FSCM-COL: Worklist separated by invoices and credit notes

Hi all,
We are implementing FSCM-COL and in the u2018Process Receivablesu2019 screen, in the tab "Invoices", there is a split between invoices and credit notes,in two separate lists. The documents are not displayed together!
As a basic requirement for a collection contact, a single list is required, in order to be possible to sort all open items and enable
greater efficiency during the customer contact.
Do you know how this separation is done (by posting key for instance...?) and if we can change this....
Or this is standard functionality of the worklist ?
Thanks for your inputs,
Best Regards,
Bruno Sousa

This is standard.
Credits are normally a different colour.
The worklist should be used by the team to define what the customers owe's and what they should pay.
Total overdue - disputed items not resolved = amount to be collected.

Similar Messages

Invoice and credit note processing

Hello all,
I have got a query with respect to transaction MRBR (Remove Block on invoice). The process that we follow is:
1) When AP clerk enters invoice, he enters the invoice with a 'R' block. This blocks the invoice from getting paid.
2) Every evening there is a background job scheduled with transaction MRBR. What this job does is removes the 'R' block from the invoice if it has got a corresponding GR.
3) This invoice then appears in the payment run and is paid off.
The problem with this process is when the credit notes are raised on account. We link the credit notes and invoices by copying the document number of invoice in the 'invoice reference' field while entering the credit note. The 'R' block also gets copied onto the credit note (if the invoice has the block). Transction MRBR runs overnight and removes the block from the invocie (if it has a corresponding GR) and the invoice becomes free for payment. However there is no parameter in the program to remove the block from the credit note as well. What eventually happens is that the invoice becomes free for payment, the credit note remains 'R' blocked and hence does not appear in the payment run to offset the invoice and the invoice gets paid off even though it had a credit note.
Is anyone aware of how to remove the 'R' block from the credit note or if there is a better process to work with invoice and credit notes.
Thanks for all your help
Regards
Keyur

Hi,
I also think that there is no need for putting a R block in the credit note at all.
The process should be like below:
1. Invoice posted before GR - Invoice should be automatically blocked if the tolerance keys are set up properly (transaction code OMR6). I am not sure why you have to put the R block manually.
2. Post credit note - do not put any kind of block. Make sure that you are referencing the credit note to the earlier posted invoice or the the relevant PO line item.
3. MRBR matches and releases the invoice.
4. When you run F110, it should automatically clear the invoice, credit note and make payment for the rest.

Invoice and Credit Notes

Hi Guys,
I am trying to do a query that shows all the Invoices and Credit Notes Posted from a specific Date. So far I have come up with this, however It is not returning the correct Information and I need to show the document type as either an Invoice or Credit Note, can anyone assist me with this ? It is Important for me to have the DocEntry in there as I will need to use that in a Crystal Report.
SELECT DISTINCT T0.DocNum as 'Invoice/Credit Number', T0.DocEntry,T0.DocDate as 'Doc Date', T0.CardCode as 'Customer Code', T0.CardName as 'Customer Name',T0.VatSumSy as 'VAT', T0.DocTotal as 'Doc Total' FROM OINV T0 WHERE T0.DocDate >=[%0]
UNION ALL
SELECT DISTINCT T1.DocNum as 'Invoice/Credit Number', T1.DocEntry, T1.DocDate as ' Doc Date', T1.CardCode as 'Customer Code', T1.CardName as 'Customer Name', T1.VatSumSy as 'VAT', T1.DocTotal as 'Doc. Total' FROM ORIN T1 WHERE T1.DocDate >=[%0]
Help always gratefully appreciated
Kind regards
Sean Martin

Hi,
You can also check this query :
Select distinct CASE WHEN T1.transtype = '13' THEN T0.DocNum WHEN T1.transtype = '14' THEN T2.Docnum
END as 'Invoice/Credit Number',
CASE WHEN T1.transtype = '13' THEN T0.DocEntry WHEN T1.transtype = '14' THEN T2.DocEntry END,
CASE WHEN T1.transtype = '13' THEN T0.DocDate WHEN T1.transtype = '14' THEN T2.DocDate END as 'Doc Date',
CASE WHEN t1.TransType ='13' THEN T0.CardCode WHEN T1.transtype = '14' THEN T2.Cardcode END as 'Customer Code',
CASE WHEN T1.transtype = '13' THEN T0.CardName WHEN T1.transtype = '14' THEN T2.CardName END as 'Customer Name',
CASE WHEN T1.transtype = '13' THEN T0.VatSumSy WHEN T1.transtype = '14' THEN T2.Vatsumsy END as 'VAT',
CASE WHEN T1.transtype = '13' THEN T0.DocTotal WHEN T1.transtype = '14' THEN T2.doctotal END as 'Doc Total',
CASE WHEN T1.TransType = '13' THEN 'INVOICE' WHEN T1.transtype = '14' THEN 'CREDIT MEMO' END
from JDT1 T1
LEFT join OINV T0 on T1.transid = T0.transid and t0.DocDate >= '[%1]'
LEFT join ORIN T2 on T2.transid = T1.transid and t2.DocDate >= '[%2'
where T1.TransType in ('13','14')
Kind Regards,
Jitin
SAP Business One Forum Team

Remove invoice and credit note block

Hello all,
I have got a query with respect to transaction MRBR (Remove Block on invoice). The process that we follow is:
1) When AP clerk enters invoice, he enters the invoice with a 'R' block. This blocks the invoice from getting paid.
2) Every evening there is a background job scheduled with transaction MRBR. What this job does is removes the 'R' block from the invoice if it has got a corresponding GR.
3) This invoice then appears in the payment run and is paid off.
The problem with this process is when the credit notes are raised on account. We link the credit notes and invoices by copying the document number of invoice in the 'invoice reference' field while entering the credit note. The 'R' block also gets copied onto the credit note (if the invoice has the block). Transction MRBR runs overnight and removes the block from the invocie (if it has a corresponding GR) and the invoice becomes free for payment. However there is no parameter in the program to remove the block from the credit note as well. What eventually happens is that the invoice becomes free for payment, the credit note remains 'R' blocked and hence does not appear in the payment run to offset the invoice and the invoice gets paid off even though it had a credit note.
Is anyone aware of how to remove the 'R' block from the credit note or if there is a better process to work with invoice and credit notes.
Thanks for all your help
Regards
Keyur

normally, credit memo should be able to remove the block manually as soon as they are put in the sap.
they should not be mixed with other AP invoices.
and if the credit memo need to be paid, then it should have something like approval doc to support the block removing.
if it is just reversal doc against wrong doc, then also need remove the block by supervisor asap.
Edited by: JiQing Zhao on Apr 19, 2011 10:17 AM

Billing block for invoices and credit notes on Sold-tou00B4s level

Hi All
can we have billing block for invoices and credit notes on Sold-to´s level.
please advice.
Thanks
Tushar

Hi
The bellow way at document level.
One more way to maintian the billing block in the functionality of sales document types in VOV8
In VOV8 , Maintain proper value in billing block field.
So that , when you create the order or credit memo request system automatically pick the billing block.
Once remove the block of billling then only system allow to create the billing or credit memo.
Thanks,
KP
Edited by: phanik2503 on Mar 2, 2010 6:46 AM

Printing messages in invoices and credit notes

Hi Sap gurus,
The printing messages in invoices and credit notes must be changed due to a new law.
Does anybody know the transaction used for this, please?
Regards,
Roger

Hi Roger
You can change the forms by SE71 transaction.
thanks
Ashok
Assign points for useful answer

Invoice and Credit note posting not matching

Hi All,
An invoice was issued with two items so the credit note in reference to that invoice (to reverse the invoice) has been issued item wise. The problem is that the amount of credit note and the invoice is not matching so the posting does not clear.
Any idea, what could be the reason. Its critical to business so urgent.
People with similar problem too are requested to share their experience.
Regd
Vk

Hi Vinay,
go to copy control from the invoice type to credit memo type. In the 'item' level, Chevk out the 'pricing type' field. If u want the same old values from the invoice as it is, then use the pricing type as 'D'. This will copy all values unchanging them.
This will solve ur problem.
Regards,
Prashant

Mismatch between invoice and credit note

Hi Gurus,
We have made an credit note,5xxxxxxxx12, to cancel an invoice 5xxxxxxxx10. However the values on the corresponding accounting documents are different (USD 8000,02- and 7992,46), so we cannot match the two documents.
Please advice me how to match these two documents.

Hi shivaji,
What is the reason for the difference in the amount. you may have to manually clear the documents using transaction F-03 or F-32 and post the difference manually.
Regards
Mahendra
Assign points if this helps

How to Removed VAT during DTW upload for Invoices and Credit Notes

Hi Experts
Please help.
Every time I import AR Invoice and Ar credit Notes there is an automatic posting to VAT even if the template has the same price after VAT and zero discount.
How to removed this?
Regards,
Sandra

Hi Julie
As requested. The SO is VAT code for nonvat or zero vat
As requested
Header
RecordKey     DocEntry     CardCode     CardName     Comments     DiscountPercent     DocCurrency     DocDate     DocDueDate     DocNum     DocRate     DocTime      DocTotal      DocType     JournalMemo     NumAtCard     Reference1     Reference2     Series     TaxDate
1     TRUE     MC002 A     ABENSON INC.                    20090930     20060428          1           13,950.0000      dDocument_Service      OB AR Invoices 09.30.09     SI#044792          SI#044792          20060227
Lines/Details
RecordKey     LineNum     AccountCode      LineTotal      VatGroup
RecordKey     LineNum     AccountCode      LineTotal      VatGroup
1          392000000     13,950.00      SO
Regards,
Amy

Relation between Proforma Invoice and Credit Note Number

Hi,
Could you please tell me how i can link the proforma invoice number with credit note number.
I have proroma invoice number. I want to find its corresponding credit note number.
Kindly help.
Regards
Sachin

there wont be any entry in BKPF as this is proforma invoice...
i tried to link by VBFA but no sucess...
Kindly help..

FSCM-COL: Worklist functionalities

Hi all,
I have another quick question regarding the Worklist functionality that Iu2019m hoping that you guys could clarifyu2026
In the tab u201CInvoicesu201D I have a couple of fields:
-u201CPaidu201D u2013 That corresponds to amount paid (Data Element is BDM_PAID_AMOUNT);
-u201CLast Paymentu201D u2013 That corresponds to the date of last incoming payment for the Invoice (Data Element is FDM_LAST_PAYMENT_DATE);
Now, Iu2019m facing some problems on understand the functionality of these fieldsu2026 I cleared (totally or partially) some of the invoices that were in the worklist for that business partner but those columns always appear emptyu2026without any values of the payments that i have done for those invoicesu2026
I try to check the SAP Help but there is no clarification of those columns functionalitiesu2026
Can you guys help on this ?
PS: Only FSCM-COL is activeu2026no Dispute Management or Credit Management in use.
Thanks in advance.
Bruno Sousa

Hi Mark,
Thanks again for your inputs.
I'm a bit confused.
I thougt that, after the clearing of the invoice (that is done after the payment, total or partial) the invoice does not appear anymore in "Invoices" tab.
The only info that is going to appear is the payment document (in "Payments" tab and in "Invoices" tab if the payment was partial).
If we do a partial payment (or better yet, a partial clearing) the invoice number will not appear in the "Invoices" tab...the only document that is going to appear is for the remain money that it was not paid for the first invoice:
Example: we have an invoice of 1000 $, and the customer paid 900$. Then this 1000 $ invoice will be cleared but, the payment document will have an open item for the customer of 100$. It will be this document (this payment document) that will appear in the "Invoices" tab...
So, i don't understand how can that colomn be for the partial payments....
Thanks again for your help and patiante.
Best Regards,
Bruno Sousa

BAPI for Vendor Invoice and Credit memo - FB60

Hi
Iam using BAPI_ACC_DOCUMENT_POST for creating Vendor invoice and Credit memo ..Could you please tell me which fields to be populated on the below structures?
what will be the value i should use for BAPIACHE09-BUS_ACT...RFBU or RMRP?
ACCOUNTPAYABLE ( BAPIACAP09)
ACCOUNTGL(BAPIACGL09)
CURRENCYAMOUNT( BAPIACCR09)
Only the fields which needs to be populated on these structures when we do FB60 invoice and credit memo using bapi..
Thanks in advance
Govi

Hi,
Populate in Document_header : (User name, Comp code, Doc DAte, Doc type, Ref Doc No)
                   Account GL : ItemNo_Acc, GL Accuont, REf Key1, Refkey2, Refkey3, Account Type = 'A', Doc Type, Comp code
                                          Account_number, Cost_center
                   Account Payable: ItemNo_Acc, Vendor_No, Rey_key1, Ref_key2, Ref_key3
                  Currency Amount: Item No_Acc = 2, 1
                                                Curr = USD, USD
                   Amt_Doccur
At last use commit bapi.
Thanks,
Krishna

Payment document having invoices and credit memos

How to identify when a payment document has both invoices and credit memos in it?Is there any criteria?

Hi Savitha,
This can be identified by document type.
Ashven

Netting Invoices and Credit Memos in Business One

I found one thread related to invoices and credit memos, but the database was MAS not SAP. In creating and calculating sales commissions, the report must contain both invoices and credit memos. How do I get common and similar fields (e.g., doc#, document total) from the two tables (OINV, ORIN) to display in the same column?
I am new to Crystal Reports and am self-taught at the moment (training TBD).

make sure you join the tables with outter join to get both docs
you can create a formula that will retreive either field based upon specific criteria,
are the fields the same in the tables or are they different
one table has doc# the other has docid?
i gather they are different(if they are) by type of doc?\
if so you can create a formula
if doctype ='a' then else if doctype='B' the docid
etc.

How to extract invoice and credit memo total by BP refernce number

I am very new to the system and need to extract a report that lists all invoices and credit memos from my company for a specific client based on date and/or client po number(BP reference number) I want to view all the line items by sku for each invoice and cm in one report for qty, dollar amount, issue date and remarks. I also need the cm to be listed as negative for qty and dollars. I tried to go through the query wizard but am unsure as to the data tables I need to pull this info from. Any help would be much appreciated.
~Cheers
Elizabeth

Hi Elizabeth.......
Try this..........
Select T0.DocNum, T0.DocDate, T0.CardName, T1.Dscription, T1.Quantity, T0.DocTotal,
T1.LineTotal From OINV T0 Inner Join INV1 t1 On T0.DocEntry=T1.DocEntry
Where T0.DocDate>='[%0]' And T0.DocDate<='[%1]'
Union All
Select T0.DocNum, T0.DocDate, T0.CardName, T1.Dscription, T1.Quantity, T0.DocTotal,
T1.LineTotal From ORIN T0 Inner Join RIN1 t1 On T0.DocEntry=T1.DocEntry
Where T0.DocDate>='[%0]' And T0.DocDate<='[%1]'
Regards,
Rahul
Edited by: RAHUL MOUNDEKAR on Aug 1, 2011 11:42 PM

FSCM-COL: Worklist separated by invoices and credit notes

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