Free of Charge PO Item - Invoice

Hi,
We often create free of charge PO's, particularly when moving goods between plants in various countries. However, we have a problem with this.
Obviously because the line is free it is not included in any invoice process, but for customs clearance as part of an export process the item is needed on the invoice.
Any ideas how to add the line to the invoice but still keep it free of charge?
Thanks.

Do not maintain any price in material master. Create an STPO. Maintain condition type for custom duty in PO. Assign a different vendor for that cond type. During MIRO pls choose 'planned delivery cost' .
amitava

Similar Messages

How to do billing for Free of charge delivery item

Hello Gurus ,
We have some requirement: The requirement is this company is delivering the goods to customer in free of charge, but want to do Billing is it possible.
But as per my knowledge it is not there in standard , I checked in system .
looking for your inputs .
Thanks in advance
Regards
Venkat

Hi Venkata,
This is very usual in Brazil because we have a Legal Requirement that all goods must have a Eletronic Nota Fiscal issued and following along with the goods. And the Eletronic Nota Fiscal is generated along with a Billing. Also, usually companies want to account this billing for a give Cash account, so they can cost someone for the free goods later.
Here is what usually changes. On sales order we require a Cost Center. This also may help modifying your OBYC for the free of goods material document (they will be set as consumption since there is a cost center associated with the transaction). We created a billing document type pointing to a z account document type (ie ZG) - to avoid mixing them along with the RV documents. Also, we inform a account key for cash allocation (the billing will not be accounted for a customer, but actually for a cash account). To do this you have to fool SAP informing an account determination cash settlement, which will allow you to inform the Acc.Key-cash alloc. field - after remember to blank the acc.det.cash settl.
It is not that easy, but works fine.
Regards,
André L L Dantas

Free of Charge (FOC) items Should not be posted to Cost of sales

Hi all,
We are in ECC 6.
SD Requirement: In sales order, we create line items. Once DO is created , we post PGI. At this point
Cr Stock A/C 19000 Dr Cost of sales 45000. We do not Dr GL 45000 for FOC items. We want to use another GL for this.
How can I set up this?
Thanks in advance

Hi all, Tks for the solution. Issue is resolved now.
I have done following config to get the desired outcome.
Config Steps:
MM Config:
1.New mvt type 901 created by copying std mvt 601.
2.In account grouping account modifier VAX was replaced by ZAX for WA01 -2 -GBB & WA03 -2 -GBB
3.In OBYC Copy GBB-0001-VAX 3100 Old GL to GBB-0001-ZAX 3100 NewGL
SD Config
4.In VOV6 Maintain Sch line cat. Cretate Z2 by Copying CN   and change mvt type from 601 to 901
No separate item cat or delivery type is created .
Transaction Steps:
1. VA01:Create Sales order with Two line items one with item cat TAN and second with item cat TANN.
   For line item 2, Change Sch line cat to Z2
2. VL01N :Create delivery with std type LF > TO>Confirm-->PGI.
     Accounting entries, for first line item       Cr: Stock A/C Dr: cost of sales
                                     for second line item Cr: Stock A/c Dr: New GL
3.VF01: Billing doc created. Accounting entries Dr Trade Debtors Cr Sales Revenue

Automatic PO creation during goods receive - free of harge PO item

Hi,
I am trying to automatically create a free of charge PO item during goods receive.
Using movement type 511 and activating the "automatic PO" setting in the customizing does not seem to do the job?
Thanks
Jens

Hi,
Please verify your settingsas given below
1. MM02 - Material Master - Purchasing view Qual.f.FreeGoodsDis. enter "1" here.
2. XK02 - Vendor Master - Purchasing view - Activate 'Grant discount in kind'
3. SPRO > MM > Purchasing > Discount in Kind (Discount in Form of Bonus Goods) > Define And Assign Discount-in-Kind Schema > Determine Free Goods Schema > Here assign Free Goods Schema "NR0001" for combination of Schema Group for Purchase Org., Schema Group for Vendor
4. ME11/ME12 - Purchase Info Record > Here in "conditions" screen, click on button "Free Goods" (Ctrl + F1) click
on "Exclusive" button and maintain the condition record that on 10 qty of material XX, Additional material for Free Goods will be 2 qty. of XX.
The following transaction can also be used for maintaining Purchase info record
1.MBN1
2.MBN2
3.MBN3
SAM

PO with FREE of charge position - goods receipt change the average price

Hi Experts,
in our SAP system we have a special situation concerning the PO with free of charge (FOC) items.
We set the flag "Free" in the PO position for all FOC items. When we book the good receipt for these FOC items SAP creates no accounting document and the average price is changing.
for example: 1 pce is on stock with the value 100; we receive 1 pce for FOC
new average price: (100 + 0) / (1 + 1) = 50
this is a big problem for us.
for us - the goods receipt for the FOC articles must be with the actual average price (table MBEW) similar to a return goods booking in the SD Module - movement type 653 !
this means for our example: 1 pce is on stock with the value 100; we receive 1 pce for FOC
new average price: (100 + 100 (acutal average price)) / (1 + 1) = 100
I read a lot of OSS notes and many entries in the forums and I think many other companies have the same problem.
is there any solution possibility to do that in this way?
thank you for your help
Peter Lechner

it is logical that the moving average price changes. if you dont want that, then you either have to have an extra material master for your free of charge stock, or you need to implement split valuation and can then have batches that are not valuated.
But if you have 10 on hand with a value of 20 $, then the moving average is 2$
if you then get another 10 free of charge, then you have 20 on hand with total value of 20$, which just means 20$ div by 20 quantity = 1 $ MAP.
if SAP would not change the MAP in that moment, then the goods receipt is valuated with the current MAP and the total value of your stock increases to 40. but this is then not a free of charge case.

Pricing: Special Free-Of-Charge processing for Portugal

Hello,
First I will explain a legal portuguese requirement regarding VAT in free-of-charge (FOC) items:
01 - If the internal value of an FOC item is < 50 EUR, there is no VAT determined.
02 - If the internal value of an FOC item >= 50 EUR, then VAT has to be determined.
Now the reason for this post:
03 - When VAT is determined it is NOT due by the customer, so it should not to be posted to A/R . The VAT determined is due by the company that offers the goods, so only a G/L posting is required for this VAT amount. This amount is a cost for the company.
To my knowlegde, conditions types of class D (Tax) are posted to A/R (like the standard MWST ). So if VAT is determined, I need a way to override this behaviour, by making the sum of the Net Amount + VAT equal to ZERO . So, if my VAT condition type determines value X, I need a condition type of value -X:
ZWS3 (VAT for FOC Items) = X
ZWSA (Symmetrical) = -X
So far I've been using condition type ZWSA (Class A) with a formula to ensure that no VAT is posted to A/R. By using a custom accounting key in the ZWSA position of the pricing procedure, I determine the G/L account that will receive the cost. The problem with this solution is that the net value of the item becomes (-X). So far it has made no difference since this solution is not used along with the SIS (Sales Information System). Now I need to ensure that the solution works with SIS, so I need the net amount to be ZERO. Can this be achieved in any way? I'm open to solutions involving both customizing and ABAP "tricks".
I hope you understood the context and my requirement.
Regards,
Joã

Dear João,
As per your post it is understood that you have a VAT condition type ZWS3 and also a -ve condition type ZWSA which will be 100% of the ZWS3.
And since you have assigned to a/c key to ZWSA, not the negative value is getting posted to accounting.
My suggestion is to Add one more line in your pricing procedure
Current procedure
ZWS3 (VAT for FOC Items) = X
ZWSA (Symmetrical) = -X A/C KEY
Proposed Procedure
STEP
100 ZWS3 (VAT for FOC Items) = X
110 ZWSA (Symmetrical) = -X
120 TOTAL VAT VALUE FROM 100 TO 119
130 ZWFL (VAT FINAL) MAINTAIN CONDITION RECORD FOR 100% FROM 120 TO 120 GIVE THE A/C KEY HERE.
HENCE IF ZWS3 = 10 , ZWSA WILL BE -(100% of 10) = -10
Total vat value = 10 +(-10) = 0
ZWFL = 100% of 0 = 0
Check and revert back.
Thanks & Regards,
Hegal K Charles

Free of charge item in PO

Hello all,
I have a situation where I have a third party order with 3 line items. Line item 30 is free. When a pur req is created it has only item 10 and 20 in there and not the 30. And since the PO is copied from the pur req, the PO is also minus item 30 which is free of charge. I need to have this line in the PO with 0.00 price. This also need to show up in MIRO. And the final billing document should also have the line item 30 with 0.00 price.
I have tried another way of having a price for item 30 in the third party order. Which then copied to the Pur req and ultimately to the PO. I changed the value for it to 0.00. But the MIRO did not have the line item 30 and the F2 invoice too did not it pick up. Please let me know how can I make this to work.
Appreciate your help and time.
Thanks

Thanks for your reply. I checked that box and it becomes a free of charge item. Now when I do the MIRO that particular line item is missing. And when I do the F2 invoice for the third party order too that line is missing. My requirement is that I should be able to see in the F2 invoice as a free item. This is required for customs purposes.
I have also tried checking the box : " Final Invoice " in the PO for that particular line item. ANd the FREE check box is still there , and the F2 invoice has the free line item but it is showing the std price. I would like to see the price as $0.00.
Appreciate your help and time
Thanks

Customs Invoice - Free of Charge Goods

I've got a question to the customs invoice. I have free of charge goods, but for customs calculation I need a price for the free of charge goods (the price which is normally paid for the product) For example the free of charge item should have a price of 500$ at customs invoice. but for the standard invoice (F2) the price should be 0, so it shouldn't be listet on the invoice.
My first idea was to create a new condition type ZR00 and by entering sales order I maintain also ZR00 for free of charge items. During creating the Customs Invoice a procedure checks if my item type is free of charge. If the item type is free of charge, print the price ZR00, else print PR00.
How can I handle that on another way?
Thanks for your help!
Matthias

Hi,
Go through the link below. see if it helps you .
http://www.sap-img.com/sap-sd/issue-free-goods-to-selected-customers.htm

Free of charge item tax calculation

Hi all
I have a requirement for VAT calculation for free of charge item in sales order.
For these items (item category TANN) with VPRS for internal price condition and MWST for VAT tax condition i'm able to calculate the value for VAT accounts purpose.
Is there any exit that enables me to create this? Will it be in SD invoice registry?
thanks in advance

Hi
If you are asking whether the congiguration is possible it is certainly possible in standards itself with alignment of condition types
Normally we will place condition type MWST after R100
In this case MWST should be placed before R100
It is the same as suggested by Mr. Murali but the important thing which he missed out is After placing R 100 after MWST you have to Fill up FROM and TO for condition type R100 excluding the step nos of MWST
Suppose PR00 is step 10
Then it should be MWST Step 20
Then R 100 step 30 For this R100 you should fill up from and to as 10 and 10
Now when a material is Rs100 and 10 + 1 free is there and if the order is for 10 units and if the tax ix 4 %
then the nett value will be Rs 1000(10x100)
tax value will be Rs 44 (tax is calculated for 11 units at 4%)
Regards
Raja

Free of charge items in billing document

Hello!
I need to include free of charge item RENN (return order) into billing document. I am to use such item in output document.
But when I create billing doc from order or from delivery I recive messagelike that - "3610000010 900003 Item category ZLR ZRNN cannot be invoiced with billing type ZRE" (ZRL is copy from LR. ZRNN is copy from RENN)
Is it error in customizing or system limitation?
Andrey Garshin.

Hi Andrey,
This is an issue with the copy control. Kindly check the settings in copy control VTFL.
Check for delivery to billing type ZRE if the mention item categories are maintained.
You need to include the missing item category there.

Free of charge items, ie price = u00A30.00 are not transferred to backend.

Free of charge items, ie price = £0.00 are not transferred to backend. PO created with held status, but the SRM PO item IR flag is selected. If we manually amend the SRM PO item to remove the 'invoice receipt' flag, then save the PO, the PO does get to the backend with a price of zero, the IR flag de-selected and the 'free' item flag selected.
How do we manage to get the PO with free items to the backend without having to manually change the held PO in SRM? We are on SRM 5.0 using extended classic.

Hi
We have done this type of requirment.. several times.. This is easily possible ..
You need to Implement the BADI - BBP_CREATE_PO_BACK using SE18 Transaction.
Either you can do this sample code inside BAPI (Make changes accordingly) or inside the BADI - BBP_CREATE_PO_BACK / BBP_CREATE_PO_BACK_NEW depending on your requirement.
LOOP AT po_items INTO ls_po_items WHERE net_price IS INITIAL.
* Reset the IR Indicator for Items with Zero net price
 ls_po_items_add_data-po_item = ls_po_items-po_item.
 ls_po_items_add_data-ir_ind = space.
 ls_po_items_add_data-gr_ind = 'X'.
 ls_po_items_add_data-gr_non_val = 'X'.
 APPEND ls_po_items_add_data TO po_items_add_data.
ENDLOOP.
Related link ->
Re: Final Entry/ Final Invoice Indicator to be checked Auotmatically
Do let me know.
Regards
- Atul

Delivery free of charge Invoice should not Post to accounting

Hello,
As per Client's specific Business process , till now ZERO value Invoice(Delivery Free of charge) is created (This is not SAP Standard).
No accounting document is generated because of ZERO value of Invoice.
Only COPA Document is generated.
ZERO value invoice is generated because of all Pricing Conditions are Statistical in Pricing Procedure.
Now , Requirement is to create Invoice with Values & also Print values in Invoice, without posting it to accounting.
The simplest way to do it to remove Statistical check from all Pricing conditions , Values will start Printing.
But in this case ,Invoice getting started posted to accounting.
Q:- Please let me know the simplest way to create Invoice (Delivery Free of Charge) with values but on the same time , it should not post to accounting only COPA should be generated.
(AR Electronic Invoice)
Thanks in Advance.
Regards,
Vikas

Hi,
Free of charge Deliveries are basically of 2 types.
1. When you send Promotinal materials for display purpose, Physician samples in pharma industry etc.
Those materials do not have any commercial values, they are send free-of-charge.
We process those materials with Order Type FD (Free-of-charge Delivery).
2. Another case, when suppose you had sent 10 units of some material (commercially valued materials) for which customer has already paid the money to you.
After that suppose customer has found that 2 units are damaged or defective for which he has returned the 2 units to you.
Here, you have 2 options to compensate the customer, either you will issue a Credit Memo or you will replace with fresh units for those 2 returned units.
If, you will replace 2 fresh units to the customer, then it is called "Subsequent Delivery Free-of -chrge".
The Order Type used for the above is "SDF".
In this case, even though the material is a commercially valued material but we send it as free-of-charge as Customer has already has paid for it.
In both the above case, may it be "Free-of-charge Delivery (FD)" or "Subsequent Free-of-charge Delivery (SDF)", both the transactions are not relevant for Billing.
You can check the same in Sales document Item category KLN and KLX, both are not relevant for Billing. That means you can not create a commercial Invoice for those transactions.
In the above case, if required we create Proforma Invoice with reference to the Delivery document.
Proforma Invoice is a dummy Invoice and not posted to Accounting.
So, in your case you can create a Proforma Invoice.
Regards
Pradyumna

Proforma Invoice for Free of Charge Delivery

I want to know how to create a pro forma invoice for a free of charge delivery. Currently the item category is KLN and it says that the item category is not relevant for billing.
Thanks in advance
Dinesh

Hi,
Check item category detail screen Billing relevance filed.if you want to create invoice this should be actiavted.
Regarding Profroma invoice you need to mention in the order type(VOV8).The field called order related billing,here you have to mention proforma billing doc. type.
Let me know if you need more info.
Regards,
Chandra

Free of Charge Item in Shopping Cart/PO

Hello All -
We are in SRM 5.0 (SRM Server 5.5). We would like to be able to have free of charge items on the shopping cart/PO. Does anyone know if this is standard functionality in SRM or do I need to do additional config?
I tried testing it out on the PO by leaving the price at 0 and unchecking the invoice expected checkbox. I got an error in transfer "Indicator for invoice receipt used not allowed."
Can anyone help?
Thanks
Jane

Hello Jane
Zero value item from SC to PO
it is possible by BADI
br
muthu

Free of charge po line items for all account assignments

Dear All,
Is there any setting by which for all account assignments/item category combinations, I should get option to create free of charge PO line items, irrespective of the preceeding documents through which I prepare PO (from PR).
I have checked in account assignment configuration and didnt find any fields that favor the setting.
Please let me know if there is any customization setting for above requirement.
Best Regards,
Krishna

Hi,
The 'Free Items' indicator in the overview is only used to facilitate
the switching off of the Inv.Receipt flag and the GR-based IV flag.
Note that the 'Free Items' indicator is not stored on the PO item
table EKPO.
The Inv.Receipt flag (and the GR-based IV flag) are the fields that
really controls if an item is 'free' or not.
So, the field is initiated based on the values in those fields rather
than from input from the user.
When an invoice is expected it's not a free-item. This indicator
invoice receipt is chosen from the main-item and also from the
customization maintained for item category 0 in table T163.
I am afraid that I have to say that in standard SAP design
it is not possible to default the "Free item" flag.
Regards,
Edit

Free of Charge PO Item - Invoice

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