Framework PO, Item Category B

Hello Experts,
I am having trouble posting an Invoice (via MIRO) for a Framework PO with item category B.
I have specified the limits on the PO.
When I try to create a Invoice the item is greyed out on the MIRO screen. The field to enter the amount is not available.
This part works fine for item category D... but not for B.. and we would like to use B.
Please advise.
Thanks,
Anisha.

Hello,
Framework order (FO) is a document type which is provided by the standerd SAP.
It can be used for the consumable material ( Which is having low value & where making GR is not of worth like C category item.) & called as blanket PO. Here we need to mntion the validity period & target value or quantity as a restriction as well as need to mention item category as a "B"
Also it can be used for the procurement of extarnal services (Item category "D" ).
1. CREATE PO ---> ME21N , CHOOSE ORDER TYPE AS FRAME WORK ORDER
2. ITEM CATEGORY IS "B" LIMIT
3 ACCOUNT ASSIGNMENT CATEGOGRY IS "U" UNKNOWN
4. LIMITS HAVE TO BE SPECIFIED" OVERALL LIMT AND EXPECTED VALUE
( EXPECT VALUE IS INCLUDED IN THE NET PRICE OF THE ITEM . EXPECTED VALUE NEED NOT BE EQUAL TO THE VALUE OF THE OVERALL LIMT)
5. NO GR FOR FRAMEWORK ORDER
Also check , the PO is having account assignment category, is the taking correct G/L account in Account assignment tab.
Mahesh Naik

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Item category B and Z in Purchase order

Hi,
We have two cases:
Case 1. PO type is Framework PO, item category B, account assignment K. There is one line item in PO.We are able to make inbound delivery for that PO.
Case 2. For one line item PO type is Framework PO, item category B, account assignment K.
For second line item PO type is Framework PO, item category Z, account assignment K.
When we make inbound delivery for second case, only line item of Z item category is available but of B is not available.
What is correct? Should item category B also appear in case 2?
Nandan

Dear,
Please check the item category Z settings (Since its a custom defined category). Check for what and which settings done for this category.
Regards,
Syed Hussain.

To fill in the material number with item category u201CBu201D for Framework Order.

The use of framework orders (also referred to as blanket purchase orders) enables you to procure a variety of materials or services from a vendor up to a predefined maximum value (the value limit).
Instead of a specific delivery date, you specify a validity period for the order.
Goods receipts or the entry and acceptance of services performed are not necessary in the case of a framework PO and limit items.
The invoices are posted directly with reference to the purchase order, provided that the specified value limit is not exceeded. When the value limit of the PO is reached, or the validity period is exceeded, the system issues a warning message. It is possible to book the invoices, but these are blocked for payment.
During the phase of service performance, the cumulative u201Cactual" values (for the services actually performed) are continually updated in the underlying purchase. This enables you to monitor the progress of a procurement project on an ongoing basis. By comparing the "actual" value with the total value, you can always obtain an overview of the degree to which a budget for unplanned services or materials has been exhausted (i.e. see whether predefined limits have been reached or nearly reached).
So with the Framework Order type (FO) and item category u201CBu201D you get the error that it is not allowed to fill in the material number with item category u201CBu201D.
Please suggest me the possible solution to fill in the material number with item category u201CBu201D for Framework Order.
Best Regards,
Harisha

The Framework order type is specialy defined for lesser value procurements (ex: stationeries, cleaning services ....) which are all not worthy to create Material Master at all.
If you are very sure to fill the Material number, then proceed with some other document type.
In what circumstances you want to put material number in FO order?
Karthi.

Split Charging for PO-Framework Order with Item category B- Blank Item

Hi,
how can i make the system split the qty percentage/charging for Framework Order ,Charge to Project and Item Category of B- Blank item during PO creation/change. This functionality is behaving normal for a standard PO charge to P and item category is standard.
we are using ecc6 and we dont use any material master..
Thanks in advance..
She

Hi,
This can be controlled through account assignment category,
In SPRO > Materials Management > Purchasing > Account Assignment > Maintain Account Assignment Categories > Double click on account asignment category > Fill the field distribution according to your requirement.
During PO creation, in item details, account assignment tab, you can give the split.
Regards,
Prabu

Framework Order (FO) with Item Category B- Limit

Hi , I have created one FO with item Category B , How I can enter invoice against that order?
I have already tried it using MIRO . Is there any settings needed in customising . Please guide
Edited by: Bhushan Bivalkar on Jul 8, 2010 12:53 PM

>
Bhushan Bivalkar wrote:
> Hi , I have created one FO with item Category B , How I can enter invoice against that order?
> I have already tried it using MIRO . Is there any settings needed in customising . Please guide
>
> Edited by: Bhushan Bivalkar on Jul 8, 2010 12:53 PM
You do MIRO against FO the same way you do IR against Normal PO. FO is also a different document type and is considered a PO,
just there is no GR taking place for FO document.

Customization of Item Category

Hi gurus
While I was doing Blanket purchase order, when I select item category as ' B', PO quantity and order of unit are getting selected. I don't want them to get selected. Can someone tell me how to customize the item category? Where can I find the notes for customization?
Thank & Regards
satya

Satya,
There is no customization of the item category. Saying that, I would like to tell you the reason why it is so. the main reason for this one is that the valuation is done by price basis not quantity basis for blanket items.
hence there is not specific GR for these items and we receive invoices for the quanitity requested and they value of the invoice is compared against the value of the Framework PO during invoice posting. If it is within the limits it passes otherwise it fails.
The unit is Price Unit and Quantity is always 1 for such cases as designed by SAP.
For that 1 quantity , we are having our services or bulk item gr's multiple times and not posting a specific GR for each of them and inturn valuating that services or goods with the incoming invoice.
AH
Reward if useful

BAPI_PO_CREATE1 to create PO with limit item (item category = B)

Hello,
I want to create a PO with a limit item (category = B). What are the important parameters/tables which have to be filled.
Currently I'm filling the following:
POHEADER + POHEADERX
POITEM + POITEMX
POSCHEDULE + POSCHEDULEX
POACCOUNT + POACCOUNTX
POSRVACCESVALUES
POLIMITS
The package number in the item matches with the one which is used in POSRVACCESSVALUES and POLIMITS. When I debugg the function module everything looks fine to me and a PO is also created BUT it does not contain any item with category = B.
Does anyone of you have an idea what is missing?
Kind regards,
Thomas

hi,
Please reffer the below link
Blanket Purchase Order and the Framework Order
Thanking you

PR with combination of item category B = limit, and account assignment : F

Hi,
Is it possible to create a blanket purchase order/framework requisition with combination item category B = limit, and account assignment : F ?
Thanks in advance.
Sachin
Edited by: Sachin on Sep 20, 2011 12:05 PM

Hi A.Purihella / Raj,
Thanks for your reply
I have maintained the B and F combination in the customization.
But when I am creating the PR using item category B with account assignment F (order) and after pressing enter, this account assignment F vanished from the PR and that field also turns in to gray mode. So system is not allowing to use u2018Fu2019 with B item category.
Have you used or tested this scenario of using combination item category B with account assignment F (order) in PR and PO.
Best Regards,
Sachin

ITEM CATEGORY B

For Framework PO, with account assignemnt K and Item category B, GR is not allowed. In PO also GR tab is blank and greyed out.
Can we have GR done for such POS , in item category B also inventory management is greyed out.?
How can we have GR done for such POs and how?
Regards

Hi Singh,
For GR to be done you need to go for specific item category where u have GR indicator ticked.
t.code - OMH4
You can very well see an invoicing plan for the purch doc at
Go to display mode - ME23, go to item and invoicing plan.
Cheers
Arun.

Multiple PR doc type for Maintenance order - Non stock item category

For non-stock item requirement in PM, we create a maintenance order and indicate item category as "N" in components tab. Accordingly a purchase requisition is created as per configuration. We have assigned PR doc. Type “FO – Framework requisition” for Maintenance Order Category.
SPRO - PLANT MAINTENANCE & CS - Maintenance and Service Processing - Maintenance and Service Orders - General Data - Define Account Assignment Cat. and Document Type for Purchase Requisitions
Now according to the new requirement, we need to have different PR Doc type as per CONTROL KEY mentioned in the Maintenance Order.
Example:
If the Control Key is “PM01 - Plant maintenance – internal” the purchase requisition document type should be “NB – Purchase Requisition”. If the Control Key is “PM03 - Plant maintenance-External(services)” the purchase requisition document type should be “FO – Framework Requisition”.
Please advise how to configure the same.
Regards
Sathish Kumar Balakrishnan

Hi Partha,
This is a simple enhancement. In our scenario, we had configured PR document type "FO" in SPRO settings for "Document Type for Purchase Requisitions".
Hence to have "NB" PR document type whenever material components are being indented through maintenance order, we used this enhancement COZF0002
Please instruct your abaper to add similar logic, as shown below.
Enhancement:COZF0002
Functional module:EXIT_SAPLCOZF_002
Include: ZXCOZU02
Logic:
IF sy-tcode eq 'IW21' or sy-tcode eq 'IW22' OR sy-tcode eq 'IW28' OR sy-tcode eq 'IW31' or sy-tcode eq 'IW32' OR sy-tcode eq 'IW38' .
IF resbd_imp-postp = 'N'.
eban_ord_cust_chg-bsart = 'NB'.
ENDIF.
endif.
Hope this helps.
Regards
Sathish K B

Return of Free goods item - Problem in item category

I am trying to create return order of Free sample billing
(ZFDP). The return order type for the free sample is ZFDR.
We have specified Item category for the ZFDR is RENN (Free good item) in IMG Activity -> Assign Item categories.
When I create order and save it, it prompts me to enter G/L Account.
This material is free. It should not prompt G/L Account for it. There is no revenue recognition specified for the item category. I tried changing item category to ZKLN i.e Free of charge item. This item category does not prompt for G/L Account while creating order. but I can not use this item category because it prompts me for Avialability. I can not remove the Avaialabilty check for it because the same item category is used in the Free sample order where availability check is required
In ZFDP order type, we are issuing 100% discount by using R100
discount condition. Please let me know how can I solve this problem.
I think there is some problem in my item category itself. .
My setting for Item category in IMG - Define item category is
same for both ZKLN and RENN. Only difference is RENN has returns
tick and pricing field is blank. In ZKLN pricing is defined as B- 100%
discount. I also tried changing the pricing option of RENN to B.
But still it is asking for G/L Account.
I can not use ZKLN instead of RENN because my ZKLN is used in the
Free item Sales order.
Please help.
Regards
Saurabh Gothivrekar

Hi
I got answer to my query. YOu need to specify the bill type while defining sales document type. This bill type should not have account assignment mentioned in it.
I changed the bill type, which does not have Account assignment procedure attached to it.
It has solved my problem

Mis match in attributes of item category B and Blanket PO item details

Hi
I could not able to create a Blanket PO with document type FO and item category B (limit).
Normally for a blanket PO, GR is not allowed and IR is mandatory. So, I could able to see these checkboxes for GR (not set and grayed) and IR (set and grayed) in the item details of the PO in delivery and invoice tabs. But I end with an error message that 'GR is not set is used is not allowed' (exactly i don't remember but some thing like that)
Before creating a blanket PO, I found that in 'attributes of item categories', that for the item category B, GR is set and IR is not set (in customizing-OMH4). Of course, one cannot change the attributes of item categories.
I suppose due to this mis-match in the attributes of item categories and that in the PO, I'm getting an error message while creating a blanket PO and could not able to save.
Also I have checked all the system messages for the message displayed. No where(i.e. in any message class or category and for that message number) I found any such message defined with error in 'attributes of system messages' for purchasing, material master, inventory, invoice verification etc.
I suppose this error message is coming somewhere from the application program for the PO.
So, what can be the solution
waiting for your reply.
thank you

Thank you for your answer. I haven't mention this point in my thread but I have already tried this.
I have tried matching the GR and IR controls of account assignment category with PO GR, IR controls and also with item category B, GR, IR controls. Still i am getting the same error and could not able to save the PO
Also I have checked the field settings for PO for all categories like transaction relevant, item category relevant, etc in customizing.
Main problem is both GR and IR controls are being grayed in PO. Other wise I could able to change them as per my wish and could able to avoid the error even though the GR and IR controls in PO are correct as per the process requirement.
If possible, please check the GR and IR controls for item category B (in my system it showing that GR is set with binding and IR is not set with binding). But it should be reverse as per the process requirements and in limit PO it is showing correctly. i.e. with GR is not set with binding and IR is set with binding.
thank you

Mis match in attributes of item category B-limit and PO item details

Hi
I could not able to create a Blanket PO with document type FO and item category B (limit).
Normally for a blanket PO, GR is not allowed and IR is mandatory. So, I could able to see these checkboxes for GR (not set and grayed) and IR (set and grayed) in the item details of the PO in delivery and invoice tabs. But I end with an error message that 'GR is not set is used is not allowed' (exactly i don't remember but some thing like that)
Before creating a blanket PO, I found that in 'attributes of item categories', that for the item category B, GR is set and IR is not set (in customizing-OMH4). Of course, one cannot change the attributes of item categories.
I suppose due to this mis-match in the attributes of item categories and that in the PO, I'm getting an error message while creating a blanket PO and could not able to save.
Also I have checked all the system messages for the message displayed. No where(i.e. in any message class or category and for that message number) I found any such message defined with error in 'attributes of system messages' for purchasing, material master, inventory, invoice verification etc.
I suppose this error message is coming somewhere from the application program for the PO.
So, what can be the solution
waiting for your reply.
thank you
Message was edited by:
srinivas vandana

Thank you for your answer. I haven't mention this point in my thread but I have already tried this.
I have tried matching the GR and IR controls of account assignment category with PO GR, IR controls and also with item category B, GR, IR controls. Still i am getting the same error and could not able to save the PO
Also I have checked the field settings for PO for all categories like transaction relevant, item category relevant, etc in customizing.
Main problem is both GR and IR controls are being grayed in PO. Other wise I could able to change them as per my wish and could able to avoid the error even though the GR and IR controls in PO are correct as per the process requirement.
If possible, please check the GR and IR controls for item category B (in my system it showing that GR is set with binding and IR is not set with binding). But it should be reverse as per the process requirements and in limit PO it is showing correctly. i.e. with GR is not set with binding and IR is set with binding.
thank you

How to restrict free goods determination based on item category

Hi All,
We have a process where when goods for a sales order are returned , we add a line item to same sales order with a return item category.
The issue is we have free goods determination activated for this document type and it works even for the returns item added to this order latter, whereas we don't want free goods determination to work for the returns item.
Can anyone please advise how this can be achieved.

Hi,
I can think of one of the probable solution for your requirement.
Your need to create new condition table with item Category as one of the key combination. I think you need to update the item category in field catalog as well as in Doc Structures. Then maintain free goods condition record all the item categories except for the Return item category. This way you can exclude free goods activation for return items.
Note : If the number of active item categories are more then it may be difficult to maintain condition records for the item categories.
Hope this will help
Regards,
Sanjay

How to control Changing of item category in sales order Manually

Hello Gurus,
How to restrict manual changing of item category in sales order?
Reason for it:
When ever they want to give some free goods to customer , they are changing Item category in Standard Sales order at item level then deliverying free goods to customer
looking for your inputs
Thanks in advance
Regards
Venkat

Hello,
There are two possible ways:
1. In Item Caterogy Determination remove the Manual Item Categories so that system will determine the Item Category only from defined options.
2. Use T-SHDO - create Screen Variant & make the item Category Feild as Display only.
Hope this helps..
Thanks,
Jignesh Mehta

Framework PO, Item Category B

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