Free of Charge order: COGS (VPRS) is not transferred to CO-PA

Dear SD gurus
I have FOC order and I’d like to transfer its cost to CO-PA.
Initially, only delivery process exist, but I noticed that without
billing, data is not transferred to CO-PA.
So, we added billing process with no accounting doc.
But, condition type VPRS seems to be NOT transferred to CO-PA.
Is there any solution?
Yoshi

Have a look at this document
COGS not posted to costing based CO-PA during Goods Issue - ERP Financials - SCN Wiki
G. Lakshmipathi

Similar Messages

COPA document for free of charge orders

Friends,
We are using free of charge orders (ZFD) with Item category ZKLN. I understand COGS will be updated during delivery and no accounting is posted during billing. Also I thought no COPA document is generated but in our case it is generating a COPA document posting COGS. Client doesn't want this. Can you guide me where this setting is to make sure no COPA document is generated for free of charge orders.
Thanks in advance

I agree with Ajay that this is not really a wise thing to do but, as it happens, my current client asked me to do the same thing recently.
I suggested to them that we keep the postings to CO-PA, but exclude them from reports by using the Item category as a report selection criteria (could even be hard-coded into the selection criteria so the user is unaware of it). That way you don't lose the data and it can still be reported if anyone ever requires it.
Unfortunately, they didn't accept my suggestion so I had to exclude the CoGS postings from CO-PA. I did this by using the valuation enhancement COPA0002 (EXIT_SAPLKEAB_001). The code in the exit just says that where the Item category is for a free sale (ZTANN in our case), set all value fields to zero.
An alternative, if you can have a unique billing type for these "sales", would be to use the "Reset Value Fields" settings in config (KE4W). In that case, you wouldn't need to use the exit.
Hope that helps.
Regards,
Marc

Free of charge Order Process/ Release Delivery block

hi all,
i am new to Workflow.
i have a issue to be done in wrokflow.
The work flow has to be incorporated with Free of Charge order process. The work flow process will allow a delivery block / credit block to be released only based on authorized user.
Can any one guide me in doing this.
Waiting for your response.
thanks in advance.
Suki

Hii Suki...
As I am still not clear with ur requirement, so provide these details...
1) When should ur workflow trigger..?
2) Do u want the credit/delivery block to be released by a particular person??
For (1), U should look for an appropiate Business Object related to ur scenario, which u can find in SWO2 (BOR) and thus by using a particular event of ur BO, u can trigger ur WF.
For (2), U should assign that particular user as the Agent for the step so that he only receives the work-item in his Inbox and thus process it.
Hope this might help you.......
Plz rewards points.......
Regards,
Ashish

Updating the Item category in a Free of Charge order

Hi all,
I am currently working in a requirment on Free of Charge orders.
Existing scenrio is : In Free of Charge orders, if there is a BOM material is associated in the sub item, then the particular product's item category is not editable, so we can't alter it manually. SAP Note : 796926 says there are restrictions for usage of free of charge transaction types when the sub item involved is BOM.
Requirement: To make this item category editable in this scenario.
So we are currently looking for an option to make an enhancement to SAP standard program for this. I tried to debug standard modules from the point where we open an order. But not able to find any significant place which deals with disabling this item category.
Any suggestions on the SAP CRM program which deals with this will be very helpful. Thanks in advance.

hi
Once the BOM is created it is not possible to change the item category,either you have to delete the material and re-enter the material with different item category
regards
thyagarajan

Is it possible to create invoice for Free of Charge order

Dear All,
Is it required to create a Billing document for an Free of charge order as far as Indian scenario is concerned.
We are not charging any value to the customer for Free of Charge. Free of Charge order value will be Zero only.
In this case, is it required to abide with invoice while sending the materials to the customer.
Regards,
Mullairaja

Dear Reazuddin,
But in FOC orders value will be zero.
PR00 value will be compensated with R100 condition type.
But Excise condition type will be calculated on Basic price.
When the basic price value, how the system calculates the Excise condition type values.
Could you please clarify?
Regards,
Mullairaja

Cost centre while creating free of charge order

Dear All,
Our customer wants to include cost center and a G/L account in the sales order while creating Free of Charge orders.
How to achieve this functioanlity.
Please do explain.
Regards,
Mullairaja

HI everyone!
I'm having the same problem. I've done all that I know about Incompletion log to cost center to be mandatory and one of procedure is relating in the changes idea.
In my case when I'm trying to sales order free of charge process and checking Incompletion Log is not bringing cost center field as mandatory to be fill up.
It seams the check is being done by Item, but cost center field it doesn't have in the any item table VBKD e VBAK just profit center.
The SAP version in my client is 4.6c.
I'd like to know if someone got to fix cost center field in sales order free of charge as mandatory only with configuration? And if Yes. How?
Because, I think the only way to achieve that is through user-exit.
Thanks for your attention!
Patricia Alessandra Leite

Copa document for free of charge orders not relevant for billing

Hi all,
when we create the shipment costs of the samples goods the systems give us this error: ME083 "Entre Profit. segment".
The mistake is related to the missing profitability segment in the sales order of samples goods there are not valid for the billing.
How can we generate a profitability segment for free of charge sales orders not relevant for the billings?
The Item Category is not relevant for the billing and we can't modify it.
Thanks in advance.
Best regards.
Matteo

Hi Sanil,
unfortunatly we can't create the billing. Due to fiscal requirements only sales orders and delivery exist.
We can't generate an invoice even with zero value.
The SD item category is not relevant for billing, so in the sales order no profitability segment is generated.
This is the standard functionalty of SAP, but we need to generate a profitability segment in the sales order because the shipment cost need it (transportation module of SAP).
All the other SD flow (sales orders with invoices) run already well.
Thanks
Matteo

Credit release for Free of charge orders

Hi all ,
the VKM3 and VKM4 are not working when trying to release the sales order which is free of charge.
For normal orders the credit release is working fine but if the order is free of charge,the order stayes blocked for delivery creation.
What can be the reason for this??
Thanks and best regards
L

Hello,
there is no block in the order.
Its strange that after releasing it I get the credit limit error....
BR
L

Freight Conditions not populating on free of charge sales order deliveries

I need some assistance, please. I have searched SCN, but have not been able to find a solution to my problem.
We need to be able to charge freight charges on Free of Charge sales orders and am not able to get the charges to populate in the delivery. We send the product for free, but sometimes need to charge the customer shipping charges.
Below are steps I have completed:
Created custom header condition of ZFRC
Added to sales order pricing procedure as a manual condition
(the charge will be updated from external system)
Created Delivery Pricing procedure containing only my
freight conditions (also manual condition)
VTLA settings for item category KLN (free of charge item):Condition Order requirements – 1 Header
VTFL settings for item category KLN:
Pricing Type – D Copy pricing elements unchanged
Price Source – E Delivery/Order
There are times when the freight charges will be added to the sales order, but I also need to be able to add them directly on the delivery.
When charges are added directly to the sales order, they will flow thru to the invoice without an issue, but when I try to add at the delivery level, they are not populating, which results in $0 invoice.
I am not receiving any kind of error messages when trying to add the charges.
We also have this situation with standard orders, but I am not having any problems with it. I tried to mimic that set up for free of charge orders, but it is not functioning properly.
Any assistance would be much appreciated.
Thanks!

Hi Amitesh,
Yes, the condition type used in the Sales Order is the same, ZFRC and it is also a header condition.
The condition analysis is not available in the invoice because there is no condition in the invoice. Below are screen shots of the analysis from the LINE ITEM of the delivery note (there is not analysis available on the header) and the header details of the conditions from the invoice and the delivery.
Line Item Analysis:
Delivery Header Details:
Invoice Header Details:
Please let me know if you need further information.
Thank you for your assistance!

How to configure Free of charge posting to cost account and not to balance?

Hi,
If we post GI for a free of charge delivery (sample) the following will be posted:
Cost of Sales 100
Finished goods 100
But we do not want to post to Cost of Sales but to a cost account.
What do I need to change?
Regards,
Eric.

Hi Eric van Zundert,
Follow below mentioned procedure;
1. OMJJ - Copy a new movement type as "901" from Movement type "601". For new movement type change the Valuation Modifier to "YAX" instead of "VAX" and SAVE.
2. OBYC - Here go to T/E key "GBB" and do the account determination for the new valuation modifier "YAX" of new movement type (Created in Step1).
3. VOV6 - Go to the Schedule Line Category (which is getting determined in Free of Charge Order) and assign the new Movement Type "901" instead of "601" and save.
Note: - If this Schedule Line Category is used for multiple Sales Orders then copy and create a new Schedule Line Category and do the changes for this one as suggeste din step3 and also do the schedule line category determination.
Now create a new order and do delivery and PGI and check A/c entry, also check during delivery it should pick up new Movement Type.
You need to take help of ur SD Consultant in this case.

Delivery free of charge Invoice should not Post to accounting

Hello,
As per Client's specific Business process , till now ZERO value Invoice(Delivery Free of charge) is created (This is not SAP Standard).
No accounting document is generated because of ZERO value of Invoice.
Only COPA Document is generated.
ZERO value invoice is generated because of all Pricing Conditions are Statistical in Pricing Procedure.
Now , Requirement is to create Invoice with Values & also Print values in Invoice, without posting it to accounting.
The simplest way to do it to remove Statistical check from all Pricing conditions , Values will start Printing.
But in this case ,Invoice getting started posted to accounting.
Q:- Please let me know the simplest way to create Invoice (Delivery Free of Charge) with values but on the same time , it should not post to accounting only COPA should be generated.
(AR Electronic Invoice)
Thanks in Advance.
Regards,
Vikas

Hi,
Free of charge Deliveries are basically of 2 types.
1. When you send Promotinal materials for display purpose, Physician samples in pharma industry etc.
Those materials do not have any commercial values, they are send free-of-charge.
We process those materials with Order Type FD (Free-of-charge Delivery).
2. Another case, when suppose you had sent 10 units of some material (commercially valued materials) for which customer has already paid the money to you.
After that suppose customer has found that 2 units are damaged or defective for which he has returned the 2 units to you.
Here, you have 2 options to compensate the customer, either you will issue a Credit Memo or you will replace with fresh units for those 2 returned units.
If, you will replace 2 fresh units to the customer, then it is called "Subsequent Delivery Free-of -chrge".
The Order Type used for the above is "SDF".
In this case, even though the material is a commercially valued material but we send it as free-of-charge as Customer has already has paid for it.
In both the above case, may it be "Free-of-charge Delivery (FD)" or "Subsequent Free-of-charge Delivery (SDF)", both the transactions are not relevant for Billing.
You can check the same in Sales document Item category KLN and KLX, both are not relevant for Billing. That means you can not create a commercial Invoice for those transactions.
In the above case, if required we create Proforma Invoice with reference to the Delivery document.
Proforma Invoice is a dummy Invoice and not posted to Accounting.
So, in your case you can create a Proforma Invoice.
Regards
Pradyumna

Returns order created w.r.t Free of charge billing

hi,
We are providing free of charge delivery to customer.if at any point of time the goods are damaged in transit the goods are returned w.r.t free of charge billing.
Free of charge Order type- FD
Item category used - ZKLN
Pricing at Item category- X
Billing type -ZF4
Returns order type -ZRE
Item category used-REN
Pricing at Item category-X
When i try to create the sales order (ZRE)referring ZF4 is giving an error "Net value missing".
Please advice.
Regards
Rahul

Hi there,
When you do returns to free goods, why do you want to carry pricing? So at item level, pricing shouuld be blank. Not X.
Your free goods itself is not relevant for pricing, why will return free goods relevant for pricing?
If you want to do pricing for freight & taxes, then this is what you will have to do.
In the item catg RENN, donot select pricing X. In the copy control from FD to RE, at the item level, select the priciing type G to copy teh pricing elements unchanged & redetermine taxes.
Regards,
Sivanand

Free of charge sales order

Hi,
a ) I need to configure free of charge order(FD), The process will be FD sales order type, delivery. I thought this is simple. But the business wants to charge it to cost centre. How to do charge it to cost centre ? what is the config to be done and when it is charged (duting PGI ?)
b) During a normal sales process,during PGI in delivery, the cost of goods sold is debited. I think there is no cost centre determine dduting PGI. Am i correct ?
regds

Hi
KIndly maintain the below and do the process
1.maintain the movement type "601" and account assignment category as "K" in the schedule line category tcode--VOV6
2.then maintain the movement type and cost centre 'K " in t codeOMJJ
3. Mainatain the G/L account for the same in t code OBYCwith following parameters
     Transaction key--GBB
     chart of accounts--
      general modification--VAx
Regards
Damu

Free of charge goods.

Hi All,
I have a requirement with free of charge functionality.
It needs to be possible to assign free products retroactively for a certain time period and calculate the number of free products by the number of products ordered in the given period.
how do I achieve this?
Please reply
Nilesh

hello, friend.
please note that you have:
1. free-of-charge order, which is a type of sales document to deliver materials without cost to the customer
2. free goods, to be given when the customer orders a certain quantity of materials
which of the above functionality are you more interested in?
for the first, it is a matter of defining an order type based of the free-of-charge order type. this order type normally is automatically blocked for control purposes and can be released by an authorized party. you can create this order with reference to another order (e.g. in case of replacement of defective or lost goods). the procedure of creating a free-of-charge order is the same as for the standard order, using t-code VA01. you then deliver/pick/post goods issue the same as for standard orders as well.
for the second functionality, you first need to activate free goods in IMG, then you can create free goods condition records, either exclusively or inclusively (e.g. buy 10 of Material A, you get 1 free Material A; or buy 5 Material B, get 1 free Material A; or buy 11 of Material A, 1 will be free and only 10 will be charged), by doing t-code VBN1. you specify whether the scheme is exclusive or inclusive, the free goods plan and the duration of the campaign.
regards.
p.s.
again, with the second functionality... if you create free goods condition records now, this will not affect sales orders already created and saved (free goods will not apply). so if you want to grant free goods retroactively, you either have to do free-of-charge delivery with reference to the previously created sales order, or you need to change the sales order by deleting the ordered item and re-entering it so that the free goods functionality will work (assuming that the order document date falls within validity period).
Edited by: jonathan yap on Oct 1, 2008 12:30 AM

Free of charge

Hi,
I'm a bit confused about blocking free of charge orders.
I know there are free of charge Sales Doc categories and you can block them. If you create a free of charge sales doc do you still have to put the item category as free of charge for the item to be free of charge? And vice versa can you put a free of charge item category in a normal sales document?
I also know there are item categories which give 100% discount e.g. TAN but my company has TAN set to Pricing X in TVAP so does that mean TAN not a free of charge category??
Using TVAP I can see 7 Z categories using Pricing B i.e. 100% disocunt. Does that mean that these are the only item categories that can be used for free of charge goods?
There appears to be several free of charge sales doc types configured but not blocked, to ensure all free of charge items are blocked for delivery do you block at item category for ones with pricing of B? If so how?
Thanks for your help,
CT

Hi
The TANN item category says, the pricing is B - which says, the Item is priced but 100% discount.
Here in sales order at line item level for the material with item category TANN - if you observe in the conditions tab - the pricing will happen as that of the main item or normal item and at the end of it 100% discount will be determioned with the help of the condition type R100 in the pricing procedure. The requirement for this condition type R100 reads the pricing field in the item category and if the value is B then determines the value as discount.
Regarding the categorisation of the sales document types...there are four categories,
1. Pre sales - Inquiry and Quotation
2. Sales - Standard Order, Rush Order, Cash Sales, Deliver Free of Charge
3. Outline agreements - Contracts and Scheduling Agreements
4. Complaints - Returns, Cr Memo Request, Debit Memo Request, Subsequent Delivery Free of Charge
Thanks,
Ravi
Please close the thread if you feel that your question is answered.

Free of Charge order: COGS (VPRS) is not transferred to CO-PA

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