the pdf, and 4) Go to the PC if the prior steps are not feasible.
I still think that Apple should make the process easier!
Thanks for your help.

Creating a .pdf that someone can sign digitally

Where I work we FAX out hundreds of drawings per year for customers to sign. These are 8.5" x 11" documents usually between one and five pages. Is there anyway to create a .pdf that that has some kind of signature line or signature button that the customer can click to indicate approval of the drawing? This would alleviate the need for both the original FAX and for the customer's return FAX. I know how to create the .pdf but don't know how to put in a signature option.
We are using Adobe CS3. We also have Adobe Acrobat 9 and LiveCycle Designer ES2.
Thank you.

With Acrobat 8 (Pro or 3D) or Acrobat 9 (Standard, Pro, Pro Extended) you can "Reader enable" a PDF.
One thing this provides is that users of Adobe Reader (back to, I think, Reader 7.(something)) can use the Comments & Markup tools.
So, you send me this PDF of a drawing. It is "Reader enabled".
I use Adobe Reader (knowing "good tools" is "good business", I'm using Reader 9 - fully updated <g>).
I open the PDF. I add a "Sticky Note", maybe add some text, and use the Options drop-down to go to Set Status > Review > Accepted.
Maybe I get fancy and go into the Sticky Note Properties to change the "appearance" from the default "Comments" to one of the other icons available.
You get the annotated PDFs back. Perhaps an individual PDF has more than one annotation.
Open the Comments List. Looking over the Tool bar for this you will see that you can show/hide/sort and output PDF reports.
Of course, a small learning curve is involved.
Pay off is that the turnips go to market via a truck versus a horse drawn cart (fax). 8^)
Be well...

Abobe X Pro needs "additional files to create a pdf..."

Error message:
Additional files will need to be installed to create PDF from this file. You must have Administrator privileges to install these files. Please contact your local system administrator.
1) just an 'ole lady here - on a pc - not a system administrator (though I think have admin rights in windows 7).
The details:
a) had a lenovo small format pc running XP - Acrobat X Pro worked fine on this pc, could create pdfs and fillable forms etc.
b) Just bought a used pc with Windows 7 Enterprise - after a week of issues - duh - I realized X Pro was not working on the new(used) pc, except to let me open a pdf, and even add a text box, or sign or line out a change in a pdf. - that is all it will let me do..
c) I had a purchased CD of Adobe Pro Standard. In 2012, I was able to upgrade it to Adobe X Pro 10, while still on XP, with a digital download, for which I have the registration key.
The X Pro version showing this morning was 10.1.12 (before I uninstalled it, and I assume after various updates).
I've also tried repairing the installation - and selecting the function I need PDFMaker (to work with MS Word) -
I have uninstalled Adobe, and re-installed it, from my old downloaded file the version is 10.0.0
Finally read that I should have deactivated it on the old pc.
Called Support, and they gave me an all new, full version (download) of Adobe X Pro at 5 pm est, and a NEW S/N.
I uninstalled, the old version, ran ccleaner, restarted the pc, installed the new X Pro 10.0.0, used the new s/n and still cannot use Adobe.
Still can't, create a pdf, combine files from word or create a form from a word doc - nada. Also, do not seem to have Adobe Reader anywhere on this pc, either (a good thing from what I've read).
When I was on XP I did not have this problem. Now that I am on Windows 7 Enterprise, I have the problem.
(I am using MS Office 2003 and do plan to update to 2010. Using Google Apps for Work, small business working from home, did not like Office 365 since I am on a MiFi hotspot for internet (country living))
Maybe all of this was more information than you'd want or need... just was not sure what is is causing the conflict/problem.
Feeling out of my depth with this and really need some guidance / help / specific steps to take - Thanks in advance for your help!
Linda

llmaxwell wrote:
Maybe all of this was more information than you'd want or need... just was not sure what is is causing the conflict/problem.
Linda
Actually, it's a breath of fresh air getting all of the info needed to help.
But now the bad news. You're in the forum for Adobe Reader, but you want to post in the Acrobat forum from the sounds of it (many more pro's there for your product).
Here's a link and good luck. Acrobat

Trouble creating a PDF/x-3:2002 in Indesign 6

I am trying to create a pdf for Blurb.com (book printing online). I am using their plugin for Indesign which provides their specs for proper layout. I designed the book, got my client's approval and now that it's time to creat the pdf it holds up. When looking at background tasks I was able to get to 18% done last week but now it's not showing any progress. I've tried their pdf settings as well as PDF/x-3:2002 which they say will also work but I get the same results. I've checked my images and made them as small as possible. I've worked with them on the problem and after a week they said it's not their problem and I should contact Indesign. I am desperate here because my client is waiting for her books and is getting impatient. Thank you.

This is the link to the plugin for Indesign users
http://www.blurb.com/indesign-plugin
I am checking your suggestion now to see if it's my file or their settings. So far I was able to create the pdf/x-4. Now I'm looking up the transparency flattening. Just found the instructions and I'm going to do that then check the pdf according to Blurb's instructions.

Files with .png images create huge .pdf's

I use .png images in PowerPoint presentations and these seem to create huge .pdf files. (...don't have this problem using .jpg images) For example, I have a 48 slide presentation that has a small .png image in the "slide master" so it will show up on every page. The PowerPoint file is 2.3MB, however the .pdf of it is 33.3MB, making it WAY too big to email, which was my objective.
Any ideas on how to reduce the size of .pdf's which contain .png images?
...note that I "compressed" the .png images inside of PowerPoint prior to creating the .pdf, but this made no impact.
Thanks,
pm

>I have a 48 slide presentation that has a small .png image in the "slide
>master" so it will show up on every page.
PowerPoint only has to store one instance of the image even thought it is
displayed on multiple slides. But Acrobat can't do the same, the image has
to be stored for every page that it appears on, so that would explain the
larger file size.
Acrobat is supposed to be able to optimize the storage of common background
images (at least that's the message I see when I do a "Save as..."), but I
have yet to see it to work. Maybe it depends on the application the orginal
file is created in and the PDF conversion method used.
Adding the image into a PDF file later as a watermark instead may be a way
to keep the size down (then it really only does store the object once),
though I believe that watermark images will appear in front of everything
else on the page (not sure if that's a problem for you, it depends on
whether any text or objects in the presentation ever appear in front of the
image).
What are the dimensions and resolution of the image in PowerPoint? You may
be able to go as low as 75 dpi and not notice a difference, it depends on
whether the image contains any areas of high contrast or text.

Frame 11 Creating Small PDFs

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